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Home My WebLink AboutLamp Post, Cutchogue Hamlet . EUZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Lamp Posts for the Hamlet of Cutchol!ue Schwing Electrical Supply Co. 1328 East Main Street Riverhead, NY 11901 727-1155 Bid Opening 12/4/03 10:00 A.M. $ 43,635.00 . Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net . . aEC,,,,i:D DEC " PROPOSAL FORM Sou,hold Town Clerk Date:4~'o~ NAME of BIDDER: Sc- "" \ . '.....~ \::..\...r~i.('..~ g.....~~ f \~~6 E. ~;-I\ <=2,--':- . ~\."e....'h42~.I. I ~.(s \\'\ol Telephone: (,,~l-l4."'1-\ \C;C; TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD. NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persol1s, company, or parties Interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectlywilh any olher bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no pen¡on acting for or employed by the aforementioned owner Is or will be interested dIrectly or Indirectly, in the performance of the contract, or the supplies retating to It. or In any portion of the profit thereof; that he has carefully examined the contract documents dated: July 15, 2003, that lie has safisfied himself by persona' examination oflhe proposed work. and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to wmish all materials in accordance with the contract documents prepared by James A. Richler, RA., Southold Town Engineering Department, Southold Town Hall. 53095 Main Road, Southold, New York, 11971, and helsÞe will supply the $treeIlight materials as directed by the Town and he will accept, in wI! payment thereof as listed bel~ P~...:......-c\¡. ,)_~') ~ ~~Q)l.) THE BIDDER SHALL FURNISH ANP'DELIVER28 STREET LAMPS AND POSTS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT LOCATED ON PECONIC LANE IN PECONfC AND SHALL COMPLY WITH ALL OFTHE ABOVE REFERENCED ACTIVITIES TO BE COMPlETED FOR THE STIPULATED "LUMP SUM" OF: ~ ~~ ~ ~ Q2, ~ tie. _..."....n..dL b~~ 4~~ ~ \ LS"O w_) "rt'.u.~ ~ ~ Iwr ÎII_) ----\ ,- We the unde/Slgned. further agree that this proposai is a formal bid and sI1all remain in effect for a period of forty-five (45) days. the Town Will accept Dr reject this proposal Dr by mutual agreement may extend !his time period. The undersigned hereby acknowtedges receipt of the following addenda: SignaturOcl ... -.J . OfBIdde.~~""\I_¿)J::J\..}\..... '6 ~~ T elephOllll Number. fo~\-ì~ì- \\<:5 "'I Dale: 4 ~r ("")"") Bidders < Address: ß2...~ ç::.._ ~~<..l ~-t;- ~\.vex~ , \...!).~. \ \'1'°1_ Cutchogue Hamlet Street lights D-1 TOOIlJ NVnJl[¡1<I ¡¡:>vr ~ CIV::onI3.\nI 9NI.IIH:>S ---'ÕHOL¡:LtC9t 'rui:s:9i~~TOI¡:~- . . S!ATFMEtJlT OF f1ION~U IJ$IQN (To be completed by each Bidder) In acc....lance with Section 103041 General Municipal LaW, elf9ctl... 6eptember 1. 19&6, wary bid or pro_a! hemdler made to e poIillcalaubcl/vision of the SáØ of any pllbllc cÑp8f1IIMInt. a!llllO)'. or ofIIcIaI1hereof or to a fo,.. district oranyagenc;yorofflcillllhenoofforWOf1< orÞtYlC.. perfoml8d orto be 1*M",ed orgoodaso/d or to be ,,""" """', conllin'" follOWInG _ment sUbscribed to by the blclder ancl.III..,,.ð byauch biddar_ true under the _allies of !*fury; non.coll....... bidding car1IIIcation. A. By sIIÞmI5Slon of this bid, each bIcIder and each poNSon signing on behalf of any IIidder cer1IIIas, and In the case of aolnt bid. _eb part)' ~ _.tin- ... to Its _n organization, ,,"liar penalty of perjury, that to the best of knowledge and belief: (11 TIIa prices in IIrls ÞId ...... ...... arrivad at independently without collusion, CCIII$ullaClon. communication. or ag_rnent. for the pIIrpose of rastñcllng competition. as to any ..-, relating to all"" .,rn:.s with any other biddar or any competitor. (21 Un.... otMnotlse rwquiracl by law, the pIIcea wIIlch have _n CIUOtad In this bid IIave not been 1m_lngIy disctoaad by the bkldar and will not kn_illgly be disclosed by the bidder prior to opani/l(, dJI9CIIy or Indirectly. to any crther Þldder or to any c:ompetItor. (3) No attempt haa _n made or will be ..- by 1ha bidder to incluca any other p8lSOII. ",,-hip. or corpoF8lion 10 aUbmIt or nol to SIIbInit a bid for the purpose of ,..,Ictlng competition. B. The panon slgnlßIJ thla bid or J<Oposal ceI1lfies that he haa fIIlly informed himself regarding \he aœunocy of the ~ts contained in this ceI1llk:atJon. _ .........the .