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HomeMy WebLinkAboutRoad Materials - Type 6 Top CERTIFICATE OF INSURANCE ""'"~'~""~ [ P. O. Box 1448 COMPANIF~.q AFIrORDING COVERAGE A The Hah'ford B Cutchogue Materials, Ino. C Cutohogue NY 11935 D A ~ cot~ L ¢~.AL MABP~rrY 12UUNCW6093 11/22/98 11/22/99 A X Am'AUTO 12UECNCR5640 11/22/98 11/22/99 20OOOO0 2OOOOOO 1000000 1000000 10000 1OOOOOO ::.%",,,,%,.,.,, 12WECY1092 6/22/98 6/22/99 100000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. SHOULD A~r OF TI~ ABOVS l)lOc~mm) POI,~C~U BE CA~CSLL~) BErOI~K Tim TOWN OF SOUTHOLD TOWN HALL,53095 MAIN ROAD SOUTHOLD, NY 11971 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS - ROAD TREATMENTS - ITEMS I - 7 BID OPENINC: May 14, 1998, Thursday, 10:00 A.M. Corazzini Asphalt, Inc., PO Box 1281, Cutchogue, N.Y. 11935 Bids on all seven (7) items. John T. Montecalvo, Inc., 48 Railroad Ave. , Center Morlches, N.Y. 11934 Bid on only item No. 5. but was higher than Corazzini. CERTIFICA OF INSURANCE Brisotti & Silkworth, Inc. 8400 Main Road P. O. Box 1448 Mattituck, NY 11952-O925 Corazzini Asphalt, Inc. Cutchogue Materials, Ino. 100 Lupen Dr. P. O. Box 555 Cutchogue NY 11935 ~,:"i) 2'3c 414~ COMPANIES AFFORDING COVERAGE The Hertford A ~CLSIMSMADK ~'-]OCCUR 12UUNCW6093 11/22/98 11122/99 LIMITS 1000000 A X .~v Am 12UECNCR5640 11122/98 11/22/99 A 12WECY 1092 6122/98 6/22/99 100000 50O000 1OOO0O CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTHOLD KXI~A,113ON DATK TL~F, ~ [ff~UJING CO]~ANY ~gflJ, B~)KA, VOR TO TOWN HALL,53095 MAIN ROAD Lm, IILrErAH,URETOMAILBIXTBNOllC~BHM,LIMFOelKNOOIIUGAT1ONOR SOUTHOLD,,iY 11911 · ~ ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 20, 1998 Judith B. Wurtz Corazzlnl Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 119:35 Dear Judy: Enclosed please find your copies of the 1998-99 contracts for the road treatments, together with the certified checks. The performance bond and certificates of insurance have been inspected by the Town Attorney and found to be all in order. The certificate of insurance on Corazzini Brothers, Inc. does have an expiration date of December 1, 1998 and will need to be renewed at that time. Should you have any questions, please feel free to call me. Thank you for your cooperation and assistance. It has been a pleasure working with you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures ~ ,' ....... ~ ..................... ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF $OUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING ADOPTED BY THE SOUTHOLD TOWN BOARD AT A HELD ON MAY 26, 1998: RESOLUTION WAS REGULAR MEETING RESOLVED that the Town Board of the Town of Southold hereby a~ ~e bid of Corazzini Brothers, Inc. for furnishing and placing Hot Mix Rsl~lt Concrete Pavement "Type 6 Top" within the Town of Southold, as folic~: Mainland 0-350 tons $57.00 per ton 350-650 tons $55.00 per ton 650-1,000 tons $55.00 per ton over 1,000 tons $5o,00 Fishers Island $120.00 per to~ $85.00 per to~ $75.00 per to~ $75.00 per to~ Eli~-abeth A. Nevil~ Southold Town Clerk May 27. 1998 AGREEMENT made this ?Rth Day of May 1998 between COR^ZZINI BROTHERS, INC. with its principal office and place of business at cox LANE. CUTCHOGUE, NEW YORK [Mailing: PO BOx 555, Cutchogue, NY 11935. hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 35095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit prices: 'Type 6 Top' Furnish S Place within Town 'of Southold 0-350 tons: $57.00 per ton 350-650 tons: $55.00 per ton 650-1,000 tons: $55.00 per ton Over 1,000 tons: $50:00 per ton Furnish~& Place on Fishers Island 0-350 tons: $120.00 per: ton 350-650 tons: $85.00 per ton 650-1,000 tons: $75.00 per ton Over 1,000 tons: $75.00 per ton The above specified contract shall be for a period of one (1) year from the 11th dayof June 1998. thmughthe 11th dayof J~np '1999 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year flint above written. TOWN OF SOUTHOLD By ~ochran, Supervisor CO NTRA.~//~.~..~., / (1) STATE OF NEW YORK)ss. COUNTY OF SUFFOLK) ' /.