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HomeMy WebLinkAboutRoad TR - Type II Micro-SurfacePETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 2002 SPECIFICATIONS POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE .J- 30,000 SQUARE YARDS (more or less as may be needed ) OF PAVEMENTTO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Calendar Year 2002 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON TYPE "1[" MICRO-SURFACING OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: TYPE "11" MICRO-SURFACING TRUING & LEVELING (Type 5 - Shim) (written in words) Per Sq. Yd. (written in words) Per Ton (written in numbers) Per Sq. Yd. (written in numbers) Per Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: Page I of 7 POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT "TYPE I1" MICRO-SURFACING 11 DESCRIPTION: Bids are requested for the purchase and application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a wearing course for the existing pavement. The paving material shall be "Macroseal" or approved equal. The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non-bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt ("Type 5") as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein a~e considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS: Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro-Surfacing Emulsion (MSE) meeting the following requirements. When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-1H plus the following: Test AASHTO T59 SDTM F244 * The temperature for this Quality Specification Residue after 62% Min. Distillation test should be held below 280 F (138 C). Tests on Residue AASJTP T59 ASTM D36 AASHTO T49 ASTM D36 ASTM 2170 Softening Point Penetration at 77°F (25°C) Kenematic Vis @ 275°F (135°C) 135°F (57°C) min. 40 - 90 650 cSt/sec, min. Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Page 2 of 7 Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25% water absorption, as tested by ASTM C128, shall not exceed 50% of the total combined aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested, the Type II aggregate shall meet the following Test Quality AASHTO T176 ASTM D2419 Sand Equivalent AASHTO T104 ASTM C88 Soundness Specification 60 min. requirements. 15% max. using NA~ SO4 or 25% max. using MgSO4 AASHTO T96 Abrasion 30% max. ASTM C131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Grading. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 - (ASTM C117), the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing Sieve Size Percent Passing 3/8" 100 # 30 # 4 90 - 100 (+/- 5%) # 50 # 8 65- 90 (+/- 5%) #100 # 16 45 - 70 (+/- 5%) #200 Water. 30 - 50 (+/- 5%) 18 - 30 (+/- 4%) 10-21 (+/-3%) 5-15 (+/-2%) The water shall be potable and shall be free of harmful soluble salts. Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient air temperature of at least 75 degrees F., the material will cure sufficiently so that roiling traffic can be allowed in one (1) hour with no damage to the surface, as verified by the engineer. Page 3 of 7 Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than one percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. 3. GENERAL REQUIREMENTS: Truing & Leveling with Bituminous Asphalt Concrete. The pavement shall be equal to NYSDOT-Type 5 Shim and shall be applied at the discretion of the Highway Superintendent. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallons per Square Yard prior to placement of pavement. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. Mix Design. Before the work commences, the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials and methods prior to use. The component materials shall be within the following limits. Residual Asphalt Mineral Additive Polymer Based Modifier Field Control Additive Water - 5% to 9% by dry weight of aggregate - 0.5% to 3% by dry weight of aggregate - minimum 3% solids based on bitumen weight content - As needed to provide specified properties - As needed to provide proper consistency Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of 22 - 27 # Per Square Yard. Page 4 of 7 Equipment. All equipment, tools and machines used in the performance of.this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive and water, to maintain an adequate supply to the proportioning controls. (b.) Proportioning Devices - Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any time. (c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type. (d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the road surface to prevent loss of mixture from the box. The rear seal shall act as a final strike off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips, lumps or tears in the finished surface. (e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be provided as required,. Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous calibration documentation covering the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations. The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather is not foggy or rainy. 3. There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. Page 5 of 7 Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve boxes and other service entrances shall be protected from the surfacing material. Stockpiles, Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the contractor proves to the engineer that the situation has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints. The contractor shall provide suitable width spreading equipment to produce a minimum number of joints. The finished surface shall present a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Quality Control. Tt~e contractor shall be responsible for any and all fees relating to materials testing. The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineers discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2) times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any tests fails to meet the specifications. If any two successive tests on the material fail, the job shall be stopped. If any two successive tests on the mix from the same machine fail, the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. Method of Payment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Page 6 of 7 Qualifications. The contractor shall have or be associated with a company that has a minimum of three years experience in the application of micro-surfacing material. In order to insure the efficient application of the product, the contractor must own or show the ability to rent and maintain a minimum of two mixing units capable of meeting the minimum requirements set forth in these specifications. Submittals. The contractor shall be required to submit the following information with his bid: 2. 3. 4. A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. A list of at least (5) micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents. These projects must have been completed within the last three years and the list must include the locations, amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be listed seperatly and included within the contractors formal bid proposal. END OF SPECIFICATION: Page 7 of 7 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT 2002 Item # 8 - Type II Micro Surfacing RECEIVED Thos H. Gan_non & Sons, Inc. P..O. Box 505 Middle Island, Ny 11953 IE E~d~ hl~ OtMIB~J[][} bt the ~'ollp 1/1/03 Certifiaa*e P~o& 1/1/03-1/1/04 C~ ~ 'CRT35218-04 631-696-8798 11-2280296 Town of Southold : Town Hall~ 53095 Hain Road, P.O. Box 11'79 Southold, NY l197i. Contractors Compdnsafion Trust 10 Brith/t Amerima Blvd. LeIh.~. NY 12110 a n~ ~ or o~ ~ ~o~f~ b~l~ ~ ~t~.~ ~ m~ ~rage ~h~n~s ~the York ~ ~g' Co~ ~. . re~ ~ove ~d ~ ~ b~s m~n~ ~ box ~" L 631-730-7500 WORKERS' COMPENSATION LAW ~¥q ~O[IVSN~4JA~O;3 ACORD,. CERTIFICAT! IDF LIABILITY INSUR CE 08/12/2002 PRODUCER (631)736-7500 FAX (631)736-7619 THIS CERTIFICATE IS ISS~O A~ A MATTER OF INFORMATION Michael ]. Romeo & Sons, Tnc. 3237 Rte 112 Medford, NY 11763 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, iNSURED INSURER A: Thos, H, Gannon & Sons Tnc, INSURERS: P.0. BOX 505 INSURERC: Middle Tsland, NY 11953 INSURERD: j INSURER E: COVERAGES INSURERS AFFORDING COVERAGE Westchester Fire ~surance Co Valley Forge Tnsurance Company Gulf Tnsurance Group Contractors Compensation Trust Travelers Indemnity Co. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN iSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD iNDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THiS CERTIFICATE MAY ElE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED ElY THE POLICIES DESCRISED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE ElEEN REDUCED lay PAID CLAIMS. INSR POLLY EFFECTIVE POLICY iU(PtRATION LTR TYPE DP (NSURANCE POLICY NUMBER DATE (~DD~I DATE (M~DD~) L~ GENE~L LI~ILtTY BINDERGL 08/07/2002 08/07/2003 ~cH OCCUReE~C~ ~ 1,O00,000 X COMMERCIAL G~NE~L LIABILITY FIRE OA~ [~y one tim) $ 50 ~ 000 --~*J' c~s ~OE~'~X~ occu~ M~O ~P (A~y one ~e~ S 5, oeo A PERSONAL & ADV iNJURY $ 1~O00,000 GEN'L AGGREGATE L~MIT APPLIES PER: PRODUCT~ * COMP~P A~ AUTOMOBILE LIABILITY BINDER/AUTO 08/07/2002 08/07/Z00~ CO~INED SINGLE M~T ~ ANY AUTO (Ea a~) $ 1,000,O00 ~ ALL OWNED AUTOS BODILY iNJURY SCHEDULED AUTOS (P~ X HIRED AUTOS BODILY iNJURY C D GARAGE LIABIETY ANY AUTO 8TNDERUMB 08/07/Z002 08/07/2003 RETENTION $ 10,000 WORKERS COMPEeSATION AND CTR35218-O3 EMPLOYERS' LIABILITY O1/01/2002 01/01/2003 ~O~andTEe Marine QT660615X9658TIL02 05/10/2002 05/10/2003 E PROPERTY DAMAGE AUTO ONLY - EA ACCIDENT EACH OCCURRENCE $ 5, O.00,000 ^OORE~A~E S 5,000, O00 $ $ $ x WCS A U- E.L. EACH ACC]DENT $ r 100 ~ O0~ E.L O~S~SE* ~ E~OVE~ S 100, O00 E.L. DISEASE - POLICY LIMIT $ 500 ~ OO0 Equipment Coverage D~cm~I~N~PERATIo~L~ATI~H~NEHicLEe/~XCL~$AD~E~B¥EN~SEMENTi~PEC~Ee~i~NS Re: ~icro-$urfac~ng ~ertificate holder is named as additional insured. CERTIFICATE HOLDER ( X I ADDITIONAL INSURED; iNSURER LETTER:~ .~ Town of Southo~d Town Hail, 53095 Main Road P.O. Box 1179 Southo]d, NY 1197I ACORO 25-S (7197) CANCELLATION Michael Romeo/LORI ©ACORD CORPORATION ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork,net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 552 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Thomas H. Gannon & Sons. Inc. for the aoolication of Polymer Modified Emulsified Asohalt Pavement, Tvoe II Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications, and as follows: Type "II" Micro-Surfacing Truing & Leveling (Type 5 - Shim) $1.22 per sq. yd. $75.00 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (63I) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 9, 2002 CERTIFIED MAIL RETURN RECEIPT REQUESTED Thomas H. Gannon & Sons, Inc. P O Box 505 Middle Island, 2qY 1'1953 Dear Mr. Gannon: Congratulations. The Southold Town Board, at its regular meeting of August 27, 2002, accepted the bid of Thomas H. Gannon & .Sons, Inc. for the application of Polymer Modified Emulsified Asphalt Pavement, Type 11 Micro- Surfacing. A certified copy of this resolution is enclosed. The certified check that was subrpitted with your bid will be returned to you upon expiration of the contract. Enclosed herewith is your certified check No. 12200 for $720 that you submitted with last year's bid. Should you have any questions concerning this matter, please do not hesitate to contact this office. l jo Enclosure Very truly yours, Elizabeth A. Neville Southold Town Clerk SENDER: COMPLETE THIS SECTION · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: Thomas H. Ganncr~ & Sons Inc P O Box 505 Middle Island NY COMPLETE THIS SECTION ON DELIVERY eived by (Please Print Clearly) I B~l;)ate qf Delivery C. Signat 3. ice Type ~Certified Mail [] Express Mail [] Registered [] Return Receipt for Merchandise 8EP 1 3 2002 o,.su Ma, [] 4. Restricted Delivery? (Extra Fee) [] yes 2. Article Number (Copy from service~/~ab.~L -tJ PS Form 3811, July 1999 Domestic Return Receipt 102595-00-M.0952 U.S. Postal Service CERTIFIED MAIL RECEIPT (Oomc.,stic Mail Only; No Insurance Coverage Provided) Postage ~ . ~" rf'T (Endorsement Required) i-"l Total Postage & Fees ,~ City, State, ZIP+ 4 UNITED STATES POSTAL SERVICE First-Class Mail Postage & Fees Paid USPS Permt No. G-10 · Sender: Please print your name, address, and ZIP+4 in this box · OFFI'CE OF THE TOWN CLERK TOWN OF SOUTHOLD ELIZABETH A. NEVILLE, TOWN CLERK P.O BOX 1179 SOUTHOLD, NEW YORK 11971 Jl. JJl.JJJlJ.JlfiJl. JJJjl. J~J.lJlJlJ~JJlJ,~JJ~jl. ,JlJJ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 432 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the Tvoe II Miero-surfacine road surface treatment for the year 2002 for the Superintendent of Highways Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 2, 2002 V - 432 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for the T¥1~e II Micro-surfacin~ road surface treatment for the year 2002 for the Superimcndent of Highways PETER W~ HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Pe¢onic, N.Y. 11958-0178 MEMORANDUM Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765~1750 RECEIVED ,JUN 2 4 2002 TO: FROM: DATE: SUBJECT: Elizabeth A. Neville Southold Town Clerk Peter W. Harris Superintendent of Highways -- June 21, 2002 TYPE II MICRO-SURFACING BID Southold Town Cleft In reference to our conversation and the fact that no bids were received in connection with micro-surfacing for the Town's Roads, I hereby request that this matter again be placed on the Town Board Agenda to be advertised and re-bid. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 705-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 552 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Thomas H. Gannon & Sons, Inc. for the aoolication of Polymer Modified Emulsified Asohalt Pavement, Tvoe II Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications, and as follows: Type "II" Micro-Surfacing Truing & Leveling (Type 5 - Shim) $1.22 per sq. yd. $75.00 per ton Elizabeth A. Neville Southold Town Clerk PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734~5211 Fax (631) 765-1750 MEMORANDUM TO: FROM: DATE: SUBJECT: Elizabeth A. Neville Southold Town Clerk Peter W. Harris Superintendent of Highways August 16, 2002 BIDDING/TYPE II MICROSURFAClNG I have reviewed the above-reference bid recently received in connection with the above and recommend that the bid of Thomas H. Gannon & Sons, Inc., as the sole bidder, be accepted and that this company receive the award in this regard. PWH:jes ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nort h fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. $52 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 27, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Thomas H. Gannon & Sons, Inc. for the aoolication of Polymer Modified Emulsified Asohalt Pavement, Tvoe II Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications, and as follows: Type "II" Micro-Surfacing Truing & Leveling (Type 5 - Shim) $1.22 per sq. yd. $75.00 per ton Elizabeth A. Neville Southold Town Clerk PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel, (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM TO: FROM: DATE: SUBJECT: Elizabeth A. Neville Southold Town Clerk Peter W. Harris Superintendent of Highways August 16,2002 BIDDING/TYPE II MICROSURFACING I have reviewed the above-reference bid recently received in connection with the above and recommend that the bid of Thomas H. Gannon & Sons, Inc., as the sole bidder, be accepted and that this company receive the award in this regard. PWH:jes RESOLUTION AUGUST 27, 2002 V - 552 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Thomas H. Gannon & Sous, Inc. for the al~lflication of Polymer Modified Emulsified Asl~hait Pavement, Tvl~e II Micro-Surfacing within the Town of Southold, all in accordance with the bid specifications, and as follows: Type "II" Micro-Surfacing Truing & Leveling (Type 5 - Shim) $1.22 per sq. yd. $75.00 per ton ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD To: From: Re: Date: Peter Hams, Superimendent of Highways August 15, 2002 Did you wish to put a resolution on 8/27/02 to accept the bid of Gannon? Or is there a problem with it? It was opened on 7/25/02 and he was the only bidder. Please advise. Thank you. PROPOSAL FORM DATE: ~;~//~/~;~ NAME OF BIDDER: TO¸ SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON TYPE "Il" MICRO-SURFACING OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: TYPE "11" MICRO-SURFACING (wdtten in words) Per Sq. Yd (written in numbers) Per Sq. Yd. TRUING & LEVELING (Type 5 - Shim) (written in words)~ Per Ton (wdtten in numbers) Per Ten And he further agrees that if this proposal shall be accepted by the Town and that if he shal! refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shaII be considered to have abandoned the contract We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time oeriod. Signature of Bidder: Business Address: Telephone Number: Date: ~/~ ¢/O ~ Page1 0,7 ACORD,. CERTIFICATELIABILITY INSURAN DATE .DD , 08/12/2002 PRODUCER (631)736-7500 FAX (631)7.~619 THIS CERTIFICATE IS ISSUE~aJI~ A MATTER OF INFORMATION Michael 3. Romeo & Sons, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 3237 Rte 112 Medford, NY 11763 INSURED INSURER A: Thos. H. Gannon & Sons Inc. INSURERB: P.O. Box 505 INSURERC: Middle Island, NY 11953 INSURERD: I INSURER E: COVERAGES HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE Westchester Fire Insurance Co Valley Forge Insurance Company Gulf Insurance Group Contractors Compensation Trust Travelers Indemnity Co. THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ASOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUSJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EEFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD~Y) LIMITS SENERAL UAe,Ln~ BINDERGL 08/07/2002 08/07/2003 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fi~e) $ 50,000 ) CLAIMSMADE [] OCCUR MEDEXP(Anyoneperson) $ 5,000 A__ PERSONAL & ADV INJURY S 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/DP AGG $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRO- AUTOMORILE LIAI;IILITY X ANY AUTO ALL OWNED AUTOS R __ SCHEDULED AUTOS X HIRED AUTOS X NON-OWNED AUTOS BINDER/AUTO 08/07/2002 08/07/2003 C GARAGE LIABILITY ANY AUTO EXCESS LIABILITY BINDERUMB 08/07/2002 08/07/2003 X~ DEDUCTIBLE RETENTION $ 10, OO0 WORKERS COMPENSATION AND CTR35218-03 EMPLOYERS' LIABILITY 01/01/2002 01/01/2003 ~andT ER Marine QT660615X9658TILO2 05/10/2002 05/10/2OO3 E COMBINED SINGLE LIMIT (Ha accidenQ $ 1,000,000 BODILY INJURY (per presort) $ BODILY INJURY (Per ecddent) $ PROPERTY DAMAGE (Per accident) $ AUTO ONLY - EA ACCIDENT $ OTHER THAN EAACC $ AUTO ONLY: AGO $ EACH OCCURRENCE $ 5,000, OO0 AGGREGATE $ 5, OOO, OOO S $ $ WC STATU- OTH- X I TORYLIMITSI IER EL EACH ACCIDENT $ 100,000 E.L. DISEASE- EA EMPLOYEE $ 100,000 E.L. DISEASE * SOLICY LIMIT $ 500,000 Equipment Coverage DEsCR~PT~N~F~PERA~N~L~cATI~N~NEH~cLE~EXcLuS~N$AD~EDBYEN~SEMENT~sPEc~LPR~S~NS Re: Micro-Surfacing Certificate holder is named as additional insured. CERTIFICATE HOLDER ] x i ADDITIONAL INSURED; INSURER LETTER: A Town of Southold Town Hall, 53095 Main Road P.O. Box 1179 Southold, NY 11971 ACORD 25-S (7197) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY W1LL ENDEAVOR TO MAiL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LtAB;LITY OF ANY RIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATiVES. AUTHOR=D REPRESE A Michael Romeo/LORI ~ ~)ACORD CORPORATION ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2002 Road Treatment Tvoe II Micor Surfacing Thursday, July 25, 2002 ~ 10:00 A.M. One bid received: Thomas H. Gannon & Sons, Inc. P O Box 505 Middle Island NY 11953 Bid Attached RO. BOX 505 MIDDLE ISLAND, N.Y. 11953 · (631)696-8798 · Fax (631)696-0892 July 24, 2002 Peter Harris, Superintendent Town of Southold Highway Dept. Peconic Lane Peconic, NY Dear Mr. Harris: The following represents a list of microsurfacing jobs completed within the last three years: Town of East Hampton Town of Brookhaven Town of Babylon Town of Islip Town of Huntington 250,000 s.y. Chris Russo, Supt. 324-0925 350,000 s.y. Pat Strebel, Supt. 451-9200 250,000 s.y. PhilipNolan, Comm. 957-3167 300,000 s.y. John Petito, Jr. 224-5623 150,000 s.y. Bill Naughton, Supt. 499-2133 If you require additional information, please don't hesitate to call me. Very truly yours, Thomas H. Gannon, Jr. ~ President KOCH Pavement Solutionw January 16, 2002 Tom Gannon Thomas H. Gannon & Sons 75 Cedarhurst Avenue Medford, NY 11763 Dear Tom: Tiffs letter is to state that bituminous material meeting microsurfacing (Ralumac) specifications will be manufactured by Koch Materials Company for Thomas H, Gannon & Sons during the year 2002. It is tmderstood and agreed that Koch shall not be liable for any damages for any default or delay, either in delivery or performance due to any shortages caused by Federal, State or supplier rationing. Sincerely, KOCH MATERIALS COMPANY Scott Dmytrow Technical Marketing Representative Eastern Region 3847 Pottsville Pike · Reading, Pennsylvania 19605 · 610.921.0271 · Fax610.921,1477 KOCH Pavement Solutions May 9, 2002 Mr. Thomas Gannon P.O Box 505 Middle Islvmd NY 11953 Dear Mr. Gannon: Here is the mix design for the Tilcon New York Inc., Haverstraw Quarry, Type I1 aggregate. A optimum asphalt content of 7.8% residual asphalt or 12.2% emulsion is indicuted for this aggregate. A level of 1% cement was used for this design along with a small mount of control addflive as requirod for proper mixing The design gradation was as follows: Sieve % Passing Type II Spec. 3/8 100.0 100 4 99,9 90-100 8 79.4 65-90 16 52.8 45-70 30 37.2 30-50 50 24.5 18-30 100 13.0 10-21 200 7.3 5-15 Test Rem!~s Wet Cohesion, 30 minutes 13 kg-cra 60 minutes 20 kg-cm Wet Track Abrasion Loss~ 1 hour soak 6 day soak 315.3 g/m2 245.3 g/va2 Classification Compatibility 11 Points Mix Time Passed 120 sec + Wet Stripping 90% + Excess Asphalt by LWT Sand A~dhesion 276.5 g/m: Lateral Displacement 1.3% Specific Gravity after lOOO cycles of 57 kg 1,63 194 Zinn's Quarry Rd. · York, PA 17404 · 717.843.0975 · Fax717.845.6322 Test data reported herein has been secttredby reliable testing procedures. As we have no knowledge of, or control over the conditions that may affect the use of the nmterial from which the samples were taken, we assume no responsibility in furnishing this data other 'than