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HomeMy WebLinkAboutHighway - Type 6 Top ELIZABETH A. NEVILLE TOWN CLERK REGISTI~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765~6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 2u,, 2000 Judith B. Wurtz Corazzini Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 11935 Dear Ms. Wurtz: Enclosed please find a certified copy of a resolution adopted by the Southold Town Board at their regular meeting on August 15, 2000 amending the original resolution on the "Type 6 Top" to reflect Corazzini Brothers, Inc. Should you have any questions, please feel free to call me at 765-1800. Thank you for all of your assistance. Very truly yours, $outhold lo~n Clerk Enclosure ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON AUGUST lS, 2000: RESOLVED that the Town Board Amends Town Board Resolution No. correcting the name of the UCorazzini Brothers. Inc.". of the Town of Southold hereby 16 of the May 9, 2000 meeting by bidder from Corazzlnl Asphalt, Inc. to Amended resolution shall read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzin! Brothers, Inc. for furnishing and placing Hot Mix Asphalt · Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specificaJtons, and as follows: Mainland 0-350 Tons: $51.00 per ton 3S0-650 Tons: $35.00 per ton 650-1000 Tons: $31.00 per ton Over 1000 Tons: $33.00 per ton Fishers Island $51.00 per ton $35.00 per ton $31.00 per ton $33.00 per ton Eliza'oeth A. Neville Southold Toe Clerk August 15, 2000 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOPA~_ATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON AUGUST 15. 2000: RESOLVED that the Town Board of the Town of Southold hereby Amends Town Board Resolution No. 16 of the May 9, 2000 meeting by correcting the name of the bidder from Corazzini Asphalt, Inc. to "Corazzini Brothers, Amended resolution shall read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishing and placing Hot Mix Asphalt · Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specificaltons, and as follows: Mainland 0-350 Tons: $51.00 per ton 360-650 Tons: $35.00 per ton 650-1000 Tons: $31.00 per ton Over 1000 Tons: $33.00 per ton Fishers Island $51.00 per ton $35.00 per ton $31.00 per ton $33.00 per ton Elizabeth A. Neville Southold Town Clerk August 15. 2000 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON MAY 9, 2000: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini'~c~''/- Inc. for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specificaitons, as follows: 0-350 Tons: Mainland $51.00 per ton 350-650 Tons: $35.00 per ton 650-1000 Tons: $31.00 per ton Over 1000 Tons: $33.00 per ton Southold Town Clerk May 9, 2000 Fishers Island $51.00 per ton $35.00 per ton $31.00 per ton $33.00 per ton LEGAL NOTICE NOTICE TO BIDDERS 103 for furnishing treatments: NOTICE IS HEREBY GIVEN, in accordance With the provisions of Section of the General Municipal Law, that sealed bids are sought and requested and placing within the Town of Southold, the following road 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil F, Recycled Stone. 8. Type II Micro-surfacing Specifications may Southold, Town Hall, be obtained at the Office of the Town Clerk, Town of 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. 'NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board RAYIVIOND L. JACOBS Super/nteudeut Highway Department Town of Southold 20O0 INVITATION TO BID Peconic Lane P,O.Box 178 P¢conic, New York 11958 TeL (516) 76~-3140 (516) 734-5211 Fax. (~;16) 765-1750 FOR THE PURCHASE & 4PPLU34TIO1V :'OF ASPHALT RO4D M4TEBI4LS HOT }fix ASPHALT CONCRETE PAVF2HF2VF TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +~- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York; The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a pedod of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transpodation Specifi_ca_fi_q~s__~fo_r_Hot M__'_~ Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A.M. onthe . 27th dayof . April 2000 All Specifications are provided herein. A fee of -five dollars ($- §.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informar~es, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this period. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: April 1,9,. 20_00 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth /~. Neville SQuthold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSalS Proposals must be made in stdct accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid .subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: "Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant,_equipment, tools,_shodng_or_bracing, or.other facilities, & to perform all labor and services necessary for the proper completion of the work ir¥'sflict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together With the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The enVelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated, B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have bean executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of ali conditions and matters which can in any way affect the wo~ or the cost thereof. Should a bidder find discrepandes in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may Issue a ~v~;[[en Instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the fight to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreemen{-I~e-tween Owner and Contractor (Uni~ Pdce per Ton of Asphalt Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) days after formai Ol~ening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the'amount of Ten Thousand ($. 10,000.00) dollars, made by a Surety Company that is acceptable to the Owner, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder uPOn his or her authorized representative's written request present.ed not later than the hour set for the opening thereof, will be given permission to' withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals..WYd~out limiting the generality of the foregoing, any proposal which in incomplete, obscure, or Irregular may be rejected; any proposal accompanied by an insufficient or Irregular certified check or bidders bond bay be rejected, any proposal having intedineation,.erasure or corrections may be rejected. The Town also reserves the fight to reject any bid if the evidence submitted in the qualificetion statement or an investigat~on of of such bidder fails to satis~ the Town that such bidder is properly qualified to ce..n.¥., out t~e obligations of the contract and to complete the work conternp[ated therein. Conditional:l~ids will, not be eecepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach ~vill include loss from interference with his construction pregram and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of. such bidder shall be retained by the Town, not as a penalty, but as liquidated damage,~for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: NAME & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell. ~: NAME OF PARTNERS: If bidder is a Firm, state he=e ~e name and residence of each e~.n~e= thereof ~ RESIDENCE OF PARTNERS: If bictcler is & Corporation, Fill in the fo~'lowing bl~ks: Org~ze~underthe State of: Name and A~ess of President: Name and Actdress cf Secretary: Name mnd Aclctress of Vice Presi4.~t: TO: SOuwEOLD TOWNBOARD TOWN H~?.?. - 53095 MAIN ROAD SOUTHOLD, NEW ZORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance. Bond and that he will start the work as directed by the TOwn and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR ANDMATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: ~'u~NI.~H AND PLACE WITHIN SOUTHOLD TOWN Es~4---te4 Description of Item Item %: (~%antit-y (Unit p~£~e Written in Wor~s) Unit Prige ~Bid Dollars Cents 1W 0-350 For: Per Ton Tons Dollars Cents 2W 350-650 For: Tons Dollars Per Ton Cents 3W 650-1,000 For: Tons Per Ton Dollars Cents 4W Over 1,000 Tons For: Per Ton Dollars Cents (2) AND pLACE ON FISHERS ISLAND 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons 4W Deecript~on of Item Unit Price Bid (Unit pri~e Written in Words) Dollars Cents For: Per Ton Dollars Cents For: Per Ton Doll'ars Cents For: Per Ton Dollars Cents For: Per Ton Dollars Cents Over 1,000 Tons ~nd he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town-and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that .he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; othezwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall re, in in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bick~er: Telephone D&te: (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Uability and Property Damage Indurance Contractor's Protective Uability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees' employed at the site of the project, and in case of any of the Work being sublet,.