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HomeMy WebLinkAboutRoad TR - Type 5 ShimPETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765 3140 (631) 734-5211 Fax (631) 765 1750 2002 INVITATION TO BID FOR THE PURCHASE & APPLICATION iOF A~PHALT ROAD MATERIALS HOT MIX A~PHALT CONCRETE PAVE~NT '"l~e 5 Shim" SAND M]X ASPHALT TOWN oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE *1- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM: DATE: NAME &ADDRESS OF BIDDER: Tell.#: BUSINESS ADDRESS: Tell.#: NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the foIlowing blanks: Organized under the State of: Name and Address of President: Name and Address of Secreta~-y: Name and Azk[ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~T.?. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TEHIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR :THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PT_J%CE WITHIN SOUTHOLD TOWN Es~ted Description of Item I~em #: Quantit~ (Unit price Written in Words) Unit Pri~e Bid Dollars Cents Asphalt Concrete T!~e 5 Shim -' Furnished & Placed 1X 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Per Ton Dollars Cents 4X Over 1;000 Tons Dollars Cents (2) /~/RNISH AND PLACE ON FISHERS ISLAND Item ~: Quantity (Unit pri~e Written in Words) Unit Prige Bid Dollars Cents lX 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Cents 4X Over 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone N~mher: Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passing Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WEATHERJ_IMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued; 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he ia financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials fumished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT 2002 Item # 4 - Type 5 Shim ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 428 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt. Inc. for furnishim~ and placing Hot Mix Asohalt Concrete Pavement "Tvoe 5 Shim" Sand Mix Asohalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-350 Tons: $85.00 per ton 350-650 Tons: $61.00 per ton 650-1000 Tons: $49.00 per ton Over 1000 Tons: $50.00 per ton Fishers Island $120.00 per ton $ 95.00 per ton $ 85.00 per ton $ 70.00 per ton Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 2, 2002 V - 428 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asphalt, Inc. for furnishine and placin~ Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-350 Tons: $85.00 per ton 350-650 Tons: $61.00 per ton 650-1000 Tons: $49.00 per ton Over 1000 Tons: $50.00 per ton Fishers Island $120.00 per ton $ 95.00 per ton $ 85.00 per ton $ 70.00 per ton ELIZABETH A. NEVILLE TOWN CLERK REGISTP,,AR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF $OUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork,net THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 428 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2, 2002: RESOLVED that the Town Board of the Town of Southold h~reby accepts the Bid of Corazzini Asohait, Inc. for furnishine and olacing Hot Mix Asohalt Concrete Pavement "Twe 5 Shim" Sand Mix Asohalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-350 Tons: $85.00 per ton 350-650 Tons: $61.00 per ton 650-1000 Tons: $49.00 per ton Over 1000 Tons: $50.00 per ton Fishers Island $120.00 per ton $ 95.00 per ton $ 85.00 per ton $ 70.00 per ton Elizabeth A. Neville Southold Town Clerk CERTIFIC ;E OF LIABILITY INSURANCE ROY H. REEVE AGENCY, INC PO BOX 54 13400 MAIN ROAD MATTITUCK N.Y. 11952 IN~URED CORAZZINI ASPHAI,T INC CUTCHOGUE MATERIALS INC COX LkNE PO BOX 1281 THiS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ~co~.~¥ COMPANIES AFFORDING COVERAGE A BLUE RIDGE INSURANCE COMPANY COMPANY C CUTCHOGUE NY 11935 comPANY ~ 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW RAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED, NOTINITHSTANDING ANY REQUIREMENT, TERM OR CONDI11ON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMrFS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF MqSURANCE ' POLICy WMBER OATE e~c ~l~ PM000248 2/07/02 2/07/03 WC001543 2/07/02 2/07/03 ADDL INSURED: TOWN OF SOUTHOLD. TOW~ ROADS COMBINED SINGLE LIMIT $ BODILY INJURY PROPERTY DAMAGE 100,000 500,000 100,000 JOB: 7 ROAD SURFACE TREATMENTS ON VA~TOTT~ RECEIVED ,.o.~ ~., o~ ,~ ~.ov, D.C.m. POU~., .B ~=~. ,.~; ~ TO~ OF SOUTHOLD EXPmA~H DA~ ~REOF, ~ mSU~G COMPLY W~ ~AVOR ~ M~ SOUTHOLD NY 11971 ~ ~ ~ k002 BUTF.~nETOM~GU~HO~SH~NPOSENO~A"ONOR~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Road Treatment Item #4 - T¥oe 5 Schim Bid Opening 6/6/02 10:00 A.M. Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Montecalvo Paving Corp. PO Box 512 Speonk, NY 11792 Bid A~ached Bid A~ached . WARNING: Original document Five Hun~Ted PAY TO THE ORDER ~ OF artificial watermark on reverse side an,' ,~i~ro print, ling on ~i.~na.~tu.~e line. --~ 67365619 DATE06/05/O~ D~ilars and xx/lO0 / EXACTLY $ ~00. OO Pay Amount Above Only VQ{D [~F*ALTERED the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FUP/qISH AND PLACE ASPHALT CONCRETE MkTERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR !THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FUP. NISH AND PLACE WITHIN SOUTHOLD TOWN Estl=u~ted Description of It~n Item #: Quantity (Unit price Written in Words) Unit Price Bid Dollars Cents ;%sphalt Concre~ Type 5 shim = Fu~n%ished & Placed 1X 0-350 For: ~ Per Ton Tons Dollars Cents ~0 ~ fD 2X 350-650 For: Tons 650-1,000 TOnS 4X Over 1~000 Tons Dollars Cents Per Ton /=~ollars ~/ Cents ~Do~llars U/Cents 47 (2) FURNISH AND PLACE ON FISF[ERS ISLAND E$~4m~ted Description of Item Item ~: Quantity (Unit price Written in Words) Unit Price Bid Dollars Cents 1X 0-350 Tons 2X 350-650 Tons Asphalt Concrete T~pe 5 Skim - Furnished & Placed Dollars Cents Asphalt Concrete Type 5 Shim - Furnished & Placed Dollars Cents Asph~t Concrete T~e 5 Sb~ - ~shed & Placed 4X 650-1,000 For: / Per Ton A / /~t Tons Dollars Cents Aspha%~ Concrete Ty~e 5 Shim - F%lrnished & Place~ 1,000 Tons / Ddllars And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a ~period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Ridder: Signature of Bidder: Telephone NumBer: (3) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payraent thereof as listed below: FURNI:SH ;%ND SUPPLY ALL LABOR AND MATERIAL FOR 3THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estimated Description of Item Item #: Quantity (Unit price Written in Word~) Unit Price Bid Dollars Cents 0-350Tons For: {~a} ~ ~ /~cents Per Ton b~:''~,~ 00 Tons Cents Tons a Cents Over 4X 1;000Tons For: ~D~l~la~rs ~ ~Cents Per Ton ~ ~-~ ~0 (2) .FURNISH AND PLACE ON FISHERS ISLAND Ear,m-ted Description of Item Item #: Quantity (Unit price Written in Words} Unit ~rice Bid Dollars Cents Asphalt Concret~ Type 5 shim - Fuxnish~d & Placed lX 0-350 For: ~9~dnd~d~ ~ ~ Per Ton ~/20 ~ Tons Dollars Cents For. - Per Ton Dolla~ Cents Cents 3 0-. 0 Tons 6 0- ,000 O0 Tons Asphalt Con~rete T~pe ~ Shim - F~rnished & Placed Over 4X 1,TonsO00 For: ~ll~?s~ ~ /~0 Cents Per Ton ~ 70 O0 And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accep~ or reject this proposal or by mutual agreement may extend this/.~ime, period. (3) pROPOSAL FORM: NAME & ADDRESS OF BIDDER: Tell.#: BUSII{ESS ADDRESS :/ ~. NAME OF PARTNERS: If bidder is a Flr~, sta~e here the name and residence of each member thereof ! MONTECALVO PAVING CORP. HO. BUX 512 SPEONK NY 11972 RESIDENCE OF PARTNERS: If bidder is ,a Corporation, Fill in the following blanks: Organized under the State of: Name and A&idress of President: Name and A~dress of Secretary: Name and A~idress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN ~.~?.~, - 53095 ~4~IN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance o~ the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Es~ted Description of Item Item #: Q~Lantity (Unit price Written in Words) Unit Price Bid Dollars Cents Asphalt Concrete Ty~e 5 Skim = Furnished & Placed lX 0-350 For: ~ PerTon / ~ Tons Dollars Cents ~0 [~ 2X 350-650 Tons 3X 650-1,000 Tons 4X Over 1;000 Tons 0o~Zars C~n~s (~ ~ A~phalt Concrete Type 5 sbm-m - ~sh~ & Plac~d ~ollars ~ ' Cents (2) .FURNISH ~ PLACE ON FISHERS ISLAND Estimated D~scription of Item Item #: Quantity (Unit price Written in Words) Unit Price Bid Dollars Cents 1X 0-350 For: Tons Dollars Per Ton Cents Asphalt Concxete Type 5 ~ - ~-~ished & Placed 2X 350-650 For: Tons Per Ton Dollars Cents ~phalt Concrete T~pe 5 shim - ~urnished & Placed 4X 3X 650-1,000 For: / Per Ton / ,~ Tons Dollars Cents Asphalt Concrete T~e 5 Sb-%m - Fu~-nished & Place~ Over ~~ Tons ~ents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: Signature of Bidder: Telephone Num~er: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passtnq Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/~ 0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.~ion 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith pri°r t° tbe °fficial °pening °f the bid ' ~~I Signed: .