to warrant they represent reliable measurements of the properties of the sample received and tested Sincerely. c~ /r) Ronald Kohler Technical Service I KDCH KOCH MATERIALS COMPANY ASPHALT DIVISION APRIL 5, 1995 MR. THOMAS GANNON P.O. BOX 505 MIDDLE ISLAND, NY. 11953 TYPICAL ANALYSIS ON RALUMAC MICRO-SURFACING EMULSION IS AS FOLLOWS. VISCOSITY, SAYBOLT FUROL @ 77 F, SEC 49 STORAGE STABILITY TEST, 1 DAY < 1 PARTICLE CHARGE POSITIVE SIEVE, % .015 RESIDUE BY DISTILLATION, % 64.0 MIXING TESTS PASS % POLYMER > 3 TEST ON RESIDUE FROM DISTILLATION @ 350 F PENETRATION, 77 F, 100g, 5 SEC 60 DUCTILITY, 77 F, 5 cm/min, CM 60+ ABSOLUTE VISCOSITY @ 140 F-POISE 18,259 SOLUBILITY IN TRICHLORETHYLENE 99.0 SOFTENING POINT, RING & BALL, F 143 I HOPE THIS INFORMATION IS SINCERELY DAVID E. NEGRO LAB TECHNICIAN SUFFICIENT FOR YOUR NEEDS. 1194 Zinn's Quarry Road · York, Pennsylvania 17404 · 717/843-0975 ~n 0 0 0 Pt 'FE}~i W. HARRIS Highway Department Town of $outhold 275 Peconic La~e · P.O. Box 178 Pc, coi~ic, NY. 11958-0178 'Fei (031) 705 31,7,0 (631) 73,1 521] Fax (63I) 765 17S0 2002 SPECIFICATIONS POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +~- 30,000 SQUARE YARDS (more or less as may be needed ) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS, RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Calendar Year 2002 POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT "TYPE I1" MICRO-SURFACING 1. DESCRIPTION: Bids are requested for the purchase and application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a wearing course for the existing pavement. The paving material shall be "Macroseal" or approved equal. The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non-bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. The contractor shall also be required to provide & place quantities of $chim Mix Asphalt ("Type 5") as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein am considered an estimate only and may not be the quantity of material that will actually be required by the Town for the calendar year. 2. MATERIALS: Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro-Surfacing Emulsion (MSE) meeting the following requirements. When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-IH plus the following: Test AASHTO T59 SDTM F244 * The temperature for this Quality Specification Residue after 62% Min. Distillation test should be held below 280 F (138 C). Tests on Residue AASJTP T59 ASTM D36 AASHTO T49 ASTM D36 ASTM 2170 Softening Point Penetration at 77°F (25°C) Kenematic Vis @ 2750F (135°C) 135°F (57°C) min. 40 o 90 650 cSt/sec, min. Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Page 2 of 7 Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25% water absorption, as tested by ASTM C128, shall not exceed 50% of the total combined aggregate The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested, the Type II aggregate shall meet the following Test Quality AASHTO T176 ASTM D2419 Sand Equivalent AASHTO T104 ASTM C88 Soundness Specification 60 min. requirements. 15% max. using NA2 SO4 or 25% max. using MgSO4 AASHTO T96 Abrasion 30% max. ASTM C131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Gradinq. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 - (ASTM C117), the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing Sieve Size Percent Passing 3/8" 100 # 30 30 - 50 (+/- 5%) # 4 90-100 (+/-5%) #50 18-30 (+/-4%) # 8 65-90 (+/-5%) #100 10-21 (+/-3%) #16 45-70 (+/-5%) #200 5-15 (+/-2%) Water. The water shall be potable and shall be free of harmful soluble salts. Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient air temperature of at least 75 degrees F., the material will cure sufficiently so that roiling traffic can be allowed in one (1) hour with no damage to the surface, as verified by the engineer. Page 3 of 7 Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than one percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. 3. GENERAL REQUIREMENTS: Truing & Leveling with Bituminous Asphalt Concrete. The pavement shall be equal to NYSDOT-Type 5 Shim and shall be applied at the discretion of the Highway Superintendent. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallons per Square Yard prior to placement of pavement. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. Mix Design. Before the work commences, the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials and methods prior to use. The component materials shall be within the following limits. Residual Asphalt Mineral Additive Polymer Based Modifier Field Control Additive Water - 5% to 9% by dry weight of aggregate - 0.5% to 3% by dry weight of aggregate - minimum 3% solids based on bitumen weight content - As needed to provide specified properties - As needed to provide proper consistency Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of 22 - 27 # Per Square Yard. Page 4 of 7 Eauipment. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a.) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive and water, to maintain an adequate supply to the proportioning controls. (b.) Proportioning Devices - Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any time. (c.) Emulsion Pump - The emulsion pump shall be a heated positive displacement type. (d.) Spreading Equipment - The paving mixture shall be spread uniformly by means of a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the road surface to prevent loss of mixture from the box. The rear seal shall act as a final strike off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips, lumps or tears in the finished surface. (e.) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be provided as required.. Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous calibration documentation covering the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations. The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather is not foggy or rainy. 3. There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. Page 5 of 7 Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, vatve boxes and other service entrances shall be protected from the surfacing material. Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the contractor proves to the engineer that the situation has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints. The contractor shall provide suitable width spreading equipment to produce a minimum number of joints. The finished surface shall present a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Quality Control. Tl~e contractor shall be responsible for any and all fees relating to materials testing. The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineers discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2) times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any tests fails to meet the specifications. If any two successive tests on the material fail, the job shall be stopped. If any two successive tests on the mix from the same machine fail, the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. Method of Payment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Page 6 of 7 Qualifications. The contractor shall have or be associated with a company that has a minimum of three years experience in the application of micro-surfacing material. In order to insure the efficient application of the product, the contractor must own or show the ability to rent and maintain a minimum of two mixing units capable of meeting the minimum requirements set forth in these specifications. Submittals. The contractor shall be required to submit the following information with his bid: 2. 3. 4. A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. A list of at least (5) micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents. These projects must have been completed within the last three years and the list must include the locations, amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be listed seperatly and included within the contractors formal bid proposal. END OF SPECIFICATION: Page 7 of 7 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder cerdlies that this bid has been arrived at by the bidder indcpendcntly and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation lbr bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name '-7'~-drr~,O Corporate Title (if any) Company Name'-'~dZ ,,,2/~2~ ,q ,~ ~ Mailing Address Phone Nnmber m, BID ON ROAD TREATMENT 2002 Item # 8 - Type II Micro Surfacing LEGAL NOTICE NOTIC~ TO BIDDERS NOTICE IS I, IF. REBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal 1,aw, that sealed bids arc sought and ~quested for furnishing and placing m4thin thc Town of Southold, the fol- lowing road treatments: 8. 'Ddpe 11 Micro.surfacing Offic~ o~ tl~ Tarn C1~ Town of Road, Sou~lold. New ¥~xk llgTI, The sealed bids. together with a Non- Collusive Bid Certificate.