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HomeMy WebLinkAboutHighway - Liquid Asphalt$5.00 per set. per item ELIZABETH A. NEVILLE TOWN CLERK REGISTKAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ITEM NO. 3 BID ON "LIQUID ASPHALT" - ROAD TREATMENT BID OPENING DATE: MAY 27. 1999. THURSDAY. 10:00 A.M. Company Name & Contact Person Address Telephone & Fax Numbers 5/24 1. Corazzini Asphalt In¢ Richard Corazzini John T. Montecalvo, Ron Montecalvo Box 1281, Cox Lane Cutchogue, NY 11935 Inc. 48 Railroad Ave. Center Moriches 516/734-5600 516/734-5625 516/325-1492 516/325-1580(FAX) AGREEMENT made this 11th day of June , 19 99 , between CORAZZINI ASPHALT, INC., with its principal office and place of business at COX LANE, CUTCHOGUE, NEW YORK (Mailing: PO Box 1281, Cutchogue, NY 11935), hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 53095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WlTNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit prices: "LIQUID ASPHALT" Furnish & Place within Town of Southold Furnish & Place on Fishers Island Asphalt Road Materials RC-250 ~, MC-250 Asphalt Road Materials RC-250 F~ MC-250 $1.85 per gal $2.15 per gal The above specified contract shall be a period of one (1) year from thellth day of ~June 1999 through the 11thday of June 2000. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOW~I~F SOUTHOLD STATE OF NEW YORK COUNTY OF SUFFOLK // On the~f~.day of~./~'/!//~ , ~, before me personally came me w o, ~--dld depose and s~ tha, he resides at r~' ~~. ~ the co,potation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, that the he signed his name there by like order. , { B. WURTZ 'JOT;~,'! rU~LI.% State of fl0. 47871~, Sufl01k C,O[~I. STATE OF NEW YORK COUNTY OF SUFFOLK On the 23~clday of July , 1999 , before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, and that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knowsthe seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON JUNE 8. 1999: RESOLVED that the Town Board of the bid of Corazzini Asphalt, Inc. Surface Treatment Liquid Asphalt Grades RC-250 $ Asphalt") within the Town of Southold, as follows: Mainland $1.85 per gal. the Town of Southold hereby accepts for furnishing and placing Bituminous MC-250 ("Liquid Fishers Island $2.15 per gal. Elizabeth A. Neville Southold Town Clerk June 8, 1999 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORiViATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. 3 HIGHWAY - LIQUID ASPHALT BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish ~, Place within Southold Town Liquid Asphalt $1.85 per gallon Furnish F~ Place on Fishers Island Liquid Asphalt $2.15 per gallon $5.00 per set, ~er item LEGAL NOTICE NOTICE TO BIODERS 03 -~or furnishing treatments: NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section of the General Municipal Law, that sealed bids are sought and requested and placing within the Town of Southold, the following road 1. Oil and Sand 2. Oil and Stone 3. Liquld Asphalt Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil $ Recycled Stone. 8. Type II Micro-surfacing Specifications may be obtained at the Offic& of the Town Clerk, Town of ;outhold, Town Hall, 53095 Main Road, Southold, New York 11971, upon ~ayment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of the 3id, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 27, 1999, at which time they will be opened and read laloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 12, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20, 1999, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Tmon Clerk of the Town of Southold, New York being duly sworn, says that on the 12th day of May 1999 she affixed a notice of which the annexed printed notice is a true copy, in. a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Boardr Southold Town Hall, 53095 Main Road, Southold, New York. "Notice to Bidders for 1999 on road surface treatments". Bid opening date 10:00 A.M., May 27, 1999. Southold Town Clerk Sworn to before me this 17th day of May , 1999:. Notarf/ Publlc ' I~LIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEI)OM OF INFORMATION OFFICER Town Hall, 53095Main Road P.O. Box 1179 Southold, New York 11971 Fax(516) 765-6145 Telephone(516) 765~1800 OFFICE OF THE TOWN CLERK TOWN OFSOUTHOLD BID ON ITEM NO. 3 HIGHWAY - LIQUID ASPHALT BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish & Place within $outhold Town Liquid Asphalt $1.85 per gallon Furnish ~, Place on Fishers Island Liquid Asphalt $2.15 per gallon RAYMOND L JACOBS Super/ntendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 I 9 9 9 INW ON TO Bm FOR THE PURCHASE & APPLICATION /OF ASPHALT ROAD MATERIALS LIQU]D ASP~T Grades RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed heroin must be bid. Failuro to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declaros that the only persons, company, or parties interosted in this proposal as pdncipais aro named below, that this proposal is made without any connection, diroctly or indirectly with any other bidder for the same work; that it is in all rospects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned ownor is or will be interested directly or indimctiy, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carofully examined all project