-'~'-~n the ~ day of ~ :) u,~_ , , before me personally came , to me known, who, being by me dully sworn, did depose and say that he resides at and that he is the ,~/~,-~'~ of ~--'~,~,eT--z~,cC /~,,'z~ -7'~e corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal afhxed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. STATE OF NEW YORK) COUNTY OF SUFFOLK??: On day of /,v/,~, ,/~, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New. York, that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southoid, and that she signed her name thereto by like order. ,.o~_ry _Public, State of Kc.w Yolk r~o. t)Z-8126850, SuffOlk Cou~I~ Term E~ires O~t~ber 31, 19 (2) STATE OF NEW YORK COUNTY OF SUFFOLK On the__day of · , before me personally came · to me known, who, being by me duly sworn, did depose and say that he resides at and that he is the of the corporation described that he knows the instrument is such Board of Directors by like order. in and which executed the foregoing instrument; seal of said corporation; that the seal affixed to said corporate seal; that it was so affixed by order of the of said corporation, that the he signed his name there Notary Public STATE OF NEW YORK COUNTY OF SUFFOLK On the day of , , before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York· and that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knowsthe seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by llke order. Notary Public I~URBD CERTIFICA OF INSURANCE 516 298 4747 Brisotti & Silkworth, Inc. 8400 Main Road P. O. Box 1448 CObIPANY Mattituck, NY 11952-0925 Corazzini Brothers, inc. PO Box 1281 C Cutchogue NY 11935 COMPANIES AFFORDING COVERAGE The Hartford 05128/98 A COX ~s~. CgNggAL LIABILITY~ 12UENCR6987 12/01/97 12/01/98 2000000 1OOOOOO 1OOOOOO 1OOOOOO 5OOO Certificate holder is named additional insured as respects contract TOWN OF S OUTHOLD ~,~or~ DATI~ TI~B~OF, l~g IBSUING COMPANY WILL B~)gA¥OR TO MAIL 1 5 DA~ ~ NOTICg TO ~ C~ RTI~ICATB ~OL~]~ ~4~M ED TO 'n~ 53095 Main Rd P. O. Box 1179 LIABILITY Off ANYt~)~ UFON~COM~y' FTH &GKNI~ OR ~FATI~ES' SOUTHOLD, NY, 11971 ~ LUMBERMENS MUTUAL CASUALTY COMPANY (A MUTUAL INSURANCE COMPANY) Home Office: Long Grove, Illinois 60049 PERFORMANCE BOND BOND NO. 3S 198 545-00 KNOW ALL MEN BY THESE PRESENTS, That we, Corazzini Asphalt, Inc of Cutchogue, New York (hereinafter celled the Principal), as Principal, and Lumbermens Mutual Casualty Company, a corporation, organized and existing under the State of Illinois and authorized to become surety in the state of New York (hereafter celled the Surety) as Surety, and held and firmly bound unto Town of Southold (hereinafter celled the Obligee) in the penal sum of Ten Thousand and 00/100 Dollam ($10,000.00) for the payment of which the Principal and the Surety bind themselves, their heim, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas the Principal has entered into a contract with the Obligea dated May 14, 1998 to provide all necessary labor, materials, equipment and required to furnish and place asphalt concrete for the Town of Southold for the period of one (1) year from June 5, 1998 to June 5, 1999 copy of which contract is by reference mede a part hereof. NOW, THEREFORE, if Principal shall faithfully perform such contract or shall indemnify and save harmless the Obligea from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and void; otherwise it shall remain in full force and effect. SIGNED, SEALED AND DATED this 2nd day of June, 1998. WITNESS: By I mP R. Home Offica: Long Grove, IL POWER OF ATI'ORNEY Know All Men By These Presents: That the Lumbommns Mutual Casualty Company, the Amedcan Motedsts Ireudmnce Company, and the American Manufacturers Mutual Insurance Company, corpomboce organized end existing under the laws of the State of Ilinols, having their principal office in Long Grove, Illinois, (he~alnattor collectively referred to as the 'Company") do hereby appoint Donald H. Klug; J. P. Burke; Carol A. Horan; Dawn M. Godfrey and Aklima B. Noorhassan of New York, New York (EACH) ............................................................ their tree and lawful agent(s) and attomay(s)-In-fact, to make, execute, seal, and deliver during the period beginning with the date of issuance of this powor and ending on the date specified below, unless sooner revoked for and on its behalf es surety, and as their act and deed: Any and all bonds and undertakings * ...... "'""'"'"* ..... "'""""'* ...... '"'"""'""" ..... EXCEPTION: NO AUTHORITY Is granted to make, execute, seat and deliver any bond or undertaking which guarantees the payment or collection of any pmmlssol7 note, check, ~,ar~ or letter of credit. Tbis authodtydoes not pamdt Die same obligation tobe split tnto two or mom bonds Inordorto txtng asch such bond within the dollarllmlt of auth~ty as set forth herein. Theex~cu~enofsuchbondsondundortaldng~~npumuenceofUtase~x~ssent~~hal~beas~thding~p~nthe said Company as flJIly and amply Lottg Grove, Illi~:)15. THIS APPOINTMENT SHALL CEASE AND TERMINATE WITHOUT NOTICE AS OF December 31, 2001 en February 23, 1988 at Chicago, II~nbi$, true end aocurate ooplss of which am hereinafter set forth and are hereby cmtiflod to by underNgned Secrata~ as being in ftdl force and effect: 'VOTED, Thatthe Chalfmonof the Board, the President, or any Vice Prealdent, or tt~r appalnteex designated in writing and flledwith theSecratmy, or the Secmtefy shall have the pawor end aultxxlty to edpalnt agents andattomays-in-fact, and to authottze them to execute on behalf of the Company, and attach theseal of Ifle Company thereto, bonds ondundertaklngs, recognizances, contracts of Indemnity end other writings, obiipatoty in the nature thereof, and any such ntllcars of the Company may appoint agents for e~captar~e of pmcass.' 'This Power of Attomayle signed, sealed end cattlfled by facalmlle underend by autlxxttyofthefollowlng resolution adopted bythe Executive Cxxtmflttee of the Boards of Dlmctom of the Company at a meeting duly called and hntd on the 23rd day of Febmmy, 1988: -VOTED, That the algnature of the ~ of the Board, the PrexkienL any Vlua Prealdent, or thek appntntees designated In wfltthg end flied 1988 and enyauch lxwver so executed, Sealed a~xl ~ with respect to enybo~d or uodertaklag to which Iris attached, shall cenflnueto bo valid and binding upon the Company.' In Teatlmony Whorenf, the Company has c~___,_~,lKI this insbtjltent to bo alguad and thalr coqx)rate seals to be affixed by their authedzed officare, this February 9, 1998. Lumbomtece Mutual Casualty Company Amedcan Motodals Insurance Company Ameftcan Manufacturers Mutual Insurance Company Robell P. Hamee, 8ecratary by J. S, Kempar, Iff, Exec. Vice President STATE OF ILLINOIS SS COUNTY OF LAKE I, Irene Klewer, a Notary Public, do tlereby celify that J, S. Kemper, III end Robert P. Hames personally knovm to me to be the same patens whose names are respectively as Exec, Vice President and Secretary of the Lumbermens Mutual Casualty Company, the American Motorists Insurance Company, and the Amedcen Manufacturers Mutual Insurance Company, Corporations organized and existing under the laws of the State of Illinois, subscribed to the foregoing Inatmment, appeared before me this day in person and severally acknowledged that they being thereunto duly authorized signed, sealed with the coqxxate seels and delivered the seidinstrument as the kee and vbluntmy act of said corporations and as ttmtr own fron end voluotary acta for the uses end PUfi0ceas therein sat forth. My commission expires 1-28-02 Irene Klewer, Notary Public CERTIFICATION I, J.K. Comvay, Co~'porata Secretary of the Lumbermens Mutual Casuatty Company, the Arns~ican Motorists insurance Comcenv, and the AmericanManufasturers Mutual lnsumnce Company, do he~"edy ce~fy that the attached Power of Attomeydated Februa~y9, 1998 on behelfoftheperson(s)as #atedaboveisala'ueandonn'eot oo~oy and that the aame has been in ftdl force endeffect sincethedatatheraofandis In futl fome and effeot on the date of this ce,-UfiGate; and I do further ce~lfy that the Seld J. S. Kempar, III and Robect'P. Hamee, who asecuted the the duly elected Executive Vice Preskisof and Se~ of the ~ Mutual Casualty Company, Ihs American Moto~sta Insurance Company, and the American Manufas~ta~ Mutual Insmance Company. IN TESTIMONY WHEREOF, I have hereunto lubasflbed my name and affixed the corporate sea/of ttm Lumens Mutual Casualty Company, the Amedcen Motndsts Insumnoe Company, and the American Manufactumm Mutual Insurance Company on this 2nd day of June .19 98. J. K. Comvay, Corporate Secmtmy This Power of Attorney limits the sots of thcee named thendn to the bonds and undertakings ~pectltcelly named therein ,,nd they have no authoelty to bind the Company e0(~ In the manner and to the extent/'m~n stated. FK 0362 6-96 Power of Attomny - Term P~nted In U.S.A CORPORATION ACKNOWLEDGMENT STATE OF NEW YORK} COUNTY OF NEW YORK} }SS: On this 2nd day of June, 1998, before me personally came J. P. Burks to me known, who, being by me duly sworn, did depose and say: that he/she resided in Far Rockaway, New