HomeMy WebLinkAboutRoad TR - Oil & Recy. StonePETER W. HARRIS
Superintendeat
Highway Department
Town of Southold
275 Peconic Lane · P.O. Box 178
Peconic, N.Y. 11958-0178
Tel. (631) 765-3140
(631) 734~5211
Fax (631) 765-1750
2OO2
~. INVITATION TO Bm
Z
FOR THE PURCHASE & APPLIC~ION OF
ASPI~T ROAD MATEI~S
BITUMINOUS NURF4CE TBE4T~NT
RC-250 LI{~UIB ~PIgLT
"OIL & RECYCLED STONE"
TOWN OF SOUTHOLD
SUFFOLK COUNTY, NEW YORK
NOTE: THE TOWN OF SOUTHOLD
WILL SUPPLY 2,000 CUBIC YARDS
(More or Less) - OF RECYCLED
1/4" BLUE STONE MATERIAL.
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The
Proposal form shall not be detached from ~e bid package. Failure to comply with this
requirement will constitute grounds for rejection of the bid subject to the digression of the
Highway Superintendent. Any and all exceptions to the specifications shall be listed on
a separate sheet beadng the designation: "Exceptions to the Specifications", .and attached
to the Bid Form. Each proposal must be signed in writing with the full name and address
of bidder.
The bidders shall write in ink, both in words & numerals, the price for which he propos, ed:
to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to
perform all labor and services necessary for the proper completion of the work in strict
acCOrdance with the plans and specifications, and subject at all times to the approval of the
Highway Superintendent.
Proposals, together with the entire bid package, shall be delivered enclosed in an opaque
sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope
shall be marked "Proposal" beating the title of work and the Bidders Name. Bidders may
bid on one or any combination of items listed on the proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk
prior to the hour and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the
form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable
to the Town of Southold.
As soon as the proposal pdces have been compared, the Owner shall return the bidder's
bond or the certified checks accompanying such proposals as, in his judgement, would not
likely be involved in making the award. All other proposal quantities will be held until the
contract and contract bond have been executed after which they will be released or
returned to the respective bidders whose proposals they accompanied.
C. OMISSIONS AND DISCREPANCIES
Bidders should carefully examine the specifications and fully inform thernselves of all
conditions and matters which can in any way affect the work or the cost thereof. Should
a bidder find discrepancies in or omissions from the specifications, or other documents or
should he be in doubt as to their meaning, he should at once notify the Highway
Superintendent who may issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation
for Bids. Bidders, authorized agents, and other interested parties are invited to be present.
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. The Superintendent of Highways
reserves the dght to make awards by items, or as a whole, or not at all, whichever the
Superintendent deems to be in the best interest of the Town. A contract may be awarded
to a responsible bidder other than the lowest money bidder, if it is in the best interest of the
Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a
pedod of 45 days pending execution of a contract by successful bidder. The competency
and responsibility of the bidder and his sub-contractors will be considered in making, the
award. The Town reserves the dght to waive any technical error, to accept any bid, or to
reject any or all bids. The contract form will be a "Standard form of Agreement between
Owner and Contractor."(Unit Price per Square Yard of Oil & Stone Applied)
The Town will either award the project or reject all proposals received within forty-five (45)
days after formal opening of proposals. Acceptance of a proposal will be a written notice
signed by the Town Clerk & no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later
than the hour set for the opening thereof, will be given permission to withdraw his proposal.
At the time of opening the proposals, when such proposals are reached, it will be returned
to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the dght to waive any technical error and to reject any and/or all
proposals. Without limiting the generality of the foregoing, any proposal which in
incomplete, obscure, or irregular may be rejected; any proposal accompanied by an
insufficient or irregular certified check or bidder's bond bay be rejected, any proposal
having interlineation, erasure or corrections may be rejected. The Town also reserves the
dght to reject any bid if the evidence submitted in the qualification statement or an
· investigation of of.such bidder fails to safis~ the Town that such bidder is propedy qualified
to cam/out the obligations of the contract and to complete the work contemplated therein.
