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HomeMy WebLinkAboutRoad TR - Oil & SandPETER W. HARRIS Superintendent Highway Department Town of Southold 275 Pe¢onic Lane · P.O. Box 178 Peconic, N,Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 2002 ]NV[TAT[ON TO lift) FOR THE PURCHASE & APPLICATION /0F A~PHALT ROAD MATERIAL~ BITUMINOU~t :gURFACE TREATMENT ~o% MC-250 & ~o%RC-250 LIQU]D A~PHALT "0t & SAND" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE'TOWN OF SOUTHOLD MAY ALSO REQUIRE ,~- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified WOrk; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN: Bituminous Surface Treatment - Liquid Asphalt ~.~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) FURNISH AND PLACE ON FISHERS ISL.M~D: Bituminous Surface Treatment - Liquid Asphalt so~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) (written in words) Per Sq. Yd. (written in words) Per Sq. Yd. (wdtten in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten in words) Per Ton (wdtten in words) Per Ton (written in numbers) Per Ton Fog Coat: Liquid Asphalt -~.~ RC-250 & ~ MC-250 (50 +/- Gallons) (written in numbers) Per Ton Fog Coat: Liquid Asphalt - ~o~ RC-250 & ~o~ MC-250 (50 +/- Gallons) (written in words) Per Gallon (wdtten in words) Per Gallon (wdtten in numbers) Per Gallon (wdtten in numbers) Per Gallon (1) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or 'neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of for[y-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder:. Business Name & Address: Telephone Number. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & Sand" Town of Southold A; DESCRIPTION: Bids are requested for the purchase and application of Bituminous Surface - Treatment that consists of LIQUID ASPHALT (50%Grade RC-250 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year 2002 The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 200~ calendar year. MATERIALS: Asphalt Road Matedal shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min. % Sol. In CC~, Min. Required Temperature Mixing Spraying Grade RC-250 Grade MC-250 0.2 0.2 - 150 250-500 250-500 35 0-10 60 15-55 8O 6O-87 65 67 600-24O0 300-1200 100 100 99 99 100-175 100-200 80-250 100-200 SCREENED SAND shall be clean of all fodgn matter and debris. Weather Limitations: The material shall be spread only When: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. Equipment. Delivery & Application; All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading matedal up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard pdor to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous matedal (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 Ib's. Per square yard. The sand course shall be completely rolled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT 2002 Item # 1 - Oil & Sand ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 $outhold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 297 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7, 2002: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the followine road surface treatments for the year 2002 for the Superintendent of Highways: 1, Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-Surfacing Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown,northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 425 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2, 2002: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishin~ and olacinl~ Bituminous Surface Treatment Lkluid Asohalt Grades RC-250 and MC-250 ("Oil & Sand") within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 with screened sand: $1.07 per sq. yd. $2.25 per sq. yd. Schim Mix Asphalt Concrete - Type 5: $55.00 per ton $85.00 per ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50% MC-250: $1.00 per gallon $1.00 per gallon Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 2, 2002 V - 425 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt~ Inc. for furnishiml and olacing Bituminous Surface Treatment Liquid Asohalt Grades RC-250 and MC-250 ("Oil & Sand") within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 with screened sand: $1.07 per sq. yd. $2.25 per sq. yd. Schim