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HomeMy WebLinkAboutRoad TR - Nova Chip Surfacing ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax 1631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 262 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Island Resurfacin~ LLC for the furnishing and olaein~ of Nova Chio Ultra-Thin Surfacing Course within the Town of Southold, all in accordance with the bid specifications, and as follows: Nova Chip Ultra Thin Surfacing Course $4.95 per sq. yd. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 4, 2005 Thomas H. Gannon Jr. Island Resurfacing LLC 75 Cedarhurst Ave Medford NY 11763 Dear Mr. Gannon: Congratulations. The Southold Town Board, at its regular meeting of April 26, 2005, accepted the bid of Island Resurfacing LLC to furnish and place "Nova Chip Ultra-thin Surfacing Course" for the Southold Town Highway Department. A certified copy of the resolution is enclosed. Your 2005 bid check will be returned at the end of the contract period. Thank you. Very truly yours, Linda J. Cooper Deputy Town Clerk Attachment ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MA~NAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 262 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Island Resurfacing LLC for the furnishine and olacine of Nova Chio Ultra-Thin Surfacing Course within the Town of Southold, all in accordance with the bid specifications, and as follows: Nova Chip Ultra Thin Surfacing Course $4.95 per sq. yd. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS Opening 4/21/05 ~ 10:00 AM #8 - Nova Chio Ultra-thin Surfacing Course 1 Bid Received: Island Resurfacing LLC 75 Cedarhurst Ave Medford NY 11763 Nova Chip Ultra Thin Surfacing Course $4.95 sq yd NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. S Printname Thomas H.Gannon, Jr. Corporate Title (if any) Company Name Mailing Address President Island Resurfacing LLC 75 Cedarhurst Avenue Medford, NY 11763 Phone Numb~ 631-696-8798 BID ON ROAD TREATMENT Nova Chip Ultra Thin Surfacing Course PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box I78 Peconlc, lxl.Y. 11958-0178 Tel, (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 INVITATION TO BID FOR THE PITRCHAS]~ & APPLICATION OF ASPHALT ROAD MATERIALS NOVA CHIP ULTHA-THIN S~FACING COURSE TOWN OF SOUTHOLD SUFFOLK COUNTY, NI~W YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIAL TO BE APPLIED ON FISHERS ISLAND. ULTRATHIN SURFACING COURSE 1. Descriution Under this Item the Contractor shall furnish all plant, labor, equipment and materials and shall perform all operations necessary for the placement of an Ultxath'm Surfacing Course to provide new wearing course for an existing pavement. The placement of the Ultrathin Surfacing Course shall consist of the application ora warm polymer modified emulsion membrane coat followe immediately with the placement of an Ultxatlfm Surfacing Course of a hot bituminous concrete mixture. The polymer modified asphalt emulsion membrane shall be spray applied immediately prior to the application of the hot bituminous concrete mixture so as to produce a homogeneous wearing course that can be opened to traffic immediately upon sufficient cooling. 2. Material~ 2.1 Coarse A~grennte Coarse Aggregate shall meet the requirements of Section 703-02, Coarse Aggregate of the Standard Specifications of the New York State Department of Transportation with the following modifications: Thc mineral aggregate used shall be of the type and grade specified for high performance surfaces. The aggregate shall be manufactured crushed stone such as granite, slag, limestone chat, or other high quality aggregate or combination thereof. Wappinger Dolomite aggregatc a defined by the New York State Department of Transportation is excluded from the use in Item 720SS Coarse aggregates, such as crushed gravel, limestone~ dolomite, sandstone, granite, traprock, ore, tailings, slag or other similar materials, or blends of two er more of the above may be acceptable. When coarse aggregates for thase mixes are from more than one source or of more than one type of material, they shall be proportioned and blended to provide a uniform mixture approved by the Superintandant. Corn-se aggregatas, materials retained above the No. 4 sieve, shall be from an approved source and shall also meet the requirements as listed in Table 1. Table 1: Coarse Aggregate-Properties Tests Los Angeles abr~xon value, % loss Soundness % loss Magnealum Sulfate or Sodium Sulfate Flat & Elongated Ration, % ~ 3:1 % Crushed, single face % Crushed Two or more mechanically crushed faces Miero-Deval % loss Method Limit AASHTO T 96-94 35 max AASHTO T 104-94 18 max 12 max ASTM D 4791 25 max ASTM D 5821 95 rain ASTM D 5821 85 min AASHTO TP 58-99 18 max 2.2 Fine Anm'e2#te Fine aggregate shall meet the requirements of Section 703-01, Fine Aggregate of the Standard Specifications of the New York State Department of Tumsportation, with the following modifications: Fine aggregate shall consist of one hundred (100%) percent crushed stone, Fine aggregate shall be part of the asphaltic mastic. Fine aggregates, material passing the No. 4 sieve, shall be from an approved source and shall also meet the requirements as listed in Table 2. Table 2: Fine Aggregate-Properties Tests Method Sand Equivalent AASHTO T 176-86 Methylene Blue (on materials passing 200) AASHTO T P 57-99 Unenmpaeted Void Content AASHTO T 304-96 Limit 45 min 10 max 40 min 2.3 Mineral filler Mineral filler may be used as an option to aid in meeting the gradation requirements. Hydrated lime, certain classes of fly ash, baghouse fines and Type 1 Portland