~e Contractor shall require all subcontractors similarly to provide Workmen'S Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may adse from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such Insurance shall be as follows: Public Uability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. liabilitY and Property Damage Insurance: The above policies for Publio Uabir~y and Prope .r.t7 Dama~..e Insurance must be so written to Include Contmctor'.s Protective Uabilit7 and Property Damage Insurance to protect the Contractor against claims ~rising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional Insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor sha{I furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy for, and in behalf of the Owner, providing for a limit of not less than One Million ' Do;lars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total iimit of One Million Do;lara ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one ac~.ident; and regular Protective Property Damage insurance providing for a limit of not less than One Million Dollars ($ '~,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Miilion Dol[ars ($ 2,000,000.00) for all damages arising out of injury to, or destruct]on of, property during the policy period. This insurance must fully cover the ~ega; Iiabil~y of the Owner. The coverage provided under his policy must not be affected if the Ow~erperformswork in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supewises the work to b~ performed by the Contractor. pROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Ovmer with any notice of cancellation or non-renewal. SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold Ao DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surl~ace of mads,'ddveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be_equal to NYSDOT - Type 6 & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT ,., Screen General limits Job Mix Sizes % Paselna Total % 1" 100 - %" 95-100 - 1/4" 65-85 +/- 7 1/8" 36-85 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % Mixing & Placing Temperature Range - degrees F 5.8-7.0 +/- 0.4 250- 325 WPATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There ts no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and surfic, lent storage for the Items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated soreed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel miler conforming to section 401-3.12 of the NYSDOT construction manual to obtain athoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt ~oncrete material. TESTING: The Town shall have the abSolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he.is a responsible contractor experienced in the kind of work to be pedormed; that he is financially able to execute the contract; and that he has adequate equipment and ~ed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdca(s) submitted in the Proposal. The asphalt conorete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall Include the cost of furnishing all materials, equipment, labor and Incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 2000 Bid on TYPE 6 TOP ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, Now York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ROAD TREATMENT - TYPE 6 TOP BID OPENING: 10:00 AM, THUSDAY, APRIL 27, 2000 TWO (2) BIDS WERE RECEIVED: 1. Corazzini Azphalt Inc., P. O. Box 1281, Cutchogue, NY 11935 2. Rosemar Construction Inc., 56 Pine St., East Moriches, NY 11940 Furnish and olace within Southold Town: Corrazzini Rosemar 1X 0-350 Tons $51.00 $57.20 2X 350-650 Tons 35.00 52.20 3X 650-1000 Tons 31.00 49.20 4X Over 1000 Tons 33.00 47.20 l~rnish and olace on Fishers Island: 1X 0-350 Tons $51.00 2X 350-650 Tons 35.00 3X 650-1000 Tons 31.00 4X Over 1000 Tons 33.00 No Bid No Bid No Bid No Bid All prices are per ton RAY1VI[OND L. JACOBS Superkntendent Highway Department Town of Southold 2000 ]NV~TION TO BID Peconic Lane P.O.Box 178 Peconic, New York t 1958 TeL (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 FOR THE PURCHASE & APPLICATION :'017 ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE PAVEMENT "~e 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ,I- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qua ified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, NewYork: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept.. ~f _T_.m.n~sp_o___r~a~_~ca_fipns_~_o_r_Hot___M__'_~_~_Asp__.h_alt . Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town HalE, 53095 Main Road, Southold, New York 1t971, until: 10:00 A.M. on the . 27th . day.of . April 2000 All Specifications are provided herein. A fee of -five dollars ($' 5.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Docutnents. There are no refunds.. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder, The Town of Southold reserves the right to waive any informar~es, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this period. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollam will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of 8outhold. Dated: April .,19,~.2000 BY ORDER OF THE SOUTHOLD TOWN BOARD By:. Elizabeth' Ab Neville INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid-subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications', and attached to the Bid Form.-Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to fumish all materials,_plant,_equipment, tools,.shodng_0[_braci!~g, or__o_t~__e_[_fa_ci!_'~_es, & tq .... perform all labor and sen/ices necessary for the proper completicfn of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superinten.dent. Proposals, together ~ the entire bid package, shall be der~vered enclosed in an opaque sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bend or cerl~ed check in the amount of five hundmcl ($ 500) dollars payable to the Town of Southold. As soon es the proposal pdces have been compared, the Owner'shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be Involved in making the award. All other proposal quantities will be held until the contract and contract .bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully Inform themselves of all conditions and mal~ers which can In any way affect the work.or the cost thereof. Should a bidder find discrepanlcles in Or ~,mlssions from the specifications, or other documents or should he be. In dOubt as to t~elr meaning, he should at once notify thp Highway Superintendent WhO ~ag L~ue a written Instruction to all b~ders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD 'OF CONTRACT Aw~.rd of contract will be made as soon as practical. The Superintendent of Highways reserves the r~ght to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best Interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The T ..o~n.. reserves the right to wa~e an~_ technical eno_r, ~o a_ccept a_ny bid, or to reject any or all bids. The contract form vail be a "Standard form of Agreen~nt I~Ne~i .... Owner and Contractor (UnE Price per Ton of Asphalt Concrete)". The Town will e~e~.award, the project or reject all proposals received within fo ..r~.-five (45) days after formal oPening of proposals. Acdeptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the'amount of Ten Thousand ($. 10,000.00) dollars, made by a Surety Company that is acceptable to the Owner, or by a certified check made payable to the TOwn of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upOn his or he~' aulbe~_ed representative's w,;iien request present.ed not later than the hour set for the opening thereof, will be given permisslon to'withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it va~l be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. '.w'~out limiting the generality of the foregoing, any proposal which in incomplete, obscure, or Irregular may be rejected; any proposal accompanled by an Insufficient or Irregular corlified check or bidder's bond bay be reJeci~:l, any proposal having Inte~neation,.emsure or correc~ons may be rejected. The Town also res~,~,~wes~the right .to .m. ject any bid if the evidence, submitt .ed in the quar~k~tio, n r. tatement, Or an inv'~'tiga~on of of sUCh bidder falls to satisfy the Town that e~ to carry out..l~%e, oblij~tio~.