HomeMy WebLinkAboutRoad TR - Type II Micro-SurfacePETER W. HARRIS
Superintendent
Highway Department
Town of Southold
275 Peconic Lane · P.O. Box 178
Pecon}c, N~Y. 11958-0178
Tel. (631) 765-3140
(631) 734-5211
Fax (631) 765-1750
200~
SPECIFICATIONS
POLYMER MODIFIED
EMULSIFIED ASPHALT PAVEMENT
TYPE II
MICRO - SURFACING
NOTE: THE TOWN OF SOUTHOLD
WILL ALSO REQUIRE +~- 30,000
SQUARE YARDS (more or less as
may be needed ) OF PAVEMENT TO
BE APPLIED ON FISHERS ISLAND.
THE CONTRACTOR SHALL BE
REQURIED TO NOTIFY EACH
RESIDENT AT LEAST 24 HOURS
PRIOR TO ANY WORK ON TOWN
ROADS. RESIDENTS MUST BE
RE-NOTIFIED AFTER DELAYS DUE
TO INCLEMENT WEATHER OR
JOB OPERATIONS.
~oo4 Calendar Year
PROPOSAL FORM
DATE:
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEWYORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal
as principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has
carefully examined all project requirements, including bidding requirements, contract, general and special
conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform all the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON TYPE "11" MICRO-SURFACING OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED
ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE
REFERENCED ACTIVITIES WiLL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF:
TYPE "11" MICRO-SURFACING
TRUING & LEVELING (Type 5 - Shim)
(written in words) Per Sq. Yd.
(wdtten in words) Per Ton
(wdtten in numbers) Per Sq. Yd.
(wdtten in numbers) Per Ton
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract,
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies
in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal
bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal
or by mutual agreement may extend this time period.
Signature of Bidder:
Business Address:
Telephone Number:
Date:
Page I of 7
POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT
"TYPE I1" MICRO-SURFACING
1. DESCRIPTION:
Bids are requested for the purchase and application of a Polymer Modified Asphalt
Pavement Course to fill ruts or provide a wearing course for the existing pavement. The
paving material shall be "Macroaeal" or approved equal. The surface shall provide a
dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks
and voids, and be non-bleeding. The mixture shall consist of a polymer modified cationic
asphalt emulsion, mineral aggregate, mineral and field control additives and water. The
mixture shall be properly proportioned, mixed and spread on the paved surface in
accordance with this specification and as directed by the engineer. The contractor shall
also be required to provide & place quantities of Schim Mix Asphalt ("Type 5") as needed
and directed by the Superintendent of Highways. The attention of the bidder is specifically
called to the fact that the quantities specified herein a~e considered an estimate only and
may not be the quantity of matedal that will actually be required by the Town for the
calendar year.
2. MATERIALS:
Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H
emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM
D2397. The polymer material shall be milled or blended into the asphalt or blended into
the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be
produced by an approved materials manufacturing company capable of manufacturing a
Micro-Surfacing Emulsion (MSE) meeting the following requirements.
When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of
AASHTO M208 and ASTM D2397 for CSS-1H plus the following:
Test Quality Specification
AASHTO T59 Residue after 62% Min.
SDTM F244 Distillation
* The temperature for this test should be held below 280 F (138 C).
Tests on Residue
AASJTP T59
ASTM D36
AASHTO T49
ASTM D36
ASTM 2170
Softening Point
Penetration at
77°F (25°C)
Kenematic Vis
@ 275°F (135°C)
135°F (57°C) min.
40 - 90
650 cSt/sec, min.
Each load of emulsified asphalt shall be accompanied with a certificate of
analysis/compliance to assure that it is the same as that used in the mix design.
Page 2 of 7
Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand,
slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25%
water absorption, as tested by ASTM C128, shall not exceed 50% of the total combined
aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other
deleterious substances.
When tested, the Type II aggregate shall meet the following
requirements.
Test Quality
Specification
AASHTO T176
ASTM D2419
Sand Equivalent
60 min.
AASHTO T104
ASTM C88
Soundness
15% max. using
NA~ SO4 or 25% max.
using MgSO4
AASHTO T96 Abrasion 30% max.
ASTM C 131 Resistance
Abrasion tests shall be run on the aggregate before it is crushed.
All aggregate shall meet New York State approved polishing values.
