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Home My WebLink AboutRoad TR - Sand Type 5 Shim ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 258 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishing and olacin~ Hot Mix Asohalt Concrete Pavement "Tvoe 5 Shim" Sand Mix Asohalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-300 Tons: 300-500 500-1000 Overl000 $110.00 per ton $ 78.00 per ton $ 56.00 per ton $ 51.00 per ton Fishers Island $140.00 per ton $140.00 per ton $140.00 per ton $130.00 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May4,2005 CERTIFIED MAIL RETURN RECEIPT REOUESTED Corazzini Asphalt Inc. P O Box 1281 Cutchogue NY 11935 Dear Mr. Corazzini: Congratulations. The Southold Town Board, at its regular meeting of April 26, 2005, accepted the bid of Corazzini Asphalt to furnish and place "Sand Mix (type 5 shim)" for the Southold Town Highway Department. A certified copy of the resolution is enclosed. Also, attached hereto you 2004 $100 bid check. Your 2005 bid check will be returned at the end of the contract period. Thank you. Very truly yours, & ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 258 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Cor~,zzini Asohalt, Inc. for furnishing and olacing Hot Mix Asohalt Concrete Pavement "Twe 5 Shim" Sand Mix Asohalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-300 Tons: 300-500 500-1000 Over l000 $110.00 per ton $ 78.00 per ton $ 56.00 per ton $ 51.00 per ton Fishers Island $140.00 per ton $140.00 per ton $140.00 per ton $130.00 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARHJ-A. GE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF $OUTHOLD May 4, 2005 CERTIFIED MAIL RETURN RECEIPT REOUESTED John Montecalvo Jr. Montecalvo Paving Corp P O Box 412 Speonk, NY 11972 Dear Mr. Montecalvo: The Southold Town Board, at its regular meeting of April 26, 2005, accepted the bid of Corazzini Asphalt for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix for the Southold Town Highway Department. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this year's bid. Thank you for submitting your bid. Very truly yours, ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 258 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: REsoLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishine and olacin~ Hot Mix Asohalt Concrete Pavement "Tvoe 5 Shim" Sand Mix Asohalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-300 Tons: 300-500 500-1000 Overl000 $110.00 per ton $ 78.00 per ton $ 56.00 per ton $ 51.00 per ton Fishers Island $140.00 per ton $140.00 per ton $140.00 per ton $130.00 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BiDS Opening 4/21/05 ~ 10:00 AM #4- Sand Mix (tvoe 5 shim) 2 Bids Received: Bidder 1: Corazzini Asphalt Inc P O Box 1281 Cutchogue NY 11935 Bidder 2: Montecalvo Paving Corp P OBox 512 SpeonkNY 11972 Item IX 2X 3X 4X Corazzini Montecaivo Corazzini Montecalvo Corazzini Montecalvo Corazzini Montecalvo Town $110.00 No bid $78.00 $69.23 $56.00 $64.42 $51.00 $59.27 Fishers Island $140.00 No bid $140.00 No bid $140.00 No bid $130.00 No bid LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ]NV]']~0N TO B]]) FOR THE PURCH~E & APPLICAT]01V /OF A~P][ALT ROAD MATER]A~ HOT MIX A~PIL~T CONCRETE PAVEMENT "Type 5 Shim" SAND M~ ASPHALT TOV/N oF SOUTHOLD SUFFOLK COUNTY,. NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FOP/4: NAME & ADDRESS OF BIDDER: BUSINESS ADDRESS :, · e L.: 531 73q-Aqua0 ~ OF PA~TNEP~: If bidder ~s a Firm, state here ~he name and residence of eac~ member ~hereof I RESIDENCE OF PARTNERS: If bidder is a .Corporation, Fill in the fo~lowing blanks: Organized. under the State of: Name and Address of President': Name and Address of Secretary: Name and Ad~ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.?. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PL~E ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIALS, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: FURNISH A~ pLACE WITHIN SOOTNOT.n TOWN ~nit Pri~e B~d Dollars Cents lX 07300 Tons 2X 300-500 Tons 3X 500-1 , 000 Tons 4X For: ~/g ~m/~ "~J 7~ /:m~er Ton Dollars Ce~ts For: - ' ~* Per Ton Dollars ~ Cents For: w %)Jr Per Ton DollArs Cents Over Z;O00 For: ~/E ~/~-'~ Per Ton Tons Do s Cents (2) ~IRNI_SH AND PLACE ON FIS_ ..~RRS ISLAND Est!