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HomeMy WebLinkAboutPeconic Land Trust (2) MELISSA A. SPIRO LAND PRESERVATION COORDINATOR melissa.spiro @ town.southold.ny.us Telephone (631) 765-5711 Facsimile (631 ) 765-6640 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (comer of Main Road & Youngs Avenue) Southold, New York MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971-0959 DEPARTMENT OF LAND PRESERVATION TOWN OF SOUTHOLD December 19, 2005 Janet P. Schutt Administrative Associate Peconic Land Trust 296 Hampton Road P.O. Box 1776 Southampton, NY 11969 Re: 2006 Stewardshio Services A~reement with the Peconic Land Trust Dear Ms. Schutt: Please be advised that on December 6, 2005, the Southold Town Board adopted resolution no. 2005-758 engaging the professional services of Peconic Land Trust relating to the Town's land preservation efforts regarding stewardship. I have enclosed this resolution for your file. Having been approved by our Town Attorney, the agreement was executed by Joshua Y. Horton, Southold Town Supervisor, as well as Timothy Caufield, Vice President of Peconic Land Trust. Enclosed you will find your copies of two duplicate originally signed agreements dated December 15, 2005, for stewardship services. I trust you will find everything to be in order. Very truly yours, Administrative Assistant encs. Elizabeth A. Neville, Town Clerk w/encs. Patricia A. Finnegan, Town Attorney w/o encs. James McMahon, Director of Public Works w/encs. ELIZABETH NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631) 765-1800 southoldtown.northfork.net RESOLUTION # 2005-758 Resolution ID: 1336 Meeting: 12/06/05 04:30 PM Department: Land Preservation Category: Contracts, Lease & Agreements THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2005-758 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 6, 2005: RESOLVED that the Town Board of the Town of Southold hereby en~a~es the l~rofessional services of the Peconic Land Trust to I~erform Stewardshii~ Services related to the Town's land oreservation efforts, and authorizes and directs the Sul~ervisor to si~n the aereement between the Peconic Land Trust and the Town of Southold, subject to review of the contract language by the Town Attorney. Compensation shall not exceed forty-three thousand ($43,000.00) dollars and the contract term shall be from January 1, 2006 to December 31, 2006. Elizabeth A. Neville Southold Town Clerk STEWARDSHIP SERVICES AGREEMENT WITH THE PECONIC LAND TRUST THIS AGREEMENT made the ]~-~2_ day of /~¢c*.r~ [Lr~ , 200 ~', between the TOWN OF SOUTHOLD, a municipal corporation with offices located at 53095 Main Road, Southold, Suffolk County, New York, 11971, hereinafter referred to as the "Town", and PECONIC LAND TRUST, INCORPORATED, a non-profit corporation organized and existing under the laws of the State of New York, with a principal place of business at 296 Hampton Road, P.O. Box 1776, Southampton, New York 11969. WITNESSETH: Pursuant to S247 of the General Municipal Law of the State of New York, the Town of Southold, Suffolk County, New York, is authorized to acquire interests or rights in real property, for the preservation of open spaces and other protected areas; and Pursuant to the Community Preservation Project Plan for the Town of Southold and Chapter 6 of the code of the Town of Southold, the Town Board is authorized to acquire, preserve, and protect properties which are integral to the unique community character, and is further authorized to expend up to 10% of the fund for stewardship activities and services; and The Town Board wishes to enter into a cooperative agreement with Peconic Land Trust to assist the Town Land Preservation Department and Department of Public Works to maintain town preserves and identify and implement management strategies for current and future town acquisitions; and Peconic Land Trust is a regional non-profit land conservation organization, organized under S501 (c) (3) of the Internal Revenue Code, and has expertise in managing open space, farmland and other protected lands; NOW THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: The Town retains the services of Peconic Land Trust to assist the Town at the direction of the Town Land Preservation Coordinator and/or the Director of the Department of Public Works towards the following: Assist with the refinement and implementation of services and activities related to protected farmland and open space management including, but not limited to, trail maintenance, trail creation, habitat maintenance, habitat restoration, invasive species removal and control (see attached schedule a); Assist with the creation and implementation of Management Plans or parts there of, for Town of Southold Nature Preserves including, but not limited to, defining sensitive habitat, planning for site specific lay-out including roads, trails, parking, and restoration area, planning for appropriate structures including material choice, creating work schedules and defining appropriate tasks for specific crews and/or contractors, defining long term goals and/or objectives for preserves and management centers; Provide on site Stewardship and management services including: "Community Education" to connect, educate, and inform the citizens of Southold to the community assets, as well as engage the public with the programmatic work and use of the Town's protected lands. Activities will foster respect for the natural enviro~nnent, understanding of fragile habitats, and encourage further land preservation within the Town. Specific programs and activities will be undertaken at the direction of the Town Preservation Coordinator and/or the Director of the Department of Public Works and will include but not be limited to the following; Regularly scheduled Educational programs at various Town of Southold Preserves. Build a network of individuals and organizations (Audubon, NFEC, CCE etc.) to assist the town as a specialized work force, with public relations and to augment core programs described above. 3. Create a community minded stewardship program of Adopt a Preserve/Park. Coordinate Nature/Visitors center activities at Downs Farm Preserve to include educational programs, exhibits, and events. Develop educational programs with local educators as well as a volunteer base to assist with preserve needs. Continue to maintain trail systems and work with DPW on larger restoration projects. Assist with programmatic work including, but not limited to, creating policies, procethtres, standards and practices with regard to town obligation as stewards of the land and easements it holds. Help establish a "vision" plan to identify the mission and goals for Town of Southold Preserves, and create a step-by-step process for identifying and implementing the needs of a specific property. Participate in monthly meetings with Town Preservation Coordinator and Department of Public Works Director, in addition, assist with building a network/ ad hoc committee comprised of individuals who can assist various management and stewardship activities as necessary. It is understood Peconic Land Trust may also be working on behalf of landowners, or other governmental or non-governmental entities, and themselves especially where outreach is concerned and such arrangements, including any compensation arrangements, will be disclosed to all involved parties on a case-by-case basis. As compensation for such services, the Town will pay Peconic Land Trust a fee based on Peconic Land Trust's actual time and project expenses (including consultant services or outside contractors related to authorized projects, materials, mileage, postage, telephone, and other relevant out-of-pocket expenses). It is understood that fees and expenses will not exceed forty three thousand ($43,000) dollars without further authorization from Town Board. Peconic Land Trust shall supply information regarding services they have performed as may be requested by the town. This Agreement shall commence as of January 1, 2006, and shall expire December 31, 2006, unless terminated pursuant to the terms of this Agreement. Either party upon 30 days written notice for any reason may terminate this Agreement. In that event, Peconic Land Trust shall be compensated for the value of services actually performed prior to termination. The Town Board pursuant to resolution may modify only in writing and upon approval this Agreement. 7. This Agreement shall be construed according to the laws of the State of New York. 1N WITNESS WHEREOF, this Agreement has been duly executed by the parties hereto. TOWN OF SOUTHOLD By: PECONIC LAND TRUST By: