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HomeMy WebLinkAboutRoad TR - Sand Mix Type 5PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P~O. Box 178 Peconic, N.Y. 11958 0178 Tel. (631) 765 3140 (631) 734 5211 Fax (631) 765-1750 2004 ; ]I~TAT]0N TO BID FOR THE PURCHASE & APPLICATION i0F A~PHALT ROAD MATERIALS HOT MIX A~PflALT CONCRETE PAVEMENT 5 Sbu" SAND 1V~ ASPHALT TO'/Iq OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSA~ FORM: NAME &ADDRESS OF BIDDER: Tell.#: BUSINESS ADDRESS: Tell.#: NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following ~lanks: Organized under the State of: Name and Address of President: Name and Address of Secretary: Name and ~%ddress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.?. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of ~he profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, tn accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Es~ted Description of Item Ite~ ~: Quantity (Unit price Written in words) Unit Price Bid Dollars Cents Asphalt Concrete Ty~e 5 Shim -' Furnished & Placed lX 0 - 300 For: Per Ton Tons Dollars Cents 2X 300 - 500 For: Per Ton Tons Dollars Cents Concrete Ty~m 5 Shim - Fuxnished & Placed 3X 500 - 1,00( For: Per Ton Tons Dollars Cents 4X Over 1;000 Tons For: Per Ton Dollars Cents (2) .FURNISH AND PLACE ON FISHERS ISLAND Est~d Descriptian of Item Item 9: Quantity (Unit pri~e Written in Words) Unit Price Bid Dollars Cents lX 1 - 300 For: Tons Dollars Per Ton Cents 2X 300 - 500 For: Tons Dollars Per Ton Cents 3X 500 - 1000 For: Tons Dollars Per Ton Cents 4X Over 1,000 Tons A-~phalt Concrete ~ $ Shim - Furnished & Placed For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ~ % Passln~l Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in wdting explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be seE-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and beliefi by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) CompanyName Mailing Address Phone Number BID ON ROAD TREATMENT Item # 4 - Type 5 Shim SENDER: COMPLETE THIS SECTION · Complete items 1, 2, and 3. Aisc complete item 4 if Restricted Delivery is desired, · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, o~r on the front if space permits. 1. Article Addressed 2. Article Number (Trar~fer from service label) PS Form 381 1, February 2004 COMPLETE THIS SECTION ON DELIVERy A. Sign u 3. Service Type t~ Registered [~ Return Receipt for Merchandise 4. RestriCted Deliver/? (Extra Fee) r-i Yes 7003 3110 0001 8547 8741 Domestic Return Receipt U.S. Postal ServiceT~ CERTIFIED MAILT RECEIPT r'- (Dome~tic Mall Only; No Insurance Coverage Provided) m · Camtete items 1, 2, and 3, Aisc ~omplete Item 4 m ~ ~ur na~ ~ ~ ~ ~ ~urn the ~ to ~u. · ~ ~la ~ to the b~k of the maiipi~e, ~ on t~ ~ ff s~e ~i~. 1, ~ ~d~ to: A, Signature D. la delivery address dlfferettt fram It~m 171 r'~ Y¢~ If YES, enter de~ery ~n~e~ I~. .r~No R Ce~llfl~l Mall r-t ~ M~ sternal r~ Re~um Receipt f~r Memhanclae [] Insured Mall I'1 Restricted Oelk~ay/(F_~ra 70U3 3110 0001 8547 8734 Oomesfls Return Re. pt t(~-~-t ~ SENDER: COMPLETE THIS SECT/ON · Complete items 1, 2, and 3. Aisc complete item 4 if Restricted Delivery is desired. I~ Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: 9. O.%ox S \S 2. Article Number (Transfer from se~ice label) PS Form 3811. February 2004 COMPLETE THIS SECTION ON DELIVERy A. Signature , , B. Received by ( Pdnted Name) C. D~te of D~ 3. Sew'ce Type ~rtified Mail n Insured Mail [] Express Mail [] Return Receipt for Merch~ i~ C.O.D. 7003 3110 000t 8547 8727 BI~. Postal ServiceT, CERTIFIED MAIL, RECEI'PT (Domestic Mall Only; NO Insurance Coverage Provide Total Postage & Fee [~] Sent To ~ r~ o~re&i'~t. NE:~ ......................... ~,-- ................ .................. ................... Postage & Fees Paid LISPS permit No. G-lO · Sender: Please print your name, address, and ZIP+4 in this box ° UNITED STATES POSTAL SERVICE I First-Clast Postage & /' USPS Permit No. · Sender: Please li~nn~w, nu~reme, address, and ZIP+4 in this box ()FI'ICE OF TItE TOWN CLERK I'OWN OF SOUTHOLD ELIZABI/TIt A NEVILLE, TOWN CI,IIRK P.O BOX ll79 SOUTHOLD, NEW YORI~ 11971 OFI~ICE OF THE TOWN CLERK TOWN OF SOUT}IOLD ELIZABETII A NEVILI,E, TOWN CLERK PO BOX 1179 SOtlTHOI,D. NEW YORK 11o71 I It,,,I II.;I. I .... l,,ih ,hl;,I,,,ll,l,,,,hll U.S. Postal Service~,, CERTIFIED MAIL,,, RECEIPT omestic Mail Only; No InsuranCe Coverage Provided) (D (Endorseme~Roq~ed) ~ ,,,I . ~ U.S. Postal ServiceTM CER?IFIED MAILT~ RECEIPT (Domestic Mall Only; No Insu~n~ Cove~ Pmvided) ~tum Rec~ Fee ~ Postmark Re~d DeI~ve~e / -~E~:wb;i ............................................................. ............... : ............. B.m ....... .......................................... UNITED STATES POSTAL SERVICE First2Class-~ail UPSP~S& Fees Paid Permit No. G-10 · Sender: Please pdnt your name, address, and ZIP+4 in this box · OFFICE OF T}IE TOWN CLERK TOWN OF SOUTItOLD ELIZABETH A. NEVILLE. TOWN CLERK P.O. BOX 1179 SOUTHOLD, NI~W YORK 11971 h,,lh.llhh,h,,h,,llih,,hh.hhhh,h,,Ihl,,.hll U.S. Postal Service .... r,- CERTIFIED MAIL=, RECEIPT ru P- (Domestic Mail Only; No Insurance Coverage Provided) ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS 1VJ~NAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southold~own.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 19, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED Perry W. DeLalio, Jr. DeLalio Coal & Stone Co., Inc. 224A North Main Street Southampton, NY 11968 Dear Mr. DeLalio: The Southold Town Board, at its regular meeting of May 18, 2004, accepted the bid of Corazzini Asphalt, Inc. for Road Treatment #4 - Type 5 Schim. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this year's bid. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enc. oF a I'~'tifiHEAD :N,Y. 11901 TOWN 50UTHOL9 WITH DARKER ARE~,~ B~T~I:~TOR~ND BO~QM No, 0944,406 i,L, 00000 ~ q,' U.S. Postal Service~., =- =- CERTIFIED MAIL,. RECEIPT P- P- (Domestic Mail Only: No Insurance Coverage Provided) °~' ~-~.o. .... ~.L~..~... ~ ._~ . _~.~.q. .IbL____~..~m..~. 7003 3110 0001 8547 8734 ELIZABETH A. NEVILLE TOWN CLERI~ REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nort hfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 19, 2004 CERTIFIED MAIL RETURN RECEIPT REOUESTED Richard Corazzini, Jr. Corazzini Asphalt, Inc. PO Box 1281 Cutchogue, NY 11935 Dear Mr Corazzini: Congratulations. The Southold Town Board, at its regular meeting of May 18, 2004, accepted the bid of Corazzini Asphalt, Inc.. for furnishing and placing of Road Treatment//4 - Sand Mix Type 5. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enc. NFB TO THE ORDER OF 67663965 U,S. Postal Service. CERTIFIED MAIL, RECEIPT (Domestic Mail Only; No Insurance Coverage Provided) (Endorsement Required) J ' '~5 Here · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. 2. Article Number (rr~sfer from ~v/ce/abe~) PS Form 3811, February 2004 X [] Agent 7003 3110 0001 8547 8741 I ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 19, 2004 CERTIFIED MAIL RETURN RECEIPT REQUESTED John Montecalvo Montecalvo Paving Corp. Po Box 512 Speonk, NY 11792 Dear Mr. Montecalvo: The Southold Town Board, at its regular meeting of May 18, 2004, accepted the bid of Corazzini Asphalt, Inc. for Road Treatment #4 - Type 5 Schim. A certified copy of the resolution is enclosed. Also, returned herewith is the certified check you submitted with this year's bid along with the check we held from last year's bid. Thank you for submitting your bid. