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HomeMy WebLinkAboutHighway - Oil & Recycled StoneLEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3..Liquld Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. R~-2S0 UqUld Rsphelt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Maln Road, Southold, New York, until 10:00 A.M., Thursday, Aprll 27, 2000, at whlch tlme they will be opened and read aloud in public. The Town Board of ~the Town of Southold reserves the right to reject any and all blds and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All blds must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. ~NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board RAYMO1VD L JACOBS Superintendent I-ti~hway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 2000 INVITATION TO BIO FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATEnIAL~ BITUMI]VOUS SUP~ACE ~ RC-250 LI0.U1D ASPHALT "0IL & RECYCLED .STONE" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD WILL SUPPLY 2,000 CUBIC YARDS (More or Less) - OF RECYCLED 1/4" BLUE STONE MATERIAL. INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", .and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder, The bidders shall write in ink, both in words & numerals, the price for which he propoS, ed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid;: .The enve ope shall be marked "Proposal" beating the title of work and the Bidders Name.: Bidders may~ bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be aCCepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held ~until the contract and contract bond have been executed after which they will be released or · returned to the respective bidders whose proposals'they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in.or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical The Superintendent of Highways reserves the dght to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor.'(Unit Pdce per Square Yard of Oil & Stone Applied) The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed.by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her author[zed representative's written request presented net later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals, W'~hout limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may 'be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to camj out the obligations of the co,~act and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his coAi~ol, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal.. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall be · . accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedu, [e~:am,p~[~:of- this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated h. erein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Compensation Insurance: The Cpontmctor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project; and in case of any of thework being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the pro(ection afforded by the Contractor. Bo Public Liability and PropertyDamage Insurance: The Contractor shall take out and maintain during the life of this Contract such Pdblic Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether suc'h operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and theamounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages o.n account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damaqe Insurance: The above policies for Public Uabliity and Prope .r~. Dama.g,..e Insurance must be so w~i~.en to include Contractor's Protec~ve Uability and Property Damage Insurance to protect the Contractor against claims arising from the opera~, ons of a subcontractor. The policies shall also name the T°wn of S0uthold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective · Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents orif. the Owner di[ects_o[suPervj~ses the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Centractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as furnished, and the insurance polic~, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. STATEMENT OF NON-COLLUSION ('1'o be completed by each Bidder) In accordance wi~ Section 103-cl General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;, non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behaft of any bidder cer~fies, and in the case of a joint bid, each parb/therate certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:. (1) The pdcos in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such pdces with any other bidder or any competitor. (2) Unless otherwise required by taw, the prices which have been quoted in this bid have' not been knowingly disclosed by the bidder end will not knowingly be disclosed by the bidder pdor to opening, direc~y or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be ma~e by the bidder to induce any other person, partnership, or corporation to submit er not to submit ~ bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the s;a~ments contained in this cerlJfl~, and under the statements contained in this cer'dfication, and under the penalties of perjury, affirms the truth thereof, such penalties being appllceble to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION' Resolved that (Name ~f Corporation) authorized to sign and submit the bid or proposal of this corporation for the following Project: Placement and Application - Bituminous Surface Treatment Oil & Recycled Stone -Town of Southold, New York 11.971 and to inotude in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inacourades or mis- statements in such cert~cate this corporate bidder shall be table under the penal~es of perjury. The foregoing is I~ue and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the dayof ,2{1' (SEAL OF THE CORPORATION) I,,sws~',New Voll~ t~ Oh,/l[,t ~ a~. 1¢=.,¢~ PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYOP, K 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connec~on, directly or indirectly with any other bidder for the same work; that it is in ail respects fair and without collusion or fraud, and that no person acing for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any po~on of the profit thereof;, that he has · carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be inctuded as indicated on bottom page); that he has satisfied himself by personal exami~a~on qf th~ prop0§e;l_ work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as r~sted below. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & ~r~-'ycled Stone (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (written in numbers) Per Ton Fog Coat: RC-250 liquid Asphalt (50 +1- Gallons) (~'itten in words) Per Gallon (wrlEen in numbers) Per Gallon (4) And he further agrees that if this proposal shall be accepted by the Town and that if he shail refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the cont]'act. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder:. Business Name & Address: Telephone Number. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & RECYCLED STONE" Town of Southold A: DESCRIPTION: Bids are requested for the pumhase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the use in repair & maintenance of the Town Highways for the calendar year 2ooo. The contractor shall supply all liquid asphalt and the Town of Southold will supply ai~pr°ximately 2,000 cubic yards (more or less) of recycled stone..The contractor shall be required to pick up stone material from the Town Highway Yard on Peconic Lane. All materials shall be placed and/or applied by the contractor as directed by the Superintendent of Highways. The contractor shall also be required to provide & place quantities of Schim Mix Aspflalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 2000 calendar year. ' MATERIALS: Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute V'~scosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min.. % Sol. In CC1_4, Min. Required TemperetUra Mixing Spraying Grade RC-250 0.2 250-500 35 60 80 65 600-2400 100 99 100-175 80- 250 Blue Stone shall be supPlied I~y the Town of Southold and applied by the co~--..ctor free of all foreign debris. Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The read surface and atmospheric temperatures are at least 45 degrees F. and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. Equipment. Delivery & Application: All asphalt & stone materials must be applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials to the job site in quantities as directed by the Superintendent of Highways. All bituminous matedal distribution vehicles shall have full circulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading matedal up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent- Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. Ail existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. Ail manholes, catch basins, curbs and Other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with Recycled Stone at the approximate rate of 25 Ib's. Per square yard. The stone course shall be completely rolled twice with a seE-propelled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'~lependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief~ by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 2000 Bid on OIL $ RECYCLED STONE ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 $outhold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ROAD TREATMENT ~ RC-250 LIOUID ASPHALT OIL & RECYCLED STONE BID OPENING: 10:00 AM, THUSDAY, APRIL 27, 2000 ONE (1) BID WAS RECEIVED: 1. Corazzini Asphalt Inc., P. O. Box 1281, Cutchogue, NY 11935 Furnish and olace within Southold Town: Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & recycled stone Schim Mix Asphalt Concrete - Type 5 Fog Coat $ .70 per sq, yd. 50.00 per ton 1.00 per gallon RAYlVlOND L..JACOBS Superimendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconi¢, New York 11958 TeL (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 2000 l~TION TO FOR TItR PIJRCE~E & APPLICATION OF ASPHALT ROAD MATERIALS BmlMINOUS! SUR,FIIII'~ RC-250 LIII~ASPHALT "0IL & ~CY/C~ .~T0~" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD WILL SUPPLY 2,000 CUBIC YARDS (More or Less) - OF RECYCLED 1/4" BL'UE STONE MATERIAL. STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance ~ Section 103-d General Municipal Law, effeclNe September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore dist~'iot or any agency or ofcial thereof for work or sewices performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as t~'ue under the penalties of perjury;, non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder cerafies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:. (1) The prices in this bid have been arrived at. independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such pdcea with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have' not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership4, or corporationto_submit_oc~n_o_t._~ submit a bid for the purpose of restricting competition. ' : ;-:: '-' The person stgnin.g this bid or proposal certibes.that he has..Nlly ~fon~ed h~ If:rega~._!ng-~e. ::- . accuracy of the ~[,,=~.mente contained In this ced~ficallen, and under the 6~.emente contained in this ce[tifinatlon and under the penalties of perju~/, afl'cms the :tzt.~ thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto ('d a corporate bidder) is a certtrmd copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION' Resolved that 'Z 'Z- authorized to sign and submit the bid or proposal of this corporation for the following Project: Placement and Application - Bituminous Surface Treatment Oil & Recycled Stone - Town of Southold, New York 11971 and to include in such bid or proposal the certt~ca~e as to non-collusion required by section one-hundred-throe d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or mis- statements in such certificate this corporate bidder shall be Fable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of ~e Board of Directors, held on the CqJ OEA ON) pROPOSAL FORM DATE: ~'//~ '/~ · NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item wil! be grounds for disqualification. The undersigned as bidder, declares that the only persons, .company, or parlies interested in this proposal as pdnclpais are named below, that this proposal is made without any connection, direly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no parson a~ng for or employed bythe aforementioned owner is or will be interested directJy or indirectly, in the performance of the contract, or the supplies relaitng to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, speci~cafions, and addenda, ff any (Note: aci<nowiedgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examina_ .'don of the__p..rq. Po_s_ecJ~ won~,, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provid, ed ~ the Town (See. Specifications) andto perform, all th.e. work req.u, ired_to complete.me specified won<; and that he will start the worK as =irected by me ~ own he payment thereof as list. ed 'below:, BID ON BFrUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN 80UTHOLD TOWN BitumJn~,~s Surface TrTatment ~Jquid ?phalt Grade (written in words) Per S~I. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/-..Ton) (written in words) Per Ton RC-250 & ~ru~ycled Stone (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +1- Gallons) (written In worcis)/F~er Galton · (wrf~n In numbers) er Gallon And he further agrees that if this proposal shall be accepted by the To~ and that if he shail refuse, fail or neglect to enter into a Conb'act pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, furlJ~er agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no correct~ons are necessary, further agree that Itlis proposal is a formal bid and shall remain in effect for a period of forty-j~e (45) days, the Town will accept or reject this proposal or by mutual agreement may ext~l;i~d. Signature of Bidder. ~ Address: f~, /~,,IC--- ' ~/ -- . Telephone Numben Date: (2) 0-) 0 0 ,.41 0 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'~ependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief: by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official openin9 of the bid. (Signed). ~ (Corporate Title)~._~. ~.A/~ (if any) 1'~/ 2000 Bid on OIL I~ RECYCLED STONE ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ROAD TREATMENT - RC-250 LIQUID ASPHALT OIL & RECYCLED STONE BID OPENING: 10:00 AM, THUSDAY, APRIL 27, 2000 ONE (1) BID WAS RECEIVED: 1. Corazzini Asphalt Inc., P. O. Box 1281, Cutchogue, NY 11935 Furnish and olace within Southold Town: Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & recycled stone Schim Mix Asphalt Concrete - Type 5 Fog Coat $ .70 per sq. yd. 50.00 per ton 1.00 per gallon LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Munl¢lpal Law, that sealed bids are sought and requested for furnishlng and placing within the Town ofl Southold, the following road treatments: 1. Oil and Sand = 2. Oil and Stone = / 3. Liquid Asphalt ~. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt 011 & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. ~Fhe sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of ~the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board 44 * RAY'~OND L. ,JACOBS Superimendcnt Highway Department Town of Southold P¢conic Lane P.O.Box 178 P¢conic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 2000 INVITATION TO BID Z FOR T~ P~CIL~E & APPLICITI0~0F ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMENT RC-250 LIQUID A~PHALT "0IL & RECYCLED .STONE" TOWN o~ SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD WILL SUPPLY 2,000 CUBIC YARDS (More or Less) - OF RECYCLED 1/4" BLUE STONE MATERIAL, INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", .and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he propoS, ed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The~envelope shall be marked "Proposal" beating the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. _ No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. " B. PROPOSAL GUARANTY A proposal will not be acCepted or considered unless accompanied by a guaranty in the form of a bid bond or certified chec~ in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdcas have been compared, the Owner shall return the bidder's bond or the certified checl(s accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will. be released or returned to the respective bidders whose proposals'they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform.themselveS of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in.or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may Issue a written ins~uctlon to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the dght to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled dosing time for receipt of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the fight to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor."(Unit Price per Square Yard of Oil & Stone Applied) The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed.by the Town Clerk & no other act shall constitute the acceptance of a proposal. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal At the time of opening the proposals, when such proposals are reached, it w~ll be returned to him unread. '- G. REJECTION OF PROPOSALS The Town reserves the fight to waive any technical error and to reject any and/or all proposals. VV'~out limiting the generality of the foregoing, any proposal which in incomplete, obscure, or in~gular may 'be rejected; any proposal accompanied by an insufficient or irregular cerlffied check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualification statement or an investigation of of.such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his co~-ol, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Cont,-act shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. . . J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are pa~t of this Contract. The Contractor is responsible for being familiar with the latest.available schedules. STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fora district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as ~'ue under the penalties of perjury;, non-collusive bidding certification. Ao By submission of this bid, each bidder and