Grading. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 -
(ASTM C117), the target mix design or aggregate gradation shall meet the following:
Type II Aggregate
Sieve Size Percent Passing
Sieve Size Percent Passing
3/8" 100 ¢ 30
3o - 5o (+/- 5%)
¢ 4 90 - 100 (+/- 5%) ¢ 50
18-30 (+fi4%)
¢ 8 65-90 (+~5%)
¢100 10 - 21 (+/- 3%)
¢ 16 45 - 70 (+/- 5%) ¢200 5 - 15 (+/- 2%)
Water. The water shall be potable and shall be free of harmful soluble salts.
Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The
emulsified asphalt shall be so formulated that when the paving mixture is applied at a
thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient
air temperature of at least 75 degrees F., the material will cure sufficiently so that rolling
traffic can be allowed in one (1) hour with no damage to the surface, as verified by the
engineer.
Page 3 of ?
Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland
cement or hydrated lime that is free from lumps. The type and amount of mineral filler
needed shall be determined by laboratory mix design and will be considered as part of the
mineral gradation requirement. An increase or decrease of less than one percent may be
permitted when the Micro-Surfacing is being placed if it is found to be necessary for better
consistency or set times.
3. GENERAL REQUIREMENTS:
Truing & Leveling with Bituminous Asphalt Concrete. The pavement shall be equal to
NYSDOT-Type 5 Shim and shall be applied at the discretion of the Highway
Superintendent. Bituminous pavers shall be self-powered units, provided with an activated
screed or strike-off assembly. The machine shall be capable of spreading and finishing
courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness
up to four (4") inches as may be specified by the Highway Superintendent. All existing
pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed
with RC 250 at 0.10 gallons per Square Yard prior to placement of pavement. After
placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted
with an approved vibrator type or static steel wheel roller conforming to section 401-3.12
of the NYSDOT construction manual to obtain a thoroughly compacted pavement.
Mix Design. Before the work commences, the contractor shall submit a signed mix design
report covering the specific materials to be used on the project. This design shall be
performed by the emulsion producer. Once the materials are approved, no substitutions
will be permitted unless first tested and approved by the emulsion producer and the
engineer.
The materials manufacturer shall develop the job mix design and present certified test
results for the engineer's approval. Compatibility of the aggregate and the emulsion shall
be verified by the mix design. The job mix formula shall provide a minimum Marshall
stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM
1559 or AASHTO 2450 procedure. All component materials used in the mix design shall
be representative of the materials proposed by the contractor for use on the project.
Specifications. The engineer shall approve the design mix and all Micro-Surfacing
materials and methods prior to use. The component materials shall be within the following
limits.
Residual Asphalt
Mineral Additive
Polymer Based Modifier
Field Control Additive
Water
- 5% to 9% by dry weight of aggregate
- 0.5% to 3% by dry weight of aggregate
- minimum 3% solids based on bitumen weight content
- As needed to provide specified properties
- As needed to provide proper consistency
Rate of Application, The Micro-Surfacing mixture shall be of proper consistency at all
times so as to provide an application rate of 22 - 27 # Per Square Yard.
Page 4 of 7
Equipment. All equipment, tools and machines used in the performance of this work shall
be maintained in satisfactory working order at all times. Descriptive information of the
mixing and application equipment to be used shall be submitted for approval not less than
10 days before work starts.
(a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be
a continuous-flow mixing unit able to accurately deliver and proportion the aggregate,
emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade
mixer and discharge the thoroughly mixed product on a continuous basis. The machine
shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field
control additive and water, to maintain an adequate supply to the proportioning controls.
(b.) Proportioning Devices - Individual volume or weight controls for proportioning each
material to be added to the mix shall be provided. Each material control device shall be
so calibrated and properly marked. They shall be accessible for ready calibration and to
be equipped with a revolution counter or similar device so that the engineer may determine
the amount of each material used at any time.
(c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type.
(d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of
a mechanical type squeegee box, equipped with paddles to agitate and spread the
materials throughout the box. The equipment shall provide sufficient turbulence to prevent
the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals
shall be in contact with the read surface to prevent loss of mixture from the box. The rear
seal shall act as a final strike off and shall be adjustable. The contractor shall operate the
spreading equipment in such a manner to prevent the loss of the mixture on super-elevated
curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave
a uniform skid-resistant surface without causing skips, lumps or tears in the finished
surface.
(e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees,
hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc.,
shall be provided as required..