__ conbIined In this certiIicatiofI, and "neler the panaJIIea of patjury, afIInna the tru1h 1hereof. such pe_.. being appt/C8b1e to the biddar, ... well _ the parson signing In its behalf. C. That attached b_ (If a COI1'O'* blclder) Is a C8I1Iftad copyofNSoJution øuth_gthe~on of this C8IIifIcoda by the signatu.. of this ÞId or prop..." on behalf of the co. po.."" blckler. RESOLUTION R"IIOlvedtha~~""'~ of the >~':~''''5 ~\e..,l..-·'Ml s.,~~~~~ « of sIgnoIo<y) (Name cf CcIrpcnIIonI T aut/1ðrlzed to sIgn and submit the bid or proposal of thIs corporation for the follOWIng ProjllCt: SUPPLY & DELIVERY OF 28 STREET LIGHTS & POSTS TO THE TOWN HIGHWAY DEPARTMENT FOR THE CUTCHOGUE HAMLET PROJECT. and to Include In ~ch bid or proposal the certif"1CB1e as to "on-collusion required by aection ona- hundred-three-d (10~ of the General Municipal Law .. the act and deed of such corporation. and for any in_raciea or mlss-statements in such c:ertiflcale tIIis corporate bidder shall be liable under the penalties of petjury. The fo"'90ÎD9 Is true and correct copy of the nt$O/ution adopted by ~ corporation at a meeting of the ....,...Jb _ '- - Board of DIrectol'1l, heid on the ~ day of .ßnr"'..... ~~Q,.. ), 20 Q ::.. (SEAL OF THE CORPORATION) L1Iw5cf_Voric, ,_ Ch. 751. Seç.1Ø3od. as __ & effe<:tiw on s.pteonbor 1. 1965. ~) :-+,,--." CJ; ~Â¡ ::DL'J'0-.)SV~O>~ '-- Signa\uIe ,_ J Cutchogue Hamlet Street Lights E -1 ZOO~ NV9IJ\1¡1<1 Jf)Vf ~ av:Ðl1l::LUH 9NI.II/l)S 09IO¿Z¿IC9I IV~~Ï~ Tn P ì LP ' . it.g~ IT> _ , r; ¡~~ - 1,1) of r " ,. ¡. r" o n ¡;: m ~ .'-:. <: J a Q .. a- ffcf.t ~ ~ ;:D -. .. I (jJ (j\ "II I , I , I ~ ::0 TOWN OF SOUTIlOLD NOnCE ~R'fi NOTICE I BY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the following Project: Supply of Street Lamps & Posta for * Hamlet of Cutchogue, New York The Town Board of the Town of Southold will receive bids for the furnishing of all materials and equipment as specified in the bid documents for the supply of 28 Street Lamps & Posts in accordance with the Drawings and Specifications prepared by James A. Richter, R.A., Southold Town Engineering Department., Town Hall. Main Road, Southold, NY 11971 Bid specification.s may be picked up at the Town Clerk's office, 53095 Main Road, Southold. New York 11971, Monday through Friday from 8:00 a.m. to 4:00 p.m. A fee of $10.00 made payable to the Southold Town Clerk will be required for a copy of the bid specifications. No refunds will be made. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 a.m., TlIunday, December 4, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any all bids and to retain bids for 45 days from the date of receipt in any bid should it be deemed in the best interest of the Town to do so. The CON- TRACTOR SHALL NOT with- draw his bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of South old to award a conttacl for performance of the project Should the Town of Southold decide to award a con- tract. it sball be awarded to the lowest responsible bidder. Please advise if you intend to bid or not. . . - COUNTY OF SUFFOLK STATE OF NEW YORK ss: LIse Marinace. being dulv sworn sa' th t h . ., \S a s e IS the Legal 'd rt" . C . r\ ve Ismg oord~nator. of the Traveler Watchman ~ pubhc newspaper printed at Southold: m ~uffolk County: and that the notice of whIch the a~nexed is a printed copv, has b~en pubhshed in said Tr~veler ffalchman once each k fo I wee r.........:..wee~) . successivelv. ~nCmg~th.j) . . . f).Vo" . . e.............~...day of . ...... 200~. /,"""},4 ' .........~ A'\.. ~ ......... ...F~·'cb...... ~:r)ðJJejòre me this.ð....day of c.../.V .~003. , ~< '~" ·····~,(..~~d· Notary Public Emil~' Hamill NOTARY PllBUC State of Ne\\ York ~o. 01H.\5059984 Qualified in SulTolk COUßh Commission ('\pires 'Ia,y 06. 2006 All bids must be signed and sealed in an envelope plainly marked . "S..,ty ., Sù'eet ~ .t;P_-cdIe IbmIet or C".P''': NéW Yerk" and submitted to the Office of th, Town ClI:rl<. The bi,d price shall not Î.Dc~ aay tax, fe~l, slate, or local, froìn which the TOWD·ofSouthoW is exempt. ~: J1IIY IS, 20()3. .BLIZABETHANEVILLE SOumOLD TOWN CLERK IJ( 11/13/03 (045) II 'I . TOWN OF SOUTHOLDe NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the following Project: Supply of Street Lamps & Posts for the Hamlet of Cutchogue, New York The Town Board of the Town of South old will receive bids for the furnishing of all materials and equipment as specified in the bid documents for the supply of 28 Street Lamps & Posts in accordance with the Drawings and Specifications prepared by James A. Richter, R.A., Southold Town Engineering Department, Town Hall, Main Road, Southold, NY 11971 Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971, Monday through Friday ITom 8:00 a.m. to 4:00 p.m. A fee of$10.00 made payable to the Southold Town Clerk will be required for a copy of the bid specifications. No refunds will be made. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk ofthe Town of South old, at the Southold Town Hall, 53095 Main Road, Southo1d, New York 11971, until 10:00 a.m., Thursday, December 4,2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any all bids and to retain bids for 45 days from the date of receipt in any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw his bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of South old to award a contract for performance of the project. Should the Town of South old decide to award a contract, it shall be awarded to the lowest responsible bidder. Please advise if you intend to bid or not. II I! . All bids must be sIgned and sealed in an envelope plainly "ked "Supply of Street Lamps & Posts for the Hamlet of Cute hogue, New York" and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of South old is exempt. Dated: July 15,2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 132003, AND FORWARD ONE (I) AFFIDAVIT OF PUBLICA nON TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney James McMahon Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board Town Board Members John Cushman, Comptroller Jamie Richter Brown's Letters Construction Data II II STATE OF NE~ORK) SS: COUNTY OF SUFFOLK) . ELIZABETH A. NEVILLE, Town Clerk of the Town of South old, New York being duly sworn, says that on the day of , 2003, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of South old, Suffolk County, New York, to wit; Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Street Lamps & Posts, Cutchogue, NY Elizabeth A. Neville Southold Town Clerk Sworn before me this _ day of ,2003. Notary Public '. Invitation to Bid SapplV of SUI It lalRPS & Street light Posts Cutchogue Hamlet CUTCHOGUE, NEW YORK 11935 Date: July 15, 2003 ti~~ i-~ ~~I ~.~ SOUTHOLD TOWN ENGINEERING DEPARTMENT SOUTHOLD TOWN HALL, 53095 MAIN ROAD, SOUTHOLD . . PROJECT DESCRIPTION Cutchogue Hamlet Street Lights Cutchogue, New York 11935 This Project includes the supply of 28 Street Lamps & Posts Delivered to the South old Town Highway Yard on Peconic Lane in Peconic. Street lamps shall be NANTUCKET MODEL 3Y SPECIFICATION Stock # F3YO-L294-PG979 or approved EQUAL Street lamp posts shall be TRADITIONAL FLUTED POST Stock # 688P-1192-1000 or approved EQUAL REQUESTS FOR FURTHER INFORMATION & ALL INQUIRIES SHOULD BE ADDRESSED TO THE ARCHITECT @ THE SOUTHOLD TOWN ENGINEERING DEPARTMENT: Attention : James A. Richter, RA (631 ) 765 - 1560 Southold Town Hall 53095 Main Road Southold, New York 11971 The foregoing project description is provided for general information only. It is not a part of the contract documents. For the specific provisions and requirements of this project, please refer to the full Specifications and Contract Drawings contained herein. . . EUZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 434 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 15, 2003: RESOLVED that the Town Board of the Town of South old hereby authorizes and directs the South old Town Clerk to advertise for bids for the purchase of street lamps to be installed in Cutchogue by the New Yark State Department of Transportation. Bid specifications to be prepared by the Southold Town Engineer. ~Q :fL. Elizabeth A. Neville Southold Town Clerk . . INVITATION TO BID PROJECT: Supply of Street Lamps & Posts (28 Each) CUTCHOGUE, NEW YORK 11935 The Town Board of the Town of Southold will receive bids for fumishing all materials and equipment as specified in the bid documents for the supply of 28 Street Lamps & Posts in accordance with the Drawings & Specifications prepared by: James A. Richter, RA, Southold Town Engineering Department, Town Hall, 53095 Main Road, Southold, New York 11971. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 4th Day Der.ember 20D.3.... Month Year All specifications are provided herein: drawings to be attached. A fee of ten dollars ($ 10.