HomeMy WebLinkAboutRoad TR - Liquid AsphaltPETER W. HARRIS
Superintendent
Highway Department
Town of Southold
275 Peconic Lane · P.O. Box 178
Peconic, N,Y, 11958-0178
Tel. (631) 765 3140
(631) 734 5211
Fax (631) 765 1750
Z
2004
tr~TAT]0N TO BID
FOR THE PURCHASE & APPLICATION
OF A~PHALT ROAD MATERIALS
LIQU]D ASPHALT
Grades RC-250 & MC-250
TOWN OF SOUTHOLD
SUFFOLK COUNTY, NEW YORK
NOTE: THE TOWN OF SOUTHOLD
MAY ALSO REQUIRE .z- 30,000
SQUARE YARDS (more or less as
may be needed), OF ASPHALT
ROAD MATERIALS TO BE
APPLIED ON FISHERS ISLAND.
PROPOSAL FORM
DATE:
NAME OF BIDDER:
TO: SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid
any item will be grounds for disqualification.
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal
as principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and thai no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has
carefully examined all project requirements, including bidding requirements, contract, general and special
conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform ail the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE
WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED
FOR THE STIPULATED "UNIT PRICE" OF:
FURNISH AND PLACE WITHIN SOUTHOLD TOWN:
FURNISH AND PLACE ON FISHERS ISLAND:
(wdtten in words) Per Gallon
(written in words) Per Gallon
(wdtten in numbers) Per Gallon
(written in numbers) Per Gallon
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies
in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal
bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal
or by mutual agreement may extend this time pedod.
Signature of Bidder.
Business Name &
Address:
Date: Telephone Number,
SPECIFICATIONS:
PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold
1: DESCRIPTION:
Bids are requested for the purchase of 75,000 gallons, more or less as may be
needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in
repair & maintenance of the Town Highways for the calendar year 2004 The
attention of the bidder is specifically called to the fact that the quantity of 75,000
gallons as specified herein is an estimate only and may not be the quantity of-
asphalt material which will actually be required by the Town for the 2004
calendar year.
MATERIALS:
Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the
following Specifications:
TEST
Grade RC-250 Grade MC-250
Water, Max. (%)
Flash Point, C.O.C. F, Min.
Kinematic Viscosity @ 140 F,
Centistokes
Distillation: % Total Distillate to
680 F, by Vol.
To 437 F Min.
To 500 F Min.
To 600 F Min.
Residue from Distillation to 680 F
% Volume by Difference, Min.
0.2 0.2
150
250 - 500 250 - 500
35 0-10
60 15-55
80 60-87
65 67
Tests on Residue
Absolute Viscosity 140 F
Ductility, 5 cmlmin.
@ 77 F, cm. min.
% Sol. In CCL~, Min.
600-2400 300-1200
100 100
99 99
Required Temperature
Mixing
Spraying
100-175 100-200
80-250 100-200
3. Weather Limitations:
The material shall be spread only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F
and ,dsing.
2. The weather is not foggy or mining.
3. There is no forecast of temperatures below 32 degrees F within 48 hours
from the time of placement of the Asphalt Material.
4. Delivery & Application:
All asphalt materials must be delivered to and applied within the Town of
Southold. The successful bidder will be required to deliver and apply such
asphalt materials in quantities of approximately 6,000 gallons within three (3)
hours of notification by the Highway Department. All distribution vehicles shall
be equipped with a wheel calibrated instrument for accuracy of application.
5. Method of Payment:
The quantity to be paid for under this item shall be the number of gallons ordered
by the Town and delivered and applied by the Bidder in accordance with this
specification.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best ~kno;vledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Signed:
Print name
Cmporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON ROAD TREATMENT
Item # 3 - Liquid Asphalt RC250 & MC250
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 MoAn Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
May 19, 2004
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Richard Corazzini, Jr.
Corazzini Asphalt, Inc.
PO Box 1281
Cutchogue, NY 11935
Dear Mr. Corazzini:
Congratulations. The Southold Town Board, at its regular meeting of May 18, 2004,
accepted the bid of Corazzini Asphalt, Inc. for furnishing and placing of Road Treatment #3,
Liquid Asphalt. A certified copy of the resolution is enclosed. Your current bid check will be
returned to you at the end of the contract. I have enclosed the hid check we held from last year's
bid.
Enc.
Very truly yours,
Elizabeth A. Neville
Southold Town Clerk
~HiS ML~LTI ;RDNE~AREA bF TI:IE DO~iJM~I~: ~;HANGI~ ~L~O ~ G~ADOALL~.AN~ E~ENEV ~OM DARI~TO, E GHaT W ,T,H
OF RIVERHEAD, N,Y. 11901 5q-546 1
214 :
I000 ~ c~,,
U.S. Postal Service
CERTIFIED MAIL~., RECEIPT
(Domestic Mail Only; NO Insurance Coverage Provided)
Postage
_~_o~_~.~ ........ ~[t .........................