-and bank draft, certified check, or bid bond in the amount of 9% of the amount of the bid. will be received by the Town Clerk of the Town of $outhold at the Southold Town Hall, 53095 Main Road, Southoid, New York, until 10:00 a.m., Thursday, July 25, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the tight to reject any and all bids and waive any and all infor- malines in any bid should it be deemed in the best interest of the Town of Soutbold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and sub- mitted to the Office of the T~vn Clerk. Thc bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: JuIy 2, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 2394- IT Jvl8 STATE OF NEW YORK) )SS: COUNTY OE SUFFOLK) J ~x//~---//~..t/~'~--~.;,~ of Mattituck, in said county, being duly swom, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, pub- lished at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a pdnted copy, has been regularly pub- lished in said Newspaper once each week for / weeks successively, commencing on the /J:> day of ~/V' 20~.~ Principal Clerk Swom to before~e ~is / ~ day of ~-~ ~y' 20 C~.~3~--~ . LAURA E. BONDARCHUK Notary Public, State of New York No 01B06067958 Qualified in Suffolk County /~ My Commission Expires Dec. 24, 20~~'-' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for fumishing and placing within the Town of Southold, the following road treatments: 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Ma'm Road, Southold, New York, until 10:00 A.M., Thursday, July 25, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: July 2, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 18, 2002, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being which the annexed printed notice is a tree ~'opy, m a proper and substantial mariner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bid dElizabeth A. NeVille Southold Town Clerk Sworn before me thi~'~ ff day of ,2002. LYNDA M. SOHN NOTARy~PUBLIC, State of New Ye~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Road Treatment Item #8 - Tyne II Micro Surfacin~ Bid Opening 6/6/02 10:00 A.M. NO BIDS RECEIVED BIM/ISCO , BITUMINOUS MATERIALS, SALES & CONSULTANTS RECEIVED June 6,2002 Town Clerk Highway Department Town of Southold 275 Peconic Lane P.O. Box 178 Peconic, NY 11958 To Whom It May Concern: We respectfully submit a "No Bid" for any of today's lettings. However, we wish to remain on your bidders list for future projects. ~~~Yours~[~, '' Grant Hendricks GH/ps 242 RABRO DRIVE · HAUPPAUGE, NEW YORK 11788 ° (631) 234-3100 · FAX (631) 234-3281 LEGAL NOTICE IS I~REBY GIVEN, ~w, ~t s~ bi& ~ s~ght and r~ted for furnishing ~d p~mg wi~ ~e %wn of SouthoM, the fol- lowifig ~ad treatments. 1, Oil and ~d $o~oM, Town Hall, 53~$ Main Collu~i~ Bid Ce~ificate, ~d ~, c~ified c~ or bid ~oum of 2% o[ the mourn ~f ~ bid, will ~ ~eiv~ by ~e Town Clerk of Town Hall, 5~5 M~n Road, Sou~old, New Yo~ pubic ~e %wn ~d of the Town of ~ities in any bid ~ould it'~ d~m~d SouthOld to do so. All bids must ~ ~igned ~d sCal~ mitt~ to ~¢ O~c~ of th~ Town Clerk. ~e pid price ~1 not include any the Town of Sou~old is exempt. Dat~: May 7, ~A. ~V~E SO,OLD TO~ ~RK STATE OF NEW YORK) )SS: CO_...Q.~TY O): SU.FF, OLK) x ~'zZ~9~/~Zg'~"£~' of Mattituck, in said county, being duly swom, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, pub- lished at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a pdnted copy, has been regularly pub- lished in said Newspaper once each week for / weeks successively, commencing on the /~, day of /'~'~/~' 20~.~.., ~dncipal Clerk Swom to before me this day of ~ 20~ LAURA E. BONDARCHUK Notary Public, State of NewYork No 01 B06067958 Qualified in Suffolk County My Commission Expires Dec. 24, 20-~-' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 6, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 7, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 16, 2002, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICA[FION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 117~, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintenklent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's l~nformation Services ConstructiOn Data Town Clerk's Bulletin Board ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOPdV~ATION OFFICER Town Hall, 53095 Main Road P,O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 297 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the following road surface treatments for the year 2002 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-Surfacing Elizabeth A. Neville Southold Town Clerk