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HomeMy WebLinkAboutRoad TR - Type 6 Top ELIZABETH A. NEVILLE TOWN CLERK REGISTKAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOVVING RESOLUTION NO. 259 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishin~ and olacin~ Hot Mix Asohalt Concrete Pavement "Tvoe 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-300 Tons: 300-500 500-1000 Over l000 Mainland $115.00 per ton $ 65.00 per ton $ 51.00 per ton $ 52.00 per ton Fishers Island $200.00 per ton $140.00 per ton $140.00 per ton $140.00 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 4, 2005 CERTIFIED MAIL RETURN RECEIPT REOUESTED Richard Corazzini Corazzini Brothers P O Box 1744 Southold NY 11971 Dear Mr. Corazzini: Congratulations. The Southold Town Board, at its regular meeting of April 26, 2005, accepted the bid of Corazzini Brothers to furnish and place "Type 6 Top" for the Southold Town Highway Department. A certified copy of the resolution is enclosed. Also, attached hereto you 2004 $100 bid check. Your 2005 bid check will be returned at the end of the contract period. Thank you. Very truly yours, ~ ~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 259 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: REsoLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishin~ and olacinll Hot Mix Asohait Concrete Pavement "Tvoe 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-300 Tons: 300-500 500-1000 Overl000 Mainland $115.00 per ton $ 65.00 per ton $ 51.00 per ton $ 52.00 per ton Fishers Island $200.00 per ton $140.00 per ton $140.00 per ton $140.00 per ton Elizabeth A. Neville Southoid Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.north fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 4, 2005 CERTIFIED MAIL RETURN RECEIPT REOUESTED Perry W. DeLalio Jr. DeLalio Coal & Stone Co. Inc. 224A North Main St Southampton NY 11968 Dear Mr. DeLalio The Southold Town Board, at its regular meeting of April 26, 2005, accepted the bid of Corazzini Brothers for furnishing and "Type 6 Top" within the Town of Southold. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with the bid. Thank you for submitting your bid. Very truly yours, : : :: : ELIZABETH A. NEVILLE TOWN CLERK REGISTI:I~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 259 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishinl! and olaeing Hot Mix Asohait Concrete pavement "T¥oe 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-300 Tons: 300-500 500-1000 Over l000 M~nland $115.00 perton $ 65.00 pert on $ 51.00perton $ 52.00 perton Fisherslsland $200.00 per ton $140.00 per ton $140.00 perton $140.00 perton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 4, 2005 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P,O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 259 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishine and olacine Hot Mix Asohalt Concrete Pavement "T¥oe 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-300 Tons: 300-500 500-1000 Ovcr l000 Mainland $115.00 per ton $ 65.00 per ton $ 51.00 per ton $ 52.00 per ton Fisherslsland $200.00 perton $140.00 per ton $140.00 per ton $140.00 perton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS Opening 4/21/05 ~ 10:00 AM #5-Tvoe 6 Too 3 Bids Received: Bidder 1: Corazzini Brothers Route 25 Greenport NY 11944 Bidder 2: Montecalvo Paving Corp P O Box 512 Speonk NY 11972 Bidder 3: DeLalio Coal & Stone 224A North Main St Southampton NY 11968 Item 1W 2W 3W 4W Corazzini Montecalvo DeLalio Corazzini Montecalvo DeLalio Corazzini Montecalvo DeLalio Corazzini Montecalvo DeLalio Town $115.00 No bid $$97.80 $65.00 $72.24 $61.10 $51.00 $67.79 $59.77 $52.00 $62.39 $58.79 Fishers Island $200.00 No bid No bid $140.00 No bid No bid $140.00 No bid No bid $140.00 No bid No bid LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained a,t the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765 1750 ]NV~T]ON TO ]}ID FOR THE P~CH,~E & ,4PPLIC,4flON ,'OF ~PH/ILT R0,4D M4TERIAI~ HOT ]lflX ~PHALT CONCRETE '"lype 6 Top" TOWN o~ SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE.'. THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t.- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a pedod of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A M onthe , 21 dayof , April 2005 All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid security in the form of a certified check or bid bond in the amount of One Hundred (100) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount of Ten Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: . BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in stdct accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~vith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southoid Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bend or certified check in the amount of .One hundred (100) dollars payable to the Town of Southold. As soon as the Proposal prices have been compared, the