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HomeMy WebLinkAboutThe Nature Conservancy MELISSA A. SPIRO LAND PRESERVATION COORDINATOR melissa.spiro @ town.southold.ny.us Telephone (631 ) 765-5711 Facsimile (631) 765-6640 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (comer of Main Road & Youngs Avenue) Southold, New York MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971-0959 DEPARTMENT OF LAND PRESERVATION TOWN OF SOUTHOLD December 19, 2005 Melanie Donaldson Conservation Program Coordinator The Nature Conservancy South Fork - Shelter Island Chapter P.O. Box 5125 East Hampton, NY 11937 Re: 2006 Conservation Planning, Acquisition and Professional Services Agreement with The Nature Conservancy Dear Ms. Donaldson: Please be advised that on December 6, 2005, the Southold Town Board adopted resolution no. 2005-756 engaging the professional services of The Nature Conservancy relating to the Town's land preservation efforts in the Pipes Cove area. I have enclosed this resolution for your file. Having been approved by our Town Attorney, the agreement has been executed by Joshua Y. Horton, Southold Town Supervisor. Enclosed you will find four (4) duplicate originals of 2006 Agreement for Conservation Planning, Acquisition and Professional Services. Please see that an authorized agent of The Nature Conservancy signs each agreement and return two fully executed documents to my office while retaining two contracts for your file. If you should have any questions, please call. encs. CC: ~ery truly yours, Melanie Doroski Administrative Assistant Ehzabeth A. Neville, Town Clerk w/encs. Patricia A. Finnegan, Town Attorney w/o encs. ELIZABETH NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF 12qFORMATION OFFICER Town Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765-1800 southoldtown.northfork.net RESOLUTION # 2005-756 Resolution ID: 1334 Meeting: 12/06/05 04:30 PM Department: Land Preservation Category: Contracts, Lease & Agreements THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2005-756 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 6, 2005: RESOLVED that the Town Board of the Town of Southold hereby enffaees the professional services of The Nature Conservancy to perform Conservation Plannim~, Acquisition, and Professional Services related to the Town's land preservation efforts within the Pipes Cove area, and authorizes and directs the Supervisor to si~n the al~reement between The Nature Conservancy and the Town of Southold, subject to review of the contract language by the Town Attorney. Compensation shall be for direct travel expenses and for employee time at an hourly rate and shall not exceed fifteen thousand ($15,000.00) dollars, and the contract term shall be from January 1, 2006 to December 31, 2006. Elizabeth A. Neville Southold Town Clerk t CONSERVATION PLANNING, ACQUISITION, AND PROFESSIONAL SERVICES AGREEMENT WITH THE NATURE CONSERVANCY THIS AGREEMENT made the /~ day of Be ce,~ b~ 200 fi, between the TOWN OF SOUTHOLD, a municipal corporation with offices located at 53095 Main Road, Southold, Suffolk County, New York, 11971-0959, hereinafter referred to as the "Town," and The Nature Conservancy, a non-profit corporation organized and existing under the laws of the District of Columbia, with a principal place of business at 4245 North Fairfax Drive, Suite 100, Arlington, Virginia, 22203-1606. WITNESSETH: Pursuant to §247 of the General Municipal Law of the State of New York, the Town of Southold, located in Suffolk County, State of New York, is authorized to acquire interests or rights in real property, for the preservation of open spaces and other areas; and Pursuant to Chapter 25, Chapter 59, and Chapter 6 of the code of the Town of Southold, the Town Board is authorized to acquire the development rights to agricultural lands and fee interest to open space and other lands; and Pursuant to the Community Preservation Project Plan for the Town of Southold, the Town Board is authorized to acquire, preserve and protect properties which are integral to the unique community character of the Town of Southold; and Whereas, the Town Board wishes to enter into a cooperative agreement with The Nature Conservancy to assist the Town in identifying appropriate lands for protection and in implementing the above mentioned preservation programs. Focus for this agreement will be within the Pipes Cove area. The Pipes Cove Area, for purposes of this contract, is defined as all properties south of Main Road (State Route 25) located to the east of Kerwin Boulevard and to the west of Silvermere Road. Additional properties may be added to the scope of this agreement by mutual consent of the Land Preservation Coordinator, the Town Board, and The Nature Conservancy; and Whereas, The Nature Conservancy is an