Machine Calibration. Each mixing unit to be used in the performance of the work shall be
calibrated in the presence of the engineer prior to construction, or previous calibration
documentation covering the exact materials to be used may be acceptable provided they
were made during the current calendar year.
Weather Limitations. The material shall be spread only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F. and
rising.
2. The weather is not foggy or rainy.
3. There is no forecast of temperatures below 32 degrees F. within 48 hours from the
time of placement of the mixture.
Page 5 of 7
Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation,
loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve
boxes and other service entrances shall be protected from the surfacing material.
Stockpiles. Precautions shall be taken to insure that stockpiles do not become
contaminated. Stockpiles shall be kept in areas that drain readily.
Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The
entire surface should be damp with no apparent flowing water in front of the box. The
surfacing mixture shall be of the desired consistency upon leaving the mixer and no
additional materials should be added. A sufficient amount of material shall be carried in
all parts of the spreader at all times so that a complete coverage is obtained. Overloading
of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall
be permitted. No streaks, such as those caused by oversized aggregate, will be left in the
finished surface. If excess oversize develops, the job will be stopped until the contractor
proves to the engineer that the situation has been corrected. No excess build-up,
uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse
joints. The contractor shall provide suitable width spreading equipment to produce a
minimum number of joints. The finished surface shall present a uniform and skid resistant
texture satisfactory to the engineer. Areas which cannot be reached with the mixing
machine shall be surfaced using hand squeegees to provide complete and uniform
coverage. The area to be hand-worked shall be lightly dampened prior to the mix
placement. Care shall be exercised to leave no unsightly appearance from hand-work.
Quality Control. Tl~e contractor shall be responsible for any and all fees relating to
materials testing. The contractor will permit the engineer to take samples of the aggregate
and asphalt emulsion to be used in the project at the engineers discretion. Gradation and
sand equivalent tests may be run on the aggregate and residual asphalt tests on the
emulsion. Test results will be compared to the specifications. Samples of the mixture
could be taken as often as two (2) times each day. Consistency and residual asphalt
content tests may be made on the samples and compared to the specifications. The
contractor will be notified immediately if any tests fails to meet the specifications.
If any two successive tests on the material fail, the job shall be stopped. If any two
successive tests on the mix from the same machine fail, the use of that machine will be
suspended.
Traffic Maintenance. The contractor shall be responsible for providing maintenance and
protection of vehicular and pedestrian traffic associated with this work. Opening to traffic
does not constitute acceptance of the work.
Method of Payment. The quantity to be paid for under this item shall be the number of
square yards of pavement covered in accordance with the specification.
Page 6 of 7
Qualifications. The contractor shall have or be associated with a company that has a
minimum of three years experience in the application of micro-surfacing material. In order
to insure the efficient application of the product, the contractor must own or show the ability
to rent and maintain a minimum of two mixing units.capable of meeting the minimum
requirements set forth in these specifications.
Submittals. The contractor shall be required to submit the following information with his
bid:
2.
3.
4.
A letter of availability from the intended MSE supplier.
A certified mix design from the materials manufacturer.
A typical analysis of Macroseal Emulsion or approved equal.
A list of at least (5) micro-surfacing projects which used the same emulsion and
design mix indicated in the bid documents. These projects must have been
completed within the last three years and the list must include the locations, amount
of square yards applied and a reference name and telephone number.
* Note: Any and all exceptions or substitutions to the specifications contained herein must
be listed seperatly and included within the contractors formal bid proposal.
END OF SPECIFICATION:
Page 7 of 7
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON ROAD TREATMENT
Item # 8 - Type II Micro Surfacing
ELIZABETH A. NEVILLE
ToWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 M~in Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southaldtown.nort hfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
May 19, 2004
CERTIFIED MAIL
RETURN RECEIPT REOUESTED
Thomas H. Gannon, Jr.
Thomas H. Gannon & Sons, Inc.
Po Box 505
Middle Island, NY 11953
Dear Mr Gannon:
Congratulations. The Southold Town Board, at its regular meeting of May 18, 2004,
accepted the bid of Thomas H. Gannon & Sons, Inc. for furnishing and placing of Road
Treatment #7 - Type II Micro-Surfacing. A certified copy of the resolution is enclosed. Your
current bid check will be returned to you at the end of the contract.
Very truly yours,
Elizabeth A. Neville
Southold Town Clerk
~nc.