Conditional bids will not be accepted.
H. PLANT & EQUIPMENT
The bidder shall state in his bid that be has available or under his control, plant and
equipment of the character and in the amount required to complete the proposed work
within the specific time.
I. TIME FOR EXECUTION OF CONTRACT
Any bidder whose proposal shall be accepted will be required to appear before the Town
in person; or if a firm or corporation, a duty authorized representative shall so appear, and
execute six (6) copies of the Contract and furnish satisfactory Performance and Payment
Bond within ten (10) days after notice that the Contract has been awarded to him. Failure
to execute Contract shall constitute a breach of the agreement effected by the acceptance
cf the Proposal.
The damages to the Town for such breach will include loss from interference with his
construction program and other items, the accurate amount of which it will be difficult or
impossible to compute. The amount of the certified check or bidder's bond accompanying
the Proposal of such bidder shall be retained by the Town, not as a penalty, but as
liquidated damages for such breach. In the event any bidder whose proposal shall, be - ·
accepted shall fail or refuse to execute the Contract as herein before provided, the Town
may, at there option, determine that such bidder has abandoned the Contract, and
thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall
be entitled to liquidated damages as above provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part of
this Contract. The Contractor is responsible for being familiar with the latest available
schedules.
INSURANCE REQUIREMENTS:
The Contractor shall not commence any work until he has obtained, and had approved
by the Town of Southold, all of the insurance that is required under this contract which
has been enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage lndurance
Contractor's Protective Liability and Property Damage Insurance
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the
site until satisfactory proof of carriage of the above required insurance has been posted
with and approved by the Owner.
Compensation Insurance: The Cpontractor shall take out and maintain dudng
the life of this Contract, Workmen's Compensation Insurance for all his
employees employed at the site of the project, and in case of any of the work
being sublet, the Contractor shall require all subcontractors similarly to provide
Workmen's Compensation Insurance for all of the latter's employees unless
such employees are covered by the protection afforded by the Contractor.
Public Liability and Property Damage Insurance: The Contractor shall take
out and maintain during the life of this Contract such Public Liability and Property
Damage Insurance as shall protect him and any subcontractor performing work
covered by this Contract from claims for damages for personal injury including
accidental death as well as from claims for property damage which may adse
from operations under this Contract, whether suEh operations be by himself or by
any subcontractor, to by anyone directly or indirectly employed by either of them,
and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount of not less than One Million Dollars
($1,000,000.00) for bodily injuries, including wrongful death to each person and
subject to the same limit for each person in an amount not less that One Million
Dollars ($1,000,000.00) on account of each accident.
Property Damage Insurance in an amount not less than One Million Dollars
($1,000,000.00) for damages ~n account of each accident and in an amount of
not less than One Million Dollars ($1,000,000.00) for damages on account of all
accidents.
Liability and Property Damage Insurance: The above policies for Public
Liability and Property Damage Insurance must be so written to include
Contractor's Protective Liability and Property Damage insurance to protect the
Contractor against claims arising from the operations cf a subcontractor. The
policies shall also name the Town of Sou+hold as an additional insured.
Owner's Protective Public Liability and Property Damage Insurance: The
Contractor shall furnish to the Owner, with respect to the operations he or any of
his subcontractors perform a regular Protective Public Liability Insurance Policy
for, and in behalf of the Owner, providing for a limit of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death
of, one person and subject to that limit for each person, a total limit of One
Million Dollars ($1,000,000.00) for all damages arising out of bodily injudes to, or
death of, two or more persons in any one accident; and regular Protective
Property Damage Insurance providing for a limit of not less than One Million
Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of,
property in any one accident and subject to that limit per accident, a total (or
aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising
out of injury to, or destruction of, property dudng the policy pedod. This
insurance must fully cover the legal liability of the Owner. The coverage
provided under his policy must not be affected if the Owner performs work in
connection with the project either for or in cooperation with the Contractor or as
an aid thereto whether the same be a part of the Contract or separate therefrom,
by means of its own employees or agents or if the Owner directs or supervises
the work to be performed by the Contractor.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insudng the
Contractor of any subcontractor under this Contract except with respect to part D. As
listed above. In respect to this paragraph, the Contractor shall furnish the Owner with
the original insurance policy.