Mix Asphalt Concrete - Type 5: $55.00 per ton $85.00 per ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50% MC-250: $1.00 per gallon $1.00 per gallon PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM RECEIVED JUN 2 4 2002 TO: Southold Town Board FROM: Peter W. Harris (~/~ %uthold 1'own Cler~. Superintendent of Highways DATE: SUBJECT: June 21, 2002 ROAD SURFACE TREATMENT BIDS In reference to the recent bids received in connection with the above-captioned matter, please be advised that, after my review of the submitted bids, I recommend that those received from Corazzini Asphalt, Inc. and Corazzini Bros., respectively, be accepted for the following road surface treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone Corazzlnl Corazzini Corazzini Corazzini Corazzlnl Corazzini 7. RC-250 Liquid Asphalt Oil & Recycled Stone Corazzini Asphalt, Inc. Asphalt, Inc. Asphalt, Inc. Asphalt, Inc. Bros. Asphalt, Inc. Asphalt, Inc. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 425 OF 2002 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOV~N BOARD ON JULY 2, 2002: RESOLVED that the Town Board of thc Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishine and olacinll Bituminous Surface Treatment Liquid Asohalt Grades RC-250 and MC-250 ("Oil & Sand") within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 & 50% MC-250 with screened sand: $1.07 per sq. yd. $2.25 per sq. yd. Schim Mix Asphalt Concrete - Type 5: $55.00 per ton $85.00 per ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50% MC-250: $1.00 per gallon Elizabeth A. Neville Southold Town Clerk $1.00 per gallon ,4CORD. CERTIFICA OF LIABILITY INSI. ANCE PRODUCER INSURED 02 ROY H. REEVE AGENCY, INC PO BOX 54 13400 MAIN ROAD MATTITUCK N.Y. 11952 CORAZZINI ASPHALT INC &/OR CUTCHOGUE MATERIALS INC COX LANE PO BOX 1281 CUTCHOGUE NY 11935 THIS CERTIfiCATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE A BLUE RIDGE INSURANCE COMPANY B COMPANY C THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WI'~I RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF IN~IJRANCE POUCY NUMBER LID DATE (M~D/YY) DATE (MM/DD/YY) A GF_.~.JU. UamLn-Y PM000248 2/07/02 2/07/03 G~NERN. ^GGREDATE $2, 000, 000 X COMMERCIAL GENERAL LJABILITY PRODUCTS - COMP~OP AGG $2, 000, 000 ICU,~.S.,~,E E~OCOU. REDSO.'~.E,'eV.,~URY $1, 000, 000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $1, 000, 000 FIRE DAMAGE (Any ~e fire) $ 50., 000 M~ EXP (Any one !~ec~n) $ 5,000 COMBINED SINGLE UMIT BODILY INJURY $ (Per person) PROPERTY DAMAGE $ A WORKED$ COU,EDS~T~O. ~m WC001543 2/07/02 2/07/03 X ITORY UMr~S[ EMPt. OYERS' L~&BI. rTY ~ EACH ACCIDENT THE PROPRIETOR./ ~] INCL EL DISEASE-POIL~CY LIMIT OFFIOERS ARE: EXCL EL DISEASE-LA EMPLOYEE ADDL INSURED: TOWN OF SOUTHOLD. TOWN ROADS JOB: 7 ROAD SURFACE TRRATMENTS ON VARTOTT~ RECEIVED S.O.L. ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED ERFORE THE TOWN OF SOUTHOLD Ex.m~'no. DATE THEREOF, ~ I~UINQ COMPAM¥ WIU. ENDEAVOR TO MAi MAIN ROAD 10 DAY8 WRn'FEN NO110E TO ~1'lE CI~.. ~--.~ATE HOLDER NAMED TO ~I'IE LEFT, SOUTHOLD NY 11971 FEB 2 1 2002 B~TFAILURSTOMAIL~AJCHNO'nCE~M.LIMPOSENOOBUGA~IONORUABILR'Y ACORD.CERTIFIC/ OF LIABILITY INS ilANCE 02/14/02 I THIS CERTIF1CATE~I~r SSUED AS A MA,,=R oF"I~IFORMATION II~URED ROY H. REEVE AGENCY, INC PO BOX 54 13400 MAIN ROAD MATTITUCK N.Y. 11952 CORAZZINI ASPHALT INC &/OR CUTCHOGUE MATERIALS INC CO.,~N¥ COX L~iNE PO BOX 1281 C CUTCHOGUE NY 11935 [ D ONLY AND CONFERS NO RIOHT~ UPON TI'IE CERTIRCATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, F-X'I~ND OR ALTER THE COVERAQE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE A BLUE RIDGE INSURANCE COMPANY B THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR '[HE POUCY PERIOD INDICATED, No'rWiTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUClES DESCRIBED HEREIN IS SUBJECT TO AU. THE TERMS, EXCLUSIONS AND CONDmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY RAID CLAIMS. CO L'IR TYPE OF INSURANCE POLICY NUMBER A GENERAL UABIUT%' PM000248 2/07/02 2/07/03 GENERAL AGGREGATE $2, 000, 000 PRODUCTS- COMP/OP AGG $2, 000, 000 PER$ONAL&ADV{NJURY $1, 000, 000 EACH OCCURRENCE $1, 000, 000 FIRE DAMAGE (-%/5' one fire) $ 5 0 , 0 0 0 M~O £X" (*,~ .n. m~.) S 5, 0 0 0 PROPERTY DAMAGE A wo..