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Home My WebLink AboutHighway - Sand Mix Type 5 ShimRAY1VIOND L. JACOBS Superintendent Highway Department Town of Southold Ptconi¢ Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 2000 INVITATION TO BID FOR ~ PURCHA,SE & APPLICATION i0F ASPHALT ROAD. MATERIAL~ HOT MIX A~PILALT CONCRETE PAVF3I~ *"Type 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FOI~M: ~ & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell. #: ~ OF PARTNERS: If ~£dde= is a Firm, state here the name and residence of each member ~hereof ~ ~ESIDEN~. OF PARTNERS: If bidder is a ,Corporation, Fill in the following bl~s: Organized. under ~he State of: Name and Ac~/ress of Pres£chant: Name and Address of Secretary: Name an~ Address of Vice Presiclent: TO: SOO'~HOLD TOW~ BOARD ' YOTN'N ~T,T. -- 53095 ~ ROAD $OUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the. only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: ~'O/~NISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: ~u~NISH AND ~LACE WITHIN S0UTHOLD TOWN ES*~--'~ Description of Ite~ Item J: ~titlr (Unit price Written in Words) Unit Price Bid Dollars Cents lX 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Per Ton Dollars Cants 4X Over 1~000 Tons For: Per Ton Dollars Cents (2) i~IRNISH AND PLACE ON FISHERS ~SLAND Es~4~e~ Des~iption of I~em Item ~: ~ (U~ pri~ ~it~ In WO~) Unit Pri~e Bid Dollers Cents 1X 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents Furnished 3X 650-1,000 Tons Per Ton Dollars Cents Over 4X 1,000 For: Tons " /~d he further agrees Per Ton Dollars Cengs that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the' Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified checkshall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bic%der: (Please P=int) Signature of Bidder: Telephone N, m~er: Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limes Job Mix ; Sizes % Passlna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WI=ATHER LIMITATIONS: The material shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt 'concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected ,. against the application of asphalt concrete material. - TESTING: The Town sh~ll have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the .Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract;, and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MI=ASURE~MBNT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and Incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and h~s been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the ,invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 2000 Bid on TYPE 5 SHIM LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Munlcipal Law, that sealed bids are sought and requested for furnishing and placing withln the Town of. Southold, the following road treatments: I 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Maln Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of .the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. :NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ROAD TREATMENT - SAND MIX (Tvoe 5 Shim') BID OPENING: 10:00 AM, THUSDAY, APRIL 27, 2000 TWO (2) BIDS WERE RECEIVED: 1. Corazzini Asphalt Inc., P. O. Box 1281, Cutchogue, NY 11935 2. Rosemar Construction Inc., 56 Pine St., East Moriches, NY 11940 Furnish and olace within Southold Town: Corrazzini Rosemar 1X 0-350 Tons $40.00 $53.20 2X 350-650 Tons 31.00 48.20 3X 650-1000Tons 31.00 45.20 4× Over l000 Tons 31.00 43.20 Furnish and olace on Fishers Island: 1X 0-350 Tons $110.00 2X 350-650 Tons 75.00 3X 650-1000Tons 75.00 4X Over l000Tons 65.00 No Bid No Bid No Bid No Bid All prices are per ton* RAYMOND L. JACOBS Supcrin~ndent Highway Department Town of $outhold Peconic Lane P.O.Box 178 Peconic, New York 119S8 Tel. (516) 7654140 (516) 734-5211 Fax~ (516) 765-1750 200.0 ]NV]TAT]ON TO Bm FOR THE PURCHASE & APPLICATION /OF ASPHALT ROIB. MITER~ HOT MIX ASPHALT C01VCRETI] PAVEMENT · '"ripe 5 Shim" SAi~ MIX ASP~T TOWN OF SOUTHOLD SUFFOLK COIJIqTY,. NEW YORK ,NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT RQAD MATERIALS' TO BE APPLIED ON FISHERS iSLAND. pROPOSAL FORM: NA~E & ADDRESS OF BIDD~I~: ~ BUSINESS ~D~SS: Tell · ~: KAM~ OF PARTNERS: If b~dde~ Is a Flzm. state ~e~e the name RI~SmENC~ OF PARTNERS: Nane and A~dress of Secret~,~f: and Address of V£ce President: TO: SOUTHOLD TORN BOARD 'TOWR H~?.'r. - 53095'MA.1'N ROAD SO0u.'EOLD, NEW YORK 119'71 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the. only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any con~ec~ion, directly or indirectly with any:other bidder for the same work; that 'it is in all respects fair and without collusion or fraud, and that no person acting for or 9~loyed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1)~ the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will, contract to: FU~NISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and'that he-will accept; ~ia -fut!