~ of lfte contract and to conlplete ~rk Condltionat~l~,va'Bn~ae~e~ted, H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach~ill {nclude.10ss~rom-interfe~n-be witfi"hi~ construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified che~k or bidder's bond accompanying the Proposal of. such bidder shall be retained by the Town, not as a penalty, but as liquidated' damage~for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided; the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Depa[i~ent of Labor's Prevailing Wage Rate Schedules are part o[ this 'Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: ~ & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: NAME OF PARTNERS: If bidder is a Fi~m, state hare ~he name RESIDENCE OF PARTNERS: If b£dder is & Corpo=ation, Fill in the fo~'lowing Org~-~ zed un, er the State of: Name and Ad~ress of President: Name and A~dress of Secretary: Name anti A~4ress of Vice President: TO: SOUT~OLD TOWR BOARD ~H~?.T. -- 53095M~XNROAD SOUTHOLD, NEW UORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, ·company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or ~ will be interested directly or indir~ctly, in the performance of the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPH~.LT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the' required Performance. Bond an~ ~t Re will ~tart the work as directed by the TOwn and that he will adcept, in full paymen~~ thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: AND PLACE WITHIN SOU~HOLD TOWN Unit Prige Bid Dollaxs ~ents 1W 0-350 Tons 350-650 Tons 3W 650-1,000 Tons 4W Over 1,000 Tons Top - Fu..~m..tshe4 & ~1~ Per Ton For: /,/~ ,'/'-/'Z// ,~;~'~--- Do~a~e ( Cente (2) FURNISH AND PLACE ON FISHERS ISLAND Es+4---ted Description of Item Item %: Quantit~ (Unit price Written in Words) Asphalt Concre~ ~ 6 TOp - ~l~ & Placed 1W 0-350 For: ~ ~9~.~ Per Ton Tons Cents 2W 350-650 Tons For: ~/f~-'~ Per Ton Dollars/ Cents 3W 650-1,000 Tons A~phl~t ~on~=~ Tl~pe 6 Top - F~u%sh~ & Dollar~ Cents 4W Over 1,000 Tons Dollars~ Cents Unit Pri~e Bid Dolla=s Cents further agrees that if this proposal shall be accepted by And he the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town. and shall fail to give the required security within the (10) days. after notice of the aoceptance of said proposal, shall have been deposited in them ail addressed to him at the address given in the proposal, that .he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend th~ time ~riod.. S~gna~u~e of B~=: ~/ JUOr~ B. ~R'rz :,:,TAqY PU~,.IO, ~ of ~ V~: No. 478~1~, (3) ) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid, 2000 Bid on TYPE 6 TOP PROPOSAL FORM: DA~E: 4-27-00 NAME & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell. ~: 878-2323 ROSEMAR CONSTRUCTION, INC. 56 PINE STREET EAST MORICHES, NEW YORK 11940 NAME OF PARTNERS: If bidder is a Firm, state here the name and =esidence of each member thereof RESIDENCE OF PARTNERS: if bi~ter is a Fill in the roi'lowing Org~-{ze~ under the State of: Name and A~ess of Presictent: Name and A~ess cf Se~reta~: NEW YORK ROBERT GARONE 15 INLET VIEW PATH WEST EAST MORICHEs N/A Name an4 A~dress of Vice Presid~nt: N/A TO: SO0=6OLD TOWRBOARD TOWN H~?.?~ - 53095M~INROAD SOUX~OLD, NEW XORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, deClares that the only persons,.company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for.the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or en~loyed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF -qOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the ~T~W~ a~d ~h~ -~ W~i a6C~," ih full PaYment.- thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: U~iC Pri~e Bid Dollars Cents 1W 0-350 Tons .Asphalt C~-~TXl~6~op-Furnle~& ~1~ FOr:FIFTY SEVEN TWENTYCENTS Per Ton Do'11ars Cents 57.20 2W 350-650 Tons For:FIFTY TWO TWENTY CENTS Per Ton Dollars Cents 52 .20 650'1,000 Tons For: FORTY NIN~ TWENTY CENTS Per Ton Dollars Cents 49.20 4W 1,000 Tons For'~ORTY SEVEN TWENTY 'CF. NT.~ Per Ton Dollars Cents 47.20 PLANT--LYDEL BROOKHAVEN ASPHALT (2) STIRITZ ROAD BROOKHAVEN EQUIPMENT LIST UPON REQUEST FURNISH AND pId%CE ON FISHERS ISLAND Es~4--,te~ Des~r~ption of Item Item ~: Qua~tit~ (U~t p=ice Written in Words) Unit Price Bid Dollars Cents Asphalt CO~m~ TXp~ 6 Top - Furnished & Pla~ 1W 0-350 For: Tons Dollars Per Ton Cents 'NO ~kID. 2W 350-650 Tons For: Per Ton DolLars Cents NO BID Asphalt ¢~'llCe ~ 6 TOp - ~'Z~l.e~.~:~ & Plm~ NO BID 3W 650-1,000 For: Per Ton Tons Dollars Cents 4W 1,000 Tons For: Per Ton Dollars Cents NO BiD A/~d he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town-and shall fail to give the required security within the (10) days. after notice of the acceptance of said proposal, shall have been deposited in the~il addressed to him at the address given in the proposal, that .he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a' formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept o~.~%--j~this proposal or by mutual agreement may extend this/t~e period~..~"---) ~ Name of Bickie=: ~~( leas C~'~0N ~ Telephone N,~her: 878-2323 D&9.e: 4-27-00 (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of Its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Sign~ ROBERT GARONE (Corporate Title) (if any) PRESIDENT 2000 Bid on TYPE 6 TOP INTER HOME OFFICE ONE NEWARK CENTER. 20th FLOOR NEWARK, NEW JERSEY 07102 973-624-7200 TIONAL FIDELITY INSURA1 COMPANY KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, Rosemar Construction Inc. 56 Pine St., East Moriches, Ny 11940 as Principal, and THE INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation of the State of New Jersey, as Surety, are held and firmly bound unto Highway Department, Town of Southold Suffolk Courday, New york in the penal sum of FIVE HUNDRED and 00/100 .............. ($500.00) DOLLARS for the payment of which, well and truly t,o be made, we hereby joindy and severally bind ourselves, our heirs, executors, administrators, successors and assigns. Signed, this 27Lt day of Apa~X Xi~ 2000 The condition of the above obligation is such that whereas the Principal has submitted to Highway Department, Town .of Southold a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for For the PurcAase & Application of Asphalt Road Materials Hot Mix Asphalt Concrete Pavemeazt "Type 6 Top" NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate (b) If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto, properly completed in accordance with said bid, and shall furnish a bond for the faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid; THEN, THIS OBLIGATION SHALL BE VOID, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the said bid may be accepted; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have seals, and such of them as are corporations have caused their corpor~seals, to and these presents to be'~iigned by their proper officers, the day/aCnd year fir, l~se Bid Bond Car~ W. ~ZE, 5~EEt~n-Fact ACKNOWLEDGMENT OF CORPORATION STATE OF NEW YORK COUNTY OF SUFFOLK On this 27~A day of AprZ1, 2000 , before me personally appeared ROBERT GARONE , to me know, who, being by me duly sworn, did depose and say: that he resides in EAST MORICHES , that he is the PRESIDENT of the , Rose.ar Construction Inc. the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Board of Directors of said Corporation, and that he signed his name thereto by like order. tic) "~DY KURCZAK I~otaty Public, State of New York No. 01 KU601§287 Qualified in Suffolk CountYc~ .~-- ACICN'OWLEDGMENT OF SU1LETY ~,onm~ssion Expires October 26, ~ STATE OF NEW JERSEY COUNTY OF HUDSON On this 27th day of April, 2000 , before me personally appeared Carl W. Bull, with whom I am personally acquainted, who, being by me duly sworn, said; that he resides in the State of New Jersey, that he is the Attorney-In-Fact of the Internationag Fidelity Insurance the Corporation described in and which executed the foregoing instrument; that he knows the Corporate seal of the said company; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order and authority of the Board of Directors of said Company; and that he signed his name thereto as Attorney-In-Fact by like authority. NJ Notary Public Hudson Co. 2219084 Comm. Expires 10/27/2003 INTERN~IONAL ,~FI~D?LITY IINSURAN~I~ COMPANY ON'E ~N'EW~CENTER. 