~mscoM.~asA'.o.,...= WC001543 2/07/02 2/07/03 XlTo,~u..sl I%~' 100, 000 500, 000 100,000 ADDL INSURED: TOWN OF SOUTHOLD. TOWN ROADS JOB: 7 ROAD SURFACE TRRATMRNTS ON VA~T~TTR RECEIVED ,.ou,= ANy OF IHE ABOVE DE$=RIIBED POUCIE$ BE CANCELLED BEFORE 'IHE TOWN OF SOUTHOLD EXEmAI1ON DA11; TMEREOF, '~IE I~SUIN~ COMpANy WIlL EBE~VOn TO .Aa. MAIN ROAD 10 DAY8 WRITTEN NOTICE TO I~HE SERTIFICA~E HOLDER NAME= TO I~E LEFT, SOUTHOLD NY 11971 FE~?. ] 2002 BUT FAILURE TO MAL SUCH NO'n=E SHALL IMPOSE NO OBUGA'nON OR LIABLITY OF ANY KIND UPON 1'HE COMPANY, IT8 AQENT~ OR REPRE~ENTA'nVES. q,~tS0kl low. n_i THOMAS A. DICKER ACORD,. CERTIFICATE OF LIABILITY INSI ANCE 02/14/22 PRODUCER THIS CERTIFICATE 15~ ISSUED AS A MATTER OF INFORMATION INSURED ROY H. REEVE AGENCY, INC PO BOX 54 13400 MAIN ROAD MATTITUCK N.Y. 11952 CORAZZINI ASPHALT INC &/O~ CUTCHOGUE MATERIALS INg COX LANE PO BOX 1281 CUTCHOGUE NY 11935 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE A BLUE RIDGE INSURANCE COMPANY B COMPANy C COMPANY D THIS IS TO CERTIFY THAT THE pOliCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED, NOTWrFHSTANCING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDI'I1ONS OF SUCH POLICIES. LIMITS SHOWN MAy HAVE BEEN REDUCED BY PAID CLAIMS. A__GF'~'~'L'~S~n'Y PM000248 2/07/02 2/07/03 ~ENER~.^6GREC~'m $2, 000 X ~MMERCI~ GENE~ LI~IL~ PRODUCTS - COMP~P AGO S2 , 0 0 0 .... ~ ~,.s ~ ~ o~u. .~.so.~ ~ ~v ,~u.~ .1.000 ~ OWNER'S & CONT~CTOR'S PROT ~ ~URR~CE $1 I 0 0 0 RRE D~GE (~ ~ tim) $ ~ 0 000 000 000 000 000 000 A WO.K., ¢O~PP..~A'no. J.D WC001543 2/07/02 2/07/03 OTHER 100,000 500,000 100,000 ADDL INSURED: TOWN OF SOUTHOLD. TOWN ROADS CERTIFICATE HOLDER TOWN OF SOUTHOLD MAIN ROAD SOUTHOLD NY 11971 RECEIVED JOB: 7 ROAD SURFACE TRRATMENTS ON VARTOTT~ CANCELLATION THOMAS A. DICKERSO ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Road Treatment Item #1 - Oil & Sand Bid Opening 6/6/02 10:00 A.M. Corazzini Asphalt, Inc PO Box 1281 Cutchogue, NY 11935 Bid Attached No. 8784.57 ,- 6/. PAY "~ T~o geUa~ and Ilbmtg Gents T~m~ Ot~ ~ao~tbold o.o£. o~ Oil } h~d S OFFICIAL CHE~, K ,"E},q,?~hq?"' I:Oi]l.t, OShg, L,,: I.L, O00001 PROPOSAL FORM 0~'/~-/~ 7_ NAME OF BIDDER: DATE: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN: Bituminous Surface Treatment - Liquid Asphalt ~ RC-250 & ~% MC-250 With Screened Sand (50,000 +/- Sq. Yds.) One dolloxs (written in words) Per Sq, Yd. (wdtten in numbers) Per Sq. Yd: Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten in words) Per Ton - 55'.00 (written in numbers) Per Ton Fog Coat: Liquid Asphalt -~o~ RC-250 & ~ MC~250 (50 +/- Gallons) dollar' , (wd~en in words) Per Gellon a (wdtten in numbers) Per Gallon FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Treatment - Liquid Asphalt 5o~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) (written in words) Per Sq. Yd. .25' (wdtten in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten ) Per Ton · Do (wdtten in numbers) Per Ton Fog Coat: Liquid Asphalt - ~ R0-250 & ~o~ M0-250 (§0 +/- Gallons) (wdtten in words) Per Gallon cO (wdtten in numbers) Per Gallon PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N,Y. 11958 0178 Tel. (631) 765 3140 (631) 734-5211 Fax (631) 765 1750 2002 INVITATION TO BID FOR THE, PURCHASE & APPLICATION :OF A~PHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT 50% MC-250 & ~o%RC-250 LIQUID ASPI[ALT "OIL & TOWN ox SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE .t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM (P/~/6 ~- NAME OF BIDDER: DATE: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OFTHEBOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to [ or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified Work; and that he will start the work as directed by the Town, he will accept, in tull payment thereof as listed below: BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN: Bituminous Surface Treatment - Liquid Asphalt so~ RC-250 & ~o% MC-250 With Screened Sand (50,000 +/- Sq. Yds.) One_ dollops ozrd (written in words) Per Sq. Yd. (wdtten in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten Per Ton (written in numbers) Per Ton Fog Coat: Liquid Asphalt -~o~ RC-250 & ~.