--- Print name MON'I~V0 Corporate Title (if any) Company Name Mailing Address Phone Number ! BID ON ROAD TREATMENT 2002 Item # 4-Type 5 Shim LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the To~vn of Southold, the following road treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 6, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 7, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 16, 2002, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Town Attc Superinter John Cush Dodge Rel Brown's L Burrelle's Copies to the following: The Suffolk Times Town Board Members mey dent of Highways Harris nan, Comptroller ~orts ~tters nformation Services ConstructiOn Data Town Clerk's Bulletin Board / pROPOSAL FORM: BUSINESS ADDRESS: If bidder is a Corporation, Fill in the foIlowing blanks: Organized under the State of: Name and Address of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~T.?. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estimated Description of Item Item #: Quantity (Unit price Written in Words) Unit Pri~e Bid Dollars Cents lX 0-350 Tons Asphalt Concrete Type 5 Shim = Fu~-n~shed & Placed Cents 00 2X 350-650 Tons Cents 3X 650-1,000 Tons Asphalt Concrete T!~e 5 Shim - Furnished & Placed Cents o0 4X Over 1~000 Tons (2) ,FURNISH ~ PLACE ON FISHERS ISLAND Estimated Description of Item Item ~: Quantity (Unit price Written in Words) Unit Price Bid Dollars Cents 1X 0-350 Tons 2X 350-650 Tons Dollars Cents For. Per Ton ~ Dolla~ Cents Asphalt Concrete T~po 5 Shim - Furnished & Placed 3X 650-1.000 For: ~1~1~r;~¢¢ ¢ ~ Per Ton ~ ~2"S O0 Tons Cents As~h~l= Con~rete TN~e 5 Shim - Furnished & Placed Over 4X 1,000 For: ~n~ ¢ ~O Per Ton ~ 70 O0 Tons Dollars(] Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accep~ or reject this proposal or by mutual agreement may extend this/~ime period. _ ~ ,, (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % PassJrlq Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self~powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel miler conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. //,~,~ / Signed: Corporate Title (if any) Company Name Mailing Address Phone Number_ BID ON ROAD TREATMENT 2002 Item # 4 - Type 5 Shim BIM/tSCO . BITUMINOUS MATERIALS, SALE~ & CONSULTANTS June 6,2002 RECEIVED 6 So~fhold~wncfe~ Highway Depa~ment Town of Southold 275 Peconic Lane P.O. Box178 Peconic, NY 11958 To Whom It May Concern: We respectfully submit a "No Bid" for any of today's lettings. However, we wish to remain on your bidders list for future projects. Yours.-tru-~, Grant Hendricks GH/ps 242 RABRO DRIVE · HAUPPAUGE, NEW YORK 11788 · (631) 234-3100 · FAX (631) 234-3281 LEGAL NOT~CE NOTICE IS I{~REi~g GIVEN, in accordance with the provisions of Section 103 ~ ~e G~cr~ ~nicipal r~st~ for thmishing and pl~ing wi~ ~e Town of Sou~old, ~e fol- lowing road ~atmcnts. 1, Off and S~d 2. Oil ~d Stone 3. Liq~d~A~h~ 7. R~-~ Ll~id AspeCt Oil & R~yc~ Sto~. ~ ~ H MIc~ffacing ~ ~c~fi~afions may ~ obt~n~ ~ ~e ~ of the Town Clerk, To~ ~ So.hold, Town Hall, 53~5 Main g~, 8ou~old, New York 1197!, ~t~ugh Ffi~y, 8:~ a.~ ~ 4;~ p.~. Collusiv~ Bid Ce~ficate, ~d b~ ~ft, ~fi~ ch~ or bid ~nd ~ ~e will ~ r~eiv~ by ~e Town Clerk of ~e To~ of Sou~o~ at ~e Sou~otd Town Hall. 53~ M~ Road, Sou~ld, New Y~k~ until 10~ a~., ~. ~ ~ ~ mt ~ch ~e public ~e ~n B~ of ~ ~wn of in ~t in~t of ~ Town of South~id ~ do All bids must ~ signed and sealed in envelops pain y m~ked With the ty~ ~. ~. s~e; ~ 1~, f~m which ~e Town of Sou~old is exempt. Dat~: May 7, ~2 SO~CD ~ ~ 2323-1~Y16 STATE OF NEW YORK) )SS: CO._.~j~TY O~c SU.FF, OLK) -.~-,~'x../.x~x.J~-~'~"Z~'~'~'~ of Uattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, pub- lished at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly pub- lished in said Newspaper once each week for J weeks successively, commencing on the J~, day of /'~//~"/ 20~.<'~ y Principal Clerk Swom to before me this /~ day of ~ 20 O'S-- LAURA E. BONDARCHUK Notary Public, State of NewYork No 01 B06067958 Qualified in Suffolk County My Commission Expires Dec. 24, 20-~'' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the mount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 6, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, fi.om which the Town of Southold is exempt. Dated: May 7, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 16, 2002, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1174, SOUTHOLD, NY 11971 Copies to t~e following: The Suffolk Times Town Board Members Town Attorney Superinten~lent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Cler o's Bulletin Board ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southaidtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 297 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the following road surface treatments for the year 2002 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-Surfacing Elizabeth A. Neville Southold Town Clerk