~payment-- <- thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE : STIPULATED "UNIT PRZCES" OF: Unit Pri~e Bid Dollars Cents lX 0-350 Tons 2X 350-650 Tons 650-1,000 Tons 4X Over 1~000 Tons Cents For: Dolla~s~ ~'~ Per Ton For: Per Ton Dollars · Cents For: ;/~Y~ -- Per Ton Dollars Cents (,2) m'u~NISH AND PLACE ON FISHERS ISLAND Es*~---te~ Description of Item Item %: Quazit~t~ (Unit pri~e Written in Words) Asphalt C,~,',,'~'ete ~ ~; 8him - ~ur~shed & PI&C~ ~ 0-350 For: Per Ton Tons ~llars Cents 2X 350-650 Tons Dollars Cents 3X 650-1,000 Tons Over 4X 1,000 Tons Unit Pr£~e Bid Dollars Cents Asphalt ~ ~ 5 ~ - ~ & ~or: ~--~ Per Ton. ~lla~s Cents And he further agrees that if this proposal shall be accepted~by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the- Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the add~ess given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified C~eck accompanying this proposal shall be forfeited to the Town .as Liquidated damages; othezwise the certified checkshall be returned tO the bidder within forty-five (45) days after the 'date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or rej.ect this proposal or by mutual agreement may extend ~time perffd./ // Signature of · .,,ho.. ,--., (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and h~s been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the-invitation for bids, -and the contents of this-=bid-have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety .on any bond furnished herewith prior to the official opening of the bid. (if any) 2000 Bid on TYPE 5 SHIM Juoml B. WURTZ ,,OT~RY PUSUO. b~te 0f N~ \'r lb. 4/8~124, 8ufl01k Ooun RAYMOND L. JACOBS Superintendent Highway Department Town of $outhold Peconi¢ Lane P.O~Box 178 Peconi¢, New York 11958 Tel. (516)765-3140 (516) 734-5211 Fax. (516) 765-1750 2000 INVITATION TO BID Z FOR THE P~CH~E & APPLIC~ON iOF A~PIlALT ROAD .MAIIIRIAL~ HOT iflX A~PHALT CONCRETE PA~ · 5 Shim" lUX ASP~T TOWN or SOUTHOLD SUFFOLK COUNTY,. NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS' TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: DA~E: 4-27-00 NAME & ADDRESS OF BIDDER: Tell. #: ROSEMAR CONSTRUCTION, INC. BUSINESS ADDRESS: Tell. #: 878-2323 56 PINE STREET EAST MORICHES, NEW YORK 11940 NN~ OF PARTNERS: If bidder is & Firm, state here ~he name RESIDENCE OF PARTNERS: If bicker is a ~OZlOora~ion, Fill in the fo~low£ng bl-nks:. Organized. under the State of: Name and ~ess of President': NEW YORK ROBERT GARONE 15 INLET VIEW PATH WEST EAST MORICHES Name an~ A~tdxess of Seoretaxy: N/A Name an4 Address of Vioe President: N/A TO: SOoXaOLD ~ BOARD 'TOWN H~v~. - 53095 M~IN ROAD SOux6OLD, NEW ZORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the. only persons, company, or parties interested in this proposal as principgls are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; 'that 'it is in all respects fair and without collusion or fraud, and that no person acting for or ~p~oyed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will. contract to: FURNISH AND PLAC~ ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that- he.will -accept;.-in futt payment thereof as listed below: FURNI~HAND SUPPLY ALL LABOR ANDMATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: ~NISH AND PL;%CE WITHIN SOUT~OLD TOWN Est~te(t Desc~iption of Unit PriCe Bid Dollars Cents lX 0-350 Tons For:FIFTY THREE TWENTY CENTSPer Ton Oollars Cents 53.20 2X 350-650 Tons For:FORTY EIGHT TWENTY CENTS Per Ton Oollars Cents 48 20 3X 650-1,000 Tons For:FORTY FIVE TWENTY CENTS Per Ton Dollars Cents 45.20 4X Over 1~000 Tons For:FORTY THREE TWENTY CENTS Per Ton Dollars Cents 43.20 PLANT--LYDEL BROOKHAVEN A~HALT STIRITZ ROAD BROOKHAVEN EQUIPMENT LIST UPON REQUEST ~'u~NISH AND PLACE ON FIBH~:KS ISLAND Es~4--tea Desccip~Lon of Ttem Item %: ~uantity (Unit price Written in Words) Asphalt Con~cmte T~pe $ Sh~m - Fuxnishe~ & Pl.-ed Unit Pri~e Bid Dollars Cents 1X 0-350 For: Per Ton NO BID Tons Dollars Cents 2X 350-650 Tons For: Per Ton Dollars Cents NO BID 3X 650-1,000 Tons A~halt Con~e~e T~pe S Shim - Fu_--ulihec~ & PIa~I~ For: Per Ton Dollars Cents Over 4X 1,000 For: Per Ton Tons Dollars Cents NO BID NO BID And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the' Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying, this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified checkshall be returned tb the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect f.or ape. riod of forty-five (45) days, the Town will accept or re].ect this proposal or by mutual agreement.may extend this time por~j,~ Telephone N~--~er: 878-2323 Da~e: 4-27-00 (3) NON-COLLUSIVE BID CERTIFICATE The undersigned, bidder certifies that this bid has been arrived at by the bidder in'dependently and his been submitted without collusion' with any other vendor of materiels, supplies or equipment of the type described in the .invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not en employee or agent of the bidder or its surety .on any bond furnished herewith prior to the official opening of the bid. ROBERT GARONE (Corporate Title] (if any) PRESIDENT 2000 Bid on TYPE 5 SHIM HOMEOFFiGEINTEROTIONAL FIDELITY INSURA~ COMPANY ONE NEWARK CENTER, 20th FLOOR NEWARK, NEW JERSEY 07102 973-624-7200 ~:' KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, Ros~mar Construction Inc. 56 Pine St., East Moriches, Ny 11940 as Principal, and THE INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation of the State of New Jersey, as Surety, are held and firmly bound unto Hig/u~ay Departmert, Town of Southold Suffolk County, New york in the pe~al sum of FIVE HUNDRED AND 00/100 ................... ($500.00) DOLLARS for the payment of which, well and truly ~o be made, we hereby joindy and severally bind ourselves, our heirs, executors, administrators, successors and assigns. Signed, this 27th day of April JO( 2000 The condition of the above obligation is such that whereas the Principal has submitted to Highway Department, Town of Southol~ a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for For the Purchase & Application of Asphalt Road Materials Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate (b) If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto, properly completed in accordance with said bid, and shall furnish a bond for the faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid; THEN, THIS OBLIGATION SHALL BE VOID, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and ail claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the said bid may be accepted; and said Surety does hereby waive notice of any such extension. IN WITNESS WHER~SOF, the Principal and the Surety have.