Ownershall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions fiom the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Biddem, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Awa. rd of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled dosing time for receipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) days after formai opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the'amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner;, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written r'e~uest presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. W'~out limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interiineation,.erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a broach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or imposs~le to compute. The amount of the ce~til'.~d check or bidder's bond accompanying the Proposal of. such bidder shall be retained by the Town, not as a penalty, but as liquidated damages~for such breach. In the event any bidder whose proposal shall be accepted shall fail or rofuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the COntract, and thereupon, his proposal and acceptance theroof shall be nUll and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules aro part of this Contract. The Contractor is rosponsible for being familiar with the latest available schedules. PROPOSAL FORM: NA~E & ADDRESS OF BIDDER: · ~zl.~: ~/77- ~¢~Z BUSINESS ADDRESS: Tell.%: N~ME OF PARTNERS: If bidder is a Firm, state here the name and~s.~; ~ A~.~,s enc of each me~ber thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the fol'lowing blanks: Organized under the State of: Name and Address of President: Name and Address of Secretary: TO: SOUTHOLD TOWR BOARD TO~N HA?.?. - 53095 MAIN ROAD SOUTHOLD, NEW ~ORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: ~'vJ~TI~H ~ PLAC~ WITHIN SOUTHOLD TOWN Es~4-*ted D~e~ript/on of I~e~ Unit Pri~ ~id Item ~: Quant~t~ (Unit price Written in Words) Dollars Cen~ 0-300 For:~/~-/~W~/FM/ /~ Per Ton ~ Tons Do'llars Cents 2W 3OO-5OO Tons For: ~ (~'Per Ton Cents 4W Over 1,000 Tons (2) ~3RNISH AND pLACE ON FISHERS ISLAND Es~ated Description of Ite~ Ite~ ~: ~tity (Unit price Written in Words) 1W 0-300 Tons Dollars Cents 2W Unit Price Bid_ Dollars Cents 4W Tons Doll-ars (Cehts '//,~ ~]~/~0 500-1,00C For: ~ ~; { %on Tons ~llars Over 1,000 Tons And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Tow~ and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified chec~k°shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend thi~time period. /; (Pi~ Signature of Bidder: Date: (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the- site until satisfactory proof of cardage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the WOrk being sublet, ~he Contractor shall require all subcontractors similaHy to provide Workmen'S Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operefions be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property DamaGe Insurance: The above policies for Public Liability and Property Damage Insurance must be so w,;;.[en to include Contractor'. s Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southoid as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to b~e performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insudng the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as fumished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provid.e, the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of mads,'driveways~ parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ~ASPHALT CONCRETE PAVEMENT Screen General limits Sizes % Passina 1" 100 %" 95-100 1/4" 65-85 1/8" 36-65 No. 20 15-39 No. 40 8-27 No. 80 4-16 No. 200 2 - 6 Asphalt Content, % 5.8-7.0 Mixing & Placing Temperature Range - degrees F 250-325 Job Mix Total % +/- 7 +/- 7 +/- 7 +/- 7 +/- 4 +/- 2 +/- 0.4 WEATHER LIMITATIONS: The material shall be placed only when: 1. The mad surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantifies at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in wrffing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the ??ntract; and that he has adequate equipment and fixed storage facilities to satisfacterily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on anTbo~d furnished. /,~. ,~,/.~ herewith prior to the official opening of the bid. /~ ~4".~'-'~'' , ~lota~/pabhc, State o! New ~or~ No. 018E6099317 BID ON ROAD TREATMENT Item # 5 - Type 6 Top NOTICE IS HEREBY GIi General Municipal Law, th~ placing w/thin the Town of Specifications may be obt~ Hall, 53095 Main Road, S* 4:00 pm The sealed bids, together certified checL or Town Clerk of the Town Southold, New York, until will be opened and read al The Town Board of the T, waive any and all informz Town of Southold to do s, All bids must be signed a treatment being bid on, m The bid price shall not in, Southold is exempt. Dated: March 29, 2005 g.. ! PLEASE PUBLISH ON PUBLICATION TO EL! BOX 1179, SOUTHOLD, · ....... Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data CASHIER' 03 of the and ine told, Town 8:00 amto ived by the Road, ~e ~ey all bids ~d 'est of~e 0f road Town of )AV T OF LL, PO Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions o£ Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ]NV]~T[ON TO It]]) FOR THE PURCHASE & ~PLIC~ON :'OF ~PHALT ROAD I~I~R[AL~ HOT MIX ~PHALT CONCRETE "Type 6 Top" TOWN OF $OUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE .l. 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qua fled asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York; The Town Board of the TOWn of Southoid will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a pedod of one year from the commencement of the contracL All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southol~, New York 11971, until: 10:00 A M onthe , 21 dayof , April 2005 All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves ~ right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this period. Bid secudty in the form of a certified check or bid bond in the amount of One Hundred ( 100) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated:_ /~/ /'~ /c~ ~ BY' ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: "Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~vith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" beadng the title of work and the Bidders Name. Bidders may. bid on one or any combination of items listed on the proposal sheet. No proPosal shall be considered which has not bccn received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of one h u nd red (10~) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a w~i[~.en instruction to all bidders. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the ' Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a peded of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Pdce per Ton of A~phalt Concrete)". The Town will eithe[' award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other'act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner;, or by a cert~ed check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission toWithdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having intedineafion,.erasure or corrections may be rejected. The Town also reserves the dght to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or imposs~le to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damage~for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: DATE: NAME & ADDRESS OF BIDDER; BUSINESS ADDRESS: NAME OF PARTNERS: If bidder is a Firm, s~ate here the name RESIDENCE OF PARTNERS: If bidder is a Co~ora~on, Fill in ~e foE'lowing Organized under the State of: Name and Address of President: Name ~md Address of Secretary: Nane and Address of Vice President:.~ TO: SOUTHOLD TOWN BOARD TOWN H~?.?. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the' required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: ~ISH AND PLAC~ WITHIN SOUTHOLD TOWN Item ~: Quan~it~ (Unit price Written in Wor~s) Unit Pri~e Bid Dollars Cents 1W 0-300 For: ~F~ ~ Per Ton Tons Dollars Cents IW 300-5'00 Tons 3W 500-1,00C Tons Over 1,000 Tons 4W ' Ddllars Cents For'~/ .Do~larsW~w~~Cel Fear Ton (2) · 'u~NIS~ AND PLACE ON FIS~RS ISLAND Item ~: Quantit~ (Unit price Written in Words} Unit Price Bid Dollars Cents 1W 0-300 Tons 2W 4W 300-500 Tons For: /~, Per Ton / ~lars Cents · O / For: ~ Per Ton Doll'ars~...J Cents ~/~ .~/~ 500_l,00cFor: --'~ Tons Dollars ~ Cents Over ~t ~e~ ~ 6 ~ - 1,000 For: ~e rTon /~ 7w Tons ~llars Cents ' And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town-and shall fail to give the required security within the (10) days. after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check°shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Uability and Property Damage Insurance · Owner's Protective Public Liability and Property Damage Insurance The ContractOr shall not permit any subcontractor to commence any operation of the- site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the WOrk being sublet, .~he Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain dudng the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may adse from oPerations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Uability and Property Damage Insurance must be so written to include Contractor'. s Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractom perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing fora limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each personl a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of i~s own employees or agents or if the Owner directs or supervises the work to bp performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provid,e, the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads,'ddveways~ parking fields, street intersections Or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT ,., Screen General limits Sizes % Passina 1" 100 %" 95-100 1/4" 