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HomeMy WebLinkAboutHighway - Liquid Asphalt ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Road Treatment Item #3 - Liquid Asohalt Bid Opening 5/17/01 10:00 A.M. One bid was received: Corazzini Asphalt, Inc. P. O. Box 1281 Cutchogue, NY 11935 Bid attached LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 17, 2001, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 26, 2001. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 3, 2001, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs John Cushman, Comptroller NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that th!s proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects Pair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that If his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perfOrm and complete the specitied work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below:. BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT- Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUI'HOLD TOWN: (written in words) Per Gal!on (written In numbers) Per Gallon FURNISH AND PLACE ON FISHERS ISLAND: (written in words) ~er Gallon (written in numbers) Per Gallon And he further agrees that If this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered. to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, If no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of fort,J-five J~/5) days, the Town will accept or reject this proposal or by mufual agreement may extend~~/ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of b~i ~idder or its surety on anytbond furnished herewith prio~ / ~he official opening o f the (ifany) / Bid on 2001 Road Treatment Item #3 - Liquid Asphalt RC-250 & MC-250 [[ Brown's Letters A_ ORP,. CERTIFICA )E OF LIABILITY IN$1 IANCE PRODUCER INSURED ROY H. REEVE AGENCY, INC PO BOX 54 13400 MAIN ROAD MATTITUCK N.Y. 11952 CORAZZINI ASPHALT INC &/OR CUTCHOGUE MATERIALS INC COX LANE PO BOX 1281 CUTCHOGUE NY 11935 THIS'C~¥~i~¥;="I-~'"I:qSUED AS A MA,,=R OF I~IFORMA'i~ION '- ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, COMPANIES AFFORDING COVERAGE COMPANy A COMPANY B COMPANY c BLUE RIDGE INSURANCE COMPANY COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTINITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUClES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. A eENF~L u~mu'rY PM 000248 X COMMERCIAL G~NERAL LIABILITY ___] CLAIMS MADE []OCCUR AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON~)WNED AUTOS 2/07/01 2/07/02 GE~JEF~M. AGGREGAT~ $2,000,000 PNODUCTS * COMP/DP AGG $2,000,000 PERBONAL&ADVINJUFIY $1,000,000 EACH OCCURRENCE $1,'000,000 FIRE DAMAGE (Any one fire)$ 50 , 000 MED EX. (~y o~ ~.) $ 5, 000 COMBINED SINGLE LIMIT BODILY INJURY (Per person) PROPERTY DAMAGE A wo~Kr~s COM.E.S*~O. ~U~ WC001543 2/07/01 2/07/02 WC STATU- x ITO.YL,M SI I%" EL EACH ACCIDENT $ l 0 0,0 0 0 Et. DISEASE-POLICY LIMIT $ 5 0 0 ,- 0 0 0 Et. DISEASE-EA EMPLOYEE $ 10 0 / 0 0 0 ADDL iNSURED: TOWN OF SOUT~OLD. JOB: 7 ROAD SURFACE TREATMENTS ON VARIOUS TOWN ROADS *REVISED CERTIFICATE SHOWING ADDITIONAL INSURED* TOWN OF SOUTHOLD EXPIRATION DATE 'tHeREOF, THE [~SBING COMPANY WlU. ENDEAVOR TO MAIL MAIN ROAD IQ DAYS WRffIEN NOTtCE TO 'file CER'I~'ICAIE HOLDED NAMED TO THE LEFT, SOUTHOLD NY 11971 BUT FAJLIJRB TO MAIL SUCH NOI1CE SHALL IMPOSB NO O~IUQA110N OB LIABR.JTY ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOt~_ATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 397 OF 2001 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 22, 2001: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishin~ and olacin~ Li~luid Asohalt Grades RC-250 & MC-250 within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland $1.90 per gallon Elizabeth A. Neville Southold Town Clerk Fishers Island $2.20 per gallon RESOLUTION MAY 22, 2001 V - 398 RESOLVED that the Town Board. of the Town of Southold hereby accepts the Bid of Corazzini Asl~halt, Inc. for furnishin~ and lflacing Hot Mix Asl~halt Concrete Pavement "Tyne 5 Shim" Sand Mix Asl~halt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island 0-350 Tons: 350-650 Tons: $65.00 per ton $59.00 per ton 650-1000 Tons: $47.00 per ton Over 1000 Tons: $48.00 per ton $120.00 per ton $ 95.00 per ton $ 85.00 per ton $ 70.00 per ton ~/l~he Contract, or the supplies relating to it, or in any p~rtion of // the profit thereof; that he has carefully examined the ~specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PBXCES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN ~st~ated Desoription of Ttem Item ~: Quantit~ (Unit priom Written in Words) Unit Dollars lX 0-350 Tons 2X 350-650 Tons 650-1,000 Tons ~4X Over 1;000 Tons For: ~ ~ Per Ton Dollars Cents For: ~ll~r~/~-- ~6/~-~r--cents To. Dollars. Cents A~oha~t ConO~e~e T~pe S ~ ~ Furnish~d & Placed For.' ~ --~)~~r Ton Doll's ~ Cents (2) ~FURNI,~H AND PLACE ON FISHERS ISId~ND E s'c.im~a~d Desorip~l~n of Item 9: ~ (U~ pri~ Written in Unit Pri}e Bid Dollars Cents 1X 0-350 Tons 350-650 Tons 3X 650-i,000 Tons 4X Over 1,000 Tons A~phalb con~re~ T~pe 5 ~ - Furnished & Pla~ed For: m~~J~ /~Ton Dollars Ce~ts Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the: contract and the sum represented by the certified check accompanying this proposal shall' be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned. to the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a. formal bid and shall remain in effect for a period of forty-five (45) days, the Town will acc~t or reject this proposal or by mutual agreement may extend t~ timeI peri~;~ // JUDrTH B. WUR'rz ~ T.~,R¥ pLI~LI~, 81a~ o~ Nmv 'York 4787124. ~l[olk Count/ (3) ELIZABETH A. NEVILLE TOWN CLERK REGISTP~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 397 OF 2001 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 22, 2001: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishing and olacing Liquid Asohalt Grades RC-250 & MC-250 within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island $1.90 per gallon $2.20 per gallon Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 395 OF 2001 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 22, 2001: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asohalt, Inc. for furnishin~ and olacin~ Bituminous Surface Treatment Lkluid Asohalt Grades RC-250 and MC-250 ('*Oil & Sand"} within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island Bituminous Surface Treamacnt - Liquid Asphalt 50% RC-250 & 50% MC-250 with screened sand: $.90 per sq. yd. Schim Mix Asphalt Concrete - Type 5: $50.00 per ton Fog Coat: Liquid Asphalt - 50% RC-250 & 50% MC-250: $1.00 per gallon Elizabeth A. Neville Southold Town Clerk $2.00 per sq. yd. $75.00 per ton $1.00 per gallon ELIZABETH A. NEVILLE TOWN CLEHK REOISTRA~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Road Treatment Item #3 - Liquid Asohalt Bid Opening 5/17/01 10:00 A.M. One bid was received: Corazzini Asphalt, Inc. P. O. Box 1281 Cutchogue, NY 11935 Bid attached LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following mad treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Ma'm Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the mount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 17, 2001, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 26, 2001. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 3, 2001, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent ~ I~Iighway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 2001 INVITATION TO .BID FOR THE PURCHASE & 'APPLICATION /0F ASPHALT ROAD MATE~S LIQ ASPHALT G.d , RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK .N. OTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSALFORM NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder fur the same work; that it is in all respects fair and without collusion or fraud, and thai no person acting fur or employed by the afurementioned owner is or will be interested direcUy or indirectly, in the performance of the contract, or the supplies relating to it, or in any porUon of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform ail the work required to construct, perfOrm and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below. BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE wrrHIN SOUTHOLD TOWN: (written in words) Per Gal!on / J, o (written in numbers) Per Gallon FURNISH AND PLACE ON FISHERS ISLAND: (written in words) Per Gallon (written in numbers) ~er Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a furmal bid and shall remain in effect for a period of forty-five J//5) days, the Town will accept or reject this proposal orby mutual agreement may extend~~, / Signature of Bidder: res$: ~ -- _ , ,, , , / SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1; DESCRIPTIQN: Bids are requested for the pumhase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 2001. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of- asphalt material which will actually be required by the Town for the calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250 - 500 250 - 500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CCI~, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 o Weather Limitations: The material shall be spread only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Delivery & Application: All asphalt materials must be delivered to ~nd applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. Method of PaYment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prio: bid. (Signed) ~¢ official opening of the Bid on 2001 Road Treatment Item #3 - Liquid Asphalt RC-250 & MC-250 ,, THE SUFFOLK COUNTY NATIONAL BANK MAIN ROAD ~' CUTCHOGUE, NY 11935 DO NOT DESTROY This ch~ck has bee. n charged to your accounf ~ 50-546/214 I Deposwt if not used THE SUFFOLK COUNTY NATIONAL BANK OF RIVERHEAD. NEW YORK TO THE ORDER OF TOWN OF SOUTHOLD MAIN ROAD SOUTHOLD, NY 11971 BID 12113 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 17, 2001, at wkich time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 26, 2001. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 3, 2001, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-521! Fax. (516) 765-1750 2001 L~TAT]0N TO BHI FOR THE PURCHASE & 'APPLICATION ;0F A~PHALT ROAD MATERUL~ LIQUID ASPHALT G~de~ RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: pRINT TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and thai no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal bo accepted he will contract to fomish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below:. BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN $OUTHOLD TOWN: FURNISH AND PLACE ON FISHERS ISLAND: (wdtten in words) Per Gallon (wdtten in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections ara necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder. Business Name & Address: Date: Telephone Number. SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids are requested for the purchase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 2001. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of- asphalt material which will actually be required by the Town for the 2001 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250 - 500 250 - 500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 crn/min. @ 77 F, cm. min. % Sol. In CCL~, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 Weather Limitations: The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Delivery & Application: All asphalt materials must be delivered to ~nd applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. Method of PaYment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) (Company Name) Bid on 2001 Road Treatment Item #3 - Liquid Asphalt RC-250 & MC-250 39194 '01 ~0~ 14;49 FA~ *** MULTI TX/RX REPORT *** TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR 2465 [* 1512449576 [* 16118005243329 i* 17]18882329941 t* 18118002582984 [* 32118009620544 Brown's Letters Burrelle's Info Data Construct Dodge Reports Construct. info. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS IVIAI~RIAG ~ OFFICER RECOI~[D8 ~AGE~NT OFFICEB FREEDOM OF INFORMATION OFFICER Town Hall, 55095Main Roa~ P.O. Box 1179 Southold, N*w York 11971 Fax(831) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWNCLERK TOWN OFSOUTHOLD TO: FROM: DA' rE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962-0544 DODGE REPORTS 293-5456 BROWNS'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele, 631 765-1800; fax 765-6145 April 30, 2001 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COM2vI~NTS: PLEASE ADVERTISE TIqE FOLLOWING BID AT YOU EARLIEST CONVENIENCE Bid Opening Date: 10:00 A.M., Thursday, May 17, 2001 Please acknowledge receipt of this information by signing below and returning a fa.xed copy to me at 631 765-6145, attention: Betty Neville. ELIZABETH A. NEVILLE TOWN CLERK REGISTP,~A~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX TRANSMITTAL CONSTRUCTION INFO - 800 962~0544 DODGE REPORTS 293-5456 BROWNS'S LETTERS 244-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 Aoril 30, 2001 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE ADVERTISE THE FOLLOWING BID AT YOU EARLIEST CONVENIENCE Bid Opening Date: 10:00 A.M, Thursday, May 17, 2001 Please acknowledge receipt of this information by signing below and returning a faxed copy to me at 631 765-6145, attention: Betty Neville. Thank you. Received