~t seals, and such of them as are corporations have caused their corpor~ seals, to be heret~ Bid Bond Carl W[~_3-'~o~Oz~r~- ACKNOWLEDGMENT OF CORPORATION STATE OF NEW YORK COUNTY OF SUFFOLK On tiffs 27th day of /t/~adA, 2000 , before me personally appeared ROBERT GARONE duly sworn, did depose and say: that he resides in that he is the PRESIDENT of the , to me know, who, being by me EAST MORICHES Ro.~ema~ Cor~bmcLi. on Inc. the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Board of Directors of said Corporation, and that he signed his name thereto by like order. No. 01 KU6015287 Qualified in Suffolk County.~ ACK_NOWLEDGMENT OF SUKE'[~ Commission Expires October 26, STATE OF NEW JERSEY COUNTY OF HUDSON On this 27th day of /tpad~,' 2000 , before me personally appeared Carl W. Bull, with whom I am personally acquainted, who, being by me duly sworn, said; that he resides in the State of New Jersey, that he is the Attorney-hi-Fact of the I~onag 7:dd. egi~ Ir~a,,wxc~ Co. the Corporation described in and which executed the foregoing instrument; that he knows the Corporate seal of the said company; that the seal affixed to said insmmaent is such Corporate seal; that it was so affixed by order and authority of the Board of Directors of said Company; and that he signed his name thereto as Attorney-In-Fact by like authority. Hudson Co. 2219084 Comm. Expires 10/27/2003 tr TwU O An n S mAl, ON~ ~W~C~ 20 ~OO~ ~ ~EY 07102-5207 STA~ OF ASSETS, L~t'I ~S, S~LUS ~ O~R ~S AT ~ 30, 1999 ASSETS Bonds (Amortized Value) ................................... 530.268.397 Preferred Stocks .......................................... 3,710,000 Common Stocks (Market Value) ............................... 8,565,476 Mortgage Loans on Real Estate ................................ 940,692 Real Estate ............................................ 132,000 Cash & Bank Deposits ..................................... 133,2996 Short Term Investments ..................................... 7,504,424 Unpaid Premiums & Assumed Balances .......................... ~.88,271 Reinsurance Recoverable on Loss Payments ....................... 1,596,968 Federal Income Tax Recoverable & Interest ....................... 398,047 Electronic Data Processing Equipment ........................... 476,961 Interest & Dividends Due and Aocraed ........................... 9,~.,670 Funds Held in Escrow Accounts ............................... 33,451,418 Collateral Funds Held Under Contract ........................... (33,45],~18) Contract Balances Due and Unpaid ............................. 3,972,604 Other Assets ...................... ' ...................... 89.621 TOTAL ASSETS ................................ 59.321 .-~27 LIABILITIES, SURPLUS & OTHER FUNDS Losses (Reported Losses Net az to Rein~rance Ceded and Incurred But Not Reported Losses) ............................ S 8,231,916 Loss Adjusu'aent Expenses ................................. :. 3,155,508 Contingent Commissions & Other Similar Charges ...... : ............ (3,352,723) Other Expenses (Excluding Taxes, Licenses and Fees) ................ 146.959 Taxes, Licenses & Fees (Excluding Federal Income Tax) ............... 72,233 Federal and Foreign Income Taxes (Excluding Deferred Taxes ........... 26,49 l Unearned Premiums ....................................... 10,026,902 Funds Held by Company Under Reinsurance Treaties ................. 311,580 .Mnounts Withheld by Company for Account of Others ................ 125,579 Liability. for Unauthorized Reinsurance .......................... 249,923 Other Liabilities ......................................... 55 TOTAL LIABILITIES .......................... 18.99~..423 Common Capital Stock ..................................... 51,500,000 Gross Paid-in & Contributed Surplus ............................ 374,600 Unassigned Funds (Surplus) .................................. 38,453.40~ Surplus a~ Regards Policyholders ................... 40.327.004 TOTAL LIABILITIES, SURPLUS & OTHER FUNDS .... 59.321.'~27 I, Francis L. Mit~ethoff, President of INTERNATIONAL FIDELITY INSURANCE COMPANY, certify that the foregoing is a fair statement of Assets, Liabilities, Surplus and Other Funds of this Company, at the close of business, .lune 30, 1999, as reflected by its books and records and as reported in its ~ta~ement on file with the Insurance Depam'nent of the State of New Ser~ey. IN TESTIMONY WHEREOF. I have set my hand and afflx~ tho seal of tho Company, this I I ~ day of August, 1999. rNTERNATIONAL FIDELITY I~SURANCE COMPANY Te1(973) 624-7200 POWER OF ATTORN BS66 , INTERNATIONAL FIDELITY INSURANCE COMPANY HOME OFFICE: ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207 FOR BID BOND/RIDER/CONSENTS/AFFIDAVITS KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing laws of the State of New Jersey, and having its principal office in the City of Newark, New Jersey, does hereby ~onstitute and appoint JAMES P. CASEY, WILLIAM T. GUILFOYLE, CARL W. BULL NJ. its true and lawful auorney(s~-in-fact to execute, seal and dehver for and on its bchaff as surety, any and all bonds and undatukings, contracts of inden~ity and other writings obligatory m toe nature thereof, which are or may be allowed, required or penkiittedby law, stature, role, regulation, contract or otherwtse, and the execution of such instrument(s) in pursuance of these presents, sl~ll b~ as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY. ~s