-~ed D~so.r£ptlon of Item Ite~ 9: Quantity (Unit price Written in Wo=ds) Unit Prige Bid Dollars Cents 0- 300 Tons 2X er Ton Dollars Cents P~/~ Ton Dollars s Tons Dollars Gents 4X 1,000 For: . r Ton Tons Dollars n ~ . ) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented 'by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: (plea~~ (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous AsphaIt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ; Sizes % Paaalna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/~ 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WI=ATHER LIMITATIONS: The matedal shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Fo EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the .Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contm~t.; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual whiten agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Ad&ess Phone Number BID ON ROAD TREATMENT Item # 4 - Type 5 Shim LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RCo250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, fi.om which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ~. ~0N TO B]]) FOR THE PURCI~E & ~PLI~ATION ~0F ~PHALT ROAD MATERI~ HOT MIX ~PHALT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPH~T TOWN OF SOUTHOLD SUFFOLK COUNTY,. NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: NAME & ADDRESS OF BIDDE1%: - - BUSINESS ADDRESS: ~.. ~ ,~ ~ Tell. 9: ~ ~ //?'7 ~ lq]k'~E OF pAI~TNERE: If bidder is a Firm, state here Tae name and residence of eech m~er thereof ~ RESIDENCE OF PARTNERS: If bidder is a .Co~poration, Fill in the following bl~s: ~'~ ~. _, ~ ~ ~, ~ ~,~ ~ ~ TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the Contract, or the supplies relating to it, or in any portion of ~he profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERL%LS WITHIN THE TOWN OF SOUTHOLD and. to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he-will accept, in full payment · thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIALS, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: FURNISH AND pLACE WITHIN SO~THOLD TOWN Es~t~ D~ript~ of ~ ~nit Price Bid Dollars Cents 1X 0~300 For: Per Ton Tons Dollars Cents 2X 300-500 Tons 3X 500-1 , 000' Tons 4X Over 1;000 Tons FO t~J ~*m~-w~./~ ' Per Ton Cents (2) ~"URNISH AND PLACE ON FISHERS ISLAND Estimated Desorip~.ion of Item Item ~: Quantity (Unit price Written in Words) Unit Prige Bid Dollars Cents 1X 0-300 Tens 2X 3X 500-1 , 000 Tons 1,000 Tons - Dollars Cents Asphalt c~t~ T~ S shim - Fu~n~4 & For: Per Ton Dollar s 'x'x..~ Cents As~t C~o~xm~ ~ 5 ~ - ~u~L'h~ & Placed For: ~ Per Ton Dollars ~nts a~m~ltFor: "^~ ~n~ $ ~ ' ~ Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the- Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented 'by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (~~t~ ~ . (3) SPECIFICATIONS: ~.SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT ; CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Pa~lna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the Rems to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (127 feet or thickness up to four (4") inches as may be specified by the Highway SuperintendenL 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to seqt. ion 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .~ against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the .Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MI=A, SUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the/l~dder or its surety on any bond furnished herewith prior to the official opening of the bid. Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT Item # 4 - Type 5 Shim seale& ~i~:7~% ~gUght ~nd ~la~n~ ~:~h~'~'' Tf~ff~ South61fl/thff foll~win~'maa ~ea~nI~;,f ': i~. ' 2; Oil;afl~t0~e 6. RC.250 %R~d ~AsPhalt Off,& R~y~ ~one : 8..Nova ~hip URra-ihm S~a~g ~Oq~se 'g ~e~ ficiiliim~' may oc oblaincd al the Office' of 'lbwu Ha}l; ~309,5 Mare Road, South~ld,' New York 11971, Mofid~y ~r~h Friday, 8:00 am t~ 4:00 p~ The Se~ bi~,~z: Wi~ am0~at ~$1~D.0~i'~i~ be recei~ ~Td~,::~iak 6f · e Town of ~u~01d m Southold. T~ 5Hall, 53095 Main Road; gou~h01d New York;" ~til '¥:51~,00 Thursday, ,4p~d ~1,7 ~005, at which: time~ th~: will b~ ~p~ned and ~ floud N public. ~e To~ Bo~ of the Town of SOu~old rescues the fi~t to reject any ~d all bidg and waive ~k '~d all informalities in ~y bid should it be &creed ~ ~e b~t inter~t :of the Town of So.old to ~ so M1 bids ~st be si~ed and sealed i~ envelopes plainly marked wi~ the~e of road ~ea~t berg' bid on, ~d sub- mi~ed m ~e Office of the To~ Clerk. ~e bid price shall not any mx/fedS, state, 0k locfl, ~om which: the Tom of Sou~old is exempt. Dated M~ch 29, 2005 ELIZ~E~ A: ~LLE SOU~OLD TO~ CLE~ 1X 4/7/05 (698) COUNTY OF SUFFOLK STATE OF NEW YORK ss: Jacqueline M. Dub6, being duly sworn, says that she is the Legal Advertising Coordinator, of the Traveler Watchman, a public newspaper printed at Southold, in Suffolk County; m~d that the notice of which the annexed is a printed copy, has been published in said Traveler Watch#laff once each week for....