each person signing on behaff of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the beat of knowledge and belief;. (1) The pdces in this bid have been arrived at independen~ without collusion, consultation, communication, or agreement, for the purpose of res~cting competition, as to any matter relating to such prices w~l any other bidder or any competitor. (2) Unless otherwise required by law, the pdces which have been quoted in this bid have' not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be mace by the bidder to induce any other person, partnership, or corpora§onto submit or not.tO submit ~ b!d for the purpose of restricting compet~on. - The person signing this bid or proposal certifies that he has fully informed himseff regarding the accuracy of the statements contained in this carl~:ation, and under the statements contained in this certification, and under the penalties of perjury, afr~ms the tru~ thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behaif of the corporate bidder. RESOLUTION' Resolved that ~/~,4)-Z 'Z;//-,~- /~Z~/9~/-'7' ~Y'~ (~ ~ ~n) auto.ed ~ sign ~d subm~ ~e bid or pm~ of ~ ~n ~r ~e ~ll~ng Pmj~ Pla~ment and ~pli~on - B~minous Su~ Tma~ent Oil & Rewd~ Stone - To~ of So.old, New Yo~ 11.971 end to inciude in such bid or proposal the certificaLe as to non-collusion required by sec~on one-hundrad-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies ar mis- statements in such certificate this corporate bidder shall be r~ble.under the penalties of perjury. The foregoing is true and correct . copy of the resolution adopted by corporation at a meeting of the _ · /~ x-~ . ($~.. o~ THE OOR~O~'rlO~) ' JUDITH ~. WURTZ ~ ' ' 787124 SuflbE Coup, PROPOSAL FORM TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEVVYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fTaud, and that no person acing for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of ~e contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has · carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the_.p~0posed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by ~e Town (See Specifications) and to perform all the work required to construct, perform_and complete the specified work; and that he will start the work as directed by the Town, he will aCCept, in full payment thereof as listed below. BiD ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE wrrHIN $OUTHOLD TQWN Bituminous Surface Treatment - l~quid A~. phait Grade (written in words) Per S~I..Yd. (written in numbers) Pe'r Sq. Yd. Sc, him Mix Asphalt concrete -Type 5 (written in words) Per Ton (written in numbers) Per Ten Fog Coat: RC-250 Liquid Aspha.~t (50 +/- Gallons) (wren in word~}~er (written in numbers) Per Gallon RC-250 & .r~cycled Stone (1) .. And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, furl~er agree that this proposal shall be reviewed by the Town to CO~Tect any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-~e (45) days, the Town will accept or reject this proposal °r bY mutual agreement may ext~//~ i / Signature of Bidder. Telephone Number. Date: (2) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated h. erein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation insurance for all his employees employed at the site of the project; and in case of any of thework ~ being sublet, the Contractor shall require all subcontractors similarly to provide Workrnen's Compensation Insurance for all of the latter's employees unless such employees are covered by the pm{ection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Uability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the. amounts of such insurance shall be as follows: Public Uability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages o.n account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Uability and Prope .? Dama.g,..e Insurance must be so .written to include Contractor's Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the opera~.'ons of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective · Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor.or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents orifthe Owner directs_orsupervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance polic~, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & RECYCLED STONE" Town of Southold A: DESCRIPTION: Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the use in repair & maintenance of the Town Highways for the calendar year 2000. The contractor shall supply all liquid asphalt and the Town of Southold will supply a~Preximately 2,000 cubic yards (more or less) of recycled stone.. The contractor shall be required to pick up-stone matedal from the Town Highway Yard on Peconic Lane. All materials shall be placed and/or applied by the contractor as directed by the Superintendent of Highways. The contractor shall also be required to provide & place quantities of Schim Mix Aspl-ialt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of matedal that will actually be required by the Town for the 2000 calendar year. MATERIALS: Asphalt Road Matedal shall be Grade RC-250 and shall meet the following Specifications: Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min.. % Sol. In CC~, Min. Required Temperatdre Mixing Spraying Grade RC-250 0.2 - 250-500 35 60 80 55 600-2400 100 99 100-175 80- 250 Blue Stone shall be supPlied I~y the Town of Southold and applied by the contractor free of all foreign debris. Weather Limitations: The material shall be spread only when: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or reining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. Eauipment. Delivery & Application: All asphalt & stone materials must be applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials to the job site in quantities as directed by the Superintendent of Highways. All bituminous matedal distribution vehicles shall have full circulation spray bare & be equipped with a wheel calibrated instrument that will indicate ' pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading matedal up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard pdor