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the .project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Please advise if you intend to bid or not. Dated: July 15 2003 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Cutchogue Hamlet Street Lights A-1 . . INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, scaffolds, or other facilities, & to supply all materials in strict accordance with the plans and specifications, and subject at all times to the approval of the Architect. Each proposal must be signed in writing with the full name and address of bidder. Proposals shall be addressed as indicated on Invitation for Bids and shall be delivered enclosed in an opaque sealed envelope marked "Proposal" bearing title of work, and Bidders Name. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the drawings and specifications, visit the site of work, and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the drawings, specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Architect who may issue a written instruction to all bidders. C. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, their authorized agents, and other interested parties are invited to be present. D. AWARD OF CONTRACT Award of contract will be made as soon as practical. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. Cutchogue Hamlet Street Lights B-1 . . The Town will either award the project or reject all proposals received within forty-five (45) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Town Clerk and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract as stipulated herein. E. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. F. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineations, erasure or corrections may be rejected. G. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. Cutchogue Hamlet Street Lights B-2 . . PROPOSAL FORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the contract documents dated: July 15, 2003, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials in accordance with the contract documents prepared by James A. Richter. R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971. and helshe will supply the street light materials as directed by the Town and he will accept, in full payment thereof as listed below: THE BIDDER SHALL FURNISH AND DELIVER 28 STREET LAMPS AND POSTS TO THE SOUTHOLD TOWN HIGHWAY DEPARTMENT LOCATED ON PECONIC LANE IN PECONIC AND SHALL COMPLY WITH ALL OFTHE ABOVE REFERENCED ACTIVITIES TO BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written In words) (written in numbers) We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowtedges receipt of the following addenda: Signature of Bidder: Bidders Address: Telephone Number: Date: Cutchogue Hamlet Street Lights D -1 . . STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-<1 General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision ofthe State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statemenlsubscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-colluslve bidding certification. A. By submission ofthls bid, each bidder and each person signing on behalf of any bidder certifies, and In the case of a joint bid, each party thereto certifies as to Its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices In this bid have been arrived at Independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted In this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained In this certification, and under the statements contained In this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing In Its behalf. C. That attached hereto (If a corporate bidder) Is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the be (Name of signatory) (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: SUPPLY & DELIVERY OF 28 STREET LIGHTS & POSTS TO THE TOWN HIGHWAY DEPARTMENT FOR THE CUTCHOGUE HAMLET PROJECT. and to include In such bid or proposal the certificate as to non-colluslon required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bIdder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of ,20---, (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec.103-d, as amended & effective on September I, 1965. Signature Cutchogue Hamlet Street Lights E - 1 APP~DIX." ~~ , } . THE PENNSYLVANIA GLOBE GASUGHT CO. 300 Shaw Road North Branford, CT 06471 PH: 203-484-7749 FX: 203-484-7758 NANTUCKET MODEL3Y sPEcrFICA TION Stock #F3YO-1:.294-PG979 CAGE/HOUSING The light fixture shall consist of a cage assembly, a socket assembly, and a vent assembly. The