requiroments, including bidding requirements, cont]'act, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, es to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he w~ll start the work as directed by the Town, he will accept, in full payment thereof as listed below BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTMTIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD 'rc~: (written in words) Per/Gal!o,~j -- (v~den in numbers)' Per Gallon FURNISH AND PLACE ON FISHERS ISlrAND; (written in words) Per Gallon (w'itten in numbers) Per Gallon And he further egmes that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requiroments of the Town, shall have been delx~ited in the maU addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract.. We the undersigned, further agree that this proposal shall be roviewed by the Town to con~t any deficiencies in the proposed scope of work a~l, if no corrections aro necassa~ ~, further agree that this proposal is a formal bid and shall romaln in effect for a pedod of forty-fiye-~5) da~ {he Town will accept or roject this proposal or by mutual agreement may extend th~ /~ Signaturo of Bidder. Busicesa Name & Address: x ~AY TO THE ORDER OF TEN AND XX / 100 TOWN OF SOUTHOLD MAIN ROAD SOUTHOLD, COI~ZII~ ASPI4ALT ~C. ~. ROlO CUTCH~UE, NY [ [935 (5]6) 7~4-56~ 50-546/2[4 ~ ~ 00009956 NY 11971 "'DON N 5 AMOUNT ********$10.00 SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1; DESCRIPTIQN: Bids are requested for the purchase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 1999. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of asphalt material which will actually be required by the Town for the 1999 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-280 and shall meet the following Sp ~.ecifications: Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min, To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 - 150 250-500 250-500 35 0-10 6O 15-55 80 60-87 65 67 Tests on Residue Absolute ViScosity 140 F Ductility, 5 crn/min. @ 77 F, crn. min. % Sol. In CC~, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 Weather Limitations: The matedal shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Delivery & Application: All asphalt materials must be delivered to ~nd applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,.000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. 5. Method of PaYment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any} 1999 Bid on LIQUID ASPHALT RC-250 & MC-250 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. 3 HIGHWAY - LIQUID ASPHALT BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish ~, Place within $outhold Town Liquid Asphalt $1.85 per gallon Furnish & Place on Fishers Island Liquid Asphalt $2.15 per gallon RAYI~OND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Pcconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 Z I 9 9 9 INVITATION TO Bm FOR THE PURCIL~E & APPLICATION ::OF A~PHALT ROAD MATERIAL~ LIQ~ ASPHALT Grades RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ./- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any'connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and tha! ne person anting for er employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating fo it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the To~vn (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he WIR start the work es directed by the Town, he will accept, in full payment thereof as listed below:. BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLE1 ED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN Sou'n~oLD TO~: (written in words) Per/C~al!o~..) -- (v~ltten in numbers)' Per Gallon FURNISH AND PLACE ON FISHERS ISli. AND: (written in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mar addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five5) day~,,/d~e Town will accept or reject this proposal or by mutual agreement may extend th'IS ti~ S lg nature of B ,alder. ~'~~~ Address: r :'AY TO THE ORDER OF CORAZZINI ASPHALT INC, BOX 1281 COX LANE CUTCHOGUE, NY 11935 (516) 734-5600 '[HE SUFFOLK COUNTY NATIONAL BANK MAIN ROAO CUTCHOGUE. NY 11935 09956 TEN AND XX / 100 Do] TOWN OF SOUTHOLD MAIN ROAD SOUTHOLD, NY 11971 ,'OOqq 50-546/214 ~ ~ -~ ~-- 00009956 SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids are requested for the pumhase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 1999. The attention of the bidder is spec'~'lcally called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of asphalt material which will actually be required by the Town for the 1999 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity ~ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250 - 500 250 - 500 35 0-10 60 15-55 8O 6O-87 65 67 Tests on Residue Absolute ViScosity 140 F Ductility, 5 cm/min. (~ 77 F, cm. min. % Sol. In CC1_4, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 ~3. Weather Limitations: The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F and .rising. 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Delivery & Application: All asphalt materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantifies of approximately 6,000 gallons within three (3) hours of notificationby the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. 