20 FLOOR, NEWARF~ NE~EY 07102-5207 STATEM~ENT OF ASSETS, LIA.BILIII~S, SURPLUS AND OTHER FUNDS AT JUNE 30, 1999 ASSETS Bonds (Amortized Value) ................................... $30,268397 Pfaff'red Stooks .......................................... 3,710,000 Corrunun Stocks (Market Value) ............................... 8,565,476 Mortgage Loans on Real Estate ................................ 94.0,692 Real Esmte ............................................ 132,000 Cash. & Bank Deposits ..................................... 133296 Short Term Investments ..................................... 7,504.,42~. Unpaid Premiums & Assumed Balances .......................... 4.88,271 Reinsurance Recoverable on Loss Payments ....................... 1,696,968 Federal Income Tax R~coverable & Interest ....................... 398,0~7 Electronic Dam Processing Equipment ........................... 476,961 Interest & Dividends Due and Accrued ........................... 944.,670 Funds Hetd in Escrow Accounts ............................... 33/,51,418 Collateral Funds Held Under Contract ........................... (33,451,418) Contract Balances Due and Unpaid ............................. 3 372,604. Other Assets ...................... ' ...................... 89.621 TOTAL ASSETS ................................ 59.321.427 LIABILITIES, SURPLUS & OT~ER FUNDS Losses (Reported Losses Net as to Reinsurance Ceded and Incurred But Not Reported Losses) ............................ S 8,231,916 Loss Adjustment Expenses ................................... 3,155,508 Contingent Commissions & Other Similar Charges ...... ; ............ (3,352,723) Other Expenses (Excluding Taxes, Licenses and Fees) ................ 146,959 Taxes, Licenses & Fees (Excluding Federal Income Tax) ............... 72,233 Federal and Foreign Income Taxes (Excluding Deferred Taxes ........... 26,491 Unearned Premiums ....................................... 10,026,902 Funds Held by Company Under Reinsurance Treaties ................. 3 ! 1,580 Amounts Withheld by Company for Account of Others ................ 125,579 Liabiliw for Unauthorized Reinsurance .......................... 249,923 Other Liabilities ......................................... 55 TOTAL LIABILITIES .......................... 18 99~..-t23 Common Capital Stock ..................................... SI,S00,000 Gross Paid-in & Contributed Surplus ............................ 37a,.600 Unassigned Funds (Surplus) .................................. 38A52A0a Surplus as Rsgards Policyholders ................... ,t.0,327,00~. TOTAL LIABILITIES, SURPLUS & OTHER FUNDS .... 59.321 .~.27 I, Francis L. Mit~erhoff, President of INTERNATIONAL FIDELITY INSURANCE COMPANY, cen'ify that the foregoing is a fair staremcnt of Assets. Liabilities, Surplus and Other Funds of this Company, at the close of business, June 30, 1999, as reflected by its books and records and as reported in its statement on file with the Insurance Deparunent of the Stato of New Jersey. IN TESTIMONY WHEREOF, I have set my hand and affixed the seal of the Company, this I Ia day of August, 1999. INTER.NATIONAL FIDELITY INSURANCE COMPAi'iY Pres£dent: INTERNATIONAL FIDELITY INSURANCE COMPANY HOME OFFICE: ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207 FOR BID BOND/RIDER/CONSENTS/AFFIDAVITS KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing laws of the S~ate of New Jersey, and having its principal office in the City of Newark, New Jersey, does hereby constitute and appoint JAMES P. CABEY, WILLIAM T. GUILFOYLE, CARL W. BULL NJ. its rote a~.d iswful, attorney(s~-in-fact to excite, s~al ~d deliver for and on i~ ~h~ ~ ~, any and all ~n~ and unde~gs, ~ntra~ of inde~ and o~er wn~gs ob~gatu~ m ~e nature ~er~f, ~ ~ or ~y ~ ~lowed, requi~ or ~uedby law, ~m~. role, regulation, ~n~ct or o~e~e, ~d · e exe~on of tach l~lm~n~s) in ~ of ~e presenu shall ~ ~ bin&ng u~n ~e s~d I~E~AT~NAL ~EL~ IN~NCE COMPAq, ~ ~lly and amply, to all ~n~n~ ~d pu~ses, ~ · ~e same had ~en duly ex~d ~d ac~owledg~ by i~ ~gularly ele~ offi~ at i~ pHnci~ offi~. ~is Power of ~ome~ ~ ex--md and may ~ revoked~pursu~t to ~d by ~o~ of A~cle 3-S~on 3, of ~e By-~ws adopt~ by ~e ~ of Dire~ors of ~E~ATIONAL HDEL~ ~S~NCE CO~A~ at a meeting c~l~ ~d held on ~e 7~ day of Pebma~, f974. ~e ~ideat or any Vi~ ~esident, ~e~five Vi~ ~sident, ~cre~ or ~t Secre~, s~l have ~wer and au~ofi~ (1) To ~ict A~o~eys-in-fa~, ~d m ~oH~ ~em tu excite on ~h~f of ~e Co.any, and a~ch ~e ~1 of ~e Co.any ~ereto, ~n~ and unde~ngs, ~n~ of inde~ ~nd o~er writings obHgatu~ in ~e nature ~er~f ~d, (2) To ~move. at any ~me, any su~ ~omey-in-fa~ and revo~ ~e au~oH~ g~ven. Fu~er: ~ ~wer of ~ome~ ~ signed and se~ed by facsi~le pu~ant tu resolu~on of Be ~ of Dlre~o~ of s~d Co~ny ~opt~ ~ a meeting duly ~llea and held on ~e 29~ aay of ~HI, 1982 of w~ch ~e following ~ a ~e excel: No~ ~e~fo~ ~e aignamres of ~ch office~ ~d ~e ~ of ~e Co.any ~y ~ ~ m any ~ch ~wer of ~o~ey or ~y ~ rel~ng ~eretu by f~l~le, ~ ~y ~ch ~wer ~,~ey or ~ ~ng ~ radicle signatures or fa~i~e se~ s~l ~ wild ~d ~n~ng u~n ~e Co~ny ~nd ~y su~ ~wer ~ ex~ ~d ~ by facs~le s~g~mres and radicle se~ shall ~ valid and binding u~n ~e Co~y in ~e ~mre wi~ re~ tu any IN TESTIMONY WHEREOF, INFER,NATIONAL FIDELITY INSURANCE COMPANY h~ caused this instrument to be signed and its coq~orate seal to be affixed by its author/zed officer, this 31st day of August, A.D. 1998. INTERNATIONAL FIDELITY IN~URAN~NY County of Essex On ~ 31at day of August 1998, before me came the individual who executed the preceding instrurnent, to me personally known, and, being by me duly sw. om., said the h.e ~s the therein described and authorized officer of the INTERNATIONAL FIDELITY INSURANCE COMPANY; that the seal-affixed tu s~ud ~nsimment u the Corporate Seal of said Company; that the s~id Corporate Seal and his signature were duly affixed by order of the Board of Directors of said Company. IN TESTIMONY WHEREOF, I have her~untu sat my hand affixed my Official Seal, at the City of Newark, New Jersey the day and year first above written. PUBLIC ~ A NOTARY PUBLIC OF NEW JERSEY CERTIFICATION My Commi~ion F. xplres Nov. 21, 2000 I, ~he undersigned officer of INTERNATIONAL FIDELITY IN'SURANCE COMPANY do hereby certify tim I have compared the foregoing ~opy of the Power of AiXorney and affidavit, and the copy of the Section of the By-l~ws of said Company as set forth in said Power of AUomey, with the ORIGINALS ON IN THE HOME OFFICE OF SAID COMPANY, and tim the same are cortms transcripts thereof, sad of the whole of the said originals, and that the said Power of AUomey has nol been Evoked and is now in full force and effect IN TESTIMONY WHEREOF, I have hereunto set my haad this 27t_3. d~yof April, 2000 Assiz~ant Secretary ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Ma~n Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ROAD TREATMENT - TYPE 6 TOP BID OPENING: 10:00 AM, THUSDAY, APRIL 27, 2000 TWO (2) BIDS WERE RECEIVED: 1. Corazzini A:pha!t L~.% P. O. Box 1281, Cutchogue, NY 11935 2. Rosemar Construction Inc., 56 Pine St., East Moriches, NY 11940 Furnish and olace within Southold Town: Corrazzini Rosemar 1X 0-350 Tons $51.00 $57.20 2X 350-650 Tons 35.00 52.20 3X 650-1000 Tons 31.00 49.20 4X Over 1000 Tons 33.00 47.20 Furnish and olace on Fishers Island: 1X 0-350 Tons $51.00 2X 350-650 Tons 35.00 3X 650-1000 Tons 31.00 4X Over l000 Tons 33.00 No Bid No Bid No Bid No Bid All prices are per ton LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishlng and placing within the Town of Southold, the following road treatments: I 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of SoUthold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of .the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so RAYMOND L. JACOBS Superintendent Z Highway Department Town of Southold 2000 ]NV]TAT]ON TO B]]) Peconic Lane P.O.Box 178 Peconic, New York 11958 TeL (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 FOR THE PURCHASE & APPLICATION :OF ASPHALT ROAD MATERI4LS HOT MIX ASPHALT CONCRETE PA~ Top" TOWI~i oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a period of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York; The Town Board of the T°wn of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as wall as the Standard New York State Dept. of T_ranspoda__ti~.n Specifi_ca_ti~ns for_H_ot M!_x Asp_belt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southoli:l, NewYork 11971, until: 10:00 A.M. onthe . 