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HomeMy WebLinkAboutRoad Materials - Emulsions/StonELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS ROAD TREATMENTS -ITEMS I - 7 BID OPENING: May lO,, 1998, Thursday, 10:00 A.M. CorazzinJ Asphalt, Inc., PO Box 1281, Cutchogue, N.Y. 11935 Bids on all seven (7) items. John T. Montecalvo, Inc., 0,8 Railroad Ave. , Center Moriches, N.Y. 1193/$ Bid on only item No. 5. but was higher than Corazzini. ~1~ ~tN~ 474/ Brisotti & Silkworth, Inc. 8400 Main Road P. O. Box 1448 Mattituok, NY 11952-0925 Corazzini Asphalt, Inc. Cutchogue Materials, Inc. 1OO Lupen Dr. P. O. Box 5§5 COMPANIES AFFORDING COVERAGE The Hartford Cutchogue NY 11935 · ~""~ C~IMS t~Z)K F~--I OCC~ 12UUNCWSO93 11/22/98 11/22/99 A ~' ~mr Au;o 12UECNCR5640 11/22/98 11/22/99 X mam~ Autos LIMITS 1000000 A 12WECY1092 6122/98 6/22/99 'lO0000 800000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTHOLD TOWN HALL, S3095 MAIN ROAD P.O.BOX 1179 SOUTHOLD, NY 11971 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 20, 1998 Judith B. Wurtz Corazzini Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 11935 Dear Judy: Enclosed please find your copies of the 1998-99 contracts for the road treatments, together with the certified checks. The performance bond and certificates of insurance have been inspected by the Town Attorney and found to be all in order. The certificate of insurance on Corazzini Brothers, Inc. does have an expiration date of December 1, 1998 and will need to be renewed at that time. Should you have any questions, please feel free to call me. Thank you for your cooperation and assistance. It has been a pleasure working with you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures ~AY rOTHE 3RDER 3F THE SUFFLOK COUNTY NATIONAL li~[C MAIN CUTCHOGUE, NY 11935 : 8798 00008798 AMOUNT MAIN ROAD SOUTHOLD, NY 11971 r.~ O005NN ' THE SUFFLOK COUNTY NATIONAL BANK M~,N.O~ 8799 COR-*'%ZZ~ ASPHA[,T~ ]~_ C. ~ c~c.o~uE, ~ 11935 , - ' 80X 1281 COX~NE ' - ~ C~CHOGUE NY 11935 6 I k ~ ~ ~214 (516) 734-5~ . ? ~:~ '~' ~ .:~ ~~' ~ "~ "' ~Ig 00008799 ONE THOUSAND THREE HuN~S~Y-~AN~~ Dollars ~OU~ ~INTOWN OF SOUTHOLDsouTHOLD,ROAD NY 11971 ~'~' ,:~ : ~: ~:~~.../ THE SUFFLOK COUNTY NATIONAL BANK .A,..oho 8800 CORAZ~.]:N[ ASPF~LT ]:NC. CUTCHOGUE. N~ ,93, BOX 1231 COX L~N£ CUTCHOGUE, NY 11935: \ ~ '~ 50-5.~214 (516)734-5600 , T ~/-~ ~ '~ : ~ ~111~ :~1~ ~L~.~ w<~ ~, ~..~-;Lr 00008800 TOWN OF SOUTHOLD ~IN ROAD I~MAIN RD., P.O. BOX ~ C E RC~%A~I BRFD OTHERS, INC. N , P.O. BOX 36 .ed M~en IxoP~,Y 1413 nOLL.ARS PAY TO THE ORDER OF · "'0DP'80;3"" THE SUFFLOK COUNTY NATIONAL BANK COR~ZZI:NI ASPHALT linC. BOX 1281 COX LANE CUTCHOGUE, NY D.935 ~. /_ .,,l ,~0-546./.214 · ow~ OF $OU~.O~.~~k.l,'~ MAIN ROAD ~ SOUTHO~.D, N~ ~7~ ~ 8802 00008802 AMOUNT *****$1,511.00 F= ~ 000 [ % PAY TO THE ORDER OF $ ,'008.°,0 ~,"' '-'0 BOX 1281 COX ~NE CUTCHOGUE, NY 11935 (516) 734-56~ , ~ ~ ~* '~ -- ~ 0000~80~ FIVE / AMOU~ ~ ~ ~0 * "~ ~ ** ****$500.00 r-.i, 000 S~.h CERTIFIC~ OF INSURANCE [ o~8/98 P. O. Box 1448 COMPANIES AFFORDING COVERAGE A The Hartford B Corazzini Brothers, Inc. PO Box 1281 Cutchogue NY 11935 D ~ C'L,~ M,~S [~ OCCOR 12UENCR6987 12/01/97 12/01/98 LIMITS 200000O 1000OO0 1000000 1OOOOOO 3OOOOO 5O00 Certificate holder is named additional insured as respects contract agreement CERTIFIC I'E OF INSURANCE 516-298-4747 Bri$otti & Silkworth, Inc. 8400 Main Road P. O. Box 1448 Mattituok, NY 11952-0925 Cutchogue Materials, Inc. 100 Lupen Dr. P. O. Box 555 Cutchogue NY 11935 COMPANIES AFFORDING COVERAGE The Hartford 06/04/98 A ~c~ M*O~ 12SBKEQ6SO0 11/22/97 11/22/98 12UENCRS640 11/22/97 11/22/98 LIMITS 20000OO 2OOOOOO 1O0OO0O 1OOOO0O 10000 1000O0O A X A~ AUTO A 12WECYI092 0/22/98 / 0/22/99 DIS~CH ~ 100000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTHOLD TOWN HALL,~3095 MAIN ROAD P.O.BOX 1179 M~ ~ ~ ~ ~N~. ~A~~A~. AGREEMENT made this ~sth Day of U~y 1998, between CORAZZINI ASPHALT, INC. with its principal office and place of business at cox LANE, CUTCHOGUE, NEW YORK (Mailing: PO Box 1:201,Cutchogue,NY 11935 . hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 35095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit pdces: 'Emulsions S Stone' Furnish S Place in Town of Southold Asphalt Emulsion RS~250 ~, lA Stone $1.00 per sq. yd. Schim Mix Asphalt Concrete-Type 5 $51.00 per ton Fog Coat:Asphalt Emulsion RS-2 $1.00 per gal. Furnish & Place on Fishers Island Asphalt Emulsion RS-2S0 S lA Stone $1.90 per sq. yd. Schim Mix Asphalt Concrete-Type 5 $99.00 per ton Fog Coat: Asphalt Emulsion RS-2 $1.00 per gal. 11th The above specified contract shall be for a pedod of one (1) year from the day of h.,,, 1998 through the 11th day of June - 1999. IN WITNESS WHEREOF. the parties hereto have set their hands and seals the day and year flint above written. TOWN OF SOUTHOLD (1) STATE OF NEW YORK) COUNTY OF SUFFOLK)ss: //_On the~?