cement are acceptable as mineral filler. Mineral filler shall meet the reqafwements of Section 703-08, Mineral Filler of the Standard Specifications of the New York State Department of Transportation with the following modifications: Mineral Filler used must be from an approved soume and shall meet the requirements of Table 3. Table 3: Mineral Filler Requirements Typic. al acceptable gradation: 100% passing #30 sieve 75-100% passing #200 sieve 2.4 Asohalt Binder The asphalt binder used shall be the appropriate performance graded binder for the project's location. Asphalt hinder shall be from an approved source and shall also meet the requirements as listed in Table 4. Table 4: Asphalt Binder Requirement Tests Methods Min Max Separation Test, % AASHTO PP-5 10 Elastic Recovery Test, % ASTM D 6084 60 2.5 Polymer Modified Emulsion Membrane Polymer Modified Emulsion Membrane shall meet the requirements of Section 702-Bituminous Materials, CRS-lp. Item 702-4701 of the Standard Specifications of the New York State Department of Transportation, with the following exceptions. Emulsion shall be polymer modified from an approved source and shall also meet the requirements as listed in Table 5. Table 5: Polymer Modified Emulsion Membrane Req ulremants Test on Emulsion Method Min. Max Viscosity, Saybolt Furol @ 77° F. s AASHTO T 20 100 59 Storage Stability Test AASHTO T 1 59 Sieve Test AASHTO T 0.05 59 Residue by Distillation, % AASHTO T 63 59 Oil Distillation, % AASHTO T 2 59 Demulsibility, % 35ml 0.02 N Cacl2 OR AASHTO T 60 59 35 mi, 0.8% dioctyl sodium AASHTO T 60 sulfosuncinate Pump Stability Test on R~idue from Distillation Penetration Solubility on Organic Solvent, % Elastic Recovery % 59 TM xxx Repor~ AASHTO T 60 150 49 AASHTO T 97.5 44 AASHTO T 60 301 Note: Afier standing undisturbed for 24 hours, the surface shall show no white, milky colored substance but shall be a smooth homogeneous color throughout. Note: AASHTO T 59 with modifications to include a 400°F=I0°F maximum temperature to be held for a period of 15 minutes. Note: The organic solvent shall be approved by the Superintendent as suitable. En~ineertu~ 3.1 General A minimum of five (5) days prior to the start of surfacing the Contractor shall be submit to the Superintendent for approval a signed mix design coveting the specific materials to be used on the project. This design shall be performed by a qualified laboratory. Once the materials are approved, no substitution will be permitted unless first tested and approved by the laboratory preparing the mix design. No surfacing shall be applied until such approval is received in writing. 3.2 Mix Designs The qualified laboratory shall develop the job mix design and present certified test results for the Superintendent's approval. Compatibility of the aggregate and modified emulsion shall be verified by the mix design. All component materials used in the mix design shall be representative of the material prepared by the Contractor for use on the project. The Superintendent shall approve the design mix and all surfacing materials and methods prior to use. The job mix formula shall meet the Mixture Requirements as listed in Table 6~ Table 6: Mixture Requirements (composition by weight percentages) Sieve Size #4-Type A 3/8 in-Type B ¼ in-Type C Design General Limits Design General Limits Design General Limits % Passing % Passing % Passing 'A inch 100 ¼ inch 100 85-100 3/8 inch 100 85-100 60-80 g4 40-55 25-38 25-38 #8 22-32 22-32 22-32 #16 15-25 15-23 15-23 #30 10-18 10-18 10-18 #50 8-13 8-13 8-13 #100 6-10 6-10 6-10 #200 4-7 4-7 4-7 Asphalt Content% 5.0-5.8 4.8-5.6 4.6-5.6 Note A target of 100% passing the 5/8" sieve is recommended. Mixtures containing 5/8" aggregate size will require greater paving thickness. The limits of the target applications rate of the asphalt emulsion shall be 0.20 + 0.07 gal/sq, yd. The mix design shall determine the target application rate. The finished wearing course shall have a minimum thickness of ~A inch for Type A and 5/8 inch for Type B and Type C. Drain down from the loose mixture shall not exceed 0.10% when tested in accordance with AASHTO T 305. The tensile strength shall meet or exceed 80% when tested in accordance with AASHTO T 283 Specimens for AASHTO T 283 shall be 4-in diameter and compacted in accordance with AASHTO TP- 4 to 100 gyrations. Thc mixing and compaction temperatures shall be those recommended by the PG binder supplier. The mixture shall not contafm reclaimed materials. Eouinment 4.1 General AIl equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working condition at all times to ensure high quality product. Descriptive information on the mixing equipment and applying equipment to be used shall be submitted for approval not less than five (5) days before work begins. 4.2 Lavdown Eouinment The paver shall be self-priming, d~esigned and built for applying the Ultmthin Course and be approved by the Superintendent. The paver shall have a receiving hopper, feed conveyor, asphalt emulsion storage tank a system for measuring the Polymer Modified Asphalt Emulsion Membrane volume applied, spray bar and a hented, variable width, combination~vibratery tamping bar screed. The paver shall be capable of spraying Polymer Modified Asphalt Emulsion Membrane, applying the hot bituminous concrete mixture and leveling the surface of the mat in one pass. The paver shall be capable of phufmg the hot bituminous concrete mixture within 5 seconds atter the application of the Polym~' Modified Asphalt Emulsion Membrane. The paver shall be capable of paving at a controlled speed from 30-90 Pdminute. No wheel or other part of the paving machine shall come in contact with the Polymer Modified Emulsion Membrane before the hot bituminous concrete mixture-wearing course is applied. The screed shall have the ability to drown the pavement at the center and have vertically adjusted extensions to accommodate the desired pavement profile. 