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Home My WebLink AboutHeating Fuel ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (6311 765-6145 Telephone (6311 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 799 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 3, 2002: RESOLVED that the Town Board of the Town of South old hereby accepts the bid of Petro Heatin!! Oil and Services at a price of $.1500 per (!aUon over the Tosco ReseUer Rack Price, for supplying the Town of South old with Heatin!! Fuel Oil for the 2003 calendar year, all in accordance with the bid specifications. œ;_L~a~ .¡µ. Elizabeth A. Neville Southold Town Clerk RESOLUTION DECEMBER 3, 2002 v - 799 RESOLVED that the Town Board of the Town of South old hereby accepts the bid of Petro Heatin!! Oil and Services at a price of $.1500 per !!aUon over the Tosco ReseUer Rack Price. for supplying the Town of Southold with Heatio!! Fuel Oil for the 2003 calendar year, all in accordance with the bid specifications. , ~ Public Works Department Town of Southold Peconic Lane Peconic. NY 11958 Peter W. Harris Cornmissioner Tel 765-3140 734-5211 MEMORANDUM TO: Elizabeth A. Neville Southold Town Clerk FROM: Peter W. Harris, Commissioner Department of Public Works 0LÍ- Ij'WVT DATE: November 27, 2002 RE: 2003 BID - HOME HEATING OIL In connection with the above subject matter, I have reviewed the following bid and recommend that the Town Board grant the Award to PETRO as the low bidder: HOME HEATING OIL PETRO PWH:jes , . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sou tholdtown. nort hfork. net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 6, 2002 CERTIFIED MAIL RETURN RECEIPT REOUESTED Swede Westerlund, Operations Manager PETRO, Inc. 30 Old Dock Rd Yaphank NY 11980 Dear Mr. Westerlund: Congratulations. The Southold Town Board, at its regular meeting of December 3, 2002, accepted the bids of PETRO for supplying heating oil and gasoline to the Town of Southold for the 2003 calendar year. Certified copies of the resolutions are enclosed. The bid for diesel fuel was awarded to SeaCoast Petroleum and that resolution is also enclosed. The checks that were submitted with your accepted bids will be returned to you upon completion of the contract period. The checks that were submitted for last year's bids and the check submitted with this year's diesel fuel bid are returned herewith. Should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, ~Q~ Elizabeth A. Neville Southold Town Clerk Ijc Enclosure 7DOO /S,3ð 0003 8'3~ rfðóV ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown. northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 800 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 3,2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Petro Heatinl! Oil and Services at a price of $.1300 per !!aUon over the Tosco Reseller Rack Price, for supplying the Town of Southold with Unleaded and Unleaded Plus Gasoline for the 2003 calendar year, all in accordance with the bid specifications. P¿.;~/,qo.r¡eW'µ. Elizabeth A. Neville Southold Town Clerk - , . . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INt'ORM.