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enc. 67664182 DA] E EXACTLY Pay Amount Above Only VOID IF ALTERED To THE ORDER z OF - - . - (COUNTER SIGNATURE REQUIREDi 7003 3110 0001 8547 8727 U.S. Postal Se~wce CERTIFIED MAIL. RECEIPf ~0~ ~ I A L US~ ELIZABETH A. NEVILLE TOWN CLERK REGISTtiAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 414 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 18, 2004: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishing and olacing Hot Mix Asohalt Concrete Pavement "Tvoe 5 Shim" Sand Mix Asohalt within the Town of Southold, all in accordance with the bid specifications and as follows: 0-300 Tons: 300-500 500-1000 Overl000 Mainland $90.00 per ton $64.00 per ton $50.00 per ton $49.00 per ton Elizabeth A. Neville Southold Town Clerk Fishers Island $150.00 per ton $90.00 per ton $78.00 per ton $77.00 per ton ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Road Treatment Item//4 - T¥oe 5 Schim Bid Opening 5/13/04 10:00 A.M. Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Montecalvo Paving Corp. PO Box 512 Speonk, NY 11792 DeLalio SFA 224A North Main Street Southampton, NY 11968 Bid Attached Bid Attached Bid Attached the Contract, or the supplies relating to it, or in any portion of the' profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR :THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estimated Description of Item Item ~: Quantity (Unit price Written in Words) Unit Price Bid Dollars Cents lX 2X 3X 4X Asphalt 0 - 300 For: Tons 300 - 500 For: Tons 500 - 1,00( For: Tons Asphalt Over 1;000 For: Tons Concrete ~ 5 Shim -' Fu~-n~shed & Placed Dollars~ Cents Dollars Cents Concrete Type 5 Shim - Fur~ished & Placed Cents Doll Cents (2) .~'uRNISH AND pLACE ON FISHERS ISLAND Est~d Des=ripe-ton of Item Item 9: Quantit~ (Uni~ pri~e Written in Words) _ Un£~ Pri~e Bid Dollars Ce~ts 1X 1-300 ~or:~A/~/~ ~ ~e~r°T0n Tons Dollars ~ents 2X 300 - 500 Tons ~ph~t For: TYPe 5 Sh/m - Fu~nished G Placed 0olla~s Cents 3X 500 - 1000 For: Oo~llar~-~ ~W/--Per Ton cents fyi, Asphalt Concrete Type 5 Shim - Fur~shed & Placed 4x Over 1,000 Tons And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the' Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. Signature of Bidder: Telephone N,~he=: We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) MONTECALVO PAVING CORR ~oBOX 512 NK, N.Y. 11972 the Eontract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he ha~ satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that .if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERL%LS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full palanent thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPH~T CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estimated Description of Item Item ~: Quantity (Unit prime Written in Words) Unit price Bid Dollars Cents lX 0 - 300 Tons For: per Ton Dollars Cents 300 - 500 Tons For: Per Ton Dollars Cents 3X 500 - 1,00C Tons Asphalt O0ncreCe Typ~ 5 Shim ~ Furnished & Plam~d Ton <~ ~ For: Dollars Cents 4X 1;000 Tons For: Per Ton ~/ ; ~ Dollars Cents (2) i~IONTECALVO PAVING CORR RO. BOX 512 SPEONK, NI 11972 ~-u~NISH A~D pLACE ON FISHERS ISLAND ES ti~d Description of Item 9: Quantit-~ (U~t prl~ ~i~ ~ Wor~) 1X Tons- 300 F~ Ton Pr£ge Bid Dollars Cents 2X 300 or: Per Ton T°7 V Dollars Gents~ 3X 500 - 1000 For: Per Ton Tons ~/ollars lents Over ~ ~ · 4X 1,000 /For: ~Ton And he fuFther agrees that if this proposal shall be~.~ccepted by the Town and that if he shall refuse, fail or neglect to'enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. MONTECALVOPAVIN$CORE · -~ P.O. BOX 512- signature of Bidder: ~ (3) the Contract, or the supplies relating to it, or in any portion of ~he' profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR 3THE PLACEMENT OF ASPH~LT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND pLACE WITHIN SOUTHOLD TOWN Est~--.ted Description of I~ Item ~: Quantity (Unit price Written in Words) Unit Price Bid Dollars Cents 1X 0 - 300 Tons For: Per Ton Dollars Cents 2X 300 - 500 For: Per Ton / / Tons Dollars Cents 3X 500 - 1,00( Tons Asphalt Concrete T!r~e 5 Shim - Furnished & Placed For: Per Ton Dollars Cents /0 4X Over 1~000 Tons For: Per Ton Dollars Cents (2) iFURNISH AND PLACE ON FISHERS ISLAND Es~!