fully and amply, to all intents and purposes, as if the same hsd been duly executed and acknowledged by its regularly elected officers at its principal office. This Power of Attorney is executed, and may be revoked.pursuant to and by authority of Article 3-Sec6on 3, of the By-Laws ~lopted by the Board of Directors of INTERNATIONAL HDELITY INSURANCE COMPANY at a meeting called and held on the 7th day of Fchmary, f974. The President or any Vice President, Executive Vice President, Secre~ry or Assistant Secretary, shall have power and authority (1) To appoint ARorneys-in-fact and to authoriz~ them tu execute on bebeff of the Company and attach the Seal of fha Company thereto bonds and undertakings, contracts of ndemnity and other writings obligatory in the nature thereof and, (2) To remove, at any time, any such at~orney-in-fuct and revoke the authority given. Fut~har, this Power of Attorney is signed and sealed by f~csimile pursuant to resolution of the Board of Directors of ~id Company edopt~d at & meeting duly ~tlled and held on the 29th day of April, 1992 of which the following is a tree excerpt: Now therefore the signatures of such officers and the seal of the Co_mtx~. y rn~y be affixed to any s~ch power of anorney or any cetxificat~ relating thereto by fac. dmile, and any such power of attorney or certific~ta beating such fucsifitile s~gnatores or facsithile se~l shall bo wlid and binding upon the Company and any such power so executed and certified by facsimile signatures and f&~imile seal shall be valid and binding upon the Company in the ~fi~ture with respect to any bond or undertaking to which it is attached. IN TESTIMONY WHEREOF INTERNATIONAL FIDELITY INSURANCE COMPANY has caused this instrument to be s gned and ts cotlmrate sea to be aff~ed by its authorized officer, this 31st day of August, A.D. 1998. STATE OF NEW JERSEY County of Essex INTERNATIONAL FIDELITY INSURAN~.f~NY On this 31~t day of August 1998, before me ~tme the individual who executed the~recedinginstrument, to me personally kno?n~_and, being b.y ~me d.uly sworn, said the he ts the therein described and authorize, d officer of the INTERNATIONAL FIDELITY INSURANCE COMPANY; that the seal amxed to said instrument is the Corporate Seal of said Company; that the said Corporate Seal and his signature were duly affixed by order of the Board of Directors of said Company. PUBLIC IN TESTIMONY WHEREOF, I have hereunto set my hand afl'ged my Official Seal, at the City of Newark, New Jersey the day and year first above written. / A NOTARY PUBLIC OF NEW JERSEY CERTIFICATION My Commission Exph~s Nov. 21, 2000 I, the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that I have compared the foregoing copy of the Power of ARorney and affidavit, and the copy of the Section of the By-Laws of said Company ~s set fog in ~id Power of Attorney, with the ORIGINALS ON IN THE HOME OFFICE OF SAID COMPANY, and that the ~ame are corre~ transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney hu not been Evoked and is now in full force and effect IN TESTIMONY WHER. EOF, I have hereuntu set my hand this 2~'~..A dayof /~/~/t..~ 2000 A~sistant Secretary ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ROAD TREATMENT - SAND MIX (Tvoe 5 Shim} BID OPENING: 10:00 AM, THUSDAY, APRIL 27, 2000 TWO (2) BIDS WERE RECEIVED: Corazzini Asphalt Inc., P. O. Box 1281, Cutchogue, NY 11935 Rosemar Construction Inc., 56 Pine St., East Moriches, NY 11940 Furnish and olace within Southold Town: Corrazzini Rosemar IX 0-350 Tons $40.00 $53.20 2X 350-650 Tons 31.00 48.20 3X 650-1000 Tons 31.00 45.20 4X Over 1000 Tons 31.00 43.20 Furnish and olace on Fishers Island: 1X 0-350 Tons $110.00 2X 350-650 Tons 75.00 3X 650-1000 Tons 75.00 4X Over 1000 Tons 65.00 No Bid No Bid No Bid No Bid All prices are per ton LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought end requested for furnishing and pleclng within the Town of Southold, the following road treatments: I 1. Oil and Sand 2. Oil and Stone 3..Liquid Asphalt i · . Sand MIx (Type S Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil $ Recycled ~tone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which tlme they will be opened and read aloud in public. The Town Board of .the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. :NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20. 2000. AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board RAYI~Oh-D L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax~ (516) 765-1750 2000 ]NV]TAT]ON TO BID Z FOR THE PURCHASE & APPLICATION ~OF ASPHALT ROAD MATERIALS HOT MIX ASPHALT CONCRETE PAVEMENT '"Type 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY,. NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: N~/4E OF PA!~TNERS: If h~dde= is a Firm, state here the aame an~es~den~ of Aach member th.~eof ! RESIDENCE OF PARTNERS.' Organized. under the State of: Name and Address of President': Name and Address of If bidder is a Corporation, Fill in the following bl~ks: Name an~ Ad~ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.?. - $3095 MAIN ROAD $OUTHOLD, NEW XORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the. only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNzsHAND PLACE ASPHALT CONC~ETEMATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that· he will accept, in .