/~d-day of did depose and say that he resides at and that he is the ~,/Z~' of ~ ?,-~ ~.-~J ,,~.~,6ez 7- The corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. ,1998, before me personally came , to me known, who, being by me dully sworn, '~TARY FUSt~ S~ ol ~v Yo~ STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) On th~ day of ,/~q ¥ ,1998 . before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, that she is the Supervisor of the T°wn of Southoid, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. Notary Fublic, State of ~; :w York ?o ~?~125~50, Sufl~llk County (2) ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 26, 1998: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt, Inc. for the furnishing and placement of Bituminous Surface Treatment - Asphalt Emulsion Grades RS-2 with lA Stone ("Emulsions & Stone") wi'thin the Town of Southold, as follows: Mainland Bituminous Surface Treatment - Asphalt Emulsion Grades RD-2 with lA Stone $1.00 per sq. yd. Schlm Mix Concrete - Type 5 $51.00 per ton Fog Coat: Asphalt Emulsion Grade RS-2 $1.00 per gal. Fishers Island $1.90 per sq. yd. $99.00 per ton $1.00 per gal. Elizabeth A. Neville Southold Town Clerk May 27. 1998 RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVITATION TO BID FOR THE PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS BITUMINOUS SURFACE TREATMF~ "EMULSIONS & STONE'* TOWN o; SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/. 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: -~//' NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or pares interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any poRtion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below:. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN: Bituminous Surface Treatment - Asphalt Emulsion Grade RS-2 With No. lA Stone (50,000 +/- Sq, Yds.) (wdtten in words) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (written in nuri/bers) Per Ton Fog Coat: Asphalt Emulsion Grade RS-2 (50 +/- Gallons) (wdtten in words) Per Gallon (wdtten in numbers) Per Gallon (1) FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Treatment - Asphalt Emulsion Grade RS-2 With No. lA Stone (50,000 +/- Sq. Yds.) (written in words) Per Sq. Yd. (written in num~e~')~Pe~r Sq. Yd. $chim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in wordsy ~er lon (written in numbers) Per Ton Fog Coat: Asphalt Emulsion Grade RS-2 (50 +/- Gallons) (wdtten in words) Per Gallon (written in numbers) Per Gallon JUDn~I B. And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or peglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be/r~'~iewed by the Town to correct any deficiencies in the proposed scope of work and, if no correction:,~dare ne~e§~ary, further agree that this proposal is a formal bid and shall remain in effect for a pedod of fort,j~e (4~ ~,~ys, the Town will accept or reject this proposal or by mutual agreement may ext~dod~/~/~ ~ Signature of Bidder: Business Name & Address· bm/ Telephone Number: ~ ~/-._~'-~ O~) Date: ~t,~r~ B. WURTZ '~IOT,~RY I~BLtO, C~-''~" !s';/Yor~ (2) SPECIFICATIONS: BITUMINOUS SURFACE TRr:ATMENT "EMULSIONS & STONE"- Town of Southold A: DESCRIPTION:' Bids are requested for the pumhase and application of Bituminous Surface Treatment that consists of ASPHALT EMULSIONS & STONE (Type lA - 1/4" Blue Stone) for the use in repair & maintenance of the Town Highways for the calendar year 1997. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Emulsions shall be Matedal Designation 702-310t Grade RS-2 and shall meet the following Specifications: TESTS ON EMULSIONS: Viscosity, Saybolt Furol, 77 F, Sec. Viscosity, Saybolt Furol, 122 F, Sec. Storage Stability Test, 1 Day (Difference in percent Residue) Demulsibility, 35ml. 0.02 N CaCI2, percent Sieve Test, percent Residue by distillation, percent Oil Distillate, Volume Total Emulsion, percent Grade RS-2 Min. Max 75 400 1 60 - - 0.10 63 - - 3 Tests of Residue from Distillation Test: Penetration, 77 F, 100g, 5 Sec. 100 200 Tests on Asphalt Base for Emulsion: Penetration, 77 F, 100g, 5 Sec. Solubility in tdchloroethylene, percent Ductility, 77 F, 5cm/min., cm Flash Point F Required Temperature - Spraying 100 200 99.0 100 200 35O 130 170 Blue Stone shall be No. tA - 1/4" Stone. Percent Passing 1/4" Screen Percent Passing 1/8" Screen 90 100 0 Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May I & November 1. Equipment. Delivery & Application: All asphalt emulsions & stone materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such emulsions & stone materials in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full cimulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading matedal up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. 'The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RS-2 Emulsions at 0.10 gallon per Square Yard 'pdor to placement of pavement. All manholes, catch basins, curbs and other structUres shall be protected against the application of bituminous material. After the araa to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of Polymer Modified bituminous asphalt material (RS-2 Asphalt Emulsion) shall be applied at the rate of two tenths (0.2) gallons per square yard and immediately covered with No. lA Stone at the approximate rate of 25 Ib's. Per square yard. The stone course shall be completely rolled twice with a self-propelled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) '/~e~ ' g'~r~'"'~- Bid on EMULSIONS & STONE JUDITH B. WURTZ '~OTABy FU3LIC, Sta~o .-f ~.]l~' York THE SUFFLOK COUNTY NATIONAL BANK 8802 CORAZZINTI ASPI-IAI,T linC. CU~CHO~UE, ~ ~935 L BOX ].281 COX LA~E '~ ~ CUTOHOGUE, NY 11935 ' \ ~A ~!! .~0-546/214 (516) 734,5600 '-.- ',j'- ~ ~ ~ ~: ~ _ _ , ~- ~' ~ -" -- - --~t~-~ 000uu802 ONE THOUSAND FIVE }{~D~LEV~'~ND~-k~X~T~Dollars ~4OUNT -~.,~ ! __ ~-~ ~_~ ~'"~5/12/98 *****$Z,511.00 ro'mE TOUN OF SO~THO~.D ~LI[~It'~ ~ ~ ~¥'-,~ /o_ . ~RDER MAIN ROAD ~ _<~ 1,~ ~ I"~ /// ,) / SOU?UOnD, NY ~9~ ~ =.. C~ I~''~_I/---~/ ~ / ' ,'OOB~O~,' ~:O~NOfNEN~: ~ 000[ h '. AMERICAN MANUF TURERS MUTUAL INSURAN CO. LUMBERMENS MUTUAL CASUALTY COMPANY (A MUTUAL INSURANCE COMPANY) Home Office: Long Grove, Illinois 60049 I emPe . PERFORMANCE BOND BOND NO. 3S19854~00 KNOW ALL MEN BY THESE PRESENTS, That we, Corazzini Asphalt, Inc of Cutchogue, New York (hereinafter celled the Principal), as Principal, and Lumbermens Mutual Casualty Company, a corporation, organized and existing under the State of Illinois and authorized to become surety in the state of New York (hereafter called the Surety) as Surety, and held and firmly bound unto Town of Southold (hereinafter called the Obligee) in the penal sum of Ten Thousand and 00/100 Dollars ($10,000.00) for the payment of which the Pdncipel and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas the Principal has entered Into a contract with the Obligee dated May 14, 1998 to provide all necessary labor, materials, equipment and required to furnish and place asphalt concrete for the Town of Southold for the period of one (1) year from June 5, 1998 to June 5, 1999 copy of which contract is by reference made a part hereof. NOW, THEREFORE, If Pflnctpal shall faithfully perform such contract or shall indemnify and save harmless the Obligee from all cost and damage by mason of Pdncipel's failure so to do, then this obligation shall be null and void; othem/ise If shall remain in full force and effect. SIGNED, SEALED AND DATED this 2nd day of June, 1998. WITNESS: By CORPORATION ACKNOWLEDGMENT STATE OF NEW YORK} COUNTY OF NEW YORK} }SS: On this 2nd day of June, 1998, before me personally came J. P. Burks to me known, who, being by me duly sworn, did depose and say: that he/she resided in Far Rockaway, New York that he/she is the Attorney-In-Fact of the Lumbermens Mutual Casualty Company the corporation described in and which executed the above instrument; that he knew the seal of said corporation; that the seal affixed to