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Home My WebLink AboutRoad TR - Oil & Sand ADDITIONAL INTEREST NOTICE OF COMMERCIAL AUTOMOBILE POLICY POLICY NO CBA 0395378 00 ISSUED AT GENERAL CASUALTY CO OF WI DATE OF NOTICE 06/15/2005 GENERAL CASUALTY CO OF WI ONE GENERAL DRIVE SUN PRAIRIE WI 53596 TOWN OF SOUTHOLD, C & S ENDGI NEERS (SEE FORM) P O BOX 1179 SOUTHOLD NY 11917 POLICY ISSUED TO- CORAZZINI ASPHALT INC ETAL SEE NAMED INSURED ENDORSEMENT PO BOX 1281, COX LANE CUTCHOGUE NY NOTICE TO ADDITIONAL INTERESTS: WE ARE PLEASED TO REINSTATE THE ABOVE NUMBERED POLICY EFFECTIVE 02/07/2005. DISREGARD THE PREVIOUS TERMINATION NOTICE. AGENT ROY H REEVE AGENCY INC PO BOX 54 HATTITUCK AGENT NUMBER - 031-0761 NY 11952 ADMINISTRATIVE MANAGER AUTHORIZED REPRESENTATIVE ADDITIONAL INTEREST NOTICE OF COMMERCIAL PACKAGE POLICY POLICY NO CCI 0395378 00 ISSUED AT GENERAL CASUALTY CO OF WI DATE OF NOTICE 06/15/2005 GENERAL CASUALTY CO OF WI ONE GENERAL DRIVE SUN PRAIRIE WI 53596 TOWN OF SHOUTHOLD 53095 MAIN ROAD, POB 1179 SOUTHOLD NY 11971 POLICY ISSUED TO- CORAZZINI ASPHALT INC SEE NAMED INSURED ENDORSEMENT PO BOX 1281, COX LANE CUTCHOGUE NY NOTICE TO ADDITIONAL INTERESTS: WE ARE PLEASED TO REINSTATE THE ABOVE NUMBERED POLICY EFFECTIVE 02/07/2005. DISREGARD THE PREVIOUS TERMINATION NOTICE. AGENT ROY H REEVE AGENCY INC PO BOX 54 MATTITUCK AGENT NUMBER - 031-0761 NY 11952 ADMINISTRATIVE MANAGER AUTHORIZED REPRESENTATIVE NOTICE OF CANCELLATION O7 COMMERCIAL PACEAGE POLICY POLICY NUMBER: CCI0395378 00 CANCELLATION EFFECTIVE: 12:01 AM 07/08/2005 DATE OF NOTICE: 06/14/2005 6088374440 generol c~Tsuolfy TOWN OF SHOUTHOLD 53095 MAIN ROAD, POB 1179 SOUTHOLD NY 11971 POLICY ISSUED TO- CORAZZINI ASPHALT INC SEE NAMED INSURED ENDORSEMENT PO BOX 1281, COX LANE CUTCHOGUE NY 11935 CABS ACCOUNT: 3624178952 YOU ARE NOTIFIED THAT THE POLICY DESIGNATED ABOVE WILL CANCEL IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE POLICY UNLESS THE "MINIMUM DUE" IS RECEIVED AT THE HOME OFFICE OF THE COMPANY PRIOR TO THE EFFECTIVE DATE OF THE CANCELLATION LISTED ABOVE. UPON RECEIPT OF AN AMOUNT EQUAL TO OR GREATER THAN THE "MINIMUM DUE", THIS NOTICE WILL BE RESCINDED. PAYMENTS WHICH ARE RECEIVED AFTER THE EFFECTIVE DATE OF CANCELLATION WILL BE APPLIED TO ANY BALANCE OWED FOR COVERAGE WHICH THE COMPANY PROVIDED. ANY REMAINDER WILL BE REFUNDED IN ACCORDANCE WITH THE POLICY TERMS. THE POLICY WILL REMAIN CANCELLED. IF YOU WISE TO HAVE YOUR POLICY CANCELLED, PLEASE NOTIFY YOUR AGENT SO THAT YOU ARE NOT BILLED FOR UNNECESSARY COVERAGE. REASON FOR CANCELLATION---NON-PAYMENT OF PREMIUM AGENCY NO. AGENT- 0310761 ROY H REEVE AGENCY INC 13400 MAIN RD PO BOX 54 MATTITUCK NY 11952 ADMINISTRATIVE MGR. AUTHORIZED REPRESENTATIVE NOTICE OF CANCELLATION O~' COMMERCIAL AUTOMOBILE POLICY POLICY NUMBER: CBA0395378 00 CANCELLATION EFFECTIVE: 12:01 AM 07/12/2005 DATE OF NOTICE: 06/14/2005 6088374440 generol cosgolty TOWN OF SOUTHOLD, C & S ENDGI NEERS (SEE FORM) P O BOX 1179 SOUTHOLD NY 11917 POLICY ISSUED TO- CORAZZINI ASPHALT INC ETAL SEE NAMED INSURED ENDORSEMENT PO BOX 1281, COX IJXNE CUTCHOGUE NY 11935 CABS ACCOUNT: 3624178952 YOU ARE NOTIFIED THAT THE POLICY DESIGNATED ABOVE WILL CANCEL IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE POLICY UNLESS THE "MINIMUM DUE" IS RECEIVED AT THE HOME OFFICE OF THE COMPANY PRIOR TO THE EFFECTIVE DATE OF THE CANCELLATION LISTED ABOVE. UPON RECEIPT OF AN AMOUNT EQUAL TO OR GREATER THAN THE "MINIMUM DUE", THIS NOTICE WILL BE RESCINDED. PAYMENTS WHICH ARE RECEIVED AFTER THE EFFECTIVE DATE OF CANCELLATION WILL BE APPLIED TO ANY BALANCE OWED FOR COVERAGE WHICH THE COMPANY PROVIDED. ANY REMAINDER WILL BE REFUNDED IN ACCORDANCE WITH THE POLICY TERMS. THE POLICY WILL REMAIN CANCELLED. IF YOU WISH TO HAVE YOUR POLICY CANCELLED, PLEASE NOTIFY YOUR AGENT SO THAT YOU ARE NOT BILLED FOR UNNECESSARY COVERAGE. REASON FOR CANCELLATION---NON-PAYMENT OF PREMIUM AGENCY NO. AGENT- 0310761 ROY H REEVE AGENCY INC 13400 MAIN RD PO BOX 54 MATTITUCK NY 11952 ADMINISTRATIVE MGR. AUTHORIZED REPRESENTATIVE ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 255 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishin~ and olacing Bituminous Surface Treatment Liquid Asohalt Grades RC-250 and MC-250 ("Oil & Sand") within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 with screened sand: $1.75 per sq. yd. $ 4.85 per sq. yd. Schim Mix Asphalt Concrete - Type 5: $70.00 per ton $140~00 per ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50% MC-250: $1.00 per gallon $1.00 per gallon Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 4, 2005 CERTIFIED MAIL RETURN RECEIPT REOUESTED Corazzini Asphalt Inc. P O Box 