7003 3110 0001 8547 8796
U.S. Postal Service,
CERTIFIED MAIL RECEIPT
fDomestic Mail Only; No Insurance Coverage Provided)
~m ~ui~
m
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 417 OF 2004
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON MAY 18, 2004:
RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Thomas
H. Gannon & Sons, Inc. for the aoolication of Polymer Modified Emulsified Asohalt
Pavement, Tvoe II Micro-Surfacing within the Town of Southold, all in accordance with the
bid specifications, and as follows:
Type "II" Micro-Surfacing
Truing & Leveling (Type 5 - Shim)
$1.27 per sq. yd.
$85.00 per ton
Elizabeth A. Neville
Southold Town Clerk
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O, Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (831) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF $OUTHOLD
BID OPENING
Road Treatment Item #7 - Tvoe II Micro-Surfacing
Bid Opening 5/13/04 10:00 A.M.
Thos. H Gannon & Sons, Inc
PO Box 505
Middle Island, NY 11953
Micro-Surfacing
Truing & Level
$1.27/sq. yd.
$ 85.00 / ton
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing within the Town of Southold, the following road treatments:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type II Micro-Surfacing
8. Nova Chip Ultra-thin Surfacing Course
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town
Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to
4:00 pm
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft,
certified check, or bid bond in the amount of $100.00, will be received by the
Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they
will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the
Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: April 20, 2004
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, NY 11971
Copies to the following:
Suffolk Times
Town Attomey
John Cushman, Comptroller
Brown's Letters
Construction Data
Town Board Members
Superimendent of Highways Harris
Dodge Reports
Burrelle's Information Services
Town Clerk's Bulletin Board
PETER W, HARRIS
Sup~rintendent
Highway Department
Town of Southold
275 Peconic Lane · P.O. Box 178
Peconic, N.Y. 11958-0178
Tel. (631) 765-3140
(631) 734-5211
Fax (631) 765-1750
2004
SPECIFICATIONS
POLYMER MODIFIED
EMULSIFIED ASPHALT PAVEMENT
TYPE II
MICRO - SURFACING
NOTE: THE TOWN OF SOUTHOLD
WILL ALSO REQUIRE ./- 30,000
SQUARE YARDS (more or less as
may be needed ) OF PAVEMENT TO
BE APPLIED ON FISHERS ISLAND.
THE CONTRACTOR SHALL BE
REQURIED TO NOTIFY EACH
RESIDENT AT LEAST 24 HOURS
PRIOR TO ANY WORK ON TOWN
ROADS. RESIDENTS MUST BE
RE-NOTIFIED AFTER DELAYS DUE
TO INCLEMENT WEATHER OR
JOB OPERATIONS.
2004 Calendar Year
PROPOSAL FORM
DATE: d'"A2-, "/~ ¥
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEWYORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal
as principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has
carefully examined all project requirements, including bidding requirements, contract, general and special
conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform all the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON TYPE "IF MICRO-SURFACING OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED
ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE
REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF:
TYPE "11" MICRO-SURFACING
One_ ctokL .
(written in words) Per Sq. Yd.
(written in numbers) PerSq Yd.
TRUING & LEVELING (Type 5 - Shim)
(written ih words) Per Ton
(wdffen in num~) Per Ton
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies
in the proposed scope of work and, if no corrections are n~cessary, further agree that this proposal is a formal
bid and shall remain in effect for a period of forb/-five (45) days, the Town will accept or reject this proposal
or by mutual agreement may extend this time period.
Signature of Bidder: '
Business Address: /O O /'~ ~ -~ .5-0 S'"-
Telephone Number:
Date: _~"~//
Page I of 7
POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT
"TYPE I1" MICRO-SURFACING
1. DESCRIPTION:
Bids are requested for the purchase and application of a Polymer Modified Asphalt
Pavement Course to fill ruts or provide a wearing course for the existing pavement. The
paving material shall be "Macroseal" or approved equal. The surface shall provide a
dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks
and voids, and be non-bleeding. The mixture shall consist of a polymer modified cationic
asphalt emulsion, mineral aggregate, mineral and field control additives and water. The
mixture shall be properly proportioned, mixed and spread on the paved surface in
accordance with this specification and as directed by the engineer. The contractor shall
also be required to provide & place quantities of Schim Mix Asphalt ("Type 5") as needed
and directed by the Superintendent of Highways. The attention of the bidder is specifically
called to the fact that the quantities specified herein am considered an estimate only and
may not be the quantity of matedal that will actually be required by the Town for the
calendar year.