Both certificates, as fumished, and the insurance polic,], as required, shall bear the
policy numbers, the expiration date of the policy and the limits of liability thereunder.
Both the certificates and the policy shall be endorsed to provide the Owner with any
notice of cancellation or non-renewal.
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-ci General Municipal Law, effective September 1, 1966, every bid or proposal
hereafter made to a political subdivision of the State of any public department, agency, or official thereof or
to a fora district or any agency or official thereof for work or services performed or to be performed or goods
sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such
bidder as true under the penalties of perjury; non-collusive bidding certification.
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its ow~ organization, under penalty of
perjury, that to the best of knowledge and belief:.
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have' not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder pdor
to opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
The person signing this bid or proposal ce~fies that he has fully informed himself regarding the
accuracy of the statements contained in this cerlffication, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing in its behalf.
That attached hereto (if a corporate bidder) is a certified copy of resolution authoring the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION'
Resolved that
(Name of Corporation)
authorized to sign and submit the bid or proposal of this corporation for the following Project:
Placement and Application - Bituminous Surface Treatment
Oil & Recycled Stone - Town of Southold, New York 11971
be
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d
(103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or mis-
statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct
copy of the resolution adopted by
corporation at a meeting of the
Board of Directors, held on the
day of
(SEAL OF THE CORPORATION)
Laws of New Yort~ 1966
Ch. 751, Sec. 103-d, as amended
effective September 1, 1965
PROPOSAL FORM
DATE:
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS Of THE BOARD:
NOTE: All items listed herein must be bid. Failure to bid
any item will be grounds for disqualification.
The undersigned as bidder, declares that the only persons, company, or par'des interested in this proposal
as principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has
· carefully examined all project requirements, including bidding requirements, contract, general and special
conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform all the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WiTH THE PROJECT
REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE
STIPULATED "UNIT PRICE" OF:
FURNISH AND PLACE WITHIN SOUTHOLD TOWN
Bituminous Surface Treatment - Liquid Asphatt Grade RC-250 & recycled Stone
(wdtten in words) Per Sq. Yd.
(written in numbers) Per Sq. Yd.
Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton)
(written in words) Per Ton
(written in numbers) Per Ton
Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons)
(written in words) Per Gallon
(written in numbers) Per Gaflon
(1)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies
in the proposed scope of work and, if no corrections are necessa~, further agree that this proposal is a formal
bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal
or by mutual agreement may extend this time period.
Signature of Bidder.
Business Name &
Address:
Telephone Number:.
Date:
(2)
SPECIFICATIONS:
BITUMINOUS SURFACE TREATMENT"OIL & RECYCLED STONE"
Town of Southold
A: DESCRIPTION:
Bids ara raquested for the purchase and application of Bituminous Surface Treatment that
consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the
use in repair & maintenance of the Town Highways for the calendar year 2002 The
contractor shall supply all liquid asphalt and the Town of Southold will supply a~proximately
2,000 cubic yards (mora or less) of recycled stone. The contractor shall be requirad to pick
up stone material from the Town Highway Yard on Peconic Lane. All materials shall be
placed and/or applied by the contractor as directed by the Superintendent of Highways.
The contractor shall also be required to provide & place quantities of Schim Mix AspHalt
(Type 5) as needed and diracted by the Superintendent of Highways. The attention of the
bidder is specifically called to the fact that the quantities specified herein are considered
an estimate only and may not be the quantity of material that will actually be raquired by
the Town for the 2002 calendar year.