4.3 Comoactinn Eauioment Steel-wheeled double-drum asphalt rollers with a minimum weight of 10 tons will be required to be used. Rollers shall be well maintained in reliable operating condition, and be equipped with a functioning water system and scrapers to prevent adhesion of the fresh mix onto the roller drums 4.4 Additional Eouioment a) Cleaning Equipment. Power brooms, power blowers, air compressors, water flush'rog equipment and hand brooms shall be suitable for cleaning the surface and cracks of the old surface. b) Auxiliary Equipment. Water ttuck, pnenmati¢ tire roller, hand squeegees, shovels, and other equipment es necessary, shall be provided to perform the work. Machine Calibration Each laydown unit to be used in performance of the work shall be calibrated in the presence of the Superintendent prior to construction, or previous calibration documentation covering the exact materials to be used may be acceptable provided they were made during that calendar year. The documentation shall include the individual calibration of each material at various settings, which can be related to the machine's metering devices. Weather Limitations The Ultcathin Surfacing Course shall not be placed on a wet pavement. The pavement surface temperature and the ambient air temperature shall be not less then 50 ° F at the time of placement. A 10. damp pavement surface is acceptable for placement if it is free of standing water and favorable weather conditions are expected to follow. Notification and Traffic Control 7.1 Notification All homeowners and business affected by the consh'uction shall be notified one day in advance of the surfacing. This notification shall be in the form of a written posting stating the times and dates that construction is expected on their road. In addition, the Contractor shall cheek to make sore all homeowners and businesses have been nodfied just prior to application. 7.2 Traffic Control Suitable methods such as barricades, flagraen, pilot cars, etc., shall be used to protect the surface from all types of traffic. Any damage to the surface will be the responsibility of the Contractor and shall be corrected by the Contractor at no expense to the Town. The Superintendent shall give the final approval of the raethod used to control traffic. The cost of traffic con~'ol is included under the unit price bid. Surface Prenar ation 8.1 General Manholes, valve boxes and other service entrances will be protected from the surfacing material with plastic or building felt Reference each for location end adjusmaent at~er placement of the wearing 8.2 Cleanin~ of the Surface Immediately ptior to the application of the surfacing mixture, the surface shall be cleaned of all loose material, silt spots, vegetation, and other objectionable material. Any standard cleaning method will be accepted except water flushing will not be permitted. The use of a power broom or tractor-drawn sweeper is recommended for cleaning the surface. The cost to clean the existing surface prior to application of the surface is included under the unit price bid. Stocknile, Stora2e and Samnllna Precautions shall he taken to insure that stockpiles do not become contain'mated, The mineral aggregate shall be screened prior to being weighed for job site delivery. This weight shall be done by means of a scale approved by the Superintendent Storage. The Contrastor shall pmvide suitable storage facilities for the asphalt emulsion. The Contractor shall be equipped to pm~ent water from entering the emulsion. Suitable heat shall be provided if neeeesary to prevent freezing. Stockpiling and Storage Location. Materials may be stockpiled at a location to be designated by the Town. The exact location of the storage location shall be designated by a Town representative. The Town assumes no responsibility for theft or damage to material and equipment. Sampling. Samples of materials shall be furnished by the Contractor, as directed by the Superintendent, during the progress of the work. Test raports may be requested from the Contractor as additional materials arrive. Annllcaflon 10.1 General The Polymer Modified Emulsion Membrane shall be sprayed by a metered mechanical pressure spray bar at a temperature of 120-180°F or as mmended by the Polymer Modified Asphalt Emulsion Membrane supplier. The sprayer shall accomtoly and continuously monitor the rate of spray and provide a uniform application across the entire width to be overlaid. The Superintendent may make 11. adjustments to the spray rate based upon the existing pavement surface conditions and the recommendations of the Polymer Modified Emulsion Membrane supplier. The hot bituminous concrete mix.re shall be applied at a temperature of 290-330°F and shall be spread over the Polymer Modified Emulsion Membrane immediately afier the application of the Polymer Modified Emulsion Membrane. The hot bituminous wearing course shall be placed over the full width of the Polymer Modified Emulsion Membrane with a heated, combination vibratoi'y-tamping bar sareed. The finished wearing course shall have a minimum thickness of ~A inch for Type A and 5/8 inch for Type B and Type C. 10.2 Comuactlon Compaction of the wearing course shall consist of a mifftmum of two passes with a steel double drum asphalt miler of minimum weight of 10 tons, before the material temperature has