2. MATERIALS:
Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H
emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM
D2397. The polymer material shall be milled or blended into the asphalt or blended into
the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be
produced by an approved materials manufacturing company capable of manufacturing a
Micro-Surfacing Emulsion (MSE) meeting the following requirements.
When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of
AASHTO M208 and ASTM D2397 for CSS-1H plus the following:
Test
AASHTO T59
SDTM F244
* The temperature for this
Quality Specification
Residue after 62% Min.
Distillation
test should be held below 280 F (138 C).
Tests on Residue
AASJTP T59
ASTM D36
AASHTO T49
ASTM D36
ASTM 2170
Softening Point
Penetration at
77°F (25°C)
Kenematic Vis
@ 2750F (135°C)
135°F (57°C) min.
40 - 90
650 cSt/sec, min.
Each load of emulsified asphalt shall be accompanied with a certificate of
analysis/compliance to assure that it is the same as that used in the mix design.
Page 2 of 7
Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand,
slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25%
water absorption, as tested by ASTM C128, shall not exceed 50% of the total combined
aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other
deleterious substances.
When tested, the Type II aggregate shall meet the following
requirements.
Test Quality
Specification
AASHTO T176
ASTM D2419
Sand Equivalent
60 min.
AASHTO T104
ASTM C88
Soundness
15% max. using
NA2 SO4 or 25% max.
using MgSO4
AASHTO T96 Abrasion 30% max.
ASTM C131 Resistance
Abrasion tests shall be run on the aggregate before it is crushed.
All aggregate shall meet New York State approved polishing values.
Grading. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 -
(ASTM Cl 17), the target mix design or aggregate gradation shall meet the following:
Type II Aggregate
Sieve Size Percent Passing
Sieve Size Percent Passing
3/8" 100 # 30 30 - 50 (+/- 5%)
# 4 90-100 (+fi 5%) # 50 18-30 (+/-4%)
# 8 65-90 (+/-5%) #100 10-21 (+/-3%)
#16 45-70 (+/-5%) #200 5-15 (+/-2%)
Water. The water shall be potable and shall be free of harmful soluble salts.
Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The
emulsified asphalt shall be so formulated that when the paVing mixture is applied at a
thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient
air temperature of at least 75 degrees F., the material will cure sufficiently so that rolling
traffic can be allowed in one (1) hour with no damage to the surface, as verified by the
engineer.
Page 3 of 7
Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland
cement or hydrated lime that is free from lumps. The type and amount of mineral filler
needed shall be determined by laboratory mix design and will be considered as part of the
mineral gradation requirement. An increase or decrease of less than one percent may be
permitted when the Micro-Surfacing is being placed if it is found to be necessary for better
consistency or set times.
3. GENERAL REQUIREMENTS:
Truing & Leveling with Bituminous Asphalt Concrete. The pavement shall be equal to
NYSDOT-Type 5 Shim and shall be applied at the discretion of the Highway
Superintendent. Bituminous pavers shall be self-powered units, provided with an activated
screed or strike-off assembly. The machine shall be capable of spreading and finishing
courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness
up to four (4") inches as may be specified by the Highway Superintendent. All existing
pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed
with RC 250 at 0.10 gallons per Square Yard prior to placement of pavement. After
placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted
with an approved vibrator type or static steel wheel roller conforming to section 401-3.12
of the NYSDOT construction manual to obtain a thoroughly compacted pavement.
Mix Design. Before the work commences, the contractor shall submit a signed mix design
report covering the specific materials to be used on the project. This design shall be
performed by the emulsion producer. Once the materials are approved, no substitutions
will be permitted unless first tested and approved by the emulsion producer and the
engineer.
The materials manufacturer shall develop the job mix design and present certified test
results for the engineer's approval. Compatibility of the aggregate and the emulsion shall
be verified by the mix design. The job mix formula shall provide a minimum Marshall
stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM
1559 or AASHTO 2450 procedure. All component materials used in the mix design shall
be representative of the materials proposed by the contractor for use on the project.
Specifications. The engineer shall approve the design mix and all Micro-Surfacing
materials and methods prior to use. The component materials shall be within the following
limits.
Residual Asphalt
Mineral Additive
Polymer Based Modifier
Field Control Additive
Water
- 5% to 9% by dry weight of aggregate
- 0.5% to 3% by dry weight of aggregate
- minimum 3% solids based on bitumen weight content
- As needed to provide specified properties
- As needed to provide proper consistency
Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all
times so as to provide an application rate of 22 - 27 # Per Square Yard.