MATERIALS:
Asphalt Road Matedal shall be Grade RC-250 and shall meet the following
Specifications:
TEST
Water, Max. (%)
Flash Point, C.O.C. F, Min.
Kinematic Viscosity @ 140 F,
Centistokes
Distillation: % Total Distillate to
680 F, by Vol.
To 437 F Min.
To 500 F Min.
To 600 F Min.
Residue from Distillation to 680 F
% Volume by Differance, Min.
Tests on Residue
Absolute Viscosity 140 F
Ductility, 5 cm/min.
@ 77 F, cm. rain..
% Sol. In CCL~, Min.
Requirad TemperatUra
Mixing
Spraying
Grade RC-250
0.2
250-500
35
60
80
85
600-2400
lO0
99
100-175
80-250
Blue Stone shall be supplied 5y the Town of Southold and
applied by the contractor free of all foreign debds.
Weather Limitations: The matedal shall be spread only when:
2.
3.
4.
The road surface and atmospheric temperatures are at least 45 degrees F
and dsing.
The weather is not foggy or raining.
There is no forecast of temperatures below 32 degrees F within 48 hours
from the time of placement of the Asphalt Material.
Construction limits shall be between May 1 & November 1.
Equipment. Delivery & Application:
All asphalt & stone materials must be applied within the Town of Southold.
The successful bidder will be required to deliver and apply such asphalt &
stone materials to the job site in quantities as directed by the Superintendent
of Highways.
All bituminous matedal distribution vehicles shall have full circulation spray
bars & be equipped with a wheel calibrated instrument that will indicate
pump output in gallons per minute to vedfl/accuracy of application.
Aggregate spreader shall be capable of spreading matedal up to ten (10')
feet in width on a single pass and shall be capable of providing vadable
widths. The spreader shall be self propelled and have dual operator
stations,
Pneumatic tired rollers shall be required for compacting the surface
treatment.
Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of
the Highway Superintendent. Applications at all pot holes, broken &
uneven pavement surfaces and other required areas shall be as directed
by the Town. All existing pavement surfaces where Schim Mix Asphalt
Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon
per Square Yard pdor to placement of pavement.
All manholes, catch basins, curbs and other structures shall be protected
against the application of bituminous material.
After the area to be treated has been prepared to the satisfaction of the
Highway Superintendent, an application of bituminous matedal (RC-250
Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per
square yard and immediately covered with Recycled Stone at the
approximate rate of 25 Ib's. Per square yard.
The stone course shall be completely rolled twice with a self-propelled
pneumatic roller.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid.
Signed:
Print name
Corporate Title
(if any)
Company Name
Mailing Address
Phone Number
BID ON ROAD TREATMENT 2002
Item # 7 - Oil & Recycled Stone
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 431 OF 2002
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON JULY 2, 2002:
RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini
Asohalt, Inc. for furnishing and olacing Bituminous Surface Treatment RX-250 Lkluid
Asohalt "Oil & Recycled Stone" within the Town of Southold, all in accordance with the bid
specifications, and as follows:
Bituminous Surface Treatment - Liquid Asphalt
Grade RC-250 & recycled Stone:
Schim Mix Asphalt Concrete - Type 5:
Fog Coat: RC-250 Liquid Asphalt:
$.90 per sq. yd.
$50.00 per ton
$1.00 per gallon
Elizabeth A. Neville
Southold Town Clerk
RESOLUTION
JULY 2, 2002 V - 431
RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini
Asl~halt, Inc. for furnishing and I~laein~ Bituminous Surface Treatment RX-250 Liquid
Asl~halt "Oil & Recycled Stone" within the Town of Southold, all in accordance with the bid
specifications, and as follows:
Bituminous Surface Treatment - Liquid Asphalt
Grade RC-250 & recycled Stone:
Schim Mix Asphalt Concrete - Type 5:
Fog Coat: RC-250 Liquid Asphalt:
$.90 per sq. yd.