27th dayof. April 2000 All Specifications are provided herein. A fee of .five dollars ($ 5.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Docu~nents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bidS, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this period. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: _ April 1, 9,, 2000 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville S~l~hold:'Fm~n Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant,_equipment, to~ls,_shodng o[ bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superinten.dent. Proposals, together ~vith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in tile amount of five hundred ($ 500) dollars payable to the Town of Southoid. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may Issue a w~i[[en Instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and road publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties aro invited to be present. E. AWARD 'OF CONTRACT Awa. rd of contract will be made as soon as practical. The Superintendent of Highways roserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for roceipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agraement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) days after formai Ol~enieg of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the'amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owne~, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to romain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized represen[a{ive's written request present.ed not later than the hour set for the opening theroof, will be given permission to'withdraw his proposal. At the time of opening the proposals, when such proposals are roached, it will be returned to him unroad. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals..w'~out limiting the generality of the foregoing, any proposal which in incomplete, obscure, or Irregular may be rejected; any proposal accompanied by an Insufficient or ilTegular certified check or bidder's bond bay be rejected, any proposal having interlineation,.eresure or corrections may be rejected. The Town also reserves the right to reject any bid If the evidence submitted In the qualification statement or an invesflgaaon of of such bidder fails to satisfy the T°wn that such bidder b properly qualified to can~ J to complete the work contemplated.therein. , out the obligations of the contract an< Conditional:. blds wi11. notbe, accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or imposs~le to compute. The amount of the cerlified check or bidder's bond accompanying the Proposal of. suCh bidder shall be retained by the Town, not as a penalty, but as liquidated damages~for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New Yon~ State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: DATE: NAME & ADDRESS OF BIDDER: Tell. ~: BUSINESS NAME OF PARTNERS: If bidder is a Firm, state here the name 7/resl~ence of each member ~hereof ~ RESIDENCE OF PARTNERS: If biclcler is a Corporation, Fill in the fo¥'lowing Organized under the State of: Name and Acidress of President: Name and Address of Secretary: TO: SOUTHOLD TOWN BOARD TOWN H~?.T. - 53095 MAIN ROAD SOUTHOLD, ~"'-W YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1.) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that 'he wiil accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: AND PL~_CE WITHIN SOUTHOLD TOWN Est4,-~'to4 Des~r£p~lon of I~ Unit Price Bid Dollars Cents 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons 4W Over 1,000 Tons For: ~Dol;i~ar~--' ~/~ ~//~-'P%-rcents Ton ~/~-- Per Ton For: Dollars [ Cents (2) ~KNI~H AND PLACE ON FISHERS ISLAND Es~---t~d Des~r£ption o£ Item Item ~: ~-~ (Unit price Written in Wor~s) Asphalc Concre~ ~ 6 Top - Furnisb~ & Placed Tons Dolla~s ! Cents Unit ~riCe Bid Dollars Cents Asphalt Cc~cr~te T~pe 6 Top - Fu.."-'nishe4. & Tons Doll'ars~, Cents 650-1,000 Tons Over 1,000 Tons 4W Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town. and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that .he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated daraages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual JUDITX B. WU~TZ 7~Y PUSLI~ Sta~ of N~v U [Io 4787124, Suffolk (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Uability and Property Damage Insurance · Owner's Protective Public Uability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the' see until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cp°ntractor shail tak~ out an(~-maintain duri~ ..... the life of this Contract, Workmen's Compensation Insurance for all his employees' employed at the see of the project, and in case of any of the WOrk being sublet, ~be Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Bo Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from oPerations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Uability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same lime for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each acoident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Co Liability and Property Damage Insurance: The above policies for Public Uability and Property Damage Insurance must be so written to Include Contracf=r'. s Proteotive Uabllity and Property Damage Insurance to protect the contractor against claims brislng from the operations of a subcontractor. The policies shall also name the Town of Southold~as an additional Insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not beaffected if_theO, wnerperforms work_in . connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equalto NYSDOT - Type 6 & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT ; Screen General limits Job Mb( Sizes % Passina Total % 1" 100 %" 95-100 1/4" 65-85 +/- 7 1/8" 36-85 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 0.4 Mb(lng & Placing Temperature Range - degrees F 250 - 325 Co WI=ATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in selec~ quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except In the case of an emergency. Asphalt Plants must have adequate capacity and sufficie .nt storage for the Items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (123 feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt b, oncrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall Include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. )lO,HO S,~=IIHSVo NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed)/~~ (Corporate Title)~ J (if any) 2000 Bid on TYPE 6 TOP RAYlV[OI~D L. JACOBS Superintendent Highway Department Town of Southold 2000 INVITATION TO Bm Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 FOR TIlE PURCHASE & APPLICATION ,"OF A~PHALT ROAD MATERIAL~ HOT MIX A~PHALT CONCRETE PAVEMENT "Type 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +~- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qua fled asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, NewYork; The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a pedod of one year fTom the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Trans. portatio_~_ ~pecificafip_n._s_ fo_r__Hot_M;~ AsP_belt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southola, New York 11971, until: 10:00 A.M. onthe . 27th dayof . April 2000 All Specifications are provided herein. A fee of .five dollars ($' 5.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds.. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Sou~old reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this period. Bid security in the form of a ceH~l;ed check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: _ April ,19,.2@00 BY ORDER OF THE SOUTHOLD TOWN BOARD By:. EIi~.abeth A. Neville Sot~hold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications', and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant~ equipment, tools, sho_dn_g ~o[_bracing, or .other facilities,& to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~,~h the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated, on InvRation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of Rems listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bend or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner'shall return the bidder's bond or the ced~fied checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C, OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully Inform themselves of all conditions and matters which can In any way affect the work or the cost thereof. Should a bidder find discrepancies in Or omlssions from the specifications, or other documents or should he be In doubt as to their meaning, he should at once notify the Highway Superintendent who may Issue a wriffen Instruction to all bidders. .D. PUBLIC OPENING Of PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD 'OF CONTRACT Awa. rd of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to acceptan¥ _bid.or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Uni~ Price per Ton of Asphalt Concrete)". The Town will eithe,~ award, the project or reject all proposals received within fortY-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the'amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder uPOn his or her authorized representative's wd[~.en request present.ed not later than the hour sot for the opening thereof, will be given permission to'withdrew his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the fight to waive any technical error and to reject any and/or all proposals..Wit]nout limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular cerlified check or bidder's bond bay be rejected, any proposal having interiineation,.erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an Investigation of of such bidder falls to satisfy the Town that such bidder iS properly quarried to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of. such bidder shall be retained by the Town, not as a penalty, but as liquidated damages~for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be nUll and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: DATE: 4-27-00 NA~E & ADDRESS OF BIDDER: Tell. ~: ROSEMAR CONSTRUCTION, INC. BUSINESS ADDRESS: T~11. #: 878-2323 56 PINE STREET .EAST MORICHES, NEW YORK 11940 NAME OF PARTNERS: If bidder is a Firm, state here the n~me and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder ia a Corporation, Fill in the roi'lowing blanks: Organ!zed under the State of: Name and Address of President: Name and Address of Secretary: NEW YORK ROBERT GARONE 15 INLET VIEW PATH N/A WEST EAST MORIcHEs Name and ~4ress of Vice President: N/A TO: SOu=HOLD TO~NB~ ~OWN H~T.T. - 53095 MAIN ROAD SOuxuOLD, NEW YORK 11971 MEMBERS OF THE BO~/{D: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or eraployed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, -in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond an~ ~hat he will start the work as directed by the Town and that he will acc~t, in full paymen{ thereof as listed below: FURNISH AND SUPPLY ALL LABOR ANDMATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN ES~4''~ Desc~iptL~.on of I~ Zt~ ~1: (~,uantit-1;' (Unit pri~e Written in Woz~s) Price Bid Dollaxs Cents 1W 0-350 Tons For:FIFTY SEVEN TWENTYCENTS Per Ton Do'llars Cents 57.20 2W 350-650 Tons For:FIFTY TWO TWENTY CENTS Per Ton Dollars Cents 52.20 3W 650-1,000 Tons For:FORTY NINE TWENTY CENTS Per Ton Dollars Cents 49.20 4W Over 1,000 Tons FOr'~ORTY SEVEN TWENTY 'CF. NT.~ Per Ton Dollars Cents 47.20 PLANT--LYDEL BROOKHAVEN ASPHALT (2} STIRITZ ROAD BROOKHAVEN EQUIPMENT LIST UPON REQUEST FURNISH AND PLACE ON FISHERS ISLAND Est~-~ted Des~ripticn of Xte~ item %: Quantit-~r (Unit price Written in Words) 1W 0-350 For: Tons Dollars Per Ton Cents 2W 350-650 For: Tons Doll'ars Per Ton Cents 3W 650-1,000 For: Tons Dollars Per Ton Cents 4W Over 1,000 Tons For: Per Ton Dollars Cents Unit Price Bid Dollars Cents · NO BID. NO BID NO BID £ NO BID And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town· and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that .he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept 93~-~e~this proposal or by mutual Telephone N,--~er: 878-2323 Da~e: 4-27-00 (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Uability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the- site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees*employed at the site of the project, and in case of any of the Work being sublet..the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may adse from oPerations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Uability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Uablrrty and Property Damag· Insurance must be so wi;[;.en to Include Contmotor'.s Protective Uability and Property Da.m. age Insurance to protect the Contmotor against claims ~rislng from the operations of a subcontractor. The policies shall also name the Town of Southe:ld: as an additional Insured, Owner's Protective Public Liability and Property Damage Insurance: The Contractor shail furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in anY one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be. affected_ if_the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of i~s own employees or agents or if the Owner directs or supervises the work to b? performed by the Contractor. pROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificetes of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersectJons or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall beequal to NYSDOT - Type 6 & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mb( Sizes % Passlno Total % 1" 100 %" 95-100 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % MLxlng & Placing Temperature Range - degrees F 5.8-7.0 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The matedal shall be placed only when: 1. · The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except In the case of an emergency. Asphalt Plants must have adequate capacity and sufficle.nt storage for the Items to be furnished. Eo EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in wdting explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated sc, reed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain athoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt Concrete material. TESTING: The Town sh, all have the absolute right to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted In the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall Include the cost of furnishing all materials, equipment, labor and Incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contAnts of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Sign~ ROBERT GARONE (Corporate Title) (if any) PRESIDENT 2000 Bid on TYPE 6 TOP INTERI HOME OFFICE ONE NEWARK CENTER, 20th FLOOR NEWARK. NEW JERSEY 07102 973-624-7200 TIONAL FIDELITY 1NSURAI COMPANY KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, Rosemar Construction Inc. 56 Pine St., East Moric~s, Ny 11940 as Principal, and THE INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation of the State of New Jersey, as Surety, are held and firmly bound unto Highway Department, Town of SouthoZd Suffolk County, New york in the penal sum of FIVE HUNDRED and 00/100 .............. ($500.00) DOLLARS for the payment of which, well and truly ~o be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns. Signed, this 27th day of Ap~£ XI~ 2000 The condition of the above obligation is such that whereas the Principal has submiRed to Hig/~ay DepartS, Town of Southo~d a ceCtain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for For ~/~ Purchas~ & AppZication of Asphalt Road Materials Hot Mix Asphalt Concrete Pav~ "Typ~ 6 Top" NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate (b) If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto, properly completed in accordance with said bid, and shall furnish a bond for the faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in a~l other respects perform the agreement created by the acceptance of said bid; THEN, THIS OBLIGATION SHALL BE VOID, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the said bid may be accepted; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have h~g~ seals, and such of them as are corporations have caused their corpor~eals, to b~ ~'etj and these presents to be~¥gned by their proper officers, the da~fnd year fi~el ~ Signed, sealed and d~liv/[~ljn the~.gr%~s~ce of: ROSF~I~~ CONST~I:~J.