65-85 1/8" 3665 No. 20 15-39 No. 40 8-27 No. 80 4-16 No. 200 2 - 6 Asphalt Content, % 5.8-7.0 Mixing & Placing Temperature Range - degrees F 250-325 Job Mix Total +/- 7 +/- 7 +/- 7 +/- 7 +/- 4 +/- 2 +/- 0.4 WEATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement Of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficie .nt storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receiPt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (123 feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Matedal shall' be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he. is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the .c~. ntmct; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the )~dder or its surety on any bond furnished .ri herewith prior to the official opening of the bid. Print name Corporate Title ~fomanpy)any Name ~'~ Phone Number BID ON ROAD TREATMENT Item # 5 - Type 6 Top LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions o£ Section 103 o£ the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type6Top ~ 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southotd reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (l) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEViLLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS ~upefintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ]NV]~kT]ON TO ]?ID FOR THE PURCHASE & APPLICATION ,'OF ~PHALT R0~ MATERIAL~ HOT MIX A~PHALT CONCRETE "Type 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ,z- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a period of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. Ail work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southoli:l, New York 11971, until: 10:00 A M onthe , 21 dayof . April 2005 All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this period. Bid security in the form of a certified check or bid bond in the amount of One Hundred ( 100) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount of Ten Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in stdct accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~vith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may. bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of .One hundred (1OO) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or ether documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD 'OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the ' Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Uni~ Price per Ton of Asphalt Concrete)". The Town will eithe,~: award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation,.erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or imposs~le to compute. The amount of the certified check or bidder's bond accompanying the Proposal of. suCh bidder shall be retained by the Town, not as a penalty, but as liquidated darnages':for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be nUll and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: OF BIDDER' Tell NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENC~ OF PARTNERS: If bidder is a Corporation, Fill in the following bla~ks: Organized under the State of: Name and Address of President: Name and Address cf Secretary: Name and ~dress of Vice Presic~ent: TO: SOUTHOLD TOWN BOARD TOWN H~TJ~ - 53095 MA~N ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: · ~ISH AND PLAC~ WITHIN SOUTHOLD TOWN Es~-~ted D~s~iption of I~em Unit Price Bid I~ ~: ~l--~t~ (U~t price Written in Words) Dollars Cents 1W 0-300 For:;%t}N~:7~/.~V-/~o£t,°;,'%.9 ~ a"°/~o ~er Ton q7 fo Tons ' Do'll~rs Cents 2W 300-5'00 For:~ ON~ T'~OLL~I~--5 Or' Ja/;O0- Per Ton d/ /b Tons Dollars Cents 3W 500-1,00C Tons 4W For: ~1,~;'~' kh~ '~OtLR~5~7?//00 Per Ton Dollars Cents Asphalt Co~cxm~ ~ 6 Top - ~vraish~d & Pl&c~d Over ~/ ~ 1,000 For:~l~t~ ~/6~ bot~5~ ~ ~ Per Ton Tons Dollars Cents 5~ Vq (2) ISLAND DesCription of ~tem (Unit price Written in Words) As~hm~t Co~crete ~ 6 Top - Fuxnished & Placed 1W 0-300 For: Per Ton Tons Dollars Cents For: Per Ton Doll-ars Cents For: Per Ton Dollars Cents For: Per Ton Dollars Cents FURNISH AND PLACE ON FISHERS Es~ted Item J: Quantit~ Unit Price Bid Dollars Cents 300-500 NO Tons 500-1100c Tons Over 1,000 Tons 4W And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town-and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified chec~'shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Telephone N,~er: Date: (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Uability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the- site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the WOrk being sublet, .the Contractor shall require all subcontractors similarly to provide Work. men's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may adse from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall fumish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property dudng the policy pedod. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to b? performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insudng the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provid.e, the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of mads,'ddveways~ parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT ~ Type 6 & meet or exceed the following requirements: ~ASPHALT CONCRETE PAVEMENT Screen General limits ; Sizes % passlrm 1" 100 %" 95-100 1/4" 65-85 1/8" 36-65 No. 20 15-39 No. 40 8-27 No. 80 4-16 No. 200 2 - 6 Asphalt Content~ % 5.8-7.0 Mixing & Placing Temperature Range. degrees F 250 - 325 Job Mix Total +/- 7 +/- 7 +/- 7 +/- 7 +/- 4 +/- 2 +/- 0.4 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quartzes at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficie.nt storage for the items to be furnished. EQUIPMENT, DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receiPt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be cepable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the .c9. ntract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdca(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Printname ]'~{ tO - "2~£l.~u~o / ://A - Corporate Title ~ r- ~ "'- (if any) ~-.~ ~ 27~z ~3 ~ CompanyName~)£kfM~/o C/~ Mailing Address )?q ~ N°g}lq /"/40, aJ BID ON ROAD TREATMENT Item # 5 - Type 6 Top Oil & bc M~fin Road, York 11971, Friday, 8:00 ired Imnk iGral'l., certi.['~[ check:' 9.r ,bid ;bo. nd. in iht' ,.oo,nt. or S~0.110, ~ill iccct%'ed by th~ Iowfi .(.']41k of ~ Town'0f ~U~oM at ~e Sou~old. T~;HaI!, 53095 Main Road, gO~01d~ New w~ch"~e ~e~ ~ilt b~ opbned ~d ~ad aloud ~ pdblic. ~e To~ Board of the Town of S0uthold rescues ~e fi~t Io reject ~y ~d all bids ~d waive any ~d all info~alities in ~y bid should it ~ dee~ed in ~e best interest of the To~ of Sou~old to ~ so MI bids mnst be Si~ed ~d Sealed id ~nvelop6s plainly mghed with ~e Wpe of road ~a~t berg bid, on, ~d sub- ~ed to ~e O~ of the To~ Clerk. The bid price shall not hgiude any mx, :federal, ~, or local, ~om which the Town of Sou~oldis ~mpt. : Dated: M~Ch 29, 2005 , ELIZ~ETH A: SO.HOLD TO~q CLERK 1X 4/7/05 (698) COUNTY OF SUFFOLK STATE OF NEW YORK ss: Jacqueline M. Dub6, being duly sworn, says that she is the Legal Advertising Coordinator, of the Traveler Watchman. a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler Watchfnan once each week for....t ....... week(s) ~/ successively, corp~en,cing on the ................. / day of ......v~ Ii k--'y(L...':! ................. 2005. ...... .................. Sw ~ t before me this r/ .... ~.~ t~ ........ 2005.' ........ day of Notary Public Emily Hamill NOTARY PI./BI,IC, State of New York No. 01 HA5059984 Qualified in Suffolk County Commission expires May 06, 2006 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Bun'elle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the .... day of ,2005, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bids 2005 Elizabeth A. Neville Southold Town Clerk Sworn before me this day of ,2005. PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 March 31, 2005 TO: FROM: RE: LYNDA BOHN DEPUTY TOWN CLERK PETER HARRIS S~ SUPERINTENDENT OF HIGHWAY TYPE 6 TOP BID/FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD I WOULD LIKE THE FOLLOWING CHANGE TO THE REQUIREMENTS BY THE SUCCESSFUL BIDDER. FURNISH AND SUPPLY ALL LABOR AND MATERIAL, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: PETER W~ ~RRI$ Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ]NV T]ON TO FOR THE PURCHASE & ~PLICATION :'OF A~PHALT ROAD MATERIAL~ HOT MIX ~PHALT CONCRETE P~~ '"l e 6 Top" TOV/lq or SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE .z- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qua fled asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York; The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A M onthe . 21 dayof . April 2005 All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. aa* The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid security in the form of a certified check or bid bond in the amount of One Hundred (100) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: _ BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: 'Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to fumish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~/ith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the tire of work and the Bidders Name. Bidders may. bid on one or any combination of items listed on the proposal sheet. No proPosal shall be considered which has not been received by the Southoid Town Clerk prior to the hour and date stated. B. PROPOSALGUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or ce~ check in the amount of .One hundred (1~0) dollars payable to the Town of Southold. As soon as the Proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder tind discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING Of PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Biddem, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Awa. rd of contract