$50.00 per ton
$1.00 per gallon
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 431 OF 2002
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON JULY 2, 2002:
RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini
Asohalt, Inc. for furnishing and olacino Bituminous Surface Treatment RX-250 LiQuid
Asohalt "Oil & Recycled Stone" within the Town of Southold, all in accordance with thc bid
specifications, and as follows:
Bituminous Surface Treatment - Liquid Asphalt
Grade RC-250 & recycled Stone:
Schim Mix Asphalt Concrete - Type 5:
Fog Coat: RC-250 Liquid Asphalt:
$.90 per sq. yd.
$50.00 per ton
$1.00 per gallon
Elizabeth A. Neville
Southold Town Clerk
ACORP,. CERTIFIC,t E OF LIABILITY INS._ ANCE
- O::/1 ~/02
--THIS CERTIFICATE ~1~ ISSUED AS A MA'rrER OF INFORMATION
ROY H. REEVE AGENCY, INC
PO BOX 54
13400 MAIN ROAD
MATTITUCK N.Y. 11952
.CORAZZIAII ASPHALT INC &/OR
CUTCHOGUE MATERIALS
COX LANE PO BOX 1281
CUTCHOGUE NY 11935
ONLY AND CONFERS NO RIGHTS UPON 11~E CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER 'II'IE COVERAQE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAQE
COMPS%NY
A BLUE RIDGE INSURANCE COMPANY
COMPANY
B
COMPANY
D
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW NAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED SY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
I I
CO 'rYPE OF INSURANCE POLICY HUMBER LI6JI~
LTfl DATE GI4WDD/Yy) DA'I~ (MM/DD/YY)
A Qm~N~. u~s~r~ PM000248 2/07/02 2/07/03
OWNER'S & CONTRACTOR'S PROT
PROPERTY DAMAGE $
WORKERS COMPEHSAI~ON ~ WC 001543
ADDL INSURED: TOWN OF SOUTHOLD.
TOWN ROADS
2/07/02 2/07/03
JOB: 7 ROAD SURFACE
100,000
500,000
100,000
TRP. ATMRNTS ON VARTOTTR
RECEIVED ,Huu,~
TO~ OF SOUTHOLD E~ma~N OA~ ~flEOF, ~E ~UING C~P~Y Wl~ E~VOR TO M~L
~IN ROAD ~ DAYS Wfl~ NO~ ~ ~ C~A~ HO~ER WED ~ ~ ~,
SOUTHOLD NY 11971
~ ~l.~ald *!~. [l~[~ ............................................................... ~:~ ................... '~::~(~ THO~S A. DICKER
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTIkkR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
Road Treatment Item #7 - Oil & Recycled Stone
Bid Opening 6/6/02 10:00 A.M.
Corazzini Asphalt, Inc
PO Box 1281
Cutchogue, NY 11935
Bid Attached
~00000
PROPOSAL FORM
DATE:~/~/¢~--
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
NOTE: All items listed herein must De bid. Failure to bid
any item will be grounds for disqualification.
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal
as principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same wor~; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by t~e aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to if:, or in any portion of the profit thereof;, that he has
carefully examined all project requirements, including bidding requirements, contra~ general and special
conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform all the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT
REQUIREMENTS, THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE
STIPULATED "UNIT PRICE" OF:
FURNISH AND pLACE WITHIN SOUTHOLD TOWN
Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & recycled Stone
(wdtten in words) Per S~q. Yd.
(written in numbers) Per Sq. Yd.
Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton)
(written in words) P~r Ton
(written in numbers) Per Ton
Fog Coat: RC-250 Liquid Asphalt (50 +/o Gallons)
Olde dollar ¢ c ent-s
(written in words) Per Gallon
(written in numbers) Per Gallon
(1)
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
tn accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal
hereafter made to a political subdivision of the State of any public department, agency, or official thereof or
to a fore district or any agency or official thereof for work or services performed or to be performed or goods
sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such
bidder as true under the penalties of perjury; non-collusive bidding certification.