..................................
~Y"~"'""~'~~~'~'~"I'"~'""I"'~"
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7003 3t10 0001 8547 8710
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 413 OF 2004
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON MAY 18, 2004:
RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini
Asohalt, Inc. for furnishin~ and olaciml Liauid Asohalt Grades RC-250 & MC-250 within
the Town of Southold, all in accordance with the bid specifications and as follows:
Mainland
$2.95 per gallon
Elizabeth A. Neville
Southold Town Clerk
Fishers Island
$3.50 per gallon
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
Road Treatment Item #3 - Liquid Asphalt
Bid Opening 5/13/04 10:00 A.M.
Corazzini Asphalt, Inc
PO Box 1281
Cutchogue, NY 11935
within the Town of Southold
on Fishers Island
$ 2.95 /gallon
$ 3.50/gallon
PAY
HEllO
One Hundred DoXlars and Zero Cents
To.n of Southo/d
5 / 11 I 04
$100. O0
OFFICIAL CHECK
,,0c~8~3~&,· ,:08[t, OShr=h': ~1~ 00000~ ~,'
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing within the Town of Southold, the following road treatments:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type Il Micro-Surfacing
8. Nova Chip Ultra-thin Surfacing Course
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town
Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to
4:00 pm
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft,
certified check, or bid bond in the amount of $100.00, will be received by the
Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they
will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the
Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: April 20, 2004
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, NY 11971
Copies to the following:
Suffolk Times
Town Attomey
John Cushman, Comptroller
Brown's Letters
Construction Data
Town Board Members
Superintendent of Highways Harris
Dodge Reports
Burrelle's Information Services
Town Clerk's Bulletin Board
PETER W. HARRIS
Superinlendent
Highway Department
Town of Southold
275 Peconic Lane · P.O. Box 178
Peconic, N.Y. 11958-0178
Tel. (631) 765-3140
(631) 734-5211
Fax (631) 765-1750
Z
2004
]NV]TAT]ON TO BI])
FOR THE PURCHASE & APPLICATION
OF A~PflALT ROAD MATERIALS
LIQUID ASPHALT
G[.~o~ RC-250 & MC-250
TOWN OF SOUTHOLD
SUFFOLK COUNTY, NEW YORK
NOTE: THE TOWN OF SOUTHOLD
MAY ALSO REQUIRE .l- 30,000
SQUARE YARDS (more or less as
may be needed), OF ASPHALT
ROAD MATERIALS TO BE
APPLIED ON FISHERS ISLAND.
PROPOSALFORM
NAME OF BIDDER:
TO:
SOUTHQLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEWYORK 11971
MEMBERS OF THE BOARD:
NOTE: All items listed herein must be bid. Failure to bid
any item will be grounds for disqualification.
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal
as principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and tha~ no
person acting for or employed by the aforementioned ovmer is or will be interested directly or indirectly, in the
performance of the contract, or the supp{ies relating to it, or in any portion of the profit thereof;, that he has
carefully examined all project requirements, including bidding requirements, contract, general and special
condit{ons, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform all the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE
WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WiLL BE COMPLETED
FOR THE STIPULATED "UNIT PRICE" OF:
FURNISH AND PLACE WFrHIN SOUTHOLO
(written mxwords) Per Gallo~
{written in numbers) Per Gallon
FURNISH AND PLACE ON FISHERS ISLAND:
(written in words) Per Gallon
(written in numbers) Per Gallon
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract,
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies
in the proposed scope of work and, if no corrections are neces;~ary, further agree that this proposal is a formal
bid and shall remain in effect for a period of forty-five (45) d~s, the Town will accept or reject this proposal
Bigna,ure o, Bidde . I
Telephone Number:,
SPECIFICATIONS:
PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS. Town of Southold
1: DESCRIPTION:
Bids are requested for the purchase of 75,000 gallons, more or less as may be
needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in
repair & maintenance of the Town Highways for the calendar year 20oq The
attention of the bidder is specifically called to the fact that the quantity of 75,000
gallons as specified herein is an estimate only and may not be the quantity of-
asphalt material which will actually be required by the Town for the
calendar year.
MATERIALS:
Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the
following Specifications:
TEST
Grade RC-250 Grade MC-250
Water, Max. (%)
Flash Point, C.O.C. F, Min.
Kinematic Viscosity @ 140 F,
Centistokes
Distillation: % Total Distillate to
680 F, by Vel.
To 437 F Min.
To 500 F Min.
To 600 F Min.