said instrument was such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Nolap/Pabtlc, Stat~ of New ~ No. 01G05031214 Ouallfled In Kings County ~ FK 0173 1-91 Commission Expires Aug. 1,1998 PRINTED IN U.S.A. (individual Acknowledgment on following page) L~FilqAlqCiAL$ MUTUAL ~ALTY CI~[pANY D~31, I~ 3,7~6,060,247 1,646,1 $g,405 124,847,340 1,399,629,715 881.470.358 Torsi JT.91?.Ts6 36~ Re.rye for losses and ~ljusting expeme~ $3,763,096,145 1,022,$17,955 ~/6.832.936 Total Surplu~ as Treasurer State of ) SS County of Lake) statement of the ~nancial condilion of said company, as of~ 31, 199'L Subscribed and sworn to before me This 27th day of February, 1998 Home Office: Long Grove, IL 60049 POWER OF ATTORNEY Know All M~n By These Presents: That the Lumbermens Mutual Casualty Company, the Amedcen Moforlsts Insurance Company, and the Arnedoan Manufacturers Mutual Insurance Company, corporations organized and existing under the laws of the State of Ilinois, having their principal office in Long Grove, Illinois, (hereinafter coilectlvaly referred to as the "Company") do hereby appoint Donald H. Klug; J. P. Burks; Carol A. Horan; Dawn M. Godfrey and Aklima B. Noorhassan of New York, New York (EACH) ............................................................ their tree and lawful agont(s) and attomey(s)-In-fact, to make, execute, seal, and deliver during the pedod beginning with the date of issuance of this power and ending on the date specified below, unless sooner revoked for and on its behalf as surety, and as their act and deed: Any and all bonds and undertakings ""'"" EXCEPTION: NO AUTHORITY is granted to make, execute, seal and daliver any bond or undetaklng which guarantees the payment o~ collection of any promissory hate, check, draft or !e{ter of credit. Tills autho~ty doea not pamlit the same obligation robe split into two or more bonds Inorderto bring each such bond wtthlnthe doiterllmit The execution of such bonds and undettakthgs in pumuance of these pmsa~ts ~11 be ea binding upon the said Company as fully and amply to ail Inteats and purpeaex, ea If the same hed been duly executed and ackno~edged by their reguledy alectod ofl1~ers at thbir pdoctpat ofce in LO~l Grove, Illinois. THIS APPOINTMENT SHALL CEASE ,N~ID TERMINATE WITHOUT NOTICE AS OF December 31, 2001 This Power of A['tornay is executod by sutho~ty of resoklitoea adolI~ed by the Executive Committeea of the Boerds of Directors of the Company on Fatxua~'y23. 1988 at Chicago, Illirtbis, thJe andaccurete copies of which ere hereinafter set forth and are hereby certified to by the underalgned Seeratary as being in full fome and effent: *VOTED, 'rhat the Chalmlan of the Board, the Pre~tent, or any Vice PrealdaN, or their appointees designated In writing and flied with behalf of the Company, end attach the seal of the Company ther~o, bonds and undertaldngs, recognizances, contracts of indemnity and olher writings, obligatory in the nature thereof, and any such officers of the Company may appoint agents for acceptance of process.' This Power of A('tornay is signed, sealed ertd celtified by facsimile und~' ;and by enthoHty of the following resolution adopted by the Executive Committee of the Boarda of Directore of the Company at a meaflng duly celled and hald on the 23rd day of Febmery, 1988: 1988 and any such power ea executed, aealedand certified with respect to anybo~d or undartaking to which it is attached, shall contlnueto be valid and binding upon the Company." th Teatlrneny Whereof, the Company hea ceusad this Inatrument to be algned and thelr c~:xpomte saeis to be affixed by their aulfx~ized officem, this February 9, 1998. Atteated and Ca,titled: Lumbermens Mutual Casualty Company Amedcan Moto~sts Insurance Company American Manufacturers Mutual Ins~'ance Cofllpany Robert P. Hamea, Secreta~ by J. S. Kemper, itl, Exen. Vice President STATE OF ILLINOIS SS COUNTY OF LAKE I, Irene Klewer, a Notary Public, do hereby certify that J. S. Kemper, III end Robert P. Hames personally known to me to be the same persons whose names ara respectively es Exec. Vice President and Sesmtan/of the Lumbermens Mutual Casualty Company, the Amedcan Motorists Insurance Company, end the Amedcen Manufaoturam Mutual Insurance Company, Cer~ns o~ganized and exisUng under the laws of the State of Illinois, subscribed to the foregoing Instrumant, appeared Ir~fc~-~, me this day in person end severally ac~xnowledged that they being thereunto duly authorized signed, sealed with the c(xporate seals end delivered the said instrument es the free end volunta~ act of said coqx3raflons and es their own fton end vbluntery ests for the uces end puq3ones therein set forth. My commission expires 1-26-02 Irene Klewer, Notary Public CERTIFICATION I, J.K. Conway, Coq=orate Secretary of the Lumben'nens Mutual Casualty Company, the American Motmtsts Insurance Company, and the Americen ManufestorersMutuallnsuranceComdany, do hereby certify that the attached Power of Atlomeydated Felxuery9, 1998 on behelfofthobsraon(s)esHoted above is a tme end com~ot c~3fly and that the same hes beefl in fufl force endeffest since the dato thereof and is In full f(xce and effect on the date of b'~ls ce~lflcate; end I do fullher ce~lfy thM the said J. S. Kemper, III end Rob~t'P. Hames, who executed the the duly elected Executive Vice President end Secretary of the Lumbemmns Mutual Casualty Company, the Amertoan Motorists Insurance Company, and the Amedcea ~ Mutual Insu~"ance Company. IN TESTIMONY WHEREOF, I have hereunto subesdbed my name and affixed the co~e seal of the Lumbsm~ns Mutual Casualty Company, the Amedcen Motorists Insurance Company, and the Amedcen Manufac~mm Mutual Insurance Company on this 2nd day of= ..Tune .19 98. This Power of Atton~ey lim4ts the ests of tlxme named thera~n to the boflda and undartaidngs apeclflcelly narced therein and they have no authority to bind the Comdany except in the monner end to the extant herein stated. FK 0362 6-96 Powe~ of Attorney - Term Pdnted In U.S.^ LEGAL NOTICE NOTICE TO BIDDERS ~IOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for :urnlshing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand. 2. Oil and Stone. 3. Liquid Asphalt. Sand Mix (type 5 Shim). S. Type 6 Top. 6. Emulsions and Stone. 7. RC-2S0 Liquid Asphalt Oil g Recycled Stone. The Specifications may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971 at a cost of $5.00 non-refundable, per set for each of the road treatments. The sealed blds, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of each 31d, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., lq Thursday, May :12~: 1998, at which time they will be opened and read aloud in 3ublic. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of S0uthold to do so. All bids must be signed and sealed in individual envelopes plainly marked with the type of road treatment belng bid, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 28, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~LEASE PUBLISH ON MAY 7, 1998, AND ~UBLICATION TO ELIZABETH NEVILLE, 3OX 1179, SOUTHOLD, NY 11971. FORWARD ONE (1) AFFIDAVIT OF TOWN CLERK, TOWN HALL, PO Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 4th day of May 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, In a most public place in the Town of Southold, Suffolk County, New York, to wit: To~n Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. "Legal Notice to Bidders for Road Treatments". Elizabeth ~A. Neville Southold Town Clerk Sworn to before me this ,.th day of May , 1998. Public ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THE SOUTHOLD TOWN 28. 1998: THAT THE FOLLOWING WAS DULY ADOPTED BY BOARD AT A REGULAR MEETING HELD ON APRIL RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt ~. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone Elizabeth A. Neville Southold Town Clerk April 28, 1998 RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVITATION TO BID FOR THE PURCHAgE & APPLICATION .