5. Method of payment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specificafion. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 1999 Bid on LIQUID ASPHALT RC-250 8 MC-250 $5.00 per set, per item LEGAL NOTICE NOTICE TO BIDDERS ' 03 -~or furnishing treatments: NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section of the Ceneral Municipal Law, that sealed bids are sought and requested and placing within the Town of Southold, the following road 1. Oil and Sand 2. Oil and Stone 3. Uquid Asphalt. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone. 8. Type II Micro-surfacing Specifications may Southold, Town Hall, be obtained at the Offic~ of the Town Clerk, Town of 53095 Main Road, Southold, New York 11971, upon oayment of a fee of $5.00 per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank ~lraft, certified check, or bid bond in the amount of 2% of the amount of the ~id, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 ~,.M., Thursday, May 27, 1999, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any ~nd all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the [ype of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 12, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20, 1999, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s information Services Construction Data Construction Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 12th day of May 1999 she affixed a notice of which the annexed printed notice is a true copy, in. a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board¢ Southold Town Hall, 53095 Main Road, Southoid, New York. "Notice to Bidders for 1999 on road surface treatments". Bid opening date 10:00 A.M., May 27, 1999, Ne~.ille Southold Town Clerk Sworn to before me this 12Mm.day of May , 1999:. Notar4/Public ' RAYMOND L. JACOBS Superintendent ~ Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 I 9 9 9 ]NV]TAT]ON T0 B]D FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATE~ LIQUID ASPHALT Grades RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUI'HOLD, NEWYORK 11971 NOTE: AIl items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectiy with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person ec~ng for or employed by the aforementioned owner is or will be interasted directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examinabon of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (Sea Specifications) and to perform all the work required to constzuct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN $OUTHOLD TOWN: FURNISH AND PLACE ON FISHERS ISLAND: (written in words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a peded of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder. Business Name & Address: Date: Telephone Number. SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1; DESCRIPTION: Bids ara raquested for the purchase of 75,000 gallons, mora or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in rapair & maintenance of the Town Highways for the calendar year 1999. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of. asphalt matedal which will actually be required by the Town for the 1999 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250 - 500 250 - 500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute ViScosity 140 F Ductility, 5 crn/min. @ 77 F, cm. min. % Sol. In CC~, Min. 600-2400 300-1200 100 100 99 99 Required Temperatura Mixing Spraying 100-175 100-200 80-250 100-200 Weather Limitations: The material shall be spread only when: 1. The mad surface and atmospheric temperatures are at least 45 degrees F and .rising. 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Delivery & Application: All asphalt materials must be delivered to ~,nd applied within the Town of Southold, The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. 5. Method of Payment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 1999 Bid on LIQUID ASPHALT RC-250 & MC-250 ELIZABETH Ao NEVILLE TOWN CLERK REGISTI:IAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID ON ITEM NO. 3 HIGHWAY - LIQUID ASPHALT BID OPENING: 10:00 A.M., THURSDAY, MAY 27, 1999 One (1) Bid was received: 1. Corazzini Asphalt, Inc., Box 1281, Cutchogue, NY 11935 Furnish & Place within Southold Town Liquid Asphalt $1.85 per gallon Furnish & Place on Fishers Island Liquid Asphalt $2.15 per gallon RAY]VIOND L JACOBS Superintendent 'Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 Z 1 9 9 9 ]NV]TAT[ON T0 B]D FOR THE PURCHASE & APPLICATION /0F ASPHALT ROAD MATERIALS LIQUID ASPHALT Grades RC-250 & MC-250 TO~rN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +z. 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSALFORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and tha! no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT- Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FUENISH AND PLACE WITHIN SOUTHOLD (wdtten in words) Per/Gallo~,) (written in numbers)' Per Gallon FURNISH AND PLACE ON FISHERS ISl,.AND: (wdtten in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessa~, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-fiv.,,e'~5) day~,/the Town will accept or reject this proposal or by mutual agreement may extend this fl[~.~3exJ~3~ Signature of Bidder. '~/~'~~_/~ Business Name & C'~ Z ~ / ~-~~x'~ ~ / Address: Date: /~Ox I o~.c ~ ~ ~,~o.,~.o,~ .