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HomeMy WebLinkAboutHighway - Sand Mix Type 5 Shim$5.00 per set. per~ item ELIZABETH A. NEVILLE TOWN CLERK REGISTI~kR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ITEM NO. ~ BID ON "SAND MIX (TYPE 5 SHIM)" - ROAD TREATMENT BID OPENING DATE: MAY 27, 1999, THURSDAY, 10:00 A.M. Company Name Contact Person Address Telephone g Fax Numbers 1. Corazzini Asphalt Inc Richard Corazzini Box 1281, Cox Lane Cutchogue, NY 11935 516/734-5600 516/734-5625 5/24 2. De Lalio SFA Russell Jackson 224 A North Main St. Southampton, N.Y. 11968 516/324-1245 516/2830037 5/243. John T. Montecalvo, Inc. Ron Montecalvo 48 Railroad Ave. Center Moriches, N.Y. 11934 516/325-1492 516/325-1580(FAX) AGREEMENT made this 11th day of June , 19 99 · between CORAZZINI ASPHALT, INC., with its principal office and place of business at COX LANE, CUTCHOGUE, NEW YORK (Mailing: PO Box 1281, Cutchogue, NY 11935), hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WlTNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit prices: "SAND MIX ASPHALT TYPE 5 SHIM" Furnish & Place within Town of Southold Furnish & Place on Fishers Island 0-330 Tons $65.00 per ton $110.00 350-650 Tons $55.00 $75.00 650-1,000 $~9.00 $75.00 Over 1,000 tons $~9.00 $65.00 The above specified contract shall be a period of one (1) year from the 11th day of June 1999 through the 11thday of June 2000. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD /~ ~ Jeal~ S.~J~ran,/SuperVisor STATE OF NEW YORK COUNTY OF SUFFOLK /.~ /~ On th?_~day ,o~.~. · /4~C~ , bar.ore me personally came L~.~'J-~t ~/. (/~j , (~o me known, who, be,ng by me duly sworn did depose and sa,~t ,he resides at~ ~ff/~_z~. and that he is t~e/~.~_~_~., of C~~ ,t~~~ ~-~ ~ the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, that the he signed his name there by llke order, Notar/y Public STATE OF NEW YORK COUNTY OF SUFFOLK On thellth day of July · 1999., before me personally came JEAN W. COCttRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, and that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knowsthe seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. ary Public ( ELIZABETH ANN NEVILLE Notary Public, State of New York _No. 52_-8125850, Suffo k County mrm Expire~ ~ 31, ~ ELIZABETH A. NEVILLE TOWN CLERK REGISTtL&R OF VITAL STATISTICS M~RRL~GE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Ma~n Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS AOOPTEO AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON JUNE 8. 1999: RESOLVED that the Town Board of the the bid of Corazzini Asphalt, Inc. for Asphalt Concrete Pavement Type 5 Shim, Town of Southold, as follows: Mainland 0-350 Tons $65.00 per ton 350-650 Tons $55.00 per ton 650-1000 Tons $49.00 Over 1000 Tons $q9.00 Town of Southold hereby accepts furnishing and placing Hot Mix Sand Mix Asphalt within the Fishers Island $110.00 per ton $75.00 per ton $75.00 per ton $65.00 per ton Southold Town Clerk June 8, 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTKAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. I[ HIGHWAY - SAND MIX (TYPE 5 SHIM) BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish Place within Southold Town Item 1X $65.00 Item 2X $55.00 Item 3X $0,9.00 Item 4X $0,9.00 Furnish Place on Fishers Island Item lX $110.00 Item 2X $75.00 Item 3X $75.00 Item 4X $65.00 RAYMOND L JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 1999 ; IN~TAT]0N TO BID Z FOR THE PURCHASE & APPLICATION /0F A~PHALT ROAD MATERIAL~ HOT MIX A~PHALT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASP~T TOWN oF SOUTHOLD SUFFOLK COUHTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: NAME & ADDRESS OF BIDDER: · .1~.. ti,: ~3 BUSINESS ADDRESS: Tell.#: NAME OF PARTNERS: If bidder is & Firm, state here the name and =esidence of each ~--~er thereof ~ RESIDENCE OF PARTNERS: If bickter is a ,Corporation, Fill in the following blanks: Organized under the State of: Name and At,dress of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD ~ ~?.T. -- 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERI3tLS WITHIN TH~ TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH ~ND SUPPLY kLL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estima~ Deserlp~on of I~ I~ l: ~uantit~ (Unit pri~ Written in Words) Unit Pri~,e Bid Dollars ~ents 1X 0-350 Tons 2X 350-650 Tons 3X 650-1,000 Tons 4X Over 1;000 Tons For: / ~ ~ ~r Ton Dollars Cents For: Per Ton Cents Dollars Cents (2) /~IRNISH AND PLACE ON FISHERS ISLAND Est/ma~ Des=rip~ion of Ite~ Unit Price Bid Dollars Cents 1X 0-350 Tons Dollars Cents 2X 350-650 Tons Asph~t eo~z~~,, ~ 5 Shim 3X 650-1,000 Tons For: ~f-- ~/FFM-- Per Ton Cents 4X 1,000 For: ~ ~-~ Per Ton Tons " Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of B£~er: (Please P/~~/ .t) // /Al Arin (3) DATE DOLLARS I~.~" SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ; Sizes % Passlna Total % 114" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +1- 7 No. 80 7-26 +1- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250-325 WI=ATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as spec'~ed by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the co~[~-act; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~ (Corporate Title) (if any) 1999 Bid on TYPE 5 SHIM Juom-I B. WURTZ ELIZABETH A. NEVILLE TOWN CLERK REGISTI~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFOI:I~M_ATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. q HIGHWAY - SAND MIX (TYPE 5 SHIM) BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish Place within Southold Town Item 1X $65.00 Item 2X $55.00 Item 3X' $q9.00 Item u,X $~t9.00 Furnish Item 1X Item 2X Item 3X Item [tX Place on Fishers Island $110.00 $75.00 $75.00 $65.00 I~Y1VIO1VI) l.~ JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Ptconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 1999 ]I~TAT]01NI T0 Z FOR THE PURgl~E & IPPLICITION i0F ~PHILT ROAD. MATER~ HOT MIX ~PHALT CONCRETE PIVEM~ "Type 5 Shim" SAND M~ ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NE~ YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE *t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM: N~ME & ADDRESS OF BIDDER: Tell. I: ~.om ~- I~US~NESS ADDRESS: Tell.#: NA~E OF PARTNERS: If bidder is a Fire, state here ~he name *nd residence of each --~her 2hereof : If bidder is a Corporation, Fill in the foHlowing bl~ks: Organized tulder the S~ate of: Name and $~dress of President: Name and Address of Secre~l-y: Name and Address of Vice President: TO: SOUTHOLD TO~N BOARD TO~ ~?.?. - 53095 ~ ROAD SOUTHOLD, h~-W YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERI3tLS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND pLACE WITHIN SOUTHOLD TOWN I~ ~: Quantity (unit pri~e W~ittm~ im Words) Unit Pri~,e Bid Dollars Ce~ts 1X 0-350 Tons 2X 350-650 Tons 3X 650-1,000 Tons 4X Over 1~000 Tons Dollars Cents For: Per Ton Cents Dollars Cents AsI~lt C~n~mtm ~ $ K't:Lm - Fuznishm~ & Placed Dollars Cents (2) Unit Pri~e Bid Dollars Cents 1X 0-350 Tons 2X 350-650 Tons Dollars Cents Asphalt For: Type 5 ~ - Fu~n~ & Pla~m4 ~Do~iT~F~_~ /~$F'---Cents Per To~ S~tm - Fur~Ashed & PlaCe~ 3X 650-1,000 For: ~ ~ Per Ton Tons Cents /~,~ A~ph~lt Conczm~ T~pe 5 ~ - Fu~she~ & Vlace~ ~' Dollars Cents '~'/~ 4X Over 1,000 Tons And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: Signature of Bidder: Telephone N,~er: (Please P~* (3) 50-791/214 DOLLARS SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of $outhold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance cf the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ; Sizes % Pa~ln~ Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 o 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +fi0.4 250 - 325 Wt=ATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to s .e~tion 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests ,which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pri~e(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and h;;s been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~ (Corporate Title) (if any) 1999 Bid on TYPE 5 SHIM ,Juom.I B. WIJR?Z RAYMOND L. JACOBS Superintendent Highway Department Town of Southold P~conic Lane P.O.Box 178 Peconi¢, New York 11958 Tel. (516)765-3140 (516) 734-5211 Fax. (516) 765-1750 1999 ]NV]TAT]ON TO B]]) Z FOR THE PURCH~E & APPLICATION /OF I~PHALT ROAD MATE~ HOT MIX/~PHALT CONCRETE 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARB YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND, pROPOSAL FORM: DATE: NAt~ &ADDRESS OF BIDDER: Tell. S: BUSINESS ADDI~ESS: Tell. S: NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporatiop, Fill in the following blanks: Organized under the State of: Name and A~__dress of President: Name end ~_-dresa of Secretmxy: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~V.v. - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PL%CE WITHIN SOUTHOLD TOWN Es~-mted Description of Item Item ~: Quant~t~ (Uni~ price Written in Words) Unit Pri~e Bid Dollars Cents lX 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1;000 Tons For: Per Ton Dollars Cents (2) ~FURNISH AND pL%CE ON FISHERS ISLAND Es~mate~ Descrip~ion o~ I~em I~em 9: Quant_~t~ (Uni= price Written in Words) Unit Price Bid Dollars Cents A~pha~t Concre~.e Ti, pi 5 ~ - Furn~she~ & Placed 1X 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone ~her: Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ~.SPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ~lz~s % Passln(~ Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +1- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +~0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 1999 Bid on TYPE 5 SHIM ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. 