fallen below 195° F. At no time shall the roller or milers be allowed to remain stationary on the freshly places asphalt concrete. Rolling shall immediately follow the placement of the Ultrathin Surface Course with an approved asphalt miletus). Rollea(s) shall be well maintained, in reliable operating condition and be equipped with funetioffmg water system and scrape~s to prevent adhesion of the tiesh mix onto the roller drums. Adequam roller units shall be supplied so the rolling will be accomplished promptly following the placement of the material. A release agent (added to the water system) may be required to prevent adhesion of the flesh mix to the miler drum and wheels. Rolling shall normally be done in the static mode. The new pavement shall be protected f~om damage and not be opened to traffic until the roll;rog operation is complete and the material has cooled below 185°F. 10.3 Ho. nd Work Areas, which cannot be ~eached with the mixing machine, shall be surfaced using hand shovels to provide complete and uniform coverage. The area to be hand worked shall be lightly dampened prior to mix placement. Care shall be exercised to leave no unsightly appearance fi.om handwork. The same type finish as applied by the spreader box shall be required. The Contractor shall protect all curbs and castings during application of the mixture with a plastic wrap, tape or plywood, or by other means approved by the Superintendent. 10.4 Lines Care shall be taken to insure straight lines along curbs and shoulders. No runoff on these area will be permitted. Lines at inteasecfions will be kept straight to provide a good appearance. 10.5 Excess Materials Prior to the opening of the roadway to traffic, the Contractor shall clean up all excess materials on a daily basis. Oualit~ Control 11.1 Materials The Contractor will permit the Superintendent to take samples of the aggregate asphalt emulsion and hot bituminous concrete mixture to be used in the project at the Superintendent's discretion. Gradation and sand equivalent tests may be nm on the aggregate, residual asphalt content tests on the emulsion, and asphalt content and gradation on the hot bituminous concrete mixture. Test results will be compared to specifications. 11.2 Ultrathin Surfacin~ Course Samples of the mixture may be taken daily and may be taken dh'ectly from the mixing unit(s), Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The Superintendent may use the recorders and measuring facilities of the unit to determine application rates. 12. The Contractor shall provide a measuring stick with each truck so that the emulsion level may be determined at the beginning and at the end of each truckload. The measuring stick shall be a straight piece of one-inch by two-inch stock lumber whose length is approximately two feet longer than the depth of the emulsion storage tank, The Contractor shall provide a laborer to assist the Superintendent in ehccking the emulsion level at the beginning and end of each truck run. Prior to the start of the surfacing operation the Contractor shall, in the presence of the Superintendent, determine the turn weight of the truck and the weight of the truck filled to the water line with the hot bituminous concrete mixture. The measurements taken shall be used to determine the yield of the emulsion end hot mix bituminous concrete mixture per square yard of pavement for each truckload of surface placed. The act~aal yields of the emulsion cod hot mix bit~ninous conc~e mixture shall conform to the rates as determined from the approved job mix formula. Failure oftha Contractor to cooperate in this quality control procedure will be cause for the rejection of the work performed. 11.3 Non-Comnliance If coy two successive tests fail on the stockpile material, the job shall be stopped. It is the responsibility of the Contractor, at his own expense to prove to the Superintendent that the conditions have been corrected. If coy two successive tests on the mix flora the same machine fail, the use of the machine shall be suspended. It will be the responsibility of the Contractor as his nwa expense, to prove to the Superintendent that the problems have been corrected end that the machine is working properly. If in the Superintendent's opinion, defective areas warrant removal, the Contraetur shall remove and replace those areas at the Con~raetor's expense with materials meeting the specification requirements. Measurement and M~thod of navment The Ultxathin Surfae'mg Course shall be measured and paid for by the square yard completed and accepted, as determined by the Superintendent, at the unit priea bid for Ultrathin Surface Course Type A, Type B, and Type C. The unit priea bid per square yard fur this Item shall include all labor, materials, tools, equipment and all incidentals necessary to sefisfaeturily ccmplete the required work, including applleation of the mixture, the aggregate cod mineral additive, and all other raw materials use in the process, the emulsion and any required mix designs end quality control testing, the prelxaration and cleaning of the existing surface, maintenence and protection of traffle, compaction of the cured surface, laboratory tests and reports. LUSIVE BID CERTIFICATE this bid has been arrived at by the bidder independently and n with any other vendor of materials, supplies or equipment ~ for bids, and the contents of this bid have not been i its best knowledge and belief, by any of its e~r ploy¢ ee or agent of the bidder or its sur, :ty on any b<~ ,'la fu of the bid. Print name Thoraas H. Gannon, ,Ir. Corporate Title (if any) Pres±dent Company Name Is .and Resurf, c±ng L Mailing Address 75 Cedarhurst .Avenue its best knowledge and belief, by any of its employees or iee or agent of the bidder or its surety on any bond furnished Island Resurfacing LLC c ~ Medford, NY 11763 · o~:=' >' i'~° : ~ PhoneN~ber 631-696-8798 ~ :~'~ - ~urhcing Course ' f~. Road, York 11971, Monday t~gcl, gh Friday, 8:00 am to 4:00 The sealed .b, ids, tog~tt~l; with a Noa~4;~mX~ ~Bid ,~-ate~ r.'ce~¢d by thc lo'All ( I.:tk illd [t~Ali'O[ ~qoalho[d iii I]le %oulht,hl 'l'ov~n Ihlll. 