·full payment_ thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN sOuTHOLD TOWN Estimate~ Description of Item Z~ ~: ~t~L~ (Unit price Wr£t~en in Words) Unit ~rice Bid Dollars Cents lX 0-350 Tons ~/ ~ Cents For: Dolla~s~ Per Ton Tons Cents 3X 650-1,000 Tons 4X li000 For: ;V~ ~ Tons Dollars Per Ton Cents S shim - ~ Per Ton Cents (2) ~'URNISH AND pLACE ON FISHERS ISLAND Est~te~ Desc~lption of Ite~ %: Quantity (Unit price Written in Wor~s) 1X 0-350 Tons Dollars Cents 2X 350-650 Tons Dollars Cents Unit Pri=e Bid Dollars Cents 3X 650-1,000 For: /" Per Ton Tons Dollars Cents v( 4X 1,000 For: ~t -- Par Ton/w Tons " Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the' Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the stun represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified checkshall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend ~_time ,peri~]/ // (3) SPECIFICATIONS: ~.SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of reads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ; Sizes ~ p~ssln= Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WI=ATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capadty and sufficient storage for the items to be furnished. Eo EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the .Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract;, and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT; The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall Include the cost of furnishing all materials, equipment, labor and Incidentals necessary to complete. the work, ~ ~**'~9 6 ~ ~ TIlE $!ATOLK COUNTY NATIO#/LL BANK ~ OF RIVERHE:AO,NEW YOR.~ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and h~s been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the-invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety .on any bond furnished herewith prior to the official opening of the bid. (Signed)~~~x~ (C°rp°rate Title)~.~ ~/~ (if any) 2000 Bid on TYPE 5 SHIM JUO]'rH B. WU~,, Z ,TARy PUBLIO, State of Nr,~ 4787124, Sulfolk Cou~ ~ ~.~/ m~KRISH AND PLACE ON FISHERS ISLAND Es~4-m~ Descrip~Gn of Item Item ~: ~,m-tit~ (Unit price Written in Words) Unit Price Bid Dollars Cents 1X 0-550 For: Per Ton NO BID Tons Dollars Cents 2X 350-650 Tons Asphalt Concz~ T~pe $ ~ . Furaish~d & ~lacmd For: Per Ton Dollars Cents NO BID 650-1,000 Tons For: Per Ton Dollars Cents Over 4X 1,000 For: Per Ton Tons Dollars Cents NO BID NO B ID And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the' Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified checkshall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement.may extend this time per~..~ .... Name of B~ler: ROS~M~ ~T~N~ > Telephone N,~er: 878-2323 Date: 4-27-00 (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of $outhold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen Geneml limes Job Mix ~' Sizes % Passlno Total % 1/4" 100 - 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +A0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The road surl'ace and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete matedal. - TESTING: The Town sh~ll have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MI=ASURI~MENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall Include the cost of furnishing all materials, equipment, labor and Incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and his been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the ~invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed ROBERT GARONE (Corporate Title) (if any) PRESIDENT 2000 Bid on TYPE 5 SHIM HOME OFFICE ONE NEWARK CENTER, 20th FLOOR NEWARK, NEW JERSEY 07102 973-624-7200 [NTERNOIONAL FIDELITY INSURANq~COMPANY KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, Ros~mar Construction Inc. 56 Pin~ St., East Moriches, Ny 11940 as Principal, and THE INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation of the State of New Jersey, as Surety, are held and firmly bound unto Highway DepartS, Town of Southo~d Suffolk County, New york in the pe~ sum of FIVE HUNDRED AND 00/100 ................... ($500.00) DOLLARS for the payment of which, well and truly to be made, we hereby joindy and severally bind ourselves, our heirs, executors, administrators, successors and assigns. Signed, this 27th day of Apad~ ~)( 2000 The condition of the above obligation is such that whereas the Principal has submitted to Highway Depurtm~, 7own of Southold a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for For t~ Purchase & Applic~ion of AsphaLt Road Ma~als Hot Mix Asphalt Concr~ Pavement "Type 5 Shim" Sa~d Mix Asphalt NOW. TH£P~FOKE. (a) If said bid shall be rejected, or in the alternate (b) If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto, properly completed in accordance with said bid. and shall furnish a bond for the faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid; THEN, THIS OBLIGATION SHALL BE VOID, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the said bid may be accepted; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF. the Principal and the Surety have h~ret6~t thei; hag"da seals, and such of them as are corporations have caused their corpor, at6 seals, to ~ heret~ and ~ese p~sents to b~gned by ~eir pro~r officers, the daE/dnd year first se~ ~* A~EST: ~Signed' ~ ~/ ' of: ROS~~~ CONST/ ~ , W~ss Bid Bond PRES. ACKNOWLEDGMENT OF CORPORATION STATE OF NEW YORK CO[/SYrY OF SUFFOLK On this 2765 day of Ap./~, 2000 , before me personally appeared ROBERT GARONE duly sworn, did depose and say: that he resides in that he is the PRESIDENT of the , to me know, who, being by me EAST MORICHES , Ros~ Cor~/xac//on Ina. the Corporation described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order of the Board of Directors of said Corporation, and that he signed his name thereto by like order. ~ Public, State of N~, York No. 01 KU6015287 Qualified in Suffolk County% ACKNOWLEDGMENT OF SURETY Oommission Expires October 26, ~ STATE OF NEWJERSEY CO UNTYOFHUDSON On this 2765 day of /tpaig, 2000 , before me personally appeared Carl W. Bull, with whom I am personally acquainted, who, being by me duly sworn, said; that he resides in the State of New Jersey, that he is the Attorney-In-Fact of the the Corporation described in and which executed the foregoing instrument; that he knows the Corporate seal of the said company; that the seal affixed to said instrument is such Corporate seal; that it was so affixed by order and authority of the Board of Directors of said Company; and that he signed his name thereto as Attorney-In-Fact by like authority. Hudson Co. 2219084 Comm. Expires 10/27/2003 ONE NEW--ENTER, 20 FLOOR, NEWARK, NEW .I~J~EY 07102-5207 STATEMENT OF ASSETS, LIABn' £1.mS, SURPLUS AND OTHER FLrNDS AT JUN~ 30, 1999 ASSETS Bonds (Amortized Value) ................................... $30.268,397 Preferred Stocl~ .......................................... 