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of knowledge and belief:
(1) The pdces in this bid have been arrived at independenUy without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the pdces which have been quoted in this bid have' not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior
to opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be mace by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this cerUfication, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing in its behalf.
That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
/'~ . RESOLUTION-
Resolved that /~Z/'<:~2 ~-2~//.-)/'' ~/~
~ (Name of Corporation) ' //,/! ~- /
authorized to sign and submit the bid or proposal of th~'s corporation for the following Project
Placement and Application - Bituminous Surface Treatment
Oil & Recycled Stone ~ Town of Southold, New York 11971
be
The foregoing is true and con'em
copy of the resolution adopted by
corporation at a meeting of the
Board of Directors, held on the
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d
(103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or mis-
statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
~ ~ day of ~"~,..~ ~ ¢ "2_.-
(SEAL OF THE CORPORATION)
Laws of New Yod% t96S
Ch. 751. Sec. 10:~-.d, as amended
effective September 1. 1965
PROPOSAL FORM
DATE:[d~--
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD
TOWN HALL - 53095 MAIN ROAD
SOUTHOLD, NEW YORK 11971
MEMBERS OF THE BOARD:
NOTE: All items listed herein must be bid. Failure to bid
any item will be grounds for disqualification.
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal
as pnncipals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or h'aud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the
performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has
carefully examined all project requirements, including bidding requirements, contract, general and special
conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must tie
included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed
work, and by such other means as he may have chosen, as to the conditions and requirements of the work;
and he proposed and agrees that if his proposat be accepted he will contract to furnish all materials not
provided by the Town (See Specifications) and to perform all the work required to construct, perform and
complete the specified work; and that he will start the work as directed by the Town, he will accept, in full
payment thereof as listed below:
BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT
REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE
STIPULATED "UNIT PRICE" OF:
FURNISH AND PLACE WITHIN SOl. ri'HOLD TOWN
Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & recycled Stone
(wdtten in words) Per S/q. Yd,
-¢ . qo
(written in numbers) Per Sq. Yd.
Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton)
(wdtten in To
(wdtten in numbers) Per Ton
Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons)
dollar' , cents
(wdtten in words) Per Gallon
· I. Oo
(1)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies
in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal
bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal
°r bY mutual agreement may extend this time'p
Signature of Bidder.
Address:
(2)
SPECIFICATIONS:
BITUMINOUS SURFACE TREATMENT "OIL & RECYCLED STONE"
Town of Southold
A: DESCRIPTION:
Bids are requested for the purchase and application of Bituminous Surface Treatment that
consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the
use in repair & maintenance of the Town Highways for the calendar year 2002 The
contractor shall supply all liquid asphalt and the Town of Southold will supply a~)proximately
2,000 cubic yards (more or less) of recycled stone. The contractor shall be required to pick
up stone material from the Town Highway Yard on Peconic Lane. All materials shall be
placed and/or applied by the contractor as directed by the Superintendent of Highways.
The contractor shall also be required to provide & place quantities of Schim Mix Asplialt
(Type 5) as needed and directed by the Superintendent of Highways. The attention of the
bidder is specifically called to the fact that the quantities specified herein are considered
an estimate only and may not be the quantity of material that will actually be required by
the Town for the 2002 calendar year.
MATERIALS:
Asphalt Road Material shall be Grade RC-250 and shall meet the following
Specifications:
TEST
Water, Max. (%)
Flash Point, C.O.C. F, Min.
Kinematic Viscosity @ 140 F,
Centistokes
Distillation: % Total Distillate to
680 F, by Vol.
To 437 F Min.
To 500 F Min.
To 600 F Min.
Residue from Distillation to 680 F
% Volume by Difference, Min.
Tests on Residue
Absolute Viscosity 140 F
Ductility, 5 cm/min.
@ 77 F, cm. min.
% Sol. In CCL4, Min.