-\.TION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 SouthoId, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown. northfor k,net OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 799 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 3, 2002: RESOL "ED that the Town Board of the Town of Southold hereby accepts the bid of Petro Heatin!! Oil and Services at a price of $.1500 per !!allon over the Tosco Reseller Rack Price, for supplying the Town of South old with Heatin!! Fuel Oil for the 2003 calendar year, all in accordance with the bid specifications. E'&¡-.l,qC7.~~¡'¿. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 SouthoId, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork. net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 798 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 3, 2002: RESOLVED that the Town Board of the Town of South old hereby accepts the bid of Sea Coast Petroleum Products, Inc. at a price of $.08990 per !!allon over the Tosco ReseUer Rack Price, for supplying the Town of Southold with Diesel Fuel for the 2003 calendar year, aU in accordance with the bid specifications. œj--/il<ft7.Qt ilL.· Elizabeth A. Neville Southold Town Clerk . , . .' " . . 'P~tro .. Port Washington P.O: Box ,1457 Stamford. CT ,06904 . . . ", .' .~ Chas' Manhatt,.nII\,·' USA',N.A: 1201 M $t \\'ilmmg _'. DE . I 98')J " ". .. Pay Exactly One-Hundred-Dollars-and-Zero-Cents---------------- -------------------------------------------------- -------------------------------------------------- I I t Pay , TOWN OF SOl1THOLD to the OrderL of --, -------~--- l'OOOLH,bl."' I:03UOO2b71: b30101.1o8228 50[jIi' RCO: Eastern Long , Yendor Id: 547700 Check Date: No,," Check No,: OP 00013664 G J'Oss Discount Net Amount Amount Amount 100,00 0.00 100.00 Petro - Port Washington P.O. Box 1457 Stamford, CT 06904 Vendor Account Number: Invoice Date Invoice Number Description Nov 12,2002 111202 'f .¿ ,,-',:' ;0; '-¡'., -', · ~'., ,"¡ , " ¡,.,- " '.~ ; " .. ".-.._..-- '''--~'-'' · ,. " c ~,. "-:r'.,-~ '-<.t,_ · . " ~ '!-- " . "i'. ::..·:t~i'·I' ':.. ':n: " -'-" '..-¡ ,0 ~;, '.-..¡-;', -- t~:~,"-'.:;': '~';-;"~, 'k;-;', ">""!~~r,,- t; ~ _ . --"----- -- .---- .-- - r~..~-·~\~~·..~·'\~....'I~...'.'..,~!!',~~~.qll~'Jr"'~~.'.f_lt~""~:~'.I~I~fj1,"~·Wì~'!~~,~:<:;';:~'-;=.">\" "----~~.,~,/..,j,::;~I',\'I'~~;~ ¡ - . {- - : '~, ~ r - . - ( ,,, I , . " ·t,' ," I . -.-; ~- ' ' ~,i > ;'_ 1 ;: > . , , ' 06904 , " ~ ~ ii ïl i I i · · : · , PETRO-LONG ISLAND P.O. Box 1457 Stamford, CT Chasé Man\'laUan Bank fðSA.; N.A. 1201 M~rket St. W¡¡tniß(!oa~'D£ 19801 11822-091 ~ m PAY THE SUM OF On. Hundred and DO/tOO DoUars i·f ~r~ :f) -~, --- - -- '.., , :-:; f -, -,,---_.._.-.. _u._.___ ____.___._...._._. ~ , ~ , Ii. ;" TO THE ORDER OF TOWN OF SOUTHOLD \ 11·00:\(; ~B 25 ~(;II· 1:0:\ ~ WO 2(;71: b:\O ~I, ~B 2 2B 509"· ¡~Ö-ICE . NO:. .G!iqS$ 'AMotiN'r . ··DISCOUNT -------- - " VENDOR NAME TOWN OF SOUTHOLD VENDOR NO. DATE CHECK N']. (1192) 10 30 00 0036182516 INVOICE no, GROSS AMOUNT D ISeal/NT PETRO-LONG ISLAND 103000 RC04 DE:BRA 100.00 ;', . ~ -.!:. rh" " ',; ':-¡' " , " " ::;;""¿('. ~; ?, , '- ........4... .~- . . f .' . ~I èl ~I II PETRO-LONG ISLAND P.O. Box 1457 Stamford, CT 06904 CIHlse Manhattan. Bank USA, NA 1201 Marker SI \\'Ilming!on. DE 1980J 11822-091 62-26 31:' c;~,'~'[;~tt . . ,,".:\,".~." ",""". .\ ~' £,,' ,.-:1.' .. ".,'," ", . : ",,' '...., ~ '", '~. ,1'.::;'(,-/0,,.; _.._~._~.._. ~ .:.~~~;~, ' ~ ~./.;;\.~~ ,::',<.J ¡.', ~ .' , -..' .... ¿"~~.~_..~.,, ,. ." ..... '. '.' ,.>f@' '".....J',...t.,.\ ./:-:' : ~ ;"'-"""<"".A .;'~::-~.~.... ~~: ".:~ .. i~;~': . :.' :.~,~.~, ":·:":·,}:~~~~~fr?:;;:~· ~~~Ji:.c~,,;r.