1281 Cutchogue NY 11935 Dear Mr. Corazzini: Congratulations. The Southold Town Board, at its regular meeting of April 26, 2005, accepted the bid of Corazzini Asphalt to furnish and place Oil & Sand Mix for the Southold Town Highway Department. A certified copy of the resolution is enclosed. Also, attached hereto you 2004 $100 bid check. Your 2005 bid check will be returned at the end of the contract period. Thank you. Very truly yours, Linda J. Cooper ll'O:q~l':~q3"" I:O;~&hOShr~l~l: l'h OOOOOi. ELIZABETH A. NEVIIJ.E TOWN CLERK REGISTRAR OF XrITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P,O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLF, RK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 255 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2005: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corsz~ini Asohalt, Inc. for furnishing and olacing Bituminous Surface Treatment LiQuid Asohalt Grades RC-250 and MC-250 ("Oil & Sand"} within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 with screened sand: $1.75 per sq. yd. $ 4.85 per sq. yd. Schim Mix Asphalt Concrete - Type 5: $70.00 per ton $140.00 per ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50% MC-250: $1.00 per gallon $1.00 per gallon Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTI~AR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS Opening 4/21/05 ~ 10:00 AM #1 - Oil & Sand One bid received: Corazzini Asphalt Inc P O Box 1281 Cutchogue NY 11935 RC-235 & MC-250 w/Sand Schim Mix - Type 5 Fog coat Town $1.75 sq. yd $70 ton $1 gallon Fishers Island $4.85 sq. yd. $140.00 ton $1 gallon LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 o£the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Ma'm Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 119,58-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 ]NV]TAT]ON TO B]]) FOR THE P~CH~E & APPLICATION :'OF ~PHALT ROAD MITERS BITUMINOU8 ~[JRFACE T~ MC-250 & .~RC-:~50 LIQUID ~PHALT "0IL & SAND" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THETOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: q~ ~,~ '(~'~ NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named beiGe, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectiy, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project reduimmante; including bidding requirementS, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirementS of the work; and he proposed and agrees that if his pmpocal be accepted he will contract to furnish all materials not provided by the Town (See Spadrma~ns) and to perform all the work required to construct, perform and complete the specified Work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below'. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE' OF: FURNISH AND PLACE WI'THIN $OUTHOLD '1'~: Bituminous Surface Treatment - Uqutd Asphalt ~ RC-250 & ~,~ MC-250 With Screened Sand (50,000 +1- Sq. Yds.) - ~'written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd; Schim Mix Asphalt Concrete -Type 5 (500 +1- Ton) ~ Per Ton (wfltten inwo~ (written In numbers) Per Ton Fog Coat: IJquid Asphait -~m,~ RC-250 & ~ M~250 (50 +/- G~llons) (wfltten in words) Per Gallon (written in numbers) Per Gallon FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Treatment - Liquid Asphalt ~o~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq~ Yds.) (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete *Type 5 (500 +1- Ton) (written in words) Per Ton ( (written in numbers) Per Ton Fog Coat: Liquid Asphalt - ~ RC-250 & ~ MC-250 (50 +/- Gallon, s) (written in.words) Per Gallon (written in numbers) Per Gallon (1) And he 'further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or ~naglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mall addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract, bid and shall remain in effect for a pedod of fort~-r~e (45) or by mutual agreement may exten~ pe~,~. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of WOn~ and, if no con'ecttons are necossan/, further agree that this proposal is a formal s, the Town will accept or reject this proposal Business Name & Address: Cu-+cho ue Telephone Number: ' ~"~ '~q-- ~--~(~ (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & Sand" Town of Southold A: D{~SCRIPTION: Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (50%Grade RC-260 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year 2005 The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 2005 calendar year. MATERIALS: Asphalt Road Matedal shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Cenfistokes Distillation: % Total Distillate to 680 F., by VoL To 437 F Min. To 500 FMin. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CCI~, Min. Required Temperature Mixing Spraying Grade RC-250 Grade MC-250 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 600-2400 300-1200 100 100 99 99 100-175 100-200 80-250 100-200 SCREENED SAND shall be clean Of all forign matter and debds. Weather Limitations: The material shall be spread 0nly When: 2. 3. 4. The read surface and atmospheric temperatures are at least 45 degrees F and rising. The weather is not foggy or reining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. Equipment. Delivery & Application: All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder Will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. Ail bituminous matedal distribution vehicles shall have full circulation spray bare & be equipped witha wheel calibrated instrument that will indicate pump f)utput in gallons per minute to veri~ accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pet holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. Ail existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard pdor to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated h. as been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 Ib's. Per square yard. The sand course shall be completely rolled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond ~9~ished herewith prior to the official opening of the bid . //'/~ // ..~~~ --/3/ //I // no o E6om. · ~ // ' ~/ .Ol~.lif~d in Suffolk Cou._ Printnome ~ v~d ~C)~/O,D-Q. I~ql / Corporate Title t ~l~Si~ t%](_ (if any) BID ON ROAD TREATMENT Item # 1 - Oil & Sand NOTIC~ NOTICE IS HEREBY GIVEN, in accd General Municipal Law, that sealed bids placing within the Town of Southold, th~ 1. Oil an{ 2. Oil an~ 3. Llqnid 4. 5. Type 6! 6. RC-251 7. Type I! 8. Nova I~ Specifications may be obtained at the Off 53095 Main Road, Southold, New 1 Hall, 4:00 pm ' The sealed bids, together with a Non-Col certified check, or bid' bond in thi Town Clerk of the Town of Southold at ~ Southold, New York, until 10:00 A.M., ~ will be opened and read aloud in public. The Town Board of the Town of Southoll waive any and all informalities in any bi~ Town of Southold to do so. All bids must be signed and sealed in em treatment being bid on, and submitted to The bid price shall not include any tax, fi Southold is exempt. Dated: March 29, 2005 PLEASE PUBLISH ON APRIL 7, 2005 PUBLICATION TO ELIZABETH NEV BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board 0 0 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with thc ~rovisions of Section 103 of thc cncral Municipal Law~ that scaled bids arc sought and requested for furnishing and placing within thc Town of Southold, thc following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office 'of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road~ Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00. will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and sub- mitred to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE $OUTHOLD TOWN CLERK IX 4/7/05 (698) COUNTY OF SUFFOLK STATE OF NEW YORK ss: Jacqueline M. Dub6, being duly sworn, says that she is the Legal Advertising Coordinator, of the Traveler Watchman, a public newspaper printed at Southold, in Suftblk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler Watch~an once each week for....I. ......week(s) ,~ successively, cor~e,~cing on the.....!. .......... day of .... ~..~L.~., .................. 2005. ...... ....................... !..w.~ .~,t .~..bf 57.~ ..,rn2e0~shls..ff.. ..... day of Emily Hamill NOTARY PUBLIC, State of New York No. 01 HA5059984 Qualified in Suffolk County Commission expires May 06, 2006 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sout holdtown,northfork, net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 Aoril 4, 2005 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): If total transmittal is not received, please call 631 765-1800. COMMENTS: 2005 Road Treatments Please acknowledge receipt of this information by sigtfing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 21, 2005, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 29, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 7, 2005, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the day of ,2005, she affixed a notice of which the annexed primed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bids 2005 Elizabeth A. Neville Southold Town Clerk Sworn before me this day of ,2005. PETER W. HARRIS Superintendent Highway D~partment Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 INVITATION TO BID FOR THE PIIRCIL~E & IPPLICITION' /OF ~PHALT ROAD MATERIM~ B[T[IMIN0tIS