to placement of pavement. Ail manholes, catch basins, curbs and Other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent. an application of bituminous material (RC-250 Liquid Asphalt)shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with Recycled Stone at the approximate rate of 25 Ib's. Per square yard. The stone course shall be completely rolled twice with a seE-propelled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief~ by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid, (Signed) ~ (if any) ~ ~_~l~L/ / 200O Bid on OIL $ RECYCLED STONE *** MULTI TX/RX REPORT *** TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR 1309 [* 1812935456 [* 1512449576 [* 16118005243329 [* 17118882329941 {, 32]18009620544 Dodge Reports Brown's Letters Burrelle's Info Data Construct Construct. Info. EIJlT~ETH A. NEVILLE TOWN CI-~-RK REOISTIU~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICES FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P,O. Box 1179 Southold, New York 11971 Fax (6111) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF $OUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-0Ea;q DODGE REPORTS 293-5~56 BROWNS'S LI: I I ERS 2~r-9576 BURRELLE'S INFO - 800 52~.-3329 DATA CONSTRUCTION 888 232-99~1 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-61~5 ~/17/oo "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOU! EARLIEST CONVENIENCE: 6 different road treatments APR-18-O00T:BgAM FROM-CONSTRUCTIONDATACORP TOWN FP,~:EDOM O~ T-4~8 PO1 F-371 ~ow~ Hall, ~309tI Main Road P.O, B~= 1179 $o~thold, lqew york 11~71 F~ (681) 76~-B14~ Telephon~ (~D 7~-X800 OFFICE OF ~ TOWN CLERK TOWIq OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05~1~ DODGE REPORTS 2~3-5~156 BROWNS'S LETTERS 211~-9576 BURRELLE'S INFO - ~0a S2~-3329 DATA CONSTRUCTION 11811 232-9~iil BETTY NEVILLE, $outhold Tewn Clerk Tela. ~11 766-1800; fax ?6E-al/tEl q/17/00 ""BIDS'" ADVERTISEMENT/PUBLICATION Number of Pa;aes (including cover): 2 If total transmittal Is not received, please call I;31 ?65-1800- COMMEN TS: P[F~SE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOUR EARLIEST CONVENIENCE: 6 different road treatments Bid O~efling Date: lO:00"AM" Thursday, April 27, 2000 Please acknmvledge receipt of this Information by signing below end returning a fexed copy to nm at 631 76~-61&~;, a~.tontlon: Betty Neville. Thank you. ired by 17/04 '00 MO~ 17:31 FAX 51 65 6145 SOUl. OLD CLERK To~*n Hall, 53096 M~in Roac~ P.O. Box 1179 Southold, l~ew york 11971 F~ (631) 765-6146 Telephon~ (~21) 765-1800 OFF~CE OF THE ~OWi~' CT.E~ TOWI~ OF SOUTHOLD TO: FROM: DATE: RE: FAX CONSTRUCTION INFO - 800 962-05~ DODGE REPORTS 293-5~56 BROWNS"S Lt:.l I Ir. RS Z1~,-9576 BURRELLE'S INFO - ~00 52~-3329 DATA CONSTRUCTION 88& 232-9~1 TRANSMITTAL BE I I 1' NEVILLE, Southold Town Clerk Tele. 631 765--1500; fax 765-611~5 q/17/00 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover}: 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOU EARLIEST CONVENIENCE: 6 different road treatments Bid Opening Date: 10:0ff'AM ~ Thursday. April 27, 2000 Please acknowledge receipt of this information by signing below and returning a taxed copy to me at 631 76S-611~S. attention: Betty Neville. Thank you. Received by I?1 'a /DDt'oN gN3tSAS NOI[¥~OJNI NOI±OR~±SN03 R¥60:6000; Apr-17-OO O3:38P Times/Review 17 04 '00 .~lt)N IS:Ilo FA~ ~16~5 6145 51629B3287 ELIZABETH A, NE~q! TOWN CLERK MARKIAGE OFFICER RECO1U~q I~L~L. tC}P-..~ENT OF~CE~ OF IN~'()~TION OFFIC~ Town Ha].L 53095 Main Road P,O. ]B~ 1179 Sotlthold, New York 11971 ~.'ax (63L) ?65-6145 'I'~ephou~ (63:L) 765-1800 OFFICE OF IHE [OWN CI.i~RK ' T TOVO~T OF .~OI THOLD FAX i~RANSMI TTAL TO: {'ROM." OATF: SUFFOLK TIMES NEWSPAPER BETTY NE.V I LLE q117100 If total transmittal is not received, please rail 616 f~mx, 516 ONE NOT CE TO BIDDERS FOR FURNISHING AND PLACING WITHIN THE TOWN OF $OUTHOLID FOR ROAD TREATMENTS. Pr. EASE SIGN AND RETURN THE FOLLOWlHC CONFIRMING RECEIPT OF TIlE ABOVE. THANK YOU. ex ..... THANK YOU, LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. O11 and Stone 3. Liquid Asphalt Sand Mix (Type 5 Shlm) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of .the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not Include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. ~NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board R_A.~'IVIOI'VD L JACOBS Superintendeut Highway Department Town of Southold Pecouic Lane P.O.Box 178 P~conic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fa~ (516) 765-1750 2000 INVITATION TO BID FOR TILE, PURCHASE & APPLICATION OF ASPHALT ROAD MATE~S BITIJ]II~0U~ SURFACE ~ RC-250 LIIIUID IRHALT "OIL & RECYCLED .STONE" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD WILL SUPPLY 2,000 CUBIC YARDS (More or Less) - OF RECYCLED 1/4" BLUE STONE MATERIAL. INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: "Exceptions to the Specifications", .and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he propos, ed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in stdct accordance wi~ the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" beedng the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B, PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform .themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in.or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the dght to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor."(Unit Price per Square Yard of Oil 8, Stone Applied) The Town will either award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. f. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. ~ G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. VV'rthout limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the dght to reject any bid if the evidence submitted in the qualification statement or an · investigation of of.such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. i. TiME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall, be · accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated h. erein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project; and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain dudng the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may adse from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and theamounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to each person and subject to the same limit for each person in an amount not less that One Million Dollars. ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages o.n account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liabili[v and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Uability and Propen'y Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective · Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in ' connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSUI~ANCE: The Centractor shall furnish the Owner with certificetes of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above, In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as furnished, and the insurance polic~, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance ~ Section 103~:1 General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fora district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;, non-collusive bidding certification. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid. each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief;. (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restri~ng competition, as to any matter relating to such pdcas with any other bidder or any competitor. (2) Unless otherv..ise required by law, the prices which have been quoted in this bid have' not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, fo any other bidder or to any competitor. (3) No attempt has been made or will be ma~le by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. That attached hereto (if a corporate bidder) is a cerl~fied copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION' Resolved that (Name of Co.or. on) authorized to sign and submit the bid or proposal of this corporation for the following Project: Placement and Application - Bituminous Surface Treatment Oil & Recycled Stone - Town of Southold, New York 11971 be and to include in such bid or proposal the certificate as to nof'~-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or mis- statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the dayof , 20 (SEAL OF THE CORPORATION) effective ~el~tember 1,1~6S PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEVVYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fl'aud, and tha~; no person acting for or employed by the aforementioned owner is or will be interested direly or indirectly, in the performance of the contract, or the supplies relating to iL or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contra~ general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himseff by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below:. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUI'HOLD TOWN Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & re. cycled Stone (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (written in numbers) Per Ton Fog Coat: RC-250 Uquid Asphalt (50 +/- Gallons) (written in words) Per Gallon (written in numbers) Per Gallon (1) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the addross given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town tc correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder. Business Name & Address: Telephone Number. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & RECYCLED STONE" Town of Southold A: DESCRIPTION: Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (Grade RC-250) & RECYCLED 1/4" Blue STONE for the use in repair & maintenance of the Town Highways for the calendar year 2000. The contractor shall supply all liquid asphalt and the Town of Southold will supply a~)proximately 2,000 cubic yards (more or less) of recycled stone. The contractor shall be required to pick up stone material from the Town Highway Yard on Peconic Lane. All materials shall be placed and/or applied by the contractor as directed by the Superintendent of Highways. The contractor shall also be required to provide & place quantities of Schim Mix AspHalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of matedal that will actually be required by the Town for the 2000calendar year. MATERIALS: Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min.. % Sol. in CC~, Min. Required Temperature Mixing Spraying Grade RC-250 0.2 250-500 35 6O 8O 65 600-2400 100 99 100-175 80-250 Blue Stone shall be supplied I~y the Town of Southold and applied by the contractor free of all foreign debds. C4 Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material, Construction limits shall be between May 1 & November 1. Eouipment. Delivery & Apolication: All asphalt & stone materials must be applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials to the job site in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full circulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous material (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with Recycled Stone at the approximate rate of 25 Ib's. Per square yard. The stone course shall be completely rolled twice with a self-propelled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder irfdependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ( Corporate Title) (if any) 2000 Bid on OIL ~; RECYCLED STONE ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 $outhold, New York 11971 Fax (631) 765-6145 Telephone (631) 7654800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON APRIL 11, 2000: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the year 2000 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt /~. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-surfacing Eliza~beth A. Neville Southold Town Clerk April 11, 2000 $$.00 per set per item ITEM NO. 7 BID ON "RC-250 LIQUID ASPHALT OIL & RECYCLED STONE" - ROAD TREATMENT BID OPENING DATE: Company Name & Contact Person 4/201. Corazzini Asphalt, POB 1282, 10:00 AM, Thursday, April 27, 2000 Address Cutchogue, NY Telephone & Fax Numbers 734-5600 · 4/24 2. Rosmar Construction 56 Pine St., E. Moriches 11940 631-878-2323 Se