· ,:'. · PAY THE SUM OF One Hundred and 00/100 Dollars , 2 ~ · · TO THE ORDER OF TOWN OF SOUTHOLD \ lI'OO::¡¡;~825~?II' I:O::¡~W02¡;?I: ¡;::¡O~I,~822850911' r -- ~'~RO LONG _._--------~ ISLAND vaWOR NAME TOWN OF SOUTHOLD VE!IDOR No). DATE CHECK HO. (1193) 10 30 00 0036182517 INVOICE: NO. GROSS AMOUNT DISCOUNT INVOICE: NO. GROSS M1ùUti'I' DISCOUN:r 103000 RC04 DEBRA 100.00 . '~- . .. '.'" ._-,,~'.;.'; .'--'.< 'l' . . :;;.. ", r ? :<,'1_ ~ .. .. . ~- \ 1822-09\ ~ HI ..:..: ï ~ j ~ i i ~ . . PETRO-LONG ISLAND P.O. Box 1457 Stamford, CT 06904 Chase Manhattan Bank USA, N.A 1201 Market St. Wilmington. DE 19801 !. ;_. tHEC '~d!; '(}O ~Ò0:>61$2515 ;iri-!!is I\!ilOUNT' . i '100.00 PAY THE SUM OF One Hundred and QO/100 Dollars . ¡ ¡ t ~ £ i ~ '" '~ ~ TO THE ORDER OF TOWN OF SOUTHOLD '~" : ~- - ,_." - , . - <. >. .... . ,_" thDrize.d.SiCinature . ~IGfi;ATU_AE_~S, ~r;O~oR_E;~ BAC"~_~~~ . ..SOMER CONTAINS M\CRo~tHlNQ \ - _~.__~.~. ..n___ ~_..__~_____ -- ----- ,-- ---. "'00 3b ~B 2 5 ~ 5'" 1:0 3 ~ WO 2b '(I: b 30 ~l, ~B 2 2B 509'" - ---------, VENDOR NAME. PETRO-LONG ISLAND TOWN OF SOUTHOLD VENDOR NO. DATE CHECi'. N,:). (1191) 10 30 00 0036182515 INvO-ïcg Na~ GR~S$ .AMOt1NT DISCOUNt. . INVOICE NO. GROSS At"-OUN'I D ISCOlJNT 103000 RC04 DEBRA 100.00 " _....-..,..~.--,.....--' ,,~....- " . . - Pay Exactly '. -, ~":, ;... f;.';" One -Ei~dred-Dol1ars -and-Zero-Cents- _ __ _ _......:~ _ ~_:j-_.:: <:;.~~_-__\ . ~- --~ = == = == ~ = = ~ = = = = = == = ~ ~ = = == = = = = = ==== == = ===~======:}:::;:::~ .¡~ '<i, " .- ~; g;:roWNOHO~OLD \IC._,_ -- - ___ ------'-____n_ ,__ 11'0001.3£,£,£,,,· ':03¡'W02£,7': £,:W¡'I.,¡'8228 50'111' Petro - Port Washington P.O. Box 1457 Stamford, CT 06904 Vendor Account Number: Vendor Id: 547700 Check Date: Nov Check No.: OP 00013666 Gross Discount Net Amount Amount Amount 100.00 0.00 100.00 RCO: Eastern Long Invoice Date Invoice Number Description Nov 12,2002 0111202 " 'J ¡c 'Ii " '- ..it '.-0, , f~ ~'---. >..¡.... 'I¢-~. .~~-- :', '."", > '.. . . ~~- " ,1:>'. ': ~. !. , ,'. ';" *,--,~ ~~"" - ':.;";'. :'!' .{ .~. ". " '-.".', oi -:-,-:::¡~:~..<~ '~~: ;-. ·:·:)-·t-~, -"~ff, :~_~~-".-":: " - , ,-' ~ :.-,: , ","..-!" r" ;;.\." ,~ . , -,:. , :'-' ~:;'1.r , . . . ,t~ ~~- ~;;:~;-:~J~~<\;-Fft ""~'-'-l;'~' -"'. t ·~,r~- fP" ·"·"J'"l ,]'!t- 'to, _ _ ~ ~ R f '!"': 'r'~ " , - <,;,~- -jt ,"~ ::..~;.-..- r,..~ 1;""- ..'-.,...., :-:; c. ~ f',...,. ;. ..¡- -c_y,.,... , , " ;". ...k '-><~'~ :-~Xj;~~~-~·~' Y·-~f: . , e' _-~r- -1'- , --'- i c _ ;.~ .:,.-':,_':.L:.t.'· .,.". v~:;:~~'_:;~~·_~:r¡:~_~'." ".. .~1< ~.. ,:~~~.J.;~,_~,~~~:,t,-:~v(· ~·,-~r,_~;t ~;-,~ ~L ., _" .,. ~_~~~:.. , ,- " .:~:~.?" '- ~;~~:~~';; .~: ~Ü~:~ ~':~--::.. -~<! :;.~ ),I '_;i\[;r~~~_~.~~~t~f~'-' ~~~I~;-~::~)f~;-~ ::~?n~f:>t~r .·~:·i .' ;~- -~-~~i?:~~·~_··~- . ·_;'_-?):~~~f~~' '"~~-'¡1"~'" - -L;:;;~~~~':·~:~;~-·· ';. ~ . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD One bid was received: PETRO 55-66 58th St Maspeth NY 11378 BID OPENING 2003 HEATIN G OIL 11121102 \a) 10:00 A.M. Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork. net Tosco ReselIer Rack Price 11/12/02 PETRO fixed differential Delivered price $ .7275 .1500 $.8775 . . Petro ~5-/iO ~gth Street Ma~reth, NY I r 37!