3,710,000 Common Stoe~ (Market Value) ............................... 8,565,476 Moixgage Loans on Real Estate ................................ 940,692 Keal Estate ............................................ 132,000 Cash & Bank Depoaits ..................................... 133,296 Short Term Invesn'nents ..................................... 7,504,424 Unpaid Premiums & Assumed Balances .......................... 488,27I Reinsurance Recoverable on Loss Payments ....................... 1,696,968 Federal Income Tax Recoverable & Interest ....................... 398,047 Electronic Data Processing Equipment ........................... 476,961 Interest & Dividends Due and Accrued ........................... 944,670 Funds Held in Escrow Accounts ............................... 33,451,418 Collateral Funds Held Under Contract ........................... (33,45 !,418) Contract Balances Due and Unpaid ............................. 3,972,604 Other Assets ...................... ' ...................... 89.621 TOTAL ASSETS ................................ 59.321 .-127 LIABILITIES, SURPLUS & OTHER FUNDS Losses (Reported Losses Net as to Reinsurance Ceded and Incurred But Not Reported Losses) ............................ S 8,231,916 Loss Adjusmaent Expenses ................................... 3,155,508 Contingent Commissions & Other Similar Charges ................... (3,3.52,723) Other Expenses (Excluding Taxes, Licenses and Fees) ................ 146,959 Taxes, Licenses & Fees (Excluding Federal Income Tax) ............... 72,233 Federal and Foreign Income Taxes (Excluding Deferred Taxes ........... 26,491 Unearned Premiums ....................................... 10,026,902 Funds Held by Company Under Reinsurance Treaties ................. 311,580 Amounts Whhheld by Company for Account of Others ................ 125,579 Liability. for Unauthorized Reinsurance .......................... 249,923 Other Liabilities ......................................... 55 TOTAL LIABILITIES .......................... ~ 8.994.123 Common Capital Stock ..................................... S 1 ,$00,000 Gross Paid-in & Contributed Surplus ............................ 374.600 Unassigned Funds (Surplus) .................................. 38.-152,40~. Surplus as Regards Policyholders ................... 40.327.004 TOTAL LIABILITIES, SURPLUS & OTHEK FUNDS .... 59.321.427 I, Francis L. Mi,xerhoff, President of INTERNATIONAL FIDELITY INSURANCE COMPANY, certify that the foregoing is a fair statement of Assets, Liabilities, Surplus and Other Funds of this Company, at the close of business, June 30, 1999, as reflected by its books and records and as reported in its starement on file with thc Insurance Department of the State of New Ser~ey. IN TESTIMONY WHEREOF, I have set my hand and affixed the seal of the Company, this I Ia day of August, 1999. INTERNATIONAL FIDELITY INSURANCE COMPANY President ~e1(973) 624-7200 I}OWER OF ATTORN B.66 INTERNATIONAL FIDELITY INSURANCE COMPANY HOME OFFICE: ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207 FOR BID BONDfRIDER/CONSENTS/AFFIDAVITS KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing laws of the State of New Jersey, and having its principal office in the City of Newark, New Jersey, does hereby constitute and appoint JAMES P. CASEY, WILLIAM T. GUILFOYLE, CARL W. BULL NJ. its true and lawful attorney(s}-in-faet to execute seal and deliver for and on its behaff zz surety any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permiuedby law, stature, rule, regulation, contract or otherwise, and the execution of such instrument(s) in pursuance of these presents shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly exe~tued and acknowledged by ts wgular y elected officers at its principal office. This Power of Attorney is executed, and may be revoked, pursuant to and by authority of Article 3-Section 3, of the By-Laws adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting called and held on the 7th day of February, [974. The President or any Vice President, Executive Vice President, Secretary or Assistaot Secreta~, shall have power and authority (1) To appoint Attorneys-in-fact and tu authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds and undedakings, contracts of indemnity and other writings obi gatury in the nature thereof and, (2) To remove, at any time, any such attorney-in-fact and revoke the authority given. Futther, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of said Company adopted at a meeting duly called and held on the 29th day of April, 1982 of which the following is a true excerpt: Now therefore the signatures of such officers and the seal of the Co _mpany may be affixed to any such power of attorney or any certificate relating thereto by facsimile, and any such power of attorney or ce~ificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or