~+~d Descrip~on of Item Item 9: Quantit!z (Unit price Written in Wo=ds) Unit Pr~ge Bid Dollars Cents lX I - 300 Tons For: Per Ton Dollars Cents 2X 300 - 500 Tons For: Per Ton Dollars Cents A~phalt Concre~ T~L:)G 5 S~ - Furnished & Placed 3X 500 - 1000 For: Tons Dollars Per Ton Cents 4x Over 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. . (3) ~'Vlp. oONTECAL¥O PAYING COI~. · BOX 512 SP£ONK, N.Y.. 11972 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type $ Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk &the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, fi.om which the Town of Southold is exempt. Dated: April 20, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent (~ENTECALVO PAVING CORE BOX 512 ONK, N.Y. 11972 Highway Department Town of Southold 275 Peconic Lane · P.O. Box 175 Pecon.ic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765~1750 2004 INVITATION 'TO BID FOR THE PURCi~E & APPLICATION /OF A~PHALT ROAD MATE~S HOT MIX ASPHALT CONCRETE PAVEMENT '"l)ype 5 Shim" SA~ MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ./- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. UONTECALVO PAVING CORP. RO. BOX 512 SPEONK, Nfl. 11972 pROPOSAL FORM: NAME & ADDRESS OF BIDDER: Tell. 9: BUSINESS Tell. #: N~ME OF PA~TNER~: If bidder is a Firm, state here the name and residence of each member thereof ~ MO CA O P, TAI': CORe P,O. BOX RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following blanks: Organiz.a una.r th. S~at. of: ~ 'y' TO: SO~HO~ TO~ BO~ TO~ ~T,T. - 53095 ~ R~ SO~HO~, ~ XO~ 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) ONTECALVO PAVING CORE BOX 512 SPEONK, N,Y. 11972 the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he ha~ satisfied himself by personal examination of the proposed wokk, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that.if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNI:SH AND SUPPLY ALL LABOR AND MATERIAL FOR 3THE PLACEMENT OF ASPH~T CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH A/qD PLACE WIT~HIN SOUTHOLD TOWN Es~ted Description of Item Item 9: Quantity (Unit price Written in Wor~s) Unit Price Bid Dollars Cents lX 0 - 300 For: Per Ton /V ~ Tons Dollars Cents 2X 300 - 500 Tons For: Per Ton ~/)~ Dollars Cents Tons Dollars Cents 4X 1;000 For: Per Ton J Tons Dollars Cents (2) ~MONTECALVO PAVING CORR RO. BOX 512 SPEONK, N.Y. 11972 m'u~NISH A~D PLACE ON FISHERS ISLAND Es~m~ted Descrip~ion of It~ It~ 9: ~ {U~t pri~ ~itt~ ~ WO~S} Unit Pri~e Bid Dollars Cents 1X 1 - 300 Tons Dollar, 2X Dollars Ton Per Ton ents 3X 500 - 1000 For: Per Ton Tons lents 4X 1,000 For: ~a~Ton And he agrees that if this proposal shall be~ccepted by the Town and that if he shall refuse, fail or neglect to~nter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. Name of Bidder: Signature of Bidder: Telephone N,~her: We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. MONT£GAL¥OPAVINI]CORE ~ RO. BOX 512 (3) ASPHALT A. ;i'~TEC/~O PAVING CORR BOX 512 SPEONK, N.~ 11972 SPECIFICATIONS: CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete "' Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passlna Total % 1/4" 100 - 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 25O - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3, There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. MONTECALV0 PAVINGCORE RO. BOX 512 SPEONK, N.