Residue from Distillation to 680 F
% Volume by Difference, Min.
0.2 0.2
150
250-500 250-500
35 0-10
60 15-55
8O 60-87
65 67
Tests on Residue
Absolute ViSCOSity 140 F
Ductility, 5 cm/min.
@ 77 F, cm. min.
% Sol. In CC~, Min,
600-2400 300-1200
100 100
99 99
Required Temperature
Mixing
Spraying
100-175 100-200
80-250 100-200
Weather Limitations:
The material shall be spread only when:
1. The road surface and atmospheric temperatures are at least 45 degrees F
and .dsing.
2. The weather is not foggy or rsining.
3. There is no forecast of temperatures below 32 degrees F within 48 hours
from the time of placement of the Asphalt Material.
Delivery & Application:
All asphalt materials must be delivered to and applied within the Town of
Southold. The successful bidder will be required to deliver and apply such
asphalt materials in quantities of approximately 6,000 gallons within three (3)
hours of notification by the Highway Department. All distribution vehicles shall
be equipped with a wheel calibrated instrument for accuracy of application.
Method of PaYment:
The quantity to be paid for under this item shall be the number of gallons ordered
by the Town and delivered and applied by the Bidder in accordance with this
specification.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arhved at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid .~//~.~/~
Pfintname ~iC~!F~/ (0/0-27-iy3i ~7V'
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON ROAD TREATMENT
Item # 3 - Liquid Asphalt RC250 & MC250
#6039
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
Joan Ann Weber of Mattituck, in said county, being duly
sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly
newspaper, published at Mattituck, in the Town of Southold, County of Suffolk
and State of New York, and that the Notice of which the annexed is a printed
copy, has been regularly published in said Newspaper once each week for
1 weeks successively, commencing on the
29th day of April ,2004.
CHRISTINA VOLINSKi
NOTARY PUBLIC-STATE OF NEW YORK
NO, 01-VO6105050
Qualified In Suffolk County
:'~ommission Expires February 28, 2008
Sworn to before me this
2004
Principal Clerk
day of ~
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net ·
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
TO:
FROM:
DATE:
RE:
FAX TRANSMITTAL
CONSTRUCTION INFO - 800 962-0544
DODGE REPORTS 293-5456
BROWN'S LETTERS 244-9576
BURRELLE'S INFO - 800 524-3329
DATA CONSTRUCTION 888 232-9941
BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145
Al~ril 29, 2004
"BIDS" ADVERTISEMENT/PUBLICATION
Number of Pages (including cover): 2
If total transmittal is not received, please call 631 765-1800.
COMMENTS: Road Treatments 2004
Please acknowledge receipt of this information by signing below and returning a faxed copy to
me at 631 765-6145, attention: Betty Neville.
Thank you.
Received by Date
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furni'shing and
placing within the Town of Southold, the follo .w. ing road treatments:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type II Micro-Surfacing
8. Nova Chip Ultra-thin Surfacing Course
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town
Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to
4:00 pm
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft,
certified check, or bid bond in the amount of $100.00, will be received by the
Town Clerk of the Town of Sonthold at the Southold Town Hall, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, May 13, 2004, at which time they
will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the
Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
D~ed:Apfil 20, 2004
EL~ABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 29, 2004, AND FORWARD ONE (1) AFFIDAVIT OF
PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, NY 11971
Copies to the following:
Suffolk Times
Town Attomey
John Cushman, Comptroller
Brown's Letters
Construction Data
Town Board Members
Superintendent of Highways Harris
Dodge Reports
Burrelle's Information Services
Town Clerk's Bulletin Board
STATE OF NEW YORK )
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being
duly sworn, says that on the ~ day of ( .~3x~ , 2004, she affixed a notice of
which the annexed printed notice is a tree copy, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County, New York, to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
Road Treatment Bids 2004
"Elizabeth A. Nevikl'e
Southold Town Clerk
Swom before me thi, s-\ , .
~ day of ~.~,2004.
LYNDA M. BOI-!N
NOTARY PUBLIC, State of New York
No. 01BO6020932
Qualified in Suiiolk County
Term Expires March 8, 20 ~
ELIZABETH A. IqEVILLE
TOWN CLERK'
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southaldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 341 OF 2004
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON APRIL 20, 2004:
RESOLVED that the Town Beard of thc Town of Southold hereby authorizes and directs
Town Clerk Elizabeth Neville to advertise for bids for the followin~ road surface
treatments for the year 2004 for the Superintendent of Highways:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. RC-250 Liquid Asphalt Oil & Recycled Stone
7. Type II Micro-Surfacing
8. Nova Chip Ultra-thin Surfacing Course
Elizabeth A. Neville
Southold Town Clerk