~fi ~ ATTEST: Bid Bond PRES. n-Fact ACKNOWLEDGMENT OF CORPORATION STATE OF NEW YORK COUNTY OF SUFFOLK On this 27th day of Ap~, 2000 , before me personally appeared ROBERT GARONE duly sworn, did depose and say: that he resides in that heis the PRESIDENT of the , to me know, who, being by me EAST MORICHES Ros~mar Construction Inc. the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Board of Directors of said Corporation, and that he signed his name thereto by like order. ic) ~t~ KURCZAK ~ Public, State of New Yo~ No. 01 KU6015287 Oualified in Suffolk CountYo~ ACKNOWLEDGMENT OF SURETY ~ Expires October 26, STATE OF NEW JERSEY COUNTY OF HUDSON On this 27th day of Ap~, 2000 , before me personally appeared Carl W. Bull, with whom I am personally acquainted, who, being by me duly sworn, said; that he resides in the State of New Jersey, that he is the Attorney-In-Fact of the Internationa~ Fidelity Insurance Co. the Corporation described in and which executed the foregoing instrument; that he knows the Corporate seal of the said company; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order and authority of the Board of Directors of said Company; and that he signed his name thereto as Attorney-In-Fact by like authority. NJ Notary Public Hudson Co. 2219084 Comm. Expires 10/27/2003 ONE ~N'EWARk"~ENTER, 20 FLOOR, NEWARK. NEW ~BY 07102-5207 STATEMENT OF ASSETS, LIABrr ti t~S. SURPLUS AND OTHER FUNDS AT ~ 30, 1999 ASSETS Bonds (Amortized Value) ................................... S30.26g.397 Preferred Stocks .......................................... 3,710,000 Common Stocks (Market Value) ............................... 8,565,476 Mortgage Loans on Real Estate ................................ 940,692 Real Estate ............................................ 132,000 Cash & Bank Deposits ..................................... 133,296 Short Term Investments ..................................... 7,504,424. Unpaid Premiums & Assumed Balances .......................... 4.88,271 Reinsurance Recoverable on Loss Payments ....................... 1,696,968 Federal Income Tax Recoverable & Interest ....................... 398,04.7 El~eu'onic Data Processing Equipment ........................... ,176,961 Interest & Dividends Due and Accrued ........................... 944,670 Funds Held in Escrow Accounts ............................... 33,4.51,41g Collateral Funds Held Under Contract ........................... (33,451,418) Contract Balances Due and Unpaid ............................. 3,972,604 Other Assets ............................................ 89,621 TOTAL ASSETS ................................ 59,321.0,27 LIABILITIES, SURPLUS & OTHER FUNDS Losses (Reported Losses Net as to Reinsurance Ceded and Incurred But Not Reported Losses) ............................ S 8,231,916 Loss Adjustment Expenses ................................... 3,155,508 Contingent Commissions & Other Similar Charges ................... (3,352,723) Other Expenses (Excluding Taxes, Licenses and Fees) ................ 14.6,959 Taxes, Licenses & Fees (Excluding Federal Income Tax) ............... 72,233 Federal and Foreign Income Taxes (Excluding Deferred Taxes ........... 26,491 Unearned Premiums ....................................... I0,026,902 Funds Held by Company Under Reinsurance Treaties ................. 311,580 Amounts Withheld by Company for Account of Others ................ 125.579 Liability for Unauthorized Reinsurance .......................... 249,923 Other Liabilities ......................................... 55 TOTAL LIABILITIES .......................... ! 8.990,.0,23 Common Capital Stock ..................................... S1,500,000 Gross Paid-in & Contributed Surplus ............................ 374,600 Unassigned Funds (Surplus) .................................. 38A52,40a Surplus as Regards Policyholders ................... 40,327,000, TOTAL LIABILITIES, SURPLUS & OTHER. FUNDS .... 59,321.4.27 I, Francis L. Mitterhoff, President of INTER,NATIONAL FIDELITY INSURANCE COMPANY, ce~fy that the foregoing is a fair statement of Assets, Liabilities, Surplus and Other Funds of this Company, at the close of business, June 30, 1999, as reflected by its books and records and a~ reported in its statement on file with the Insurance Depar'tment of the State of New Jersey. IN TESTIMONY WHEREOF, I have set my hand and affixed the seal of the Company, this 11a~ day of August. 1999. INTERaNATIONAL FIDELITY INSURANCE COMPANY Presiden= qIOWER ATTORNE · Teb(9?3) 624-7200 OF B56614 INTERNATIONAL FIDELITY INSURANCE COMPANY HOME OFFICE: ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207 FOR BID BOND/RIDER/CONSENTS/AFFIDAVITS KNOW ALL MEN BY THESE PRESENTS: That IN"rER~NATIONAL FIDELITY INSURANCE COMPANY, a corporation organ/zed and existing laws of the State of New Jersey, and having its principal office in the City of Newark, New Jersey, does hereby constitute and appoint JAMES p. CASEY, WILLIAM T. GUILFOYLE, CARL W. BULL NJ. its tree and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undeinakings, contracts of indemnity and other writings obhgatory m the nature thereof, which are or may be allowed, required or perrahiedby law, stature, rule, regulation, contract or otherwise, and the execution of such instrament(s) in pursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY as fully and amply, to all intents and purposes, az if the same had been duly executed and acknowledged by its regularly elected officers at its princ pal office. This Power of Attorney is executed, and may be revokedLpursuant to and by authority of ARicle 3-Section 3, of the By-Laws adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANT at a meeting called and held on the 7th day of February, 1-974. The President or any Vice President, Executive Vice President, Secretary or Assistant ~ecretary, shall have power and authority (1) To appoint Attorneys-in-fact. and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds and undettakings, contracts of indemnity and other writings obligatory in the nature thereof and, (2) To remove, at any time, any such attorney-in-fact and revoke the authority given. Futthert ~ Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of said Company adopted at a meeting duly callea and held on the 29th any of April, 1982 of which the following ia a tree excerpt: Now. ~erefore the signatures of such officers an~l the seal qf the Compa.ny. may bo affixed to any such power of attorney or any cetxificate relating thereto by facsirmle, and any such power of attorney or ~e~fic~te bearing such facsmule s~gnatures or facsimile seal shall be valid and binding upon the Company and any such power so executed and ceRified by facsimile signatures and facsimile anal shall be valid and binding upon the Company in the ~ature with respect to any bond or undertaking tu which it is attached. IN TESTIMONY WHEREOF, LN'rERNATIONAL FIDELITY INSURANCE COMPANY has caused this instrument to be signed and its corporate seal to be affixed by its authorized officer, this 31st day of August, A.D. 1998. STATE OF NEW JERSEY County of Essex ~ ~INTEP"NATIONAL FIDE~CE COMP~NY On this 31si day of August 1998, before me came the individual who executed the preceding instrument, to me persona 1¥ known, and, being by me duly sw.otg, said the he ts the therein described and authorized officer of the INTERNATIONAL FIDELITY INSURANCE COMPANY; that the seal affixed to sa~d instrument is the Corporate Seal of said Compally; that the said Corporate Seal and his signature were duly affLXed by order of the Board of Directors of said Cotupany. PUBLIC IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal, ,~d~,, A NOTARY PUBLIC OF NEW IERSEY CERTIFICATION My Commission Expires Nov. 21, 2000 I, tho undersigned officer of LNTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that I have compared the foregoing copy of thc Power of Attorney and affidavit, and the copy of the Section of the By-Laws of said Company as set forth in said Power of Attorney, with the ORIGINALS ON IN THE HOME OFFICE OF SAID COMPANY, and that the same are correct transcripts thereof, and of the whole of thc suid originals, and that the said Power of Attorney has not been revoked and is now in full force and effect IN TESTIMONY WHEREOF, I have hereunto set my hand this 2 7~tZ day of 2000 Assistant Secretary *** ~qJLTI TX/RX REPORT *** TX/RI NO INCOMPLETE TX/RI TRANSACTION OK ERROR 1309 [* 1812935456 [* 1512449576 (* 16118005243329 [* 17118882329941 [* 32]18009620544 Dodge Reports Brown's Letters Burrelle's Info Data Construct Construct. Info, E1.IT-~BETH A. NEVILLE TOWN Cr -~J~K REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFO1LM.