will be made as soon as practical. The Superintendent of Highways reserves the dght to make awards by items, or as a whole, or not at all, whichever the ' Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled dosing time for receipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphait Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a wii[[en notice signed by the Town Clerk & no other actShall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner;, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's wditen request presented not later than the hour set for the opening thereof, will be given permission to' withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having intedineation,.erasure or corrections may be rejected. The Town also reserves the dght to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of. such bidder shall be retained by the Town, not as a penalty, but as liquidated damages~for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the COntract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: DATE: NAME & ADDRESS OF BIDDER: Tell. ~: BUSINESS ADDRESS: Tell. ~: NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each ~mber thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the fo['lowing bl~ks: Organized under the State of: Name and Address of President: Name and A~4ress cf Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.T. - 53095 MAIN ROAD SOOT~OLD, NEW XORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in,all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: ~NISH AND PLACE ~THIN SOUTHOLD TOWN Es*~-~ted D~s~ription of Item Unit Pri~ Bid Ite~ ~: ~,--t~t~ (Unit price Written ~ Word~) Dollars Cents 1W 0-300 For: Per Ton Tons Dollars Cents Asphalt 2W 300-5'00 For: Per Ton Tons Dollars Cents 3W 500-1,000 For: Per Ton Tons Dollars Cents 4W Over 1,000 Tons For: Per Ton Dollars Cents (2) F0~NISH AND PLACE ON FISHERS Item ~: Quantit~ 1W 0-300 Tons 2W 4W 300-500 Tons 500-1100C Tons Over 1,000 Tons ISLAND Description of (U~it price Written in Words) For: Per Ton Dollars Cents For: Per Ton Doll-ars Cents For: Per Ton Dollars Cents For: Per Ton Dollars Cents Unit Price Bid Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the recfuirements of the Town-and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to hia% at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check-shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone Nl,m~er: Date: (3) INsuRANcE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated heroin: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Uability and Property Damage Insurance · Owner's Protective Public Liability and Property Damage Insurance The ContractOr shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the WOrk being sublet, ~he Contractor shall requiro all subcontractors similarly to provide Workmen'S Compensation Insurance for all of the latter's employees unless such employees aro coverod by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from oPerations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Co Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so w, ltten to include Contractors Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. D. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing fora limit of not less than One Million ~ Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages adsing out of injury to, or destruction of, property dudng the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of i~s own employees or agents or if the Owner directs or supervises the work to bp performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provid.e, the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of mads,'driveways~ parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT ~ Type 6 meet or exceed the following requirements: L~SPHALT CONCRETE PAVEMENT ,., Screefl General limits Job Mix Sizes % Passlrm Total 1" 100 %" 95-100 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 0.4 Mixing & Placing Temperature Range - degrees F 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1, The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. Do EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantifies at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Cailander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (123 feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall' be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner, BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the .c~. ntmct; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIHCATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address _ Phone Number BID ON ROAD TREATMENT Item # 5 - Type 6 Top ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 182 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29, 2005: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the followinff 2005 Road Treatment items: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Elizabeth A. Neville Southold Town Clerk