~ MC-250 (50 +/- Gallons) One dollar , %oo (written in words) Per Gallon l.Oo (written in numbers) Per Gallon FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Treatment - Liquid Asphalt so,~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) T oo dollars (written in words) Per Sq. Yd. .25' (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten iff words) Per Ton · oo (wdtten in numbers) Per Ton Fog Coat: Liquid Asphalt - ~ RC-250 & ~ MC-250 (50 +/- Gallons) One_ dollar 4 (written in words) Per Gallon O0 (written in numbers) Per Gallon (1) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the conbract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary further agree that this proposal is a formal bid and shall remain in effect for a period of for%,-five (45) day§, the Town will accept or reject this proposal or by mutual agreement may extend this time p-eJ:~d- Signature of Bidder: Business Name & /~Z ~/ ~o/' ,_ . .,_~' Address: /,{ ~), /f-~p,~__ Telephone Number: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & Sand" - Town of Southold A: DESCRIPTION: Bids are requested for the purchase and application of Bituminous Surface · Treatment that consists of LIQUID ASPHALT (50%Grade RC-250 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year 2002 The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 2o02 calendar year. MATERIALS: Asphalt Road Matedal shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CCL4, Min. Required Temperature Mixing Spraying Grade RC~250 Grade MC-250 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 600-2400 300 - 1200 100 100 99 99 100-175 100-200 80-250 100-200 SCREENED SAND shall be clean of all forign matter and debris. Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and rising. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. D. Equipment, Delivery & Application: All asphalt & sand materials must be delivered to and applied within the. Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bars & .be equipped with a wheel calibrated instrument that will indicate pump Output in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations, Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 Ib's. Per square yard. The sand course shall be completely roiled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. ff~7~/ Signed: (~J ~ / L'/-J& ":: Print name ~... ~ Lid/ Corporate Title (if any) Company Name Mailing Address Phone Numbe~ ('/~)/] BID ON ROAD TREATMENT 2002 Item # 1 - Oil & Sand BITUMINOUS MATERIALS~ SALES & CONSULTANTS RECEIVED June 6,2002 ,/UN So~fhol~! Town Highway Department Town of Southold 275 Peconic Lane P.O. Box 178 Peconic, NY 11958 To Whom It May Concern: We respectfully submit a "No Bid" for any of today's lettings. However, we wish to remain on your bidders list for future projects. Grant Hendricks GH/ps 242 RABRO DRIVE ' HAUPPAUGE. NEW YORK 11788 ' (631) 234-3100 ' FAX (631) 234-3281 LEGAL NOTICE NOTICE TO BIDI~RS NOTICE 1S HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that se~aled bids are sought and requested for furnishing and placing within the Town of Southold, the fol- lowing road treatments. 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type S Shim) $. ~fpe 6 Top 6. Emulsions and Stone 7, RC.250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specification~ may be obtained at the Off'~ of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Soutbold, New York 11971. Monday through F)Sday. 8:00 a.tm to 4:~0 p.m. The sealed bids, together with a Non- Collusive, Bid Certificate. and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid. will be leceived by the Town Clerk of the Town of Southold at the Soutbeld Town Hall, 53095 Main Road, Southold, N~w Yod~ until l{I..ee a.m., ~llm'ad~, ~ ~ ~ at which time they will be opened end read aloud in publ~. The Town Board of the Town of Soutbold reserves the dghr to reject any and all bids and waive any and all infor- malities in any bid should it be deemed in th~ best interest of the Town of Soutboid to do so. Ail bids must be signed and scaled in envelopes plainly marked with the type of road treatmem being bid on~ and sub- mitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Soutboid is exempt. Dated: May 7, 2002 ELIZABETH A. NEVILLE SOUTHOLD TOWN CI~RK 2323-1TMY16 STATE OF NEW YORK) )SS: __----.