Page 4 of 7
Equipment. All equipment, tools and machines used in the performance of this work shall
be maintained in satisfactory working order at all times. Descriptive information of the
mixing and application equipment to be used shall be submitted for approval not less than
10 days before work starts.
(a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be
a continuous-flow mixing unit able to accurately deliver and proportion the aggregate,
emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade
mixer and discharge the thoroughly mixed product on a continuous basis. The machine
shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field
control additive and water, to maintain an adequate supply to the proportioning controls.
(b.) Proportioning Devices - Individual volume or weight controls for proportioning each
material to be added to the mix shall be provided. Each material control device shall be
so calibrated and properly marked. They shall be accessible for ready calibration and to
be equipped with a revolution counter or similar device so that the engineer may determine
the amount of each material used at any time.
(c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type.
(d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of
a mechanical type squeegee box, equipped with paddles to agitate and spread the
materials throughout the box. The equipment shall provide sufficient turbulence to prevent
the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals
shall be in contact with the read surface to prevent loss of mixture from the box. The rear
seal shall act as a final strike off and shall be adjustable. The contractor shall operate the
spreading equipment in such a manner to prevent the loss of the mixture on super-elevated
curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave
a uniform skid-resistant surface without causing skips, lumps or tears in the finished
surface.
(e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees,
hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc.,
shall be provided as required..
Machine Calibration. Each mixing unit to be used in the performance of the work shall be
calibrated in the presence of the engineer prior to construction, or previous calibration
documentation covering the exact materials to be used may be acceptable provided they
were made during the current calendar year.
Weather Limitations. The material shall be spread only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F. a.nd
rising.
2. The weather is not foggy o.r rainy,
3. There is no forecast of temperatures below 32 degrees F. withir~.48 hours from the
time of placement of the mixture.
Page 5 of 7
Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation,
loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve
'boxes and other service entrances shall be protected from the surfacing material.
Stockpiles. Precautions shall be taken to insure that stockpiles do not become
contaminated. Stockpiles shall be kept in areas that drain readily.
Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The
entire surface should be damp with no apparent flowing water in front of the box. The
surfacing mixture shall be of the desired consistency upon leaving the mixer and no
additional materials should be added. A sufficient amount of material shall be carried in
all parts of the spreader at all times so that a complete coverage is obtained. Overloading
of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall
be permitted. No streaks, such as those caused by oversized aggregate, will be left in the
finished surface. If excess oversize develops, the job will be stopped until the contractor
proves to the engineer that the situation has been corrected. No excess build-up,
uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse
joints. The contractor shall provide suitable width spreading equipment to produce a
minimum number of joints. The finished surface shall present a uniform and skid resistant
texture satisfactory to the engineer. Areas which cannot be reached with the mixing
machine shall be surfaced using hand squeegees to provide complete and uniform
coverage. The area to be hand-worked shall be lightly dampened prior to the mix
placement. Care shall be exercised to leave no unsightly appearance from hand-work.
Quality Control. T~e contractor shall be responsible for any and all fees relating to
materials testing. The contractor will permit the engineer to take samples of the aggregate
and asphalt emulsion to be used in the project at the engineers discretion. Gradation and
sand equivalent tests may be run on the aggregate and residual asphalt tests on the
emulsion. Test results will be compared to the specifications. Samples of the mixture
could be taken as often as two (2) times each day. Consistency and residual asphalt
content tests may be made on the samples and compared to the specifications. The
contractor will be notified immediately if any tests fails to meet the specifications.
If any two successive tests on the material fail, the job shall be stopped. If any two
successive tests on the mix from the same machine fail, the use of that machine will be
suspended.
Traffic Maintenance. The contractor shall be responsible for providing maintenance and
protection of vehicular and pedestrian traffic associated with this work. Opening to traffic
does not constitute acceptance of the work.
Method of Payment. The quantity to be paid for under this item shall be the number of
square yards of pavement covered in accordance with the specification.
Page 6 of 7
Qualifications. The contractor shall have or be associated with a company that has a
minimum of three years experience in the application of micro-surfacing material. In order
to insure the efficient application of the product, the contractor must own or show the ability
to rent and maintain a minimum of two mixing units..capable of meeting the minimum
requirements set forth in these specifications.
Submittals. The contractor shall be required to submit the following information with his
bid:
2.
3.
4.
A letter of availability from the intended MSE supplier.