international land conservation organization incorporated as a non-profit corporation in the District of Columbia holding Section 501-(c)-3 status under the Internal Revenue Code; NOW THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: The Town of Southold hereby retains the services of The Nature Conservancy to work at the Direction of the Land Preservation Coordinator for the following purposes: To work cooperatively with the Land Preservation Coordinator and the land preservation committee to identify and protect the most important sites within the Pipes Cove Area. Any work outside the Pipes Cove Area will be done only with the approval of the Land Preservation Coordinator. To work cooperatively with the Land Preservation Coordinator and the land preservation committee in determining the necessity of obtaining any reports or appraisals, and in acquiring such reports and appraisal. The Nature Conservancy, with the approval of the Land Preservation Coordinator, shall be responsible for obtaining any necessary appraisals, surveys, title certifications, or other reports necessary to determine the fair market value of the property or for contract or closing purposes. To negotiate directly with the landowners of properties identified for acquisition of fee or lesser property interests for the purposes of the preservation of the properties, as directed by the Land Preservation Coordinator. In such negotiations, The Nature Conservancy may employ a range of protection techniques including: fee acquisition, bargain sales, easements, land swaps, limited development, etc., all as calculated to best protect the identified lands at the least cost to the Town. Where acquisition is involved, The Nature Conservancy will negotiate to acquire the fee title rights of the parcel or any other property interest therein for a value not exceeding the fair market value of that property interest as approved by the Land Preservation Coordinator and the Town Board. All acquisitions are subject to a final approval from the Town Board. It is the intent of the Town of Southold to coordinate and leverage funding for the acquisition of development rights or fee interest wherever possible. Such efforts may require the Conservancy to coordinate with the State of New York, the County of Suffolk, and other governmental or non-profit entities engaged in land preservation in the Town of Southold as directed by the Land Preservation Coordinator. It is understood that The Nature Conservancy may also be working on behalf of Other governmental entities, and such arrangements, including any compensation arrangement, will be disclosed to all involved parties, on a case-by-case basis. The Nature Conservancy shall conduct all activities subject to the approval of the Land Preservation Coordinator. As compensation for such services, the Town will pay The Nature Conservancy for its direct travel expenses and for employee time at an hourly rate, not to exceed $15.,000 for the contract term, billed quarterly, based on actual hours, according to the following rate schedule: Conservation Finance and Policy Advisor Conservation Program Coordinator GIS Manager $48.50/hour $33.75/hour $44.00/hour In addition, the Town may pay any direct expenses incurred by the Nature Conservancy for items above and beyond normal operating expenses, including but not limited to surveys, appraisals, and legal consultation fees, provided prior approval is received from the Land Preservation Coordinator for such expenses. Such other expenses, as well as the four (4) quarterly payments due under this Agreement, shall be submitted for Land Preservation Coordinator and Town Board approval by appropriate Town voucher, utilizing generally accepted accounting and audit principles. The Agreement shall commence as of January 1, 2006, and shall expire on the December 31, 2006, unless renewed for additional one (1) year period(s) upon the mutual written consent of both parties. This Agreement shall be effective upon signing, unless sooner terminated pursuant to Section 8 of this Agreement. This Agreement may be terminated by either party upon written notice for any reason upon 30 days written notice to the other party. Should the Town terminate this agreement, the Conservancy shall he paid for work performed under this agreement up to the date of termination on a pro-rated basis. This Agreement may be modified only in writing and upon approval by the Town Board pursuant to a duly adopted resolution. 10. This Agreement shall be construed according to the laws of the State of New York. 1N WITNESS WHEREOF, this Agreement has been duly executed by the parties hereto. TOWN OF SOUTHOLD By: pSHU/~ Y~. HORTON /~upervlsor THE NATURE CONSERVANCY By: S:Weather_Hill\Land Preservation\TNC\TNC contract 2006L2006 contract.doc