--- ~ ~,-- -- .CO-~j~'TY 94c SUFEOLK) -,,_/~">'x.//z~zJ~'~>L~'Zg'~-~ of Mattituck, in said county, being duly sworn, says that he/she is Principal clerk of THE SUFFOLK TIMES, a weekly newspaper, pub- lished at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a pdnted copy, has been regularly pub- lished in said Newspaper once each week for J weeks successively, commencing on the J~ day of ,,"~,"' 20~",2~, ~' Principal Clerk Swom to before me this /'~, ~ - day of/_ '~J3-X-L-L~ 20 () ~- LAURA E. BONDARCHUK Notary Public, State of New York No 01 B06067958 Qualified in Suffolk County My Commission Expires Dec. 24, 20_ 09/05 '02 THU 09:56 FAX 516 765 6145 SOUTHOLD CLERK *********************** *** ERROR TX REPORT *** *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T PGS. SENT RESULT 3430 09/05 09:56 00'00 0 #018 00 ELIZABETH A. NEVII.LE TOWN CLERK REGISTRAR OF VITAL STATISTICS MJkRRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICI~R Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sautholdtown,nor th-fork.neff OFFICE OF THE TOWN TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: SUFFOLK TIMES - ATTENTION: Joan Ann LYNDA M. BOHN 5/9/2002 LEGAL NOTICES FOR PUBLICATION IN 2002 Number of pages being foxed 4 including cover page If total ~'ansmittal is not received, please call 631 765-1800. fax 631 765-614S One (1) Notice to Bidders Two (2) Public Hearing Notices .PLEASE ACKNOWLEDGE RECEIPT OF THIS LEGAL NOTICE WITHIN ONE (1) HOUR BY SIGNING BELOW AND RETURNING BY FAX TO 765-6145, ATTENTION: BETTY NEViLLE. THANK YOU. 09/05 '02 THI 10:00 FAX 516 765 0145 SOUTHOLD CLERK ~0Ol *** MULTI TX/RI REPORT *** TX/RI NO INCOMPLETE TX/RI TRANSACTION OK ERROR 3431 [* 1512449576 [* 16118005243329 [* 17118882329941 [* 18118002582984 [, 32118009620544 Brown's Letters Burrelle's Info Data Construct Dodge Reports Construct. Info, ELIZABETH A. I~TEVTLLE TOWN CLERK REGISTRAR OF VITAL STATISTICS 3&O. RRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Tovm Hall, 53095 Main Road P.O. Box 1179 Sout]~old, New York 11971 ~'ax (631) 765-6145 Te[ephon~ (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOIgN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWNS'S LETTERS 2449576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION $$8 232~9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 May 9, 2002 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE ADVERTISE THE FOLLOWING BIDS AT YOU EARLIEST CONVENIENCE Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldt own.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: SUFFOLK TIMES - ATTENTION: Joan Ann LYNDA M. BOHN 5/9/2002 LEGAL NOTICES FOR PUBLICATION IN 2002 Number of pages being faxed 4 including cover page If total transmittal is not received, please call 631 765-1800. fax 631 765-6145 One (1) Notice to Bidders Two (2) Public Heating Notices PLEASE ACKNOWLEDGE RECEIPT OF THIS LEGAL NOTICE WITHIN ONE (1) HOUR BY SIGNING BELOW AND RETURNING BY FAX TO 765-6145, ATTENTION: BETTY NEVILLE. THANK YOU. Received By Date ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWNS'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 May 9, 2002 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE ADVERTISE THE FOLLOWING BIDS AT YOU EARLIEST CONVENIENCE Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with thc provisions of Section 103 of the General Municipal Law, that scaled bids are sought and requested for furnishing and placing within the Town of Southold, thc following road treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, June 6, 2002, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 7, 2002. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 16, 2002, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Harris John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the q~ day of ~T~a.~, ,2002, she affixed a notice of which the annexed printed notice is a tree copy, i~i a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bid Southold Town Clerk Sworn before me this q-rt~ dayof yY~a.~ ,2002. LYNDA M. BOHN NOTARY PUBLIC, State of New York No. 01BO6020932 Qualified in Suffolk Co~lnty_ Term Eypires M~'eh 8, 20 ~