~ 11972 EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town ' in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12.') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to segtion 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placemeht of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. DNTECALVO PAVING CORP. 80X 512 SPEONK, N.Y. 11972 NON-COLLUSIVE BID CERTIHCATE The undersigned bidder certifies that this bid .has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of th~ herewith prior to the official opening of the bid. / Signed: · Print name bidder or its surety on any bond furnished Corporate Title (if any) Company Name Mailing Address ~ Ol~rr[C~,l.ltl) llA~NG CORA P.O. BOX 51~ SPEONK. ~1.1[ II~tl Phone Number ~t:P:~ l-- ~-~- BID ON ROAD TREATMENT Item # 4 - Type 5 Shim " 67663965 DATE PAY r~,rae Hu"Idr~d Do~l~r~ and TO THE ORDER ¢~ OF SOUTHOLD TO;~N CL~K RE: BID 7 EXACTLY Pay Amount Above Only VOID IF ALTERED (COUNTER SIGNATURE REQUIRED) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: .. 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 20, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Towa of Southold 275 Peconic Lane · P,O. Box 178 Peconj¢, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765 1750 200q ; INVITATION TO BID FOR THE PURCHASE & APPLICATION iOF A~PHALT ROAD MATERIALS HOT MIX A~PHALT CONCRETE PAVEMENT '"~e 5 Shim" SAND M]X ASPHALT TOWN oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ./- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM: NAME & ADDRESS OF BIDDER: - ~ BUSINESS ADDRESS ~ NA~E OF PART~ER~: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the foIlowing blanks: Organ.%zed under the State of: Name and Address of President: Name and Address of Secretaz~: Name and ~_~[ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with a~y other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, tn accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Es~mmtea Description of Item Ite~ ~: Quantit~ (Unit price Written in Words) Unit Prige Bid Dollars Cents 1X 0 - 300 Tons Asphalt Concrete Ty~e 5 Shim -' Fur~ished & Placed For: Per Ton Dollars Cents 2X 300 - 500 For: Per Ton /¢ / ! Tons Dollars Cents 3X 500 - 1,00( Tons For: Pe~ Ton Dollars Cents /0 4X Over 1;000 Tons For: Per Ton Dollars Cents (2) .FURNISH AND PLACE ON FISHERS ISLAND Estimated Description of Item Item 9: Quantit~ (Unit price Written in Words) Unit Price Bid Dollars Cents lX 1 - 300 Tons Asphalt Conc~l~.~ ~'pe 5 ~ - Furnished & Placed For: Per Ton Dollars Cents 2X 300 - 508 Tons For: Per Ton Dollars Cents 3X 500 - 1000 For: Tons Dollars Cents 4X Over 1,000 Tons Asphalt Concrete Ty~e 5 Shim - Furnished & Placed For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passlnq Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT, DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se~tion 401-3,12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5, All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials fumished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit p.rice(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed :~_~.~__~"/.z-~..~/)~~ Corporate Title (if any) Company Name ""~/..~ Ll O_ dO ~q ~- Mailing Address 2=q h - l~5 . ~ra~ _~vu'rl4 fim~ ~-~,~ xx~ IIq/, Y-- mhoneNumber ~3]- BID ON ROAD TREATMENT Item # 4 - Type 5 Shim LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 20, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Pecon.ic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-521 ! Fax (631) 765 1750 200~ INVITATION TO BID Z FOR THE PURCHASE & APPLICATION i0F A~PflALT ROAD MATERIAL~ HOT MIX A~PHALT CONCRETE PAVEMENT 5 Shin]" SAND M]X ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE .t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM: NAME & ADDRESS OF BIDDER: Tell.