socket assembly shall include an aluminum post fitter and ballast housing. The cage assembly shall consist of cast solid lop upper frame and lower crown, extruded aluminum struts, and cast bott"", plate, rigidly welded Into a lower frame. The upper and lower frames shall be hinged in two (2) places to allow a minimum opening of 135 degrees for lamp access. They shall be hinged by use of an aluminum hinge pin and shall be secured by means of a brass retaining screw. The vent shall be a three-piece assembfy of decorative spinnlngs with a minimum wall thickness of 0.060 Inches. The vent shall be securely clamped to the fixture without the use of external fasteners. All cast aluminum components are cast from Aluminum Association alloy number 319.0 In the F temper, and shall have a minimum section thickness of 0.187 Inches. All spun aluminum components are spun from alloy 1100.0, and shall have a minimum thickness of 0.060 inches. lENSES The lenses shall be 0.125-lnch thick clear UV clear seedy acrylic. Lenses shall be securely fastened by means 01 continuos vertical glass clips, without the use of bent tabs or screws. OPTICAL I PERFORMANCE FEATURES . The lantern shall be equipped with the PennTrol glare control system, which eliminates disability glare associated with typical non-controfled street lighting. This system provides a high visual comlo~ probability (YCP) and low veiling luminance by using a horizontally mounted primary reflector with an adjustable lamp holder assembly and secondary vertical reflector. The replica bumer assembly, mounted to the lamp holder stem, compfetes the system by providing the required visual element In the base 01 the lantem. The important fealures of this system are; · Fully adjustable to achieve the desired IES roadway lighting distribution for each application (full cutoff or semi-cutoff; type II, type III, or type IV; short or medium throw) · Controls light trespass by use 01 adjustable secondary reflector · Malnlains traditional lantern appearance IWllle providing high performance lighting performance with low Discomfort Glare Rating (DGR) ELECTRICAL - The light fixture shall be suppfied factory prewired and ballasted, and shall have minimum 12' long wire leads. The wire shall be 16 Qauge TFFN type only, rated for 90 degree F service minimum. All ballasts shall open core and coil type.md shall be either 1) high power factor, lag type high reactance autofranslOf111er or 2) high power factor constant wattage autotransformer. All ballasts shall have a minimum slarting temperature of ·40 degree F and a line voltage limit 01 plus or minus 5%. The ballasts and electrical components shall be protected by a spun aluminum ballast enclosure. Lamp holders shall be mogul base porcelain and shall have a brass plated screw shell. Lamp holders shall be rated for 660 watts and 250 volts maximum. Maximum wallages shall be 175 watt Metal Halide. 175 watt Mercury Vapor and 150 watt High Pressure Sodium. Msximum voltage shall be 277. MOUNTING / HARDWARE The light fixture shall mount to a 3.0' 00 x 4' tall lenon. The fixture shall be secured 10 the tenon by means of three (3) 5/16"-18 stainless steel socket head sel screws. All hardware shall be slsinless steel. furnished in a bright mill finish excepl exposed hardware, lWlich shall be black, passivaled for additional corrosion protection. . 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PENNSYLVANIA GLOBE GASUGHT CO. 300 Shaw Road North Branford, CT 06471 PH: 203-484-7749 FX: 203-484-7758 TRADITIONAL FLUTED POST Stock #688P-1192-1 000 CONSTRUCTION The post shall be all aluminum and shall be welded, one-piece construction for durability and minimum weight. The post shall consist 01 a fluted shaft. decorative base assembly and tenon assembly. The shaft shall be a 4.5' fluted aluminum extrusion. The shaft shall have an effective nominal wall thickness of 0.020" and shall be aluminum alloy 6063 In the T6temper. The shaft shall have twelve (16) lull flutes equally spaced around the circumference of the post. The shaft shall be pennanenlly welded to the base assembly around 115 circumference. The decorative cast aluminum base assembly shall Include a fluted pedestal. an octagonal base and a post collar. The pedestal shall be 31 Inches tall and shall have 24 tapered flutes equally spaced around the circumf....ence. The base shall be 8' high x 10' octagon. The post shall have a 4' x 