Required Temperature
Mixing
Spraying
Grade RC-250
0.2
250-500
35
60
80
65
600-2400
100
99
100-175
80~250
Blue Stone shall be supplied I~y the Town of Southold and
applied by the contractor free of all foreign debds.
Weather Limitations: The matedal shall be spread only when:
2.
3.
4.
The road surface and atmospheric temperatures are at least 45 degrees F
and rising.
The weather is not foggy or raining.
There is no forecast of temperatures below 32 degrees F within 48 hours
from the time of placement of the Asphalt Material.
Construction limits shall be between May 1 & November 1.
Equipment. Delivery & Application:
All asphalt & stone materials must be applied within the Town of Southold.
The successful bidder will be required to deliver and apply such asphalt &
stone materials to the job site in quantities as directed by the Superintendent
of Highways.
All bituminous matedal distribution vehicles shall have full circulation spray
bars & be equipped with a wheel calibrated instrument that will indicate
pump output in gallons per minute to verify accuracy of application.
Aggregate spreader shall be capable of spreading matedal up to ten (10')
feet in width on a single pass and shall be capable of providing variable
widths. The spreader shall be self propelled and have dual operator
stations.
Pneumatic tired rollers shall be required for compacting the surface
treatment.
Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of
the Highway Superintendent. Applications at all pot holes, broken &
uneven pavement surfaces and other required areas shall be as directed
by the Town. All existing pavement surfaces where Schim Mix Asphalt
Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon
per Square Yard pdor to placement of pavement.
All manholes, catch basins, curbs and other structures shall be protected
against the application of bituminous material.
After the area to be treated has been prepared to the satisfaction of the
Highway Superintendent, an application of bituminous material (RC-250
Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per
square yard and immediately covered with Recycled Stone at the
approximate rate of 25 Ib's. Per square yard.
The stone course shall be completely rolled twice with a self-propelled
pneumatic roller.
NON-COLLUSIVE BID CERTIFICATE
The undersigned bidder certifies that this bid has been arrived at by the bidder independently and
has been submitted without collusion with any other vendor of materials, supplies or equipment
of the type described in the invitation for bids, and the contents of this bid have not been
communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or
agents, to any person not an employee or agent of the bidder or its surety on any bond furnished
herewith prior to the official opening of the bid. ~ /
//
Signed: ~x,~C/ /
erintname ~/'~,~'~ _(~,"OZZ4~I/ .O'-t
Corporate Title
(if any)
Company Name
Mailing Address /~. /_5~& /~ /
ehoneSumber ~,¢"~ ,]) 7.~Z/~'.ff'~r-9*
BID ON ROAD TREATMENT 2002
Item # 7 - Oil & Recycled Stone
BIM/tSC
81TUMINOUS MATERIALS, SALES & CONSULTANTS
RECEIVED
June 6,2002
6
Highway Department
Town of Southold
275 Peconic Lane
P.O, Box 178
Peconic, NY 11958
To Whom It May Concern:
We respectfully submit a "No Bid" for any of today's
lettings.
However, we wish to remain on your bidders list for
future projects.
Y°urs'trU~l~' , lt"~ /
Grant Hendricks
GH/ps
242 RABRO DRIVE ' HAUPPAUGE, NEW YORK 11788 . (631) 234-3100 . FAX (631) 234-3281
NOTICE 1~ l~ GIVEN, in
accordance wi~ th~ provisions of
~w, ~t se~ bi~ ~e sought a~
~st~ for furnishing ~d pl~ing
wi~ the Town of Southold, the fol-
lowing ~d ~eatments.