under.king to which it is attacbed. IN TESTIMONY WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY has caused this instrument to bo signed and its corporate seal to be affixed by its authorized officer, this 31st day of August, A.D. 1998. County of EssexSTATE OF NEW JERSEY g~r~~ ~INTERNATIONAL FIDE~CE COM]~tkNY On this 31st day of August 1998, before me came the individual who executed the preceding nistrument, to me personally known, and, being by me duly sworn, said the he as the therein described and authorized officer of the INTERNATIONAL FIDELITY INSURANCI~ COMPANY; that the seal affLxed to said instrument is the Corporate Seal of said Company; that the said Corporate Seal and his signature were duly affixed by order of the Board of Directors of said Company. IN TESTIMONY WHEREOF, I have hereunto set my hand affixad my Official Seal, at the City of Newark, New Jersey the day and year first above written. PUBLIC ~ A NOTARY PUBLIC OF NEW JERSEY CERTIFICATION My Commission Expires Nov, 21, 2000 I, the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby ~ify that I have compared the for~goilag copy of the Power of Attorney and affidavit, and the copy of the Section of the By-Laws of said Company as set forth in said Power of Attorney, with the ORIGINALS ON IN THE HOME OFFICE OF SAID COMPANY, and that the same are correct transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect IN TESTIMONY WHEREOF, I have hereunto set my hand this 2 7~'~ day of /~,O/L/~ ~9000 17/04 *** MULTI TX/RX REPORT *** TX/RX NO INCOMPLETE TX/RI TRANSACTION OR ERROR 1309 [* 1812936456 [* 1512449676 [* 16118005243329 [* 17118882329941 [* 32118009620644 Dodge Reports Brown's Letters Burrelle's Info Data Construct Construct. Info. EI,I~,~BETH A. NEVILLE TOWN CL~-~I/ REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O, Box 1179 Southold, New York 11971 F~x (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TO~I%I CLER.~ TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05qq DODGE REPORTS 293-5456 BROWNS'S LETTERS 2qzr-gs76 BURRELLE'S INFO - ~00 $2q'3329 DATA CONSTRUCTION 888 232-9541 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-61/15 ~/17/00 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765~1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOU[ EARLIEST CONVENIENCE: 6 different road treatments APR-~B-~g O?:BBA~ FROt~Co~$TRUCTIONDATACORP T-42B P.01 F-~?I Tow~ Hag, ~.~09~ M-~in Roaa P.O. B~x 1179 Southc~d, NowYork 11971 Telephone (~ 7~-1800 OFFICE OF THE TOWN TOWN OF SOU~HOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05KIt DODGE REPORTS 2~3-5~56 BROWNSIS LETTERS 2~-9l~76 BURRELLE'S INFO - MO $2~-3~29 DATA CONSTRUCTION B~l 2~2-99%1 BETTY NEVILLE, Southald Town Clerk Tele. 631 766-1800; fa~ 765-61i~F, ~/~7/oo eBIDS" ADVERTISEMENTiPUBLI CATION Number of Pages (including cover): 2 If total transmittal [s not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOUR EARLIEST CONVENIENCE: 6 different road treatments Bid Opening ,Date: lo:00"AM" Thursday, April 27, 2000 Please acknm~/ledge receipt of this inforn~tion by ;ignJng below and returning a fixed ~opy t~ me at 631 765o6145, attention: Betty Neville. Thank you. ired by 17/0~ '00 MOI~ 17:31 FAX ELIZABETH A. ~AGE O~ ~gCORDS ~AG~NT OFFICER F~EDOM OF ~O~ON S0[JTHOLD CLERK To~z~ Hall, 53095 Main Road P.O. Box 1179 Southold, New York 13.971 Fax (6~1) 766-6146 Telephon~a CG!]I) 765-1800 . OFFICE OF TIIE TOWN CLERK TOWN OF SOTJTHOLD TO: FROM: OATE: RE: FAX CONSTRUCTION INFO - 800 962-05a~ DODGE REPORTS 2:93-5~S6 BROWNS'S L~: i' mERS Z~r-9576 BURRELLE'S INFO - I!00 524-3329 DATA CONSTRUCTION 8ma ;Z32-99~1. TRANSMITTAL "' BE I m ~' NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-61a5 q/17/00 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): If total transmittal is not received, COMMENTS: 2 please call 631 765-1800. PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOU EARLIEST CONVENIENCE: 6 different road treatments Bid Opening Date: 10:0O'*AM ~ Thursday, April 27, 2000 Pl~se acknowledge r~elpt of this ]nfomtion by signing below and returning a taxed copy to me at 631 765-61~3, attention: Betty Neville. Thank you. Received by Apr-17-O0 03:38P Times/Rev~iew 5162983287 P.01 ELIZABETH A. TOWN CLERK ~GE OFFICER }'R~M OF iNF()~TION OFFIC~ Town Hall, 5309B Msin Road P,O, B(~ 1179 5outhoJd, New York 11971 F~x (6~1) 765~6145 Telephone (631) 765-1500 OFFICE Ol~' THE TOWN CL~tiK TOWN OF ,~OUTHOLD FAX i~RANSMI TTAL TO: FRO~: OATF: RE: SUFFOLK TIMES NEWSPAPER BETTY N[.I/I LLE ~1171l)0 If total transmittal is not received, please call f~15 765-1800. t~x 516 ONE NOTICF 'TO BIOI)ER$ FOR FURNISHING AND PLACING WITHIN THE TOWN OF $OUTHOLI) FOR ROAD TREATMENTS. PLEASE SIGN AND RETURN THE i::OLLOW|iiC CONFIRiiiNG RECEIPT OF THE ABOVE. THANK YOU, THANK YOU, 17/04 '00 MON 17:42 FAX al6 7§5 614a ~O~lUUL. u ~L~ ~ ****************************** *** MULTI TX/RX REPORT *** ****************************** TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR 1309 [* 1812935456 [* 1512449576 [* 16118005243329 [* 17118882329941 [* 32]18009620544 Dodge Reports Brown's Letters Burrelle's Info Data Construct Construct. Info. ELIv~BETH A. NEVILLE TOWN REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS IVLk~AGEMENT OFFICER FREEDOM OF INFOllMATION OFFICER Town Hail, 53096 Main Road P.O. Box 1179 S~uthold, New York 11971 F~x (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CT.F.R]K TOWN OF SOUTHOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05q~ DODGE REPORTS 293-5~56 BROWNS'S L~- I I ERS 2~A-9576 BURRELLE'S INFO - 800 $2q--3329 DATA CONSTRUCTION 888 232-99~1 BETTY NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-61/r5 q/17/oo "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOUR EARLIEST CONVENIENCE: G different road treatments APR-lB-go O?:BgAW FROM-CONSTRUCTIONDATACORP ELIZAI~ETI~t A. NI~VILLE TOWN CLERK FP.