5'.11,15 Main Road, Soudlold~ New Thunday, ,Ap~]21,~[ 2005, at w~eh flm~.~by Mit b~ 6p~ed ~d m~ZaloUd M public. The To~ Bo~ of the of Sou~otd rescues the fi~ to reject any and all bidg ~d Waive any ~d ~1 info~alities in any bid should it be de~med i~ the best interest of the To~ of So.old to:do ~o MI bids must be 'si~ed ~d :sealed iff ~nvelop6s plainly ~ked wi~ the ~e of road ~a~t beMg bid on. ~d sub- miaed to the O~ce of ~e To~ Clerk. ~e bid ~fice s~all not any t~::f~etal~ stole, o~ l~al, from which the To~n ~u~old is exempt. ,: ~ Dated: M~ch 29, 2005 . ELIZ~ETff A: SO.HOLD TO~ CLE~ IX 4/7/05 (698) COUNTY OF SUFFOLK STATE OF NEW YORK ss: Jacqueline M. Dub6, being duly sworn, says that she is the Legal Advertising Coordinator, of the Traveler Watchman, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler Watchfnan once each week for_..[ ....... week(s) ~/ successively, corgne, eneing on the ................./ day of '"'"~'iL'";'~/¼h' L..~ [.L ....... ,2005. ~..W. ~ t ...b.?!7.r.?..me this r/ day ,2005. ' ........ of .... ~'~ Notary Public Emily Ha]nill NOTARY PUBLIC, State of New York No. 01 HA5059984 Qualified in Suffolk Count3 Commission expires May 06, 2006 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions o£Section 103 o£the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk o£the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board o£the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the __ day of ,2005, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bids 2005 Elizabeth A. Neville Southold Town Clerk Sworn before me this day of ,2005. PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconlc, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 INVITATION TO BID FOR THE PURCRASE & APPtlCATION OF ASPRALT ROAD ~TERI~LS NOVA CHIP ULTRA-THIN SURFACING COURSE TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIAL TO BE APPLIED ON FISHERS ISLAND. ULTRATHIN SURFACING COURSE 1. Descrlnflon Under this Item the Contractor shall furnish all plant, labor, equipment and materials and shall perform all operations neceesa~ for the placement 0fan Ultrathin Surfac'mg Course to provide new wearing course for an existing pavement. The placement of the Ul~rathin Surfacing Course shall consist of the application cfa warm polymer modified emulsion membrane coat followe immediately with the placemartt of an Ultrathin Surfacing Course of a hot bituminous concrete mixture. The polymer modified asphalt emulsion membrane shall be spray applied immediately prior to the application of the hot bituminous concrete mixture so as to produce a homogeneous wearing course that can be opened to traffic immediately upon sufficient cooling. 2. Mgterl~ls 2,1 Coarse A~,gre~ate Coarse Aggregate shall meet the requirements of Section 703-02, Coarse Aggregate of the Standard Sp~ifieatious of the New York State Department of Trensportafion with tho following modifieatiuns: The mineral aggregate used shall be of the type and grade specified for high performance surfaces. The aggregate shall be manufactured crushed stone such as granite, slag, limestone chat, or other high quality aggregate or combination thereof. Wappinger Dolomite aggregate a defined by the New York State Depar~mcot of Transportatlon is excluded from the use in Item 720SS Coarse aggregates, such as crashed gravel, limestone, dolomite, sandstone, granite, traprock, ore, tailings, slag or other similar materials, or blends of two or more of the above may be acenptable. When coarse aggregates for these mixes are from more than one source or of more than one type of material, they shall be proportioned and blended to provide a uniform mixture approved by the Superintendent. Coarse aggregates, materials retained above the No. 4 sieve, shall be from an approved source and shall also meet the requirements as listed in Table 1. Table 1: Coarse Aggregate-Properties Tests Los Angeles abrasion value, % loss Soundness % loss Magnesium Sulfate or Sodium Sulfate Flat & Elongated Ration, % ~ 3: I % Crushed, single face % Crushed Two or more mechanically crushed faces Micro-Deval % loss Method Limit AASHTO T 96-94 35 max AASHTO T 104-94 18 max 12 max ASTM D 4791 25 max ASTM D 5821 95 min ASTM D 5821 85 rain AASHTO TP 58-99 18 max 2.2 Fine Ant, re-,ate Fine aggregate shall meet the requirements of Section 703-01, Fine Aggregate of the Standard Specifications of the New York State Department of Transportation, with the following modifications: Fine aggregate shall consist of one hundred (100%) percent crashed stone. Fine aggregate shall be part of the asphaltic mastic. Fine aggregates, material passing the No. 4 sieve, shall be from an approved source and shall also meet the requirements as listed in Table 2. Table 2: Pine Aggregate-Properties Tests . Method Send Equivalent AASHTO T 176-86 Methylene Blue (on materials passing 200) AASHTO T P 57~99 Uncompacted Void Content AASHTO T 304-96 Limit 45 mia 10max 40 mia 2.3 Mineral f'ffier Mineral filler may be used as an option to aid in meeting the gradation requireanents. Hydrated lime, certain classes of fly ash, baghouse fines end Type I Portland cement are acceptable as mineral filler. Mineral