0` HIGHWAY - SAND MIX (TYPE 5 SHIM) BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish Place within Southold Town Item 1X $65.00 Item 2X $55.00 Item 3X $0.9.00 Item 0`X $0`9.00 Furnish Place on Fishers Island Item 1X $110.00 Item 2X $75.00 Item 3X $75.00 Item 0`X $65.00 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. a.. HIGHWAY - SAND MIX (TYPE 5 SHIM) BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Bros., Inc., Box 555, Cutchogue, NY 11935 Furnish Place within Southold Town Item 1X $65.00 Item 2X $55.00 Item 3X $0*9.00 Item 0*X $0,9.00 Furnish 6 Place on Fishers Island Item 1X $110.00 Item 2X $75.00 Item 3X $75.00 Item 0*X $65.00 RAYMOND L ,IACOBS Superintendent Highway Department Town of Southold Peconie Lane P.O.Box 178 Peconi¢, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 1999 : TA ON TO Bm Z FOR THE PURCHASE & APPLICATION /OF ASPHALT ROAD mTERIALS HOT MIX ASPHALT CONCRETE PAVEMFRr '"lype 5 Shim" SAND ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM.' NAME & ADDRESS OF BIDDER: Tell. #: ~.-~ ~- ~ BUSINESS ADDRESS: Tell.#: *~Jq'o~-[.~ NAME OF PARTNER~: zf bidder is a Firm, s2ate here ~he name and residence of each ~er thereof ! RESIDENCE OF PARTNERS: If Bidder is a Corporation, Fill in the following blm-ks: Organized ~nder the State of: Name and Address of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~T.?. - 53095 ~ ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Es~ated Description cf Ite~ Itm~ %: Quantit~ (Unit price Written in Words) Unit Prie, e ~id Dollars Cents 1X 0-550 Tons 2X 550-650 Tons 3X 650-1,000 Tons 4X Over 15000 Tons For: 2 ! ~' /~1 ~ ~ C-~r Ton Dollars / Cents Dollars Cents For: ~/9/'~ ~-~/~(/~- Per Ton Dollars Cents Dollars Cents (2) FURNISH AND PT.~CE ON FISHERS ISLAND Estima~e~ Des~.=ip~Lon of Xte~ Ttem 9: Quan~it~ (Unit pri~ Written in Words) Unit Pri;e Bid Dollars Cents 0-350 Tons 2X 350-650 Tons 4X Dollars Cents Asphalt For: Dollars ' Cents Tons Cents ~ ~ 1,000 For: ~ ~ Per Ton Tons Dollars Cents ~, ~ And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bi.er:(please P~' Telephone Number: ~ ~-~7, O O ~te: o--/~6 / ~ g ! '~OTAF~Y i ': ~'-'? c NmV Y~ (3) SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Paeslno Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .~ against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and h~s been submitted without collusion' with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~ Corporat_?.,-rit (if any) /P/2 ~'~/~2~'~ / 1999 Bid on TYPE 5 SHIM ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON MAY 11. 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4, Sand Mix (Type 5 Shim) 5. Type 6 Top 6, Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8, Type II Micro-surfacing Elizabeth A. Neville Southold Town Clerk May 11. 1999 RAYMOND L. 3ACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516)'/65-3140 (516) 734-5211 Fax. (516) 765-1750 19'99 ]NV]TAT]ON TO B]D FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATER. S HOT MIX ASPHALT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~ROPOSAL FORM: ~ &ADDI~ESS OF BIDDER: Tell.#: BUSINESS ADDRESS: NAME OF PARTNERS: If bidder is a Firm, s=ate here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following blanks: Organized under the State of: Name and Address of President: Name and Ackiress of Secre~ary: Name and Acktress of Vice President: TO: SOUTHOLD TO~N BOARD TOWN mT.?. -- 53095 ~ ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR 3THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNIHH AND PT~%CE WITHIN SOUTHOLD TOWN Est4---~ Desorip~on of I~em Item J: Quantit]' (Unit price Written in WOr~S) Unit Pri~e Bid Dollars Cents lX 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1;000 Tons For: Per Ton Dollars Cents (2) FURNISH AND PLACE ON FISHERS ISLAND Es~ima~ Descrip~ion of X~ I~e~ %: Quan~Lt-~ (Unit price Written in Words} Unit Pri-~e Bid Doll,rs Cents 1X 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1,000 For: Tons And he further agrees Per Ton Dollars Cents that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Pasalna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range. degrees F 7.0-9.5 +/- 0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 1999 Bid on TYPE 5 SHIM $5.00 per set, per item LEGAL NOTICE NOTICE TO BIDDERS -~or furnishing treatments: NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 03 of the General Municipal Law, that sealed bids are sought and requested and placing within the Town of Southold, the following road 2. 3. #. 5. 6. 7. 