A certified mix design from the materials manufacturer.
A typical analysis of Macroseal Emulsion or approved equal.
A list of at least (5) micro-surfacing projects which used the same emulsion and
design mix indicated in the bid documents. These projects must have been
completed within the last three years and the list must include the locations, amount
of square yards applied and a reference name and telephone number.
* Note: Any and all exceptions or substitutions to the specifications contained herein must
be listed seperatly and included within the contractors formal bid proposal.
END OF SPECIFICATION:
Page 7 of 7
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Printname I-'-~o,-,~/',S /~ (_~,0~"-',~'
Corporate Title
(if any)
Company Name -7~-40£. ,/-/ ~-~.~ ,,~'~,,, q ,.qo~.s __~.~,c_.
Mailing Address
Phone Number
BID ON ROAD TREATMENT
Item # 8 - Type II Micro Surfacing
RO. BOX 505 MIDDLE ISLAND, N,Y. 11953 · (631) 696-8798 · Fax (631) 696-0892
May 12, 2004
Mr. Peter Harris
Highway Superintendent
Town of Southold
Peconic Lane
Peconic, NY
Dear Mr. Harris:
The following represents a list of Microsurfacing jobs completed within the last year:
Town of Brookhaven
Town of Babylon
Town of Islip
Town of Huntington
Town of Southampton
350,000 s.y. John Rouse, Supt. 451-9200
350,000 s.y. John Miller, Comm. 957-3167
300,000 s.y. John Petito, Jr. 224-5623
150,000 s.y. Bill Naughton, Supt. 499-2133
150,000 s.y. Bill Masterson, Supt. 728-3600
If you require additional information, please don't hesitate to call me.
Very truly yours,
Thomas H. Gannon, Jr.
President
ItlKOCH
KOCH MATERIALS COMPANY
ASPHALT DIVISION
January 15, 2004
Tom Gannon
Thomas H. Gannon & Sons
75 Cedarhurst Avenue
Medford, NY 11763
Dear Tom:
This letter is to state that bituminous material meeting microsurfacing (Ralumac)
specifications will be manufactured by Koch Materials Company for Thomas H. Gannon
& Sons during the year 2004.
It is understood and agreed that Koch shall not be liable for any damages for any default
or delay, either in delivery or performance due to any shortages caused by Federal, State
or supplier rationing.
Sincerely,
KOCH MATERIALS COMPANY
Tim Moitag/ ~'' ' [?
Te chnica!Ll¥Iarketing Represen~fiv~
Eastern Region xJ
3847 Pottsville Pike · Reading, Pennsylvania 19605-1723 · 215/921-0271
KOCH
Pavement Solutions
Lor~ger Losfinf! 2oads
April 29, 2003
Mr. Thomaa Gannon
P.O. Box 505
Middle Island NY 11953
Dear Mr. Gannon:
Here is the mix design for the Tilcon New York Inc., Haverstraw Quarry, Type II aggregate. A optimum
asphalt content of 7.8% resid,m! aspl~alt or 12.2% en~d~ion is indic~t~ for this aggregate. A level of 1%
cement was used for this design along with a ~nall amount of centrol a~litive as required for la'oper
mixing
The design gradation was as follows:
Sieve % Passing Type II Spec.
3/8 100.0 100
4 99.9 90-100
8 73.9 65-90
16 46.8 45-70
30 30.9 30-50
50 19.5 18-30
100 10.4 10-21
200 5.3 5=20
Test R~mlts
Wet Cohesion, 30 minutes 16 kg.~m
60 miraaes 20 kg-em
Wet Track Abrasion Loss, 1 hour soak
6 day soak
418.6 g/m2
337.9 g/m2
Classification Compatibility
12 Points
Mix Time Passed 120 sec +
Wet Stripging 90% +
Excess Asphalt by LWT
Sand Adhesion
195.8 g/me
2.5%
Specific Gravity after
1000 cycles of 57 kg
1.737
1194 Zinn's Quarry Rd. · York, PA 17404 · 717.843.0975 · Fax717.845.6322
Test data reported herein l~as been secured by reliable t~3~tillg pro~,glB~s. As we haYe ilo kiiowl~go of, or
control over thc conditions that may affect the use of the mate~al from which the samples were taken, we
assume no responsibility in furnisbln__g this data other than to warrant they represent reliable measurements
of thc proper6es of the sample received and tested.