filler shall meet the requirements of Seetion 703-08, Mineral Filler of the Standard Specifications of the New York State Department of Trensportation with the following modifications: Mineral Filler used must be fix~m en approved source end shall meet the requirements of Table 3. Table 3: Mineral Filler Requirements Typical acceptable gradation: 100% passing #30 sieve 75-100% passing #200 sieve 2.4 Asphalt Binder The asphalt binder used shall be the appropriate performence graded binder for the project's location. Asphalt binder shall be from en approved source and shall also meet the requirements as listed in Table 4. Table 4: Asphalt Binder Requirement Tests Methods Min Max Separation Test, % AASHTO PP-5 10 Elastic Recovery Test, % ASTM D 6084 60 2.5 Polymer Modified Emulsion Membrane Polymer Modified Emulsion Membrane shall meet the requirements of Section 702-Bituminous Materials, CRS-lp. Item 7024701 of the Standard Specifications of the New York State Depar~raent of Transportation, with the following e~xcepfions. Emulsion shall be polymer modified from an approved source end shall also meet the requirements as listed in Table 5. Table 5: Polymer Modified Emulsion Membrane Requirements Test on Emulsion Method Min. Max Viscosity, Saybolt Furol ~ 77° F. s AASHTO T 20 100 59 Storage Stability Test AASHTO T 1 59 Sieve Test AASHTO T 0.05 59 Residue by Distillation, % AA. SHTO T 63 59 Oil Distillation, % AASHTO T 2 59 Demulsibility, % 35ml 0.02 N Cacl2 OR AASHTO T 60 59 35 mi, 0.8% dioctyl sodium AASHTO T 60 sulfosuccinate Pamp Stability Test on Residue from Distillation Penetration Solubility on Organic Solvent, % Elastic Recovery % 59 TM xxx Report AASHTO T 60 150 49 AASHTO T 97.5 44 AASHTO T 60 301 Note: After standing undisturbed for 24 hours, the surface shall show no white, milky colored substance but shall be a smooth homogeneous color throughout. Note: AASHTO T 59 with modifications to include a 400°F--10°F maximum temperature to be held for a period of 15 minutes. Note: The organic solvent shall be approved by the Superintendent as suitable. 3.1 General A minimum of five (5) days prior to the start of surfacing the Contractor shall be submit to the Superintendent for approval a signed mix design covering the specific materials to be used on the project. This design shall be performed by a qualified laboratory. Once the materials are approved, no substitution will be permitted unless first tested and approved by the labomtmy preparing the mix design. No surfacing shall be applied until such approval is received in writing. 3.2 Mix Deslens The qualified laboratory shall develop the job mix design and present certified test results for the Supefintendent's approval. Compatibility of the aggregate and modified emulsion shall be verified by the mix design. All component materials used in the mix design shall be representative of the material prepared by the Contractor for use on the project. The Superintendent shall approve the design mix and all surfacing materials and methods prior to use. The job mix formula shall meet the Mixture Requirements as listed in Table 6. Table 6: Mixture Requirements (composition by weight percentages) Sieve Size g4-Type A 3/8 in-Type B ½ in-Type C Design General Limits Design General Limits Design General Limits % Passing % Passing % Passing ~A inch 100 ¼ inch 100 85-100 3/8 inch 100 85-100 60-80 //4 40-55 25-38 25-38 #8 22-32 22-32 22-32 #16 15-25 15-23 15-23 #30 10-18 10-18 10-18 #50 8-13 8-13 8-13 #100 6-10 6-10 6-10 #200 4-7 4-7 4-7 Asphalt Content% 5.0-5.8 4.8-5.6 4.6-5.6 Note A target of 100% passing the 5/8" sieve is recommended. Mixtures containing 5/8" aggregate size will require greater paving thickness. The limits oftbe target applications rote of the asphalt emulsion shall be 0.20 + 0.07 gal/sq, yd. The mix design shall determine the target application rote. The finished wearing course shall have a minimum thickness of ½ inch for Type A and 5/8 inch for Type B and Type C. Drain down from the loose mixture shall not exceed 0.10% when tested in accordance with AASHTO T 305. The tensile strength shall meet or exceed 80% when tested in accordance with AASHTO T 283 Specimens for AASHTO T 283 shall be 4-in diameter and compacted in accordance with AASHTO TP- 4 to 100 gyrations. The mixing and compaction temperatures shall be those recommended by the PG binder supplier. The mixtam shall not contain reclaimed materials. 4. Equlnment 4.1 General All ~!uipmont, tools and mach'mcz used in the performance of this work shall be maintained in satisfactory working condition at all times to ensure high quality product, l)escriptivc information on the mixing equipment and applying equipment to be used shall be submitted for approval not less than five (5) days before work begins. 4.2 Lavdown EotgDment The paver shall be self-priming, designed and built for applying the Ulttathin Course and be approved by the Supatintendant. The paver shall have a receiving happer, food conveyor, asphah emulsion storage tank a system for measuring the Polymer Modified Asphalt Emulsion Membrane volume applied, spray bar and a heated, variable width, combination~vibratory tamping bar screed. The paver shall be capable of spraying Polymer Modified Asphalt Emulsion Membrane, applying the hot bituminous eoncreto mixture and leveling the surface of the mat in one pass. The paver shall be capable of placing the hot bituminous concrete mixture within 5 seconds after the application of the Polymer Modified Asphalt Emulsion Membrane. The paver shall be capable of paving at a controlled speed from 3¢-90 fi/minute. No wheel or other part of the paving machine shall come in contact with the Polymer Modified Emulsion Membrane before the hot bituminous con~te mixtare-wesring course is applied. The screed shall have the ability to drown the pavement at the center and have vertically adjusted extensions to accommodate the desired pavement profile. 