-OF AgPHALT ROAD MATER~ BITIJMINOIJ~ ~URFACE TREAT~ "EMULSIONS & STONE" TOWN o~ SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed heroin must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declaros that the only persons, company, or parties interosted in this proposal as principals aro named below; that this proposal is made without any connection, diroctly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforomentioned owner is or will be interosted directly or indirectly, in the performance of the contract, or the supplies rolating to it, or in any portion of the profit thereof; that he has carefully examined all project requiroments, including bidding roquiroments, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and roquiroments of the work; and he proposed and agroes that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work mcluired to construct, perform and complete the specified work; and that he will start the work as dirocted by the Town, he will accept, in foil payment thereof as listed below: BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN: Bituminous Surface Treatment - Asphalt Emulsion Grade RS-2 With No. lA Stone (50,000 +/- Sq. Yds.) FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Troatment - Asphalt Emulsion Grade RS-2 With No. lA Stone (50,000 +/- Sq. Yds.) (written in words) Per Sq. Yd. (written in words) Per Sq. Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrote -Type 5 (500 +/- Ton) (written in numbers) Per Sq. Yd, Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton Fog Coat: Asphalt Emulsion Grade RS-2 (50 +/- Gallons) (written in numbers) Per Ton Fog Coat: Asphalt Emulsion Grade RS-2 (50 +/- Gallons) (written in words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon (1) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or oeglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections am necessary, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Name & Address: Telephone Number. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "EMULSIONS & STONE"- Town of Southold A: DESCRIPTION: Bids are requested for the purchase and application of Bituminous Surface Treatment that consists of ASPHALT EMULSIONS & STONE (Type la - 1/4" Blue Stone) for the use in repair & maintenance of the Town Highways for the calendar year 1997. The contractor shall also be required to provide & place quantifies of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Emuisions shall be Matedal Designation 702-310'1 Grade RS-2 and shall meet the following Specifications: Grade RS-2 TESTS ON EMULSIONS: Min. Max Viscosity, Saybolt Furel, 77 F, Sec. - Viscosity, Saybolt Furol, 122 F, Sec. 75 400 Storage Stability Test, I Day - 1 (Difference in percent Residue) Demulsibility, 35m1. 0.02 N CaCl2, percent 60 - Sieve Test, percent 0.10 Residue by distillation, percent 63 - Oil Distillate, Volume Total Emulsion, percent 3 Tests of Residue from Distillation Test: Penetration, 77 F, 100g, 5 Sec. 100 200 Tests on Asphalt Base for Emulsion: Penetration, 77 F, 100g, 5 Sec. Solubility in tdchloroethylene, percent Ductility, 77 F, 5cm/min., cm Flash Point F · Required Temperature - Spraying 100 200 99.0 100 200 35O 130 170 Blue Stone shall be No, la - 1/4" Stone. Percent Passing 1/4" Screen Percent Passing 1/8" Screen 90 - 100 0 Weather Limitations: The matedal shall be spread only when: 2. 3. 4, The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May I & November 1. Equipment. Delivery & Application: All asphalt emulsions & stone materials must be delivered to and applied within the Town of Southold, The successful bidder will be required to deliver and apply such emulsions & stone materials in quantities as directed by the Superintendent of Highways. All bituminous material distribution vehicles shall have full cimulation spray bare & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment, Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RS-2 Emulsions at 0.10 gallon per Square Yard 'prior to placement of pavement. All manholes, catch basins, curbs and other structUres shall be protected against the application of bituminous material After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of Polymer Modified bituminous asphalt material (RS-2 Asphalt Emulsion) shall be applied at the rate of two tenths (0.2) gallons per square yard and immediately covered with No. lA Stone b.t the approximate rate of 25 Ib's. Per square yard. The stone course shall be completely rolled twice with a self-propelled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on EMULSIONS s. STONE ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING WAS DULY ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 28. 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt tr. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone Southold Town Clerk April 28, 1998