Sincerely,
Ronald Kohler
Technical Sen~ice
[tKOCH
KOCH MATERIALS COMPANY
ASPHALT DIVISION
APRIL 5, 1995
MR. THOMAS GANNON
P.O. BOX 505
MIDDLE ISLAND, NY. 11953
TYPICAL ANALYSIS ON RALUMAC MICRO-SURFACING EMULSION IS AS
FOLLOWS.
VISCOSITY, SAYBOLT FUROL @ 77 F, SEC 49
STORAGE STABILITY TEST, 1 DAY < 1
PARTICLE CHARGE POSITIVE
SIEVE, % .015
RESIDUE BY DISTILLATION, % 64.0
MIXING TESTS PASS
% POLYMER > 3
TEST ON RESIDUE FROM DISTILLATION @ 350 F
PENETRATION, 77 F, 100g, 5 SEC 60
DUCTILITY, 77 F, 5 cm/min, CM 60+
ABSOLUTE VISCOSITY @ 140 F-POISE 18,259
SOLUBILITY IN TRICHLORETHYLENE 99.0
SOFTENING POINT, RING & BALL, F 143
I HOPE THIS INFORMATION IS SUFFICIENT FOR YOUR NEEDS.
SINCERELY
DAVID E. NEGRO
LAB TECHNICIAN
1194 Zinn's Quarry Road · York. Pennsylvania 17404 · 717/843-0975
. ~.00~~ O0
l~ 0 / I I / f Oa~*a
~6L~80~
#6039
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
Joan Ann Weber of Mattituck, in said county, being duly
sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly
newspaper, published at Mattituck, in the Town of Southold, County of Suffolk
and State of New York, and that the Notice of which the annexed is a printed
copy, has been regularly published in said Newspaper once each week for
1 weeks successively, commencing on the
29th day of April ,2004.
CHRISTINA VOLINSKI
NOTARY PUBLIC-STATE OF NEW YORI(
NO. 01-VO6105050
Qualified in Suffolk County
~?:ommissfon Expires February 28, 2008
Sworn to before me this
2004
Principal Clerk
day of ~
Sectic
Oil
d, RC-250
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 755-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOV~N OF SOUTHOLD
TO:
FROM:
DATE:
RE:
FAX TRANSMITTAL
CONSTRUCTION INFO - 800 962-0544
DODGE REPORTS 293-5456
BROWN'S LETTERS 244-9576
BURRELLE'S INFO - 800 524-3329
DATA CONSTRUCTION 888 232-9941
BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145
Al~ril 29, 2004
"BIDS" ADVERTISEMENT/PUBLICATION
Number of Pages (including cover): 2
If total transmittal is not received, please call 631 765-1800.
COMMENTS: Road Treatments 2004
Please acknowledge receipt of this information by signing below and returning a faxed copy to
me at 631 765-6145, attention: Betty Neville.
Thank you.
Received by Date
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing within the Town of Southold, the following road treatments:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type II Micro-Surfacing
8. Nova Chip Ultra-thin Surfacing Course
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town
Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to
4:00 pm
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft,
certified check, or bid bond in the amount of $100.00, will be received by the
Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they
will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the
Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: April 20, 2004
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, ?O
BOX 1179, SOUTHOLD, NY 11971
Copies to the following:
Suffolk Times
Town Attorney
John Cushman, Comptroller
Brown's Letters
Construction Data
Town Board Members
Superintendent of Highways Harris
Dodge Reports
Burrelle's Information Services
Town Clerk's Bulletin Board
STATE OF NEW YORK )
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the ~ day of ,2004, she affixed a notice of
which the annexed printed notice is a tree copy, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County, New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Road Treatment Bids 2004
'~lizabeth A. Neville
Southold Town Clerk
Sworn before me ~ ~ , 2004.
O9~ day of thi~..-. ?
LYNDA M. BC~HN
NOTARY PUBLIC, St~to ol New York
No, 01 B,06020932
Qualified in Suffolk County
Term Expires March 8, 20 ~.,
ELIZABETH A. NEVILLE
TOW~ CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 766-6145
Telephone (631) 765-1800
southoldtown.nor~hfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 341 OF 2004
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON APRIL 20, 2004:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Town Clerk Elizabeth Neville to advertise for bids for the following road surface
treatments for the year 2004 for the Superintendent of Highways:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type II Micro-Surfacing
8. Nova Chip Ultra-thin Surfacing Course
Elizabeth A. Neville
Southold Town Clerk