~DOM OF I~FOI~L~ATIO1~l OFFICER T-4Z8 P.Ol F-3TJ Town Hall, $3091~ Main P.O. Bo~ llTg So~t~d, New York Telephone (6~ 765-1800 OFFICE OF TI{~ TOWN CLERK TOWI~ OF SOUfI~IOLD FAX TRANSMITTAL TO: FROM: DATE: RE: CONSTRUCTION INFO - 800 962-05~1~ DODGE REPORTS 293-F/456 BROWNSfS LI='I I ERS BURRELLE'S INFO - 8~0 DATA CONSTRUCTION RStl 232o9~1tl BETTY NEVILLE, Southold Town Clerk Tele. Lll 7 -lae0: fax 765-611rE q/17/O0 '"BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover)= 2 If total transmittal [s not received, please call 631 765-1800. COMMENTS; pi FASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOUR EARLIEST CONVENIENCE: 6 different road treatments Bid Opening Date: I0:00"AM ~ Thuraday, April 27, 2000 Please acknowledge receipt of this Information by signing below and returning mt faxed ~'~py to me at 631 765-61~5, attention: Betty Neville. Thank you, '! Dat~ 17/04 '00 MON 17:31 FAX 516 6145 $ OLvtHOLD CLERK To~m Ha~, 53095 Main l~oad P.O. Box 1179 Southold, New York 11971 F~ (631) 76~6145 Telephon~ CG~I) ~6S-1800 OIl's'ACE OF TH~ TO~FN CLRP. K TOWN OF SOUTHOLD TO: FROM: DATE: RE: FAX CONSTRUCTION INFO - 800 962-05m~ DODGE REPORTS 293-5456 BROWNS'S kl:l I£RS Zr~4-9576 BURRELLE'S INFO - ~00 524-3529 DATA CONSTRUCTION 88& Z$2-99~1 T RAN S M ! TTP. L BE I 1 1' NEVILLE, Southold Town Clerk Tele. 631 765-1800; fax 765-6145 q/17/00 "BIDS" ADVERTISEMENT/PUBLICATION Number of Pages (including cover): 2 If total transmittal is not received, please call 631 765-1800. COMMENTS: PLEASE PUBLISH THE FOLLOWING DESCRIBED BID IN YOUR PUBLICATION AT YOU: EARLIEST CONVENIENCE: 6 different road treatments Bid Opening Date; 10;00"AM: Thursday. April 27, 2000 Please acknowledge receipt of this information by signing below and returning a faxed copy to me at. 631 765-61~S, attention: Betty Neville. Thank you. Received by Apr-17-O0 03:38P Times/Rev.iew Newscorp 5162983287 P.O1 Town Hdl, ~3095 Main Road P.O. Bo~ 1179 $outhok~, New York. 11971 Te[ephor~ (631) OFFICE OF THE TO~fN CLERK TOW~ OF SOUTHOLD TRANSMITTAL 'TO: FROM: OATF: RE: SUFFOLK TIMES NEWSPAPER BETTY N[VILLE If total transmittal is not received, please call 5;16 765-1800. fax 516 7~-618~ ONE NOT]CF TO BIDDERS FOR FURNISHING AND PLACING WITHIN THE TOWN OF $OUTHOLD FOR ROAD TREATMENTS. PLEASE SION AND RETURN THE FOLLOWiNC CONFIRMiHC RECEIPT OF TIlE ABOVE. THANK YOU. rrm THANK YOU. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnlshing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil g Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per Item, non-~efundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the bid, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, April 27, 2000, at which time they will be opened and read aloud in public. The Town Board of .the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 11, 2000. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 20, 2000, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Pe~oni¢ Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 2000 ]NV]TAT]ON TO BID FOR THE PURCHAgE & APPLICATION i0F ~PHALT ROAD MATERIM~ HOT MIX AgPHALT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: NAME & ADDRESS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell. ~: NAME OF PARTNERS: If bidde~ is a Flzm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corpo=ation, Fill in the following bl~nks: Organized under the State of: Name and A~kiress of President: Name and Address of Secretary: Name and A4~ress cf Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.?. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FUrNIsH AND PLACE ASPHALT CONCRETE M~TERIA/~S WITHIN Tm~. TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR SHE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Es~lte~ Des~ription of I~e~ Item I: ~uantit~ (Unit price Written in Words) Unit Prioe Bid Dollars Cents 1X 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Per Ton Dollars Cents 4X 1;000 Tons For: Per Ton Dollars Cents (2) ~IRNI_SH AND PI.~CE ON FISHERS ISLAND Estima~e~ Des~rlption of Item ~ ~ Quantit~ (Unit pri~ Written in Words) Unit Price Bid Dollars Cents lX 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the Mil addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated da~nages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bi,der: (Please Print) Signature of Bidder: Telephone N,~her: Date: (3) SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ; Sizes % Pesslna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WI=ATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Eo Fo Go EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the spec'flied time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall Include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the-invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 2000 Bid on TYPE 5 SHIM ELIZABETH A. NEVILLE TOWN CLERK REGIST~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON APRIL 11. 2000: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the year 2000 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil F. Recycled Stone 8. Type II Micro-surfacing Southold Town Clerk April 11. 2000 $5.00 per set per item ITEM NO. 4 BID OPENING DATE: Company Name & Contact Person 4/201' BID ON "SAND MIX (TYPE 5 SHIM" - ROAD TREATMENT 10:00 AM, Thursday, April 27, 2000 Address Corazinni Asphalt, POB 1282, Cutchogue, NY Telephone & Fax Numbers 734-5600 4/24 2. Rosmar Construction 56 Pine St., E. Moriches 11940 631-878-2323