by Date 30/04 '0] ~0N 14:38 FAX 8ltl 765 6145 SOU'I'UU LU ULERK *** TX REPORT TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST, TIME USAGE T POS, SENT RESULT 2463 2983287 Suffolk Times 30/04 14:36 02'05 6 OK ELIZABETH A. NEVILLE TOWN CLERK REGISTILkR OF VITAL STATISTICS NL%~RL~GE OFFICER RECORDS M3YNAOEMENT OFFICER FREEDOM OF INFORzMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 76/5-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLEHK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: SUFFOLK TIMES - ATTENTION: CHRISTINA WEBER FROM: LYNDA M. BOHN DATE: 4/30/2001 ICE: LEGAL NOTICES Number of pages being fa,xed 6 including cover page If total transmittal is not received, please call 631 7654800. fax 631 765-6145 THREE (3) Public Hearing Notices: Park District Bond Cormxmnity Development Block Grant One Way Streets Road Treatments ONE (1) Notice to Bidders: ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: LYNDA M. BOHN DATE: 4/30/2001 RE: LEGAL NOTICES SUFFOLK TIMES - ATTENTION: CHRISTINA WEBER Number of pages being faxed 6 including cover page If total transmittal is not received, please call 631 765-1800. fax 631 765-6145 Park District Bond Community Development Block Grant One Way Streets THREE (3) Public Hearing Notices: ONE (1) Notice to Bidders: Road Treaiments LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, thc following road treatments: 1 .Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 17, 2001, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and ail bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 26, 2001. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 3, 2001, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 30th day of Al~ril ,2001, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Road Treatment Bid r-"qElizabeth A. Neville Southold Town Clerk Sworn before me this 3C)~t day of~ ,2001. LYNDA M. BOHN NOTARY PUBLIC, State of New No. 01 BO6020932 Qualified in Suffolk County_ Term Expires March 8, ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 306 OF 2001 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2001: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the followinl~ road surface treatments for the year 2001 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-Surfacing Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 306 OF 2001 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26, 2001: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the followine road surface treatments for the year 2001 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-Surfacing Elizabeth A. Neville Southold Town Clerk RESOLUTION APRIL 26, 2001 V - 306 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the followin~ road surface treatments for the year 2001 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-Surfacing Highway Department Town of Southold 275 Peconic Lane, P.O. Box 178' Peconic, 11958 RAYMOND L. JACOBS Superintendent Tel. (631) 765-3140 (631) 734-5211 Fax. (631) 765-1750 RESOLUTION BY: SECONDED BY: RESOLVED: THAT the Town Board of the Town of Southold .hereby autho~'.r~.s the Town Clerk to advert~~ for the Superantendent of Highways, Raymond L. Jacobs,~ fo~ the purchase of the following ROAD RESURFACING TREATMENTS: 1. OIL AND SAND 2. OIL AND STONE 3. LIQUID ASPHALT 4. SAND MIX (TYPE 5 SHIM) 5. TYPE 6 TOP 6. EMULSIONS AND STONE 7. RC-250 LIQUID ASPHALT OIL & RECYCLED STONE 8. TYPE H MICRO-SURFACING VOTE OF THE TOWN BOARD Supervisor Jean W. Cochran Councilman William D. Moore Councilman Craig A. Richter Councilman John M. Romanelli Councilman Brian G. Murphy Justice Louisa P. Evans (Yes) (No) (Yes) (No (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) Dated: April 10, 2001 Town Clerk, Town of Southold LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS I-IEREBY GIVEN, in accordance with the provisions of Section 103 o£the General Municipal Law, that sealed bids are sought and requested for furnishing and placing with'm the Town of Southold, the following road treatments: 1 .Oil and Sand' 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the mount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 17, 2001, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 26, 2001. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 3, 2001, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs John Cushman, Comptroller Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Town Clerk's Bulletin Board