#: BUSINESS ADDRESS: Tell. #: ~L~ME OF pArTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following blanks: Organized under the State of: Name and/kd(kress of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN I~I~T,?, - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the Contract, or the supplies relating to it, or in any portion of ~he profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Es~ted Description of Item Item #: Quanti=y (Unit price Written in Words) Unit Price Bid Dollars Cents lX 2X 3X 4X Asphalt 0 - 300 For: Tons 300 - 500 For: Tons 500- 1,00( For: Tons Over 1;000 For: Tons ~ ~F~ )~/;~ Per Ton Dollars~ Cents Dolla~s Cents Concrete T~pe 5 Shim - Furnished & Plac~d ol ~la~s ~//J~~ P~r Ton Cents Doll Cents (2) .FURNISH AND PLACE ON FISHERS ISLAND Estimated Description of Item Item J~: Qu. antit'y (Unit pri~e Written in Words) Unit Price Bid Dollars Cents 2X 300 - 500 Tons For: Dollads Cents 3X 500 - 1000 Tons Asphal For: ~D01~lar~-~ /~W/--Cents Per Ton 4X Asphalt Over 1,000 For: Tons D~o~lla~rs-~ /~'ql~Cents P er Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. Signature of Bidder: Telephone We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) ASPHALT A. SPECIFICATIONS: CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passlnq Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining, 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Hol!days exc~. pt in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be fumished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel whee! roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected __ against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and plaCe.d within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersig~aed bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~ Pfintname ~-~i C~'~ ~CY-CI2-biO[ ~v~ Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT Item # 4 - Type 5 Shim PAY i~ liundrtq loLtars a~ Zero Cents c~C~o~ OF ~ To~n Of Southo~d OFFICIAL CHECK il'OqSL3qOil' I:O~Lt~OSl~r=I,l: LL O0000L #6039 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Joan Ann Weber of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks successively, commencing on the 29th day of April ,2004. CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK NO, 01-V06105050 Qualified In Suffolk Counly "~ommisslon Expires February 28, 2008 Sworn to before me this 2004 Principal Clerk day of ~ Ce~ion l~of th~ ~ai M~ci~l wi~ ae ~q~n ~f ~ohaold ~ fo~- i. Oil Id Sad 6,'RC:2~'Liqfiid Asp~t Oil & m~iU~ ~ ay,~id:~houta it b ~ EI.I~.ABETH A. NEVILLE TOWN CLERK REGISTRAR OF vITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWN'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 Aoril 29, 2004 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: Road Treatments 2004 Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sectior/103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, thc fo)lowing road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 20, 2004 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: Suffolk Times Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ~ day of ( J~J~ , 2004, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bids 2004 "Elizabeth A. Neville Southold Town Clerk Swom before me thi~\ , . ~ day of ~,2004. LYNDA M. BOHN NOTAFIY PUBLIC, State of New York No. 01 BO6020932 Qualified in Suffolk County Term Expires March 8, 20 ~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MA/qAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Rosd P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 341 OF 2004 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 20, 2004: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the followiml road surface treatments for the year 2004 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Elizabeth A. Neville Southold Town Clerk