York that he/she is the Attorney-In-Fact of the Lumbermens Mutual Casualty Company the corporation described in and which executed the above instrument; that he knew the seal of said corporation; that the seal affixed to said instrument was such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. DAVm M. GO Notary Publl~ Stat~ of New Yod[ No. 01G05031~14 OualllN~l In Kings County FK 0173 1-91 Commission Expires Aug. 1,1998 PRINTED IN U.S.A. (Individual Acknowledgment on following page) L~$ MUTUAL ~ALTY CO{~kNY DF_.CEMBER ~ 1, 1997 Cash in banks Bonds owned Stocks Real estate Premiums in course of collection Accrued interest ~nd other assets 1,646,158,405 124,847,340 1,399,629,715 881.470.388 Total $'7.917 256 368 $3,763,096,145 1,022,817,955 976.832.936 Total $5.762.747.0~6 State of ) ss County of Lake) 2.154.509.332 ~7.917.~-56.368 D. C. Elstrom and I. K. Con. my, bei~ duly sworn, uy tim they ~r~ Treamr~ mt 5ecreta~, ~, of LUMBERMI~I5 MUTUAL CASU~ CO~, ~ ~ ~ ~ ~- a frae and correct statement of the financial condition of said company, as ofDe~mher 31, 1997. Subscn'bed and sworn to before me This 27th day of February, 1998 SENDER: I alas wish to receive the following asrvlcee (for an · Wdte 'Return Receipt R~/ueetad' on the rn~pleee beknv Ihe ~ numbe~. 2. [] Reslflcted Delivery · dat,,ired. Consult postmaster for fee. 4a. Article Number P 226 182 773 4b. Service Type 3. Article Addressed to: John T. Niontecalvo, Jr. John 'r. ~iontecalvo, Inc. q8 Railroad Avenue [] Registered Center Moriches, NY 1193,1 [] F. xpressMall [] Insureo,,~t [] Return Receipt for Iv~ [] COD .~. 5. Received By: ~P#~ ~'~ 8. Add~ee's Actress ~O~/~ ~ ~ ~d) ~Ffi~ 3511, D~m~r 1~ 1025~-97-~1 rs Dome~ Return Receipt P 226 182 77~ ~'~tal Service , .ceipt for Certified Mail No Insurance Coverage Provided. Do not use for International Mail (See reverse) Sentto John T. Montecalvo, Jr. ie'hn T. Montecalvo. Inc. Street & Number a,8 Railroad Avenue Post Office, State, & ZIP Code Center Moriches. NY 11934 Postage S · 3 2 Cerffiod Fee I. 35 ~R 1.10 R ~TO 2.77 UNITED STATES POSTAL SERVICE i USPS .... / ~=~r~it No. ~-~0 ~ / · Print your name, address, ahd ZIP Code in this box Elizabeth A. Neville Southold Town Clerk PO Box 1179 Southold, NY 11971 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CI,F. RK TOWN OF SOUTHOLD July 20, 1998 John T. Montecalvo, Jr. John T. Montecalvo, Inc. 0,8 Railroad Avenue Center Moriches, New York 11930, Dear Mr. Montecalvo: Please be advised that the $outhold Town Board accepted the bid of Corazzini Brothers, Inc. to furnish and place "Type 6 Top" Hot Mix Asphalt Concrete Pavement within the Town of Southold for a one year period from June 11, 1998 through June 11, 1999. The contract has been fully executed, and the necessary certificate of insurance and performance bond have been received, inspected by the Town Attorney and found to be in order. A certified copy of the resolution is enclosed. Thank you for submitting your bid. Your $500.00 certified check is enclosed. Very truly yours, Elizabeth A. Nevi:~ Southold Town Clerk Enclosures (2) '' -~ ", :~ ~ RAYMOND L. JACOBS Superintendent Highway Department Town of Southold P¢~onic Lane P.O.Box t?8 Peconic, New York 11958 Tel. (516)'/65-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT]ON TO BID FOR THE PER~HA~E & APPLICATION OF A~PHALT ROAD MATE~ HOT MIX ~PHALT CONCRETE PAVEMF~ "Type 6 Top" TO¥~r~q OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +1- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a period of one (1) year, the following: FURNISH AND PLA~3E HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York. The Town Board of the T°wn of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A.M. on the . 14th day of . May 1998 All Specifications are provided herein. A fee of twenty-five dollars ($25.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this period. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD By: Judith T. Terry Southold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS Proposals must be made in-strict accordance with the "Proposal Form" provided. The Proposal form ehall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications', and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and sen'ices necessary for the proper completion of the work in stdct accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. ,.. Proposals, together ~ith the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner'shall retum the bidder's bond or the cerl~fied checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will eithe,~ award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw h~s proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. W'~hout limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation,erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Co,b-act shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as liquidated damage~ for such breach. In the event any bidder whose proposal shall be accepted shall fall or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: ~ & ADDRESS OF BIDDER: BUSINESS ADDRES .S: ~ OF PA~TNEP~: If bidder is a Firm, st&re here the name and residence of each member ~hereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the foYlowing blanks: Organized under the State of: Name and ~ess of President: Name and Address of Secrotazy: TO: SOUTHOLD TOWR BOARD TOWN UT.T, - 53095 ~ ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FUI~NISHAND PLAC~ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PBXCES" OF: AND P~.~CE WITHIN SOUTHOLD TOWN zs~4~t~ D~s~ip~.~on of I~ U~£t Pri~ Bid Dollars Cents 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons 4W For: ~ ~ 'Per Ton ~lla~s Cents For: Dollars Cents For: ~ ~ Per Ton Doll&rs Cents 1,000 For: //W# Per Ton Tons Dollars ! Cents (2) Unit Priae Bid Dollars Cents A~phalt Co~l~ T~pe 6 ~op - Fuznished & PI~ Tons Dollars ~/~ oo 650-1,000 Tons 4W For: '_~ Per Ton Dollars Cents Over 1,000 For: Tons ~ conc~ ~ 6 ~ - Furnished & Dollars ' Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town-and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the Mil addressed to him at the address given in the proposal, that ,he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) JUDITH 8. WURI~ ~OTARY PUBLIO, 8tare of ~ Ym~t No. 4787134, .Sul'~lk CO~L . ~' ~ INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance · Owner's Protective Public Liability and Property Damage Insurance The Contractor Shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Com;3eneafion Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the Work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public I-lability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of ail accidents. Co Liability and Properly Damage Insurance: The above policies for Public Uability and Property Damage Insurance must be so ww;[ten to include Contractor'.s Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injudes to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages adsing out of injury to, or destruction of, property in any one aCCident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages adsing out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to bp performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insudng the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as fumished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. AGREEMENT made this __ Day of 997, between with its principal office and place of business at , hereinafter celled the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at35095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WlTNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit prices: The above specified contract shall be for a pedod of one (1) year from the day of 1997 through the day of 1998. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD By Jean W. Cochran, Supervisor CONTRACTOR By (1) ~TATE Of NEVV YORK) COUNTY OF SUFFOLK) On the day of 1997, before me personally came to me knoWn, who, being by me dully sworn, did depose and say that he resides at , and that he is the of The corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Nota~ I-'UDIIC STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) · On the day of ,1997, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. NOtaPJ I~UDIIC (2) SPECIFICATIONS: ~.SPHALT CONCRETE PAVEMENT Town of Southold Ao DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or anyother areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT ,~=men General limits Job Mix Sizes % Pa~ln~ Total % 1" 100 W' 95-100 - 1/4" 65-85 +/- 7 1/8" 36-85 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 0.4 Mixing & Placing Temperature Range - degrees F 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantifies at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receiPt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (127 feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and un'Eormly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MI=ASURI=MENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title)/~--~ - (if any) Bid on TYPE 6 TOP ,]uom~ B. WURTZ "~IOTARY PUBLIO, S*~te d NeW York No. 4787124, Sulblk ~ RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Pe~onic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. ($16) 765-1750 ]NV]TAT]ON TO B]]) FOR THE PURCHASE & APPLICATION :OF ASPHALT ROAD M~R]AI~ HOT MIX ASPHALT CONCRETE PAVEMENT "Type 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLA~E HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York. The Town Board of the Town of Southold will receive bids for fumishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A.M. on the . 14th dayof. May 1998 All Specifications are provided herein. A fee of twenty-five dollars ($25.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a coniract, it shall be awarded to the lowest responsible bidder. The Town of Southoid reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this pedod. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: ~/q ~ BY ORDER OF THE SOUTHOLD TOWN E, OARD By: Judith T. Terry Southold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in-strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together With the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" beadng the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bend or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall return the bidder's bond or the ce~t;lied checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can In any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) days after formal Ol~ening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner;, or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request present.ed not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. VV'~hout limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having intedineation,.erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six.(6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of suCh bidder shall be retained by the Town, not as a penalty, but as liquidated damages~ for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: NAME & ADDRESS OF BIDDER' BUSINESS ADDRESS: ~ OF PARTNERS: RESIDENCE OF PARTNERS: If b£dcler is & Corporation, Fill in the following blanks: Organized. under the S~ateof: Name and A~ess of President: Name and A~d~ess of Se~retazy: TO: .CF.. TOWN HALL - 53095 MAXN ROAD SOUTHOLD, NEW ]~ORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: ~'Hk~NISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES,, OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estimated Des~ription of Item I~ %: Quantity (Unit ~rice Written in Words) Unit Price Bid Dollars Cents 1W 0-350 Tons For: "~0 · Dollars CentsPer T°n ~ 2W 350-650 Tons Dollars ~ Cents 3W 650-1,000 Tons Dollars Cents 4W Over 1,000 Tons Cents (2) FURNISH AND PLACE ON FISHERS ISLAND 1W 0-350 For: ~ ~ Per Ton Tons Dollars Cents 2W 3'50-650 ?OhS For: ~ ~ Per Ton Doll'ars Cents 4W unit Price Bid D~llars ~ents 3W 650-1,000 For: ~ ~ Per Ton Tons Dollars Cents ]~ ~/~ Over % · ~ hf~J~ 1,000 For: ~'-'~'~/~'~' ~//~e. JO//~f Per Ton ~ Tons ~ Dollars Cents 7~ _ And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that .he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bi~er: Signature of Bidder: Telephone (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The ContractOr Shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. CompenSation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the WOrk being sublet, ~he Contractor shall require all subcontractors similarly to provide Workrnen's Compensation Insurance for all of the latter's employees unless such employees ara covered by the protection afforded by the Contractor. Public Uability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Uability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so w~i;.;.en to include Contractors Protective Uability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for ail damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injudes to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages adsing out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his po[icy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as fumished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. AGREEMENT made this __ Day of 1997, between with its principal office and place of business at , hereinafter celled the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at. 35095 Main Road, Southold, Suffolk County, New York, hereinafter celled the Town. WlTNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specificetions for bid, at the following unit prices: The above specified contract shall be for a pedod of one (1) year from the dayof 1997 through the dayof 1998. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD By Jean W. Cochran, Supervisor CONTRACTOR By (1) ~TATE OF NEVV YORK) SS: COUNTY OF SUFFOLK) On the .... day of ,1997, before me personally came , to me known, who, being by me dully sworn, did depose and say that he resides at and that he is the of The corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. NOBly laUDIIC STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) - On the day of ,1997, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. iqotaly laUDIIC- (2) SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersections or any other areas requiring pavement within Town fight-of-ways or any.other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ~ASPHALT CONCRETE PAVEMENT =. Screen General limlt~ Job Mix Sizes % Passln~l Total % 1" 100 - %" 95-100 - 1/4" 65-85 +/- 7 1/8" 36-85 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % Mixing & Placing Temperature Range - degrees F 5.8-7.0 +/- 0.4 250-325 WI=ATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Eo Fo EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and un'n~ormly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, qualit7 and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. I~IDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that heis a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) (if any) Bid on TYPE 6 TOP PAY TO LEGAL NOTICE CORRECTED BID OPENING DATE NOTICE TO BIDDERS ~IOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 the General Munlclpal Law, that sealed bids are sought and requested for and placing within the Town of Southold, the following road ! :urnishing :' treatments: 1. Oil and Sand. 2. Oil and Stone. 3. Liquid Asphalt. Sand Mix (type $ Shim). 5. Type 6 Top. 6. Emulsions end Stone. 7. RC-250 Liquid Asphalt Oil $ Recycled Stone. The Specifications may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Maln Road, Southold, New York 11971 at a cost of $5.00 non-refundable, per set for each of the road treatments. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certifled check, or bid bond In the amount of 2;; of the amount of each =id, will be received by the Town Clerk of the Town of Southold at the 5outhold Town Hall, 53095 Maln Road, Southold, New York, until 10:00 A.M.. Thursday, May~ 1998, at which time they will be opened and read aloud in oubllc. May q4; 1998 The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities In any bid should it be deemed in the best interest of the Town of S0uthold to do so. All blds must be signed and sealed In Individual envelopes plainly marked with the type of road treatment being bld, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold ls exempt. dated: April 28, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~LEASE PUBLISH ON MAY 7, 1998, AND FORWARD ~UBLICATION TO ELIZABETH NEVILLE, TOWN 3OX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters BurrelleWs Information Services Construction Data Construction Town ClerkWs Bulletin Board ONE (1) AFFIDAVIT OF CLERK, TOWN HALL, PO STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the a, th day of May 1998 she affixed a notice of which the annexed printed notice Is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Boardt Southold Town Hall, 53095 Main Road, Southold, New York. "Legal Notice to Bidders for Road Treatments". Elizabeth ~A. Neville Southold Town Clerk Sworn to before me this ath day of May , 1998. Public ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING WAS DULY ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 28. 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt u,. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone Southold Town Clerk April 28, 1998 ,! RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVm ON TO Bm FOR THE PURCIL~E & APPLICATION :OF A~PHALT ROAD MATERIAL~ HOT MIX A~PHALT CONCRETE PAVEMENT Top" TOWN OF $OUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a period of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York. The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: 10:00 A.M. on the , day of , All Specifications are provided herein. A fee of twenty-five dollars ($25.00), cash or check, made payable to the Town of Southold will be required for one (1) copy of the Contract Documents. There are no refunds. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this period. Bid security in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount of Ten Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD By: Judith T. Terry Southold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from fl~e bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet bearing the designation: "Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in stdct accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together ~with the entire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" beadng the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner ~shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a w~;;.;.en instruction to all bidders. PUBLIC OPENING Of PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will eider: award the project or reject all proposals received within forty-five (45) days after formal opening of proposals. Acceptance of a proposal will be a wdtten notice signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. f. WITHDRAWALS Of PROPOSALS Any bidder upon his or her authorized representative's written request present.ed not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation,.erasure or corrections may be rejected. The Town also reserves the right to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of suCh bidder shall be retained by the Town, not as a penalty, but as liquidated damages~ for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. PROPOSAL FORM: DATE: NAME &ADDRESS OF BIDDER: Tell.#: BUSINESS ADDRESS: Tell.%: ~ OF PARTNER~: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bi.er is a Corporation, Fill in the following blanks: Organized under the State of: Name end Address of President: Name and Address of Secretary: Name and ~R~ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.v. - 53095 MAIN ROAD SOUTHOLD, NEW XORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~HE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: ~'u~NISH AND PLACE WITHIN SOUTHOLD TOWN Es~-mted Description of Ite~ Item %: Quantit~ (Unit price Written in Words) Unit Price Bid Dollars Cents 1W 0-350 For: Per Ton Tons Dollars Cents 2W 350-650 For: Tons Dollars Per Ton Cents 3W 650-1,000 For: Tons Per Ton Dollars Cents 4W Over 1,000 Tons For: Per Ton Dollars Cents (2) FURNISH AND PLACE ON FISHERS ISLAND 1W 0-350 Tons 2W 35O-65O Tons 3W 650-1,000 Tons 4W Est/ma~ed Description cf Item Unit Price Bid Item #: Quan~it~ (Unit price W=ttten An Wor4s) Doll&rs Cents For: Per Ton Dollars Cents For: Per Ton Dollars Cents For: Per To~ Dollars Cents For: Per Ton Dollars Cents Over 1,000 Tons And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. we the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Pleue Print) Signature of Bidder: Telephone ~--~er: Date: (3) INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance · Owner's Protective Public Liability and Property Damage Insurance The ContractOr shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao CompenSation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. PublicJ.iability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Co Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injudes to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property dudng the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix Sizes % Passina ~ 1" 100 %" 95-100 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No, 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % Mixing & Placing Temperature Range - degrees F 5.8-7.0 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficie .nt storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt Concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on TYPE 6 TOP NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on