S[IRFACE T~ MC-250 & so~RC-250 LIQUID ~PHALT "OIL & SAND" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE'TOWN OF SOUTHOLD MAY ALSO REQUIRE ,t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed heroin must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested dlrectly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements; including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requlmmants of the work; and he proposed and agrees that if his proposal be accepted he will contract to fumish all materials not provided by the Town (See Specifications) and to perform all the work required to const~'uct, perform and complete the specified Work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below'. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPUI.~ATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN $OU11'IOLD TOWN: Bituminous Surface Treatment - Liquid Asphalt ~ RC-250 & ~ MC-250 With Screened Sand (50,000 +1- Sq. Yds.) FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Treatment - Liquid Asphalt so~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) (written In words) Per Sq. Yd. (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd' Schim Mix Asphalt Concrete -Type 5 (500 +1- Ton) (wfltfan in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (wdtten in words) Per Ton (written in numbers) Per Ton Fog Coat: Liquid Asphalt-~ RC-250 & ~ MC-250 (50 +/- Gallons) (written in numbers) Per Ton Fog Coat: Liquid Asphalt- so~ RC-250 & ~ MC-250 (50 +1- Gallons) (written In words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written In numbers) Per Gallon (1) And he'further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or 'neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections am necessary, further agree that this proposal Is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder:. BuSiness Name & Address: Telephone NumbeF. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & Sand" Town of Southold A: DI~SCRIPTION: Bids ara requested for the purchase and application of Bituminous Surface Traatment that consists of LIQUID ASPHALT (50%Grade RC-250 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year 200s The contractor shall also be raquirad to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and diracted by the Superintendent of Highways, The attention of the bidder is specifically celled to the fact that the quantities specified herain ara considered an estimate only and may not be the quantity of matedal that will actually be required by the Town for the 2005 calendar year. MATERIALS: ^~phalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F., by Vol. To 437 F Min. To 500 F.Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Differance, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min. % Sol. In CCL~, Min. Required Temperaatura Mixing Spraying Grade RC-250 Grade MC-250 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 600-2400 300-1200 100 100 99 99 100-175 100-200 80-250 100-200 SCREENED SAND shall be clean Of all forign matter and debris. Weather Limitations: The matedal shall be spread 0nly When: 2. 3. 4. The read surface and atmospheric temperatures are at least 45 degrees F and rising. The weather is not foggy or reining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material, Construction limits shall be between May 1 & November 1. Equipment. Delivery & Application: All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder Will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bars &.be equipped with a wheel calibrated instrument that will indicate pump ~eutput in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be Self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. Ail existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard pdor to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated h. as been prepared to the satisfaction of the Highway Superintendent, an applicefion of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied atthe rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 Ib's. Per square yard. The sand course shall be completely rolled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT Item # 1 - Oil & Sand ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Ma~n Road P.O. Box 1179 Southald, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southo]dtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 182 OF 2005 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29, 2005: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the followin~ 2005 Road Treatment items: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Elizabeth A. Neville Southold Town Clerk