1. O~ and S~d
2. Off ~d S~ne
3. ~m
· ~ H Mi~acing
~ca~ons may ~ obt~n~ ~ ~
~ ~ the Town Clerk, To~ of
Sou~old, Town Hall, 53~5 Main
R~, Southotd, New York 11971,
M~,~ou~ Friday, 8:~ a.~ to
~ ~ed b~s, ~r w~ a ~on-
Collusiv~ Bid Ce~ificate, ~d bank
~a~. ce~ified ch~ or bid ~M in ~e
~oum of 2% of the ~o~t of ~c bid,
will ~ ~eiv~ by ~e Town ~erk of
~e Town of Souffiold at ~e Sou~otd
Town Hall. 53~5 M~n Road,
S~old, New Yo~ ~fil 10:~ a.m.,
~y ~ll ~ ~ ~d mM Moud in
public
~ To~ B~d of t~ Town of
Sou~ld ~ ~e right to ~j~t any
and all bi~ ~d waive ~y ~d ~1 infor-
m~ities in any bid should it ~ d~med
in ~ ~t M~rest of thc Town of
Sou~ld ~ do ~.
AH bi~ must ~ sign~ ~d sealed in
envelops plainly m~ked with the ty~
of r~d t~ent ~ing bid on{ and su~
mitred to the Office of the Town Clerk.
~e bid price ah&l not include ~y
t~, ~t.,at~; ~ 1~, from which
the Town of Souffiold is exempt.
Dm~ May 7, ~2
sO--OLD ~ ~
2323-1~Y16
STATE OF NEW YORK)
)SS:
CO_~..~r~TY O~c SU.FF, OLK)
-,_~-~,~'z.//~zJ~'~"'z~'~C'&''' of Mattituck, in said
county, being duly sworn, says that he/she is Principal
clerk of THE SUFFOLK TIMES, a weekly newspaper, pub-
lished at Mattituck, in the Town of Southold, County of
Suffolk and State of New York, and that the Notice of which
the annexed is a pdnted copy, has been regularly pub-
lished in said Newspaper once each week
for / weeks successively, commencing
on the /~, day
of ,/,~'~z'
~ Principal Clerk
Sworn to before me this /~
2Obi--
LAURA E. BONDARCHUK
Notary Public, State of New York
No 01 B06067958
Qualified in Suffolk County /.}C~
My Commission Expires Dec, 24, 20._~
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for furnishing and
placing within the Town of Southold, the following road treatments:
1 .Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (Type 5 Shim)
5. Type 6 Top
6. Emulsions and Stone
7. RC-250 Liquid Asphalt Oil & Recycled Stone.
8. Type II Micro-surfacing
Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town
Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to
4:00 pm
The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified
check, or bid bond in the amount of 2% of the amount of the bid, will be received by the
Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road,
Southold, New York, until 10:00 A.M., Thursday, June 6, 2002, at which time they will
be opened and read aloud in public.
The Town Board of the Town of Southold resin'yes the right to reject any and all bids and
waive any and all informalities in any bid should it be deemed in the best interest of the
Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked with the type of road
treatment being bid on, and submitted to the Office of the Town Clerk.
The bid price shall not include any tax, federal, state, or local, from which the Town of
Southold is exempt.
Dated: May 7, 2002.
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE I~UBLISH ON MAY 16, 2002, AND FORWARD ONE (1) AFFDAVIT OF
PUBLICA~'ION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD, NY 11971
Copies to the following:
The Suffolk Times
Town Board Members
Town Attorney
Superintendent of Highways Harris
John Cushman, Comptroller
Dodge RePorts
Brown's Letters
Burrelle's information Services
Constmcti~ ,n Data
Town Clef :'s Bulletin Board
ELIZABETH A. NEVILLE
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.northfork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 297 OF 2002
WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON MAY 7, 2002:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town
Clerk Elizabeth Neville to advertise for bids for the following road surface treatments for the
year 2002 for the Superintendent of Highways:
1. Oil and Sand
2. Oil and Stone
3. Liquid Asphalt
4. Sand Mix (type 5 Shim)
5. Type 6 Top
6. Emulsions and Stone
7. RC-250 Liquid Asphalt Oil & Recycled Stone
8. Type II Micro-Surfacing
Elizabeth A. Neville
Southold Town Clerk