ì 48 Harbor PMk Drive ['net \X'.l~hin,gron, NY 11050 Phone' l-'¡.II) H4.FUFl (¡PI) _B"4.JSH F~s:: 1718) JS4.JRRI ¡ROO) 758.FUEL IROm 75.11.38.35 FAX' 15h,) oS86.167¡ PETRO ~ November 12, 2002 Heating oil. - Motor Fuel. and Service. Commerciøl Division Town of South old Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Elizabeth Neville, Town Clerk RE: Bid Proposal, "Unleaded, Gasoline, Unleaded Plus Gasoline, #2 Fuel Oil & Diesel Fuel" PETRO would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2003 as follows; #2 HEATING OIL PR PER GALLON Based on the Tosco Reseller Rack price dated 11/12/02 PETRO's - fixed differential Your delivered price· exclusive of all applicable taxes $ ,7275 ,1500 $ .8775 PR PER GALLON #3 DIESEL FUEL Based on the Tosco Reseller Rack price dated 11/12/02 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes $ .7455 .1500 $ .8955 UNLEADED GASOLINE PR PER GALLON Based on the Tosco Reseller Rack price dated 11/12/02 PETRO's - fixed differential Your delivered price - exclusive of all applicable taxes $ .8880 .1300 $ 1.0180 UNLEADED PLUS GASOLINE PR PER GALLON Based on the Tosco Reseller Rack price dated 11/12/02 PETRO's - fixed differential Your delivered price - exciusive of all applicable taxes $ .9290 .1300 $ 1.0590 The prices stated above will increase or decrease as the posted prices increase or decrease, however, the fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond for each product as requested, which will be returned to PETRO. Should you have any questions, please feel free to call the undersigned. Sincerely, Swede Westerlund Operations Manager (Enclosures) OPERATING LOCA"nONS IN: HICKS\'ILLE MASPETH . rLArNV[E\'(1 . PORT WASHINGTON SOUTHAMPTON· YAPH!\NK Nassau lie. No. H3600630000 Suffolk Lie. Nos. 3134-P, 290I-RE NYC Lie- No. 678944 TOSCC UNBRANDED . THESE ARE PRICE CHANGES FROM TOSCC CCRP. IF YOU HAVE ANY PROBLEMS RECEIVING THIS TRANSMISSION, PLEASE CALL DIN AT 800-779-5775. THANK YOU. TOSCC-HOLTSVILLE: 12:00 am Change: 11/12/02 Price: TOSCC-HOLTSVILLE: 12:00 am Change: 11/12/02 Price: TOSCC-RIVERHEAD 12:00 am Change: 11/12/02 Price: RFG87 -0.0225 0.8880 ISD2-D 0.0025 0.7705 H02 0.0000 0.7325 RFG89 -0.0225 0.9290 RFG93 -0.0225 1. 0050 ISD2-P-W LSD2PDW 0.0000 0.0000 0.7710 0.7935 F04 -0.0025 0.7760 RES-0.6 -0.0035 0.7088 H02 0.0000 0.7275 KERODYE 0.0000 0.8350 LSD2 0.0000 0.7455 . ISD2PUMP 0.0000 1.0070 . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of South old owned heating systems for Calendar Year 2003. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 21, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating t'uel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 22, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON NOVEMBER 7, 2002 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times TO\\l1 Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Infonnation Services . . SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2003 Under these specifications the Town of Southold seeks bids for furnishing all of the NO."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting ofthe Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2003. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Tosco Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of conmlerce. Vendor receiving award must supply setyice tree of cltarge on town owned heating systems. The bid price shall not include any federal, state, or local tax, ITom which the Town Of South old is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Toml Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. DATED: October 22, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~. . . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the: bid. (Signed) (Corporate Titl C' /M" /) (if any) é? ~ :.Æ!-/f T7 ¿; /1/ <5' /''' / C77C- eð/»47eÆé//7L S/}Le!; Printed Name '/ é::'.::6 ;e'o LL./J/2. Company ¡!/e7£O /A/C Bid on YEAR 2003 NO. "2" HEATING FUEL OIL < . . ~'rR() ( t A.II - ¿VC-jl"f!¿,Lu.u6 ~/~ t..n - cJOOc¡- RECEIVED Nav 8 0--, Soufhold Town Clerk Date: 11/6/2002 TIme: 4:49:02 PM Page 1 of 1 . . Amerada Hess Corporation One Hess Plaza 12th Fl. Bid Sales Woodbridge, NJ 07095 Phone: 732-750-6888 Fax: 732-750-6927 Fi\..XCOVER PAGE TO: Elizabeth A. Neville Town Clerk RECEIVED COMPANY: Town of South old NOV 6 2002 FA.,''(: 631-765-6145 Southold Tow. aed (nfJlUP "/7 ~ FROM: Karin Husby tor Steve Domenick DATE: 11 '062002 NUMBER OF PAGES 1 (including this cover page) In connection with the following bid solicitation: Town of South old Purchase of fuel oil & repair service on Town owned heating systems Due date: Il!2 112002 Due time: 10:00 am Please furnish a bid package, including specifications and instructions to: Mr. Steve Domenick Amerada Hess Corporation One Hess Plaza 12th FL Bid Sales Woodbridge, NJ 07095 Phone: 732-750-6888 Fax: 732,750-6927 This request has been prepared by BID SOURCE on behalf of our subscriber. 75 East Northfield Road Livingston, New Jersey 07039 Phone: 800-631-1160 ~~rf~=g ~li'f~~~~~O~~Q ~~o i~~J~rJ I!..¡j 9 ë~ 2.i:i~ 'a "'J!iŠ·;!.¡S!>o¡¡o p.~.'" œ.& " e. ,.. r- ~~ ¡;¡!-ä Jt .I.t..¡; ~ ~i~~ ~.[, g¡;¡[J.J~H~ ~I ! ",.. ¡¡.¡¡,'" .f ..H'h~f ~ ~¡¡.",g:g-.*'" !!.hUK w ~ i f~~QF. f rl~r8 ~[~~~~f~~o f[~~. J:! ,,¡=;r"i~I''' . 5' n ¡;>iõ . =. fiJ ~ ~ ~ ,h:l~tl :(,.. ..11J!f!~.h}g~~; ~!!'}~!i'tl~l§ à~ s,.-g.p .. I. ~~z~~ g,5 & ::!,...s,,,,. &t ; ~J! ~ ~¡ g~:~.~ilf t( I ,,~.~~g;fi~~· ~!~ ioi.h J . SE ¡;'~i!'¡¡''''lt 'I" I"" .... "'0" .!ID¡'§.C 2.-S:~¡¡;..... !! "',,¡ c. ""¡ _~. þ. g 0 ~ Iii 1M 0 ;a. ':T Z '< K ~ _. .·h~h· fu~ hJ::g,~~ d·~ H~ U tïu I:I.(J DI ::E '<0 2.3 - o c::r CI) õ' ... ~2~~r;:cr . ~ _œom .... ..=.........:D ::r o :: (D"< » _. ~~~¿t!f1 VI ~·:Jg~1JJ !!?:.w......ñ·O '^ O&::<D~ Z~1r' i~~~~ ~ ~~ CD 0 _:r "-"" ens ZC 0- '" 7< ",'< ~ i ~ r '1 OIÞonDl(J::I"Un (J -<'::1 0::1 0 œ... 0 ~ Cl)n'Ol:I.c::E:ïc ..., .c:-CI)':C-gIÞn::l ~ . i¡[2."ii·~ 0 nn- 1:1.'0- ~o v'-'CI) c::r " 3 ::r!i!'::r ... n CI) 0 ~ ::E ID œ 0- ¡p -. z 'o;J : ::I ~ § -g ~CÈ ~ ~ 5 """ö; 5'.:< go I:I.~ -< :ïõ''gCl)o!§.::;5.'' 0 CC ... ¡¡; 0 - CI) x'< r(ñ ::tJ o ~ ;; (J 1:1. m .. ... (J.ð '< < c DI - ~ " 1\)::1 'O=-=-(J::Ex 0_ cnO c~1) 1\::r"sz:::r;¡:!:"::I ¡.., CI) ....iiï g DI ~ ,,- \' ::r CI) ::I ;:¡; 0 IÞ 0 CDI»Q,c~m"'" 1:1. ::I (J n ,,'< !: 5'::1 ¡¡rF ..... IÞ DI (þCD...._._....::; ::EDI~CI)::I!:::r-. 1ä:a.o...CJ!.2' """z-.-::r. n IÞ IÞ Z CI) ::r.""" ~DlCI)~DlCI) IÞ< "'ël --. cIÞ'O<",::EIÞ::I n'O:!.....<CI):r l:I.i{3.ò'::Iœœr¡ ~ 'P!!¡ !.F2.~iii·ä: . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2003. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 21, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of South old is exempt. Dated: October 22, 2002. ELIZABETH A. NEVILLE SOUTHOLD TO\VN CLERK. * * * PLEASE PUBLISH ON NOVEMBER 7, 2002 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2003. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold. New York. until 10:00 A.M., Thursday, November 21, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal. state, or local, trom which the Town of Southold is exempt. Dated: October 22, 2002. ELIZABETH A. NEVILLE SOUTHOLD TO\VN CLERK * * * PLEASE PUBLISH ON NOVEMBER 7, 2002 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services II II . . LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2003. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold. New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 21, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of South old to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 22, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK * * * PLEASE PUBLISH ON NOVEMBER 7, 2002 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Reports Brown's Letters Burrelle's Information Services II II . . SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2003 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting ofthe Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2003. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Tosco Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of cRarge on town o\vned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. DATED: October 22,2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK II . . NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Printed Name Company Bid on YEAR 2003 NO. "2" HEATING FUEL OIL II . . !I ST ATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the '-{ day of 11(}l.U1~ ~he affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hal!, 53095 Main Road, Southold, New York. Legal Notice: Notice to Bidders for Year 2003 Heating Fuel Oil, bid opening at 10:00 a.m., Thursday, November 21, 2002. ~~~j~D: ~,--;.-~ Eliza eth A. Nevil e Southold Town Clerk Sworn to before Jt.this l( day of ...... D....... fioo L . ~QO. fY\ ß¿ tary Public LYNDA M. BOHN NOTARY PUBLIC, State of New ~ No. 01 BD6020932 Qualified in Suffolk Counly Term Expires March 8, 20 &¡¡, "I" . . v~£¡. ~ð<9--~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORlIMTION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown. northfork. net OFFICE OF THE TOWN CLERK TOWN OF SOUTH OLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 663 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 22,2002: RESOLVED that the Town Board of the Town of South old hereby authorizes the Town Clerk to advertise for bids for the followin!! items for 2003: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline ìòr Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Departmem and Transfer Station Bulk Ice Control Rock Salt for the Highway Department Bulk Ice Control Sand for the Highway Department Removal and Transfer of Scavenger Waste Removal of Household Hazardous Waste rrom the Transfer Station Removal of Scrap Tires from the Transfer Station Removal of Scrap Metal rrom the Transfer Station Town Yellow Garbage Bags f1p((~t7.~r't'.l.. Elizabeth A. Neville Southold Towu Clerk PETER W. HARRIS Superintendent TO: FROM: DATE: . . Highway Department Town of Southold 275 Peconic Lane· P.O. Box 178 Peconic, NY 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (63 II 765-1750 MEMORANDUM Lynda Bohn Deputy Town Clerk Peter W. Harris, Superintendent c;JJiI- Southold Town Highway Department RECEIVED (::~-T 2,~ ~.:..))~ October 25, 2002 ~outhold Town Clert. RE: 2003 BIDS AND SPECIFICATIONS PWH:jes In connection with the above subject matter and pursuant to your call, please be advised that I have read the below bid specifications which are to be advertised in the paper and there are no changes to be made: GASOLINE DIESEL FUEL BULK SALT SCREENED SAND HEATING FUEL OIL