[] ....... week(s) ~] successively, coI)3nlenging on the .................! day of .....v¼}~ L-~T(~ ..... i ................ ,2005. ...... · .................. Sw ~ t before me this q .... ~,,¢~ ....... ,2005. ' ........ day of /~Notary Public Emily Hamill NOTARY PUBLIC, State of New York No. 01 HA5059984 Qualified in Suffolk County Commission expires May 06, 2006 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments; 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type Il Micro-Surfacing 8. Nova Chip URra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, ~om which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A, NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of ,2005, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bids 2005 Elizabeth A. Neville Southold Town Clerk Sworn before me this · day of ,2005. PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O, Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765~1750 March 31, 2005 TO: FROM: LYNDA BOHN DEPUTY TOWN CLERK PETER HARRIS ~ SUPERINTENDENT OF HIGHWAY RE: " TYPE 5 SHIM " SAND MIX ASPHALT FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD I WOULD LIKE THE FOLLOWING CHANGE TO THE REQUIREMENTS BY THE SUCCESSFUL BIDDER. FURNISH AND SUPPLY ALL LABOR AND MATERIALS, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ~. ~ON TO B]]) Z FOR THE PURCHASE & APPLICATION /OF ASPHALT ROAD MATERIALS HOT MIX A~PHALT CONCRETE PAVEMENT '"l~e 5 Shim" SAND MIX ASPH~T TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM: ~ & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell. 9: ~ OF PARTNEI~S: If bidder is & Fi=m, state here the name and residence of each member thereof S RESIDENCE OF PARTNERS: If biCkier is a Corporation, Fill in the following Organized under the State of: Name and ~a~ldress of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.T. - 53095M~INROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: ~'u~NISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and-to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he. will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIALS, INCLUDING THE PLACEMENT OF ALL WARNING SIGNAGE, TRAFFIC CONTROL DEVICES AND TRAFFIC CONTROL PERSONNEL DURING THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED " UNIT PRICE " OF: ~I.$H AND pLACE WITHIN SO~TNOLD TO~ Tte~ ~: Q~m~L~ (U~i~ pri~ ~itt99 ~ Wo~) Dollars Cents lX 07300 For: Per Ton Tons Dollars Cents 2X 300-500 For: Per Ton Tons Dollars Cents 3X 500-1,000 For: Per Ton Tons Dollars Cents 4X Over 1;000 Tons For: Per Ton Dollars Cents (2) 3~ORNISR AND PLACE ON FISB~'~S ISLAND Es~-~ted Descrip~Lon of Item Item ~: Quantit~ (Unit pri~ Written in Words) Unit Pr~k~e Bid Dollars Ce~ts 1X 0-300 For: Tons Dollars Per Ton Cents 2X 300-500 For: Tons Dollars Pe~r Ton Cents Asphalt Concxm~e ~ 5 8b~m - Fur~L~ & PZa~ed SX 500-t,000 For: Tons Per Ton Dollars Cents Over 1,000 Tons For: Per Ton Oollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the' Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented 'by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a focal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone ~--~er: Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold pESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. Bo MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ; ~lzes % Pas~lna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Go EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reas°n is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MI=~,SUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual wfiLI, en agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT Item # 4 - Type 5 Shim ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS 1S TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 182 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29, 2005: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the following 2005 Road Treatment items: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type I1 Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Elizabeth A. Neville Southold Town Clerk