8. Oil and Sand Oil and Stone Liquid Asphalt. Sand Mix (Type 5 Shim) Type 6 Top Emulsions and Stone RC-250 Liquid Asphalt Oil & Recycled Stone. Type II Micro-surfacing Specifications may be obtained at the Offic~ of the Town Clerk, Town of ~outhold, Town Hall, 53095 Main Road, Southold, New York 11971, upon 3ayment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank ~raft, certified check, or bid bond in the amount of 2% of the amount of the 3id, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 27, 1999, at which time they will be opened and read aloud in public. ~ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be ~eemed in the best interest of the Town of Southold to do so i All bids must be signed and sealed in envelopes plainly marked with the ![ype of road treatment being bid on, and submitted to the Office of the Town ~lerk, !! The bid price shall not include any tax, federal, state, or local, from '~vhich the Town of Southold is exempt. ated: May 12, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20. 1999. AND FORWARD ONE PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board (1) AFFIDAVIT OF TOWN HALL, PO STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 12t~h day of May 1999 she affixed a notice of which the annexed printed notice is a true copy, irt a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. #Notice to Bidders for 1999 on road surface treatmentsa. Bid opening date 10:00 A.M., May 27, 1999. Southoid Town Clerk Sworn to before me this /2_th day of May , 1999:. NotarY/ Public ' $5.00 per set, per item LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 03 of the Ceneral Municipal Law, that sealed bids are sought and requested -'or furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt · . Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8, Type II Micro-surfacing Specifications may be obtained at the Offic~ of the Town Clerk, Town of ;outhold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the 3id, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, fray 27, 1999, at which time they will be opened and read aloud in public. , The Town Board of the Town of Southold reserves the right to reject any Lnd all bids and waive any and all informalities in any bid should it be I~eemed in the best interest of the Town of Southold to do so ~,, All bids must be signed and sealed in envelopes plainly marked with the ~Ype treatment being on, to the the Town of road bid and submitted Office of IClerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 12, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20, 1999, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 12th day of May 1999 she affixed a notice of which the annexed printed notice is a true copy, irt a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk"s Bulletin Beard~ Southold Town Hall, 53095 Main Road, Southold, New York. "Notice to Bidders for 1999 on road surface treatments". Bid opening date 10:00 A.M., May 27, 1999. Ne~.ille Southold Town Clerk Sworn to before me this l~th day of May , 1999:. NotarY/ Public ' LI[~ T~A J. CO(~ ?,: !~ No,ely p~biic, State of Nc,., LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY 03 of the General Municipal Law, ~or furnishing and placing within xreatments: 1. 2. 3. $. 6. 7. 8. GIVEN, in accordance with the provisions of Section that sealed bids are sought and requested the Town of Southold, the following road Oil and Sand Oil and Stone Uquld Asphalt. Sand Mix (Type 5 Shim) Type 6 Top Emulsions and Stone RC-250 Liquid Asphalt Oil g Recycled Stone. Type II Micro-surfacing Specifications may be obtained at the Office of the Town Clerk, Town of ~outhold, Town Hall, 53095 Main Road, Southold, New York 11971, upon ~ayment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collu. sive Bid Certificate, and bank ]raft, certified check, or bid bond in the amount of 2% of the amount of the ~id, will be received by the Town Clerk of the Town of Southold at the ~outhold Town Hall, 53095 Main Road, Southold, New York, until 10:00 ~.M., Thursday, May 27, 1999, at whlch time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should It be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 12, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20, 1999, AND FORWARD ONE PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board (1) AFFIDAVIT OF TOWN HALL, PO STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 12th day of May 1999 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place Tn the Town of. Southold, Suffolk County, New York, to wit: Town Clerk"s Bulletin Board~ Southold Town Hall, 53095 Maln Road, Southold, New York. "Notice to Bidders for 1999 on road surface treatments". Bid opening date 10:00 A.M., May 27, 1999. Southold Town Clerk Sworn to before me this 17th day of May , 1999. Notar~ Pubhc