~-.o.~,,,,.,~ 0 9 9 5 6 CO~ZZ~ ASPH~T ~C. ~ ~o~ C~CHOGUE, NY 11935 BOX 1281 COX~NE CUTCHOGUE, NY 11935 (516) 734-56~ 50-546/214 TEN ~D XX / 100 Dolla~ ,'OOqqS~,' SPECIFICATIONS: PURCHASE & APPJ. ICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids ara raquested for the purchase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-260) for the use in repair & maintenance of the Town Highways for the calendar year 1999. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herain is an estimate only and may not be the quantity of asphalt material which will actually be raquired by the Town for the 1999 calendar year. MATERIALS: Asphalt Road. Materials shall be Grade RC-250 & MC-250 and shall meet the following Specifications: TEST Grade RC-250 Grade MC-280 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic V'~scosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Differance, Min. 0.2 0.2 150 250 - 500 250 - 500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CCI.~, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 ~3. Weather Limitations: The matedal shall be spread only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Delivery & Application: All asphalt materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. 5. Method of PaYment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 1999 Bid on LIQUID ASPHALT RC-250 & MC-250 RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 P¢conic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 Z 1 9 9 9 ]NV]TAT[ON TO B]]) FOR THE PURCHASE & APPLICATION /0F A~PHALT R0~ MATE~ LIQUID ASPHALT Grades RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ./- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no parson acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included es indicated on bottom page); that he has satisfied himseff by personal examination of the proposed work, and by such other means es he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (Sea Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work es directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, UQUID ASPHALT- Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE' OF: FURNISH AND PLACE wrrHIN SOUTHOLD TOWN: FURNISH AND PLACE ON FISHERS ISLAND; (wdtten in words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no correc~ons are necessa~, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder. Business Name & Address: Date: Telephone Number. SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids are requested for the pumhase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 1999. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of asphalt material which will actually be required by the Town for the 1999 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following SPeCifications: Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity ~ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CC~, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 ;:3. Weather Limitations: The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Delivery & Application: All asphalt materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. 5. Method of PaYment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) 1999 Bid on LIQUID ASPHALT RC-250 & MC-250 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 03 of the Ceneral Municipal Law, that sealed bids are sought and requested 'or furnishing and placing within the Town of Southold, the following road ~reatments: 1. 2, :3. #. 5. 6. 7. 8. Oil and Sand Oil and Stone Liquid Asphalt. Sand Mix (Type 5 Shim) Type 6 Top Emulsions and Stone RC-2SO Uquid Asphalt Oil g Recycled Stone. Type II Mlcro-surfadng Specifications may be obtained at the Office of the Town Clerk, Town of ;outhold, Town Hall, 53095 Main Road, Southold, New York 11971, upon ~ayment of a fee of $5.00 per set per Item, non-refundable fee. The sealed bids, together with a Non-Collu. sive Bid Certificate, and bank Jraft, certified check, or bid bond in the amount of 2% of the amount of the ~id, will be received by the Town Clerk of the Town of Southold at the ~outhold Town Hall, 53095 Main Road, Southold, New York, until 10=00 a,.M., Thursday, May 27, 1999, at which tlme they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. )ated: May 12, 1999. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 20, 1999, AND FORWARD ONE PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board (1) AFFIDAVIT OF TOWN HALL, PO STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 12th day of May 1999 she affixed a notice of which the annexed printed notice is a true copy, lr~ a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board~ Southold Town Hall, 53095 Maln Road, Southold, New York. "Notice to Bidders for 1999 on road surface treatments". Bid opening date 10:00 A.M., May 27, 1999. Southold Town Clerk Sworn to before me this 17th day of I~ , 1999:. NotarY/ Public ' ELIZABETH A. NEVILLE TOWN CLERK REGIST1L~ OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-6145 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED AT A REGULAR MEETING OF THE SOUTHOLD TOWN BOARD HELD ON MAY 11. 1999: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt ~. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone 8. Type II Micro-surfacing Southold Town Clerk May 11. 1999