~TION OFFICER Town Hall, 5309~ Ma/n Roa¢l P.O, Box 1179 Southold, New York 11971 F~x (631) 766-6145 Telephone (631) 765-1800 OFFICE OF TI~E TOWN CLERK TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05q~ DODGE REPORTS 293-5456 BROWNS'S L~ I I ERS 2~-9576 BURRELLE'S INFO - 800 524-3329 DATA CONSTRUCTION 888 232-9941 BETTY NEVILLE, Southold Town Clerk Tele- 631 765-1800; fax 765-61/15 4117100 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOU! EARLIEST CONVENIENCE: I~ different road treatments APR-1B-O00?:B~ FROM-CONSTRUCTIONDATACORP T-4ZB P.01 F-371 Tow~ Hall, $309S Main ~baad P.O. Bmr 1179 South&d, New York 11971 Fax (~81) 7~5-614~ TeJ~ghonm (~ 7fl5-~800 OFFICE OF THE TOWN CT.~I~K TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05~ DODGE REPORTS 2sa-rd156 BROWNS'S LETTERS 2~-9E76 BURRELLE'S INFO - e00 SZ&-3329 DATA CONSTRUCTION 888 232-9~1 BETTY NEVILLE, $outhold Teen Clerk Tele. 631 76E--1~00; fax 765-Gl~F, q/17/00 ""BIDS" ADVERTISEMENTJPUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOUR EARLIEST CONVENIENCE: 6 different read treatments Bid Opening ,Date: IO:O0"AM ~ Thureday, April 27, 2000 Please acknm~/ledge receipt of this Infermation by ~Ignlng below and returning · 1taxed =opy to nm at 631 765-61~5, attention: Betty Neville. Thank 17/0,1 '00 ~[OI',l 17:31 FAX $16eI~ B145 E!~T~'~BETH A. NI~VILI2~ ~GIST~ OF VIT~ ~A'I'BTI~ RECORDS ~A~NT OFF]CEB F~EDOM OF ~O~ON $0UTHOLD CLERK T0~m Hall, 53096 M-in Road P.O. Box 1179 $outhold, blew york 11971 F~x (6.al) 765-61t5 Telephon~ (621) 765-1800 O~'i,'iCE OF THE TO%VN C~.~.RK ToWN OF SOUTHOLD TO: FROM: DATE: RE: FAX CONSTRUCTION INFO - 800 962-05~ DODGE REPORTS 293-5~56 BROWNS~S Lc I IERS 2~A-9576 BURRELLE'S INFO - ~00 52l~-3329 DATA CONSTRUCTION 886 232-99~1. TRANSMITTAL BE I 1 1' NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 q/~7/O0 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOL' EARLIEST CONVENIENCE: G different road treatments Bid Opening Date: 10:o0"AM ~ Thursday, April 27, 2000 Please acknowledge receipt of this information by signing below and returning a foxed copy to me at 631 765-61~S. attention: Betty Neville. Thank you. Received by I/I 'a /n~'ON S~31SAS NOIIVR~OJNI NOIIga8±SN03 ~V60:8 O00a 'Sl'~dV Apr;17-OO O3:38P Times/Review 1~ '04 00 ,%ION i$:DO FAX ,516~5 6t45 Newscorp 5162983287 P.O1 Town ~t~ll, 53095 Main Road P.O. B0~ 1179 SouKhold~ ]New York. 11971 Fax (6,~1) '765-8145 OFFICE OF THE 'IX)WN C! .ERK TO~ OF $OIiTHOLD FAX TRANSMITTAL 1"O: FROM: Iff, ATE: RE':, SUFFOLK TIMES NEWSPAPER BETTY N[.~'I LLE If total transm;ttal is not received, please rail 516 765-1800. fax 516 ONE NOTICF TO RIDDERS FOR FURNISHING AND PLACING WITHIN THE TOWN OF $OUTHOILD f-OR ROAD TREATMENTS. PLEASE SIGN AND RETURN THE FOLLOWING COHFIRMi~tC RECEIPT OF TIlE ABOVE. THANK YOU, THANK YOU. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of: Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil F, Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certifled check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of ,the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. ~NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent Z Highway Department Town of Southold 2000 ]NV]TAT]ON TO B]]) Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516)765-3140 (516) 734-5211 Fax. (516) 765-1750 FOR THE PUR~H~E & APPLICATION /OF ~PHALT ROAD MATERIAL~ HOT MIX ~PHALT CONCRETE PA~ '"Pype 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a pedod of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for. HotMix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A.M. on the . 27th day of , April 2000 All Specifications are provided herein. A fee of five dollars ($ ,~.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the dght to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: April ]9, 20_00 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth ^. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form ehall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: "Exceptions to the Specifications", and attached to the Bid Form.-Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~.~,ith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the Proposal prices have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. ~D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Pdce per Ton of Asphalt Concrete)". The Town will eithe,r.' award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw h~s proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Wif]nout limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interiineaflon,.erasura or corrections may be rejected. The Town also reserves the dght to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the cor~'~act and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of suCh bidder shall be retained by the Town, not as a penalty, but as liquidated damages~'for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: DATE: NAME & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell.9: NAM~ OF PARTNERS: If bidder is a Firm, s=ate here the name and residence of each member ~hereof ~ RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following bla~ks: Organize~ under the S~ate of: Name and Address of President: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TO~N H~?.?. - 53095 ~ ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he wiil accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: ~'u~NISH AND PLACE WITHIN SOUTHOLD TOWN Es~4m~ed Des~rip~ion of Ite~ Item %: ~uantity (Unit pri~e Written in Wor~s) Unit Price Bid Dollars Cents 1W 0-350 For: Per Ton Tons Dollars Cents 2W 350-6.50 For: Tons Dollars Per Ton Cents 3W 650-1,000 For: Tons Per Ton Dollars Cents Over 1,000 Tons For: Per Ton 0ollars Cents (2) FURNISH AND PL~C~ ON FISHERS ISLAND 1W 0-3S0 Tons 2W 350-650 Tons 3W 650-1,000 Tons 4W Ese;--ted Dee~ription of I~em Unit Price Bid Ite~ #: ~emntity (Unit price Written in Words) Dollars Cents For: Per Ton Dollars Cents For: Per Ton Doll'ars Cents For: Per Ton Dollars Cents For: Per Ton Dollars Cents Over 1,000 Tons And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town-and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidx~er: (Please Print) Signature of Bi~r: Telephone Date: (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance · Owner's Protective Public Liability and Property Damage Insurance The ContractOr shall not permit any subcontractor to commence any operation of the- site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees· employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from oPerations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Uability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Uability and Property Damage Insurance must be so written to include Contractor'.s Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Mil(ion Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage insurance providing for a limit of not [ess than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dol;ars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liabi;ity of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to bp performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall fumish the Owner with the odginal insurance policy. Both certificates, as fumished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiting pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix .,, Sizes % Passlm3 Total % 1" 100 %" 95-100 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % Mixing & Placing Temperature Range - degrees F 5.8-7.0 +/- 0.4 250-325 WEATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. I~QUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantifies at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the Items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receiPt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which ara deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 2000 Bid on TYPE 6 TOP ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY ADOPTED AT A REGULAR HELD ON APRIL 11, 2000: THAT THE FOLLOWING RESOLUTION WAS MEETING OF THE SOUTHOLD TOWN BOARD RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the year 2000 for the Superintendent of Highways: 1, Oil and Sand 2, Oil and Stone 3, Liquid Asphalt /4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7, RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-surfacing Eliza~beth A. Neville Southold Town Clerk April 11. 2000 $5.00 per set per item ITEM NO. 5 4/201. BID ON "TYPE 6 TOP" - ROAD TREATMENT BID OPENING DATE: Company Name & Contact Person 10:00 AM, Thursday, April 27, 2000 Address Corazzini Asphalt, POB 1282, Cutchogue, NY Telephone & Fax Numbers 734-5600 4/24 2. Rosmar Construction 56 Pine St., E. Moriches 11940 631-878-2323 o So