5' hand hole located in the octagonal base with a cast aluminum cover. The post shall be anchored with four (4) equally spaced anchor bolts anchored through a base flange. The boll down flange shall have a minimum thickness of " ' and shall be cast flat with no draft allowance to Insure proper seating. The tenon assembfy shall consist 01 a 5' diameter cast aluminum finishing collar and tenon. The tenon shall be 3.0" OD x 4' tall aluminum and shall be permanenlly welded to the fluted shaft. The post shall inciude a '541 k1122 festoon mounted GFI receptacie and grounding device. The historic assembly shall also Inciude a 'SO 1 cast ladder rest and hardware. OPTIONS, The post assembly shall Inciude a duplex GFI receptacle, single or twin (as required) universal banner arms with rosette end caps and festoon housing photocell. MA TERIALS All cast aluminum components shall be cast from Aluminum Association alloy 319.0 In the F temper. All castings shall have a minimum section thickness of 0.187 inches. MOUNTING Each post shall be supplied with the following mounting hardware: four (4) 518'-18 x 18'Iong x 3'Ieg galvanized steel anchor bolts; four (4) 5I8'-li>galvanized steel hex nuts; and lour (4) 518' galvanized flat washers. Anchor bolts shall confonn to ASTM specification number A 307-80 for externally threaded fasteners. The post shall have a minimum internal conduit opening of 7.5' diameter for ease 01 installation. ACCESS Access to the anchor bolls and the wiring shsll be provided by means of a decorative. cast aluminum access door. The door shall be secured by means of two(3) stainless steel 114'-20 round head bolts. FINISH All prepared metal surfaces shall be free of visible defects and blemishes prior 10 finishing. See complete Pennsyfvania Globe Architectural Metal Coating System specilications attached. PennTrol 1M USA PennTrol_Syslem Strategic Alliance Group r~ . . . APPENDIX "A" Nantucket 1000 Luminalre # 688 Traditional Post Pattern' J44KS360 Standard Individual Bolt Cover Stk Number 650K3f20 - - 5/8" -11 x 18" Galvanized steel Anchor Bolts, Nuts and Washers PENN THE PENNSYLVANIA GLOBE Cute hogue, New York GAsUGHT Co. 300 Shaw Road North Branford, CT 06471 Tel: 203 484 7749 Fax 203 484 7758 www.pennglobe.com . . .1. . 14'- 0" to Light Source . -. ..J Festoon ..J Housing ~ Duplex Outlet ëo #1 . .... Festoon .... Housing l- f/) Photo 0 Cell D.. #2 Single ..J cr GIIII Post Banner Bracket Z on GIIII Post 0 ¡:: - Õ '§¡ ~ ~ " 0) .g 0) <D t: '11= CII E: E: 0 0 CII It <:( L --J 10" ¡. ~IOct. ·' . TOWN OF SOUTHOLDe NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the following Project: Supply of Street Lamps & Posts for the Hamlet of Cutchogue, New York The Town Board of the Town of South old will receive bids for the furnishing of all materials and equipment as specified in the bid documents for the supply of28 Street Lamps & Posts in accordance with the Drawings and Specifications prepared by James A. Richter, R.A., Southold Town Engineering Department, Town Hall, Main Road, Southold, NY 11971 Bid specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971, Monday through Friday ITom 8:00 a.m. to 4:00 p.m. A fee of$10.00 made payable to the Southold Town Clerk will be required for a copy of the bid specifications. No refunds will be made. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of South old, at the Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 a.m., Thursday, December 4,2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any all bids and to retain bids for 45 days ITom the date of receipt in any bid should it be deemed in the best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw his bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. Please advise if you intend to bid or not. All bids mUst be signed and sealed in an envelope plainly marked "Supply of Street Lamps & Posts for the Hamlet of Cutchogue, New York" and submitted to the Office ofthe Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of South old is exempt. Dated: July 15, 2003 EL~ABETHA.NE~LE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 13 2003, ANP FORWARD ONE (1) AFFIDAVIT OF PUBLICA nON TO EL~ABETH NE~LE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney James McMahon Dodge Reports Burrelle's Infonnation Services Town Clerk's Bulletin Board Town Board Members John Cushman, Comptroller Jamie Richter Brown's Letters Construction Data ~---~~--