4.3 Comnaetlon Enul~mant Steel-wheeled double-drum asphalt rollers with a nfmimum weight of 10 tons will be required to be used. Rollers shall be well maintained in reliable operating condition, and be equipped with a functioffmg water system and s~ to prevent a&hesion of the flesh mix onto the miler drums 4.4 Additional Eouloment a) Cleaning Equipment. Power brooms, power blowers, air compressors, water flushing equipment and hand brooms shall be suitable for cleaning the surface and cracks of the old surface. b) Auxiliary Equipment. Water truck, pneumatic tire roller, hand squeegees, shovels, and other equipment as necessary, shall be provided m perform the work. 5. Machine Calibration Each laydown unit to be used in performance of tho work shall be calibrated in the presence of the Superintendent prior to construction, or previous calibration documentation covering the exact materials to be used may be acceptable provided they were made during that calendar year. The documentation shall include the individual calibration of each material at various settings, which can be related to the machine's metering devices. 6. Weather Limltatious The Ultrathin Surfacing Course shall not be placed on a wet pavement. The pavement surface temperature and the ambient air temperature shall be not less than 50 ° F at the time of placement. A 10. damp pavement surface is acceptable for placement if it is free of standing water and favorable weather conditions are expected to follow. Notification and Traffic Control 7.1 Notffieatinn All horaeowners and business affected by the construction shall be notified one day in advance of the surfacing. This notification shall be in the form of a written posting stating the times and dates that construction is expected on their road. In addition, the Contractor shall check to make sure all homeowners and businesses have been notified just prior to application. 7.2 Traffic Control Suitable methods such as barricades, flagmen, pilot cars, etc., shall be used to protect the surface fi.om all types of traffic. Any damage to the surface will be the rusponsthility of thc Contractor and shall be corrected by the Contractor at no expense to the Town. The Superintendent shall give the final approval of the method used to control traffic. The cost of traffic control is included under thc unit price bid. 8.1 General Manholes, valve boxes and other service entrances will be protected from the surfudng material with plastic or building felt, Reference each for location and adjustment after placement of the wearing cottrs~. 8.2 Cleanln~ of the Surface Immedintely prior to the application of the surfacing mixture, the surface shall be cleaned of all loose material, silt spots, vegetation, and other objectionable material. Any standard cleaning method will be accepted except water flushing will not be permitted. The use of a power broom or tractor-drawn sweeper is recommended for cleaning the surface. The cost to clean the existing surface prior to application of the surface is included under the unit price bid. Stocknile. Storage and Samoling Precautions shall be taken to insure that stcokpiles do not become contaminated. The mineral aggregate shall be screened prior to being weighed for job site delivery. This weight shall be done by means of a seale approved by the Superintendent. Storage. The Contractor shall provide suitable storage facilities for tho asphalt emulsion. The Contractor shall be equipped to prevent water from entering the emulsion. Suitable heat shall be provided if neenssary to prevent freezing. Stockpiling and Storage Location. Materials may be stockpiled at a location to be designated by the Town. The exact location of the storage location shall be de~tgnated by a Town representative. The Town assumes no responsibility for theft or damage to material and equipment. Sampling. Samples of materials shall be furnished by the Contractor, as directed by thc Superintendent, during the progress of the work. Test reports may be requested fi.om the Contractor as additional materials arrive. Aunlication 10.1 C~eneeal The Polymer Modified Emulsion Membrane shall be sprayed by a metered mechanical pressure spray bar at a temperature of 120-180°F or as recommended by the Polymer Modified Asphalt Emulsion Membrane supplier. The sprayer shall accurately and continuously monitor the rat{: of spray and provide a uniform application across the entire width to be overlaid. The Superintendent may make 11. adjustments to the spray rote based upon the existing pavement surface conditions and the recommendations of the Polymer Modified Emulsion Membrane supplier. The hot bituminous concrete mixture shall be applied at a temperature of 290-330°F and shall be spread over the Polymer Modified Emulsion Membrane immediately aR~' the application of the Polymer Modified Emulsion Membrane. The hot bituminous wearing course shall be placed over the full width of the Polymer Modified Emulsion Membrane with a heated, combination vibratory-tamping bar sereed. The finished wearing course shall have a minimum thickness of ¼ inch for Type A and 5/8 inch for Type B and Type C. 10.2 Comnaetion Compaction of the wearing course shall consist of a minimum of two passes with a steel double dram asphalt roller of minimum weight of 10 tons, before the material temperature has fallen below 195° F. At no time shall the roller or rollers be allowed to remain stationary on the freshly places asphalt concrete. Rolling shall immediately follow the placement of the Ultrathin Surface Course with an approved asphalt roller(s). Roller(s) shall be weil maintained, in reliable operating condition and be eqnipped with functioning water system and scrapers to prevent adhesion of the fi.ash mix onto the roller drums. Adequate roller units shall be supplied so the rolling will be accomplished promptly following the placement of the material. A release agent (added to the water system) may be required to prevent adhesion of the fresh mix to the roll~x drum and wheels. Rolling shall normally be done in the static mode. The new pavement shall be pwteeted fi.om damage and not be opened to traffic until the rolling operation is complete and the material has cooled below 185°F. 103 Hand Work Areas, which cannot be reached with the mixing machine, shall be surfaced using hand shovels to provide complete and uniform coverage. The area to be hand worked shall be lightly dampened prior to mix placement. Care shall be exemised to leave no unsightly appearance from handwork. The same type finish as applied by the spreader box shall be required. The Contractor shall protect all enrbs and castings during application of the mixtm, e with a plastic wrap, tape or plywood, or by other means approved by the Superintendent. 10.4 Lines Care shall be taken to insure straight lines along curbs and shoulders. No runoff on these area will be permitted. Lines at intersections will be kept straight to provide a good appearance. 10.5 Excess Materials Prior to the opening of the roadway to traffic, the Contractor shall clean up all excess materials on a daily basis. Onalitv Control IL1 Materials The Contractor will permit the Superintendent to take samples of the aggregate asphalt emulsion and hot bituminous concrete mixture to be used in the project at the Superintendent's discretion. Gradation and send equivalent tests may be run on the aggregate~ residual asphalt content tests on the emulsion, and asphalt content and gradation on the hot bituminous concrete mixture. Test results will be compared to spe~ffficatious. 11.2 Ultrathin Surfacinn Course Samples of the mixture may be taken daily and may be taken directly from the mixing unit(s). Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The Superintendent may use the recorders and measuring facilities of the unit to determine application rates. The Contrector shall provide a me~urlng stick with each truck so that the emulsion level may be determined at the beginning and at the cod of each trucldoad. The measuring stick shall be a sh-aight piece of nne-ineh by two-inch stock lumber whose Icogth is approx'maately two feet longer than the depth of the emulsion storage tank. The Contractor shall provide a laborer to assist the Superintcodcot in checking the emulsion level at the beginning and end of each truck run. Prior to the start of the anrfecing operation the Contractor shall, in the prescoce of the Superintcodcot, determine the tare weight of the truck and the weight of the truck filled to the water line with the hot bituminous concrete mixture. The measuremcots taken shall be used to determine the yield of the emulsion and hot mix bituminous concrete mixture per square yard of pavemcot for each truckload of surface placed. The actual yields of the emulsion and hot mix bituminous concrete mixture shall conform to the rotes as determined from the approved job mix formula. Failure of the Contractor to cooperate in this quality control procedure will be cause for the rejection of the work pea'formed. 113 Non-ComlMbince If any two successive tests fall on the stockpile material, the job shall be stopped. It is the responsibility of the Contractor, at his own expense to prove to the Superintcodcot that the conditions have been corrected, If any two successive tests on the mix from the same machine fail, the use of the machine shall be suspended. It will be the responsibility of the Contractor as his own expense, to prove to the Supefin~ndcot that the problems have been corrected and that the machine is working properly. If i~ the Superintcodcot's opinion, defective areas warrant removal, the Contractor shall re~aove and ~place those areas at the Contractor's expcose with materials meeting the specification requirements. 12. Measurement and Method of I~avment The Ultrathin Surfae'mg Course shall be measured and paid for by the square yard completed and accepted, as determined by the Supedntendcot, at the unit price bid for Ultrathin Surface Course Type A, Type B, and Type C. The unit price bid per square yard for this Item shall include all labor, materials, tools, equipmcot and all incidcotals neceasa~ to setisthetorily complete the required work, including application of the mixture, the agg~gate and mineral additive, and all othe~ raw materials use in the process, the emulsion and any required mix designs and quality control testing, the preparation and cleaning of the existing surface, malntcoance cod protection of traffic, compaction of the cured surface, laboratory tests and reports. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT Nova Chip Ultra Thin Surfacing Course ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (63D 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 182 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29, 2005: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the followin~ 2005 Road Treatment items: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Elizabeth A. Neville Southold Town Clerk