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Home My WebLink AboutRoad Materials - Oil & SandELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Ha]], 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS ROAD TREATMENTS - ITEMS I - 7 BID OPENING: May 1~, 1998, Thursday, 10:00 A.M. Corazzlni Asphalt, Inc., PO Box 1281, Cutchogue, N.Y. 11935 Bids on all seven (7) items. o John T. Montecalvo, Inc., u,8 Railroad Ave.,Center Moriches, N.Y. 1193u, Bid on only item No. 5. but was higher than Corazzlni. S. ENDER: also to the ~t. Consult postmaster for fee. 3. Article Addressed to: 4a. A~cie Number ..... P 226 182 77a, JUClltn B. Wurt'z .. -- · ' n ~. t~ewtce Type Corazzlm Asphalt, I c. iPO Etox 1281 i-I R~leste~r~ai, l~lnC~srtifled "- ~ NY '19"5 [] Expe M [] sured ~u[cnogue, I '~ [] RelumReceipt forMerchandiae r-I 9OD 7. Date of Dellvmy 7, 5. ~,,~ed By: (P#nt N~e) 8. Addree~ee'e Addr~,.~ (OHly if requested PS Fo.n~3811, December 1994 102595-97-8~179 Domestic Retum Receipt ~66L I!JdV '008~ u]Jo=l Sd UNITED STATES POSTAL SERVICE First-Class Mail Postage & FeestpaJd USPS Permt NO. G-10 · Print your name, address, and ZIP Code in this box · Elizabeth A. Neville Southold Town Clerk PO Box 1179 Southold, NY 11971 JUL 2'3 ~ I,,,I ,,,llhl,,h ,I II ,.I,h,,1,hhh,h,,Ihh,.hll ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 20, 1998 Judith B. Wurtz Corazzlnl Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 11935 Dear Judy: Enclosed please find your copies of the 1998-99 contracts for the road treatments, together with the certified checks. The performance bond and certificates of insurance have been inspected by the Town Attorney and found to be all in order. The certificate of insurance on Corazzini Brothers, Inc. does have an expiration date of December 1, 1998 and will need to be renewed at that time. Should you have any questions, please feel free to call me. Thank you for your cooperation and assistance. It has been a pleasure working with you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures ~AY CORAZZINI ASPHALT BOX 1281 COXLANE CUTCHOGU£, NY 11935 (516) 734-5600 ONE THOUSAND FIVE THE SUFFLOK COUNTY NATIONAL BANK MAIN ROAD CUTCHOGUE, NY 11935 ~E TOWN OF sOUTHOLD ~RDER MAIN ROAD SOUTHOLD, NY 11971 8798 CORAJZZ~Nq ASPHALT li~. C. BOX 1281 COX LANE CUTCHOGUE, NY 11935 ~ (516) 734-5600 ONE THOUSAND .THREE *OTHE TOWN OF SOUTHOLD )F MAIN ROAD SOUTHOLD, NY 11971 ,'OOa ? q HUNDR X ars AMOUNT ,'O0~%?qB,' ~:O~[I, 05hgl,~: g~ O005hh :~, ~ , ~ :~- . , HuN~ Si~ Y-~'AN~k~ Dollars ~u~ CORAZZINI ASPHALT INC. BOX 1281 COXLANE CUTCHOGUE, NY 11935 (516) 734.5600 FIVE HUNDRED AND XX 00008800 THE SUFFLOK COUN~r'NATIONAL BANK MNN ROAD CUTCHOGU£,NY11935 rs ~ 8800 AMOUNT 1~o./'T¢O:/-tSl~C'~lNI ~ROTHERS, I~. 14 1~ Cr~:~l~A~i:l~ BF OTHERS, INC. r, ~I~ u [j ~6~1~1), M~IN RD, P.O. BOX ~ 1413 nOLL.AR$ THE SUFFLOK COUNTY NATIONAL BANK MAIN ROAD co~zz~ tsP~,~T ac. c~c,~u,, ~,,., 8 8 0 2 t BOX 1281 COX LANE ~ C~CHOGUE, NY 11935 '~ ~ ~ ~0-546/214 ' (516) 73~5~ ; ~ ~ ~ ~ ~ ~ 00008802 O~ ~HOUSA~D ~E TOWN OF SOUTHOLD ~DER ~IN ROAD SOU~UO~D, U~ ZZ97~ ~ ~ ~ ~~/ Z / PAY THE SUFFLOK COUNIY NATIONAL BANK ,~,..OAO 8 8 01 CORAZZINI ASPHALT IN~ CUTOHOOUt. NV ng~s BOX 1281 COX LANE CUTCHOGUE, NY 11935 (516) 734-5600 FIVE HUNDRED AND XX / TOTHE TOWN OF SOUTHOLD O~DER MAIN ROAD SOUTHOLD, NY 11971 ,I'DOP, 80 Al' m-'O ~ &NO:hE, Nm,' && OO05[,[, AMERICAN MANUFAC'I II ERS MUTUAL INSURANCE LUMBERMENS MUTUAL CASUALTY COMPANY (A MUTUAL INSURANCE COMPANY) Home Office: Long Grove, Illinois 60049 PERFORMANCE BOND BOND NO. 3~ 198 545-00 KNOW ALL MEN BY THESE PRESENTS, That we, Corazzini Asphalt, Inc of Cutchogue, New York (hereinafter called the Principal), as Principal, and Lumbermens Mutual Casualty Company, a corporation, organized and existing under the State of Illinois and authorized to become surety in the state of New York (hereafter called the Surety) as Surety, and held and firmly bound unto Town of Southold (hereinafter called the Obligee) in the penal sum of Ten Thousand and 001100 Dollars ($10,000.00) for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas the Principal has entered into a contract with the Obligee dated May 14, 1998 to provide all necessary labor, materials, equipment and required to furnish and place asphalt concrete for the Town of Southold for the period of one (1) year from June 5, 1998 to June 5, 1999 copy of which contract is by reference made a part hereof. NOW, THEREFORE, if Pdncipel shall faithfully perform such contract or shall indemnify and save harmless the Obligee from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and void; otherwise it shall remain in full force and effect. SIGNED, SEALED AND DATED this 2nd day of June, 1998. WITNESS: By CORPORATION ACKNOWLEDGMENT STATE OF NEW YORK} COUNTY OF NEW YORK} }SS: On this 2nd day of June, 1998, before me personally came J. P. Burks to me known, who, being by me duly sworn, did depose and say: that he/she resided in Far Rockaway, New York that he/she is the Attorney-In-Fact of the Lumbermens Mutual Casualty Compeny the coq3omtion described in and which executed the above instrument; that he knew the seal of said coqx)ration; that the seal affixed to said instrument was such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. Qualified In Kings County _ FK 0173 1-91 ~3mratsslon [xl]lres Aug. 1, 1998 PRINTED IN U.S.A. (Individual Acknowledgment on following page) DECEMBER $1, 1997 Cash ~n banks Bonds owned Stocks P. eal estate Prmtiums in course of collection Aca~ed interest and other assets $ 69.0~0,273 3,796,060,247 1,646,158,405 124,847,340 1,399,629,715 881.470.388 Total ~' 917.256.368 lt~serve R)r losses and adjus~ expemes $3,763,096,145 1,022,817,955 976.832.936 Total $5.762.747.036 Surplus aa resan~ pollcTlmMets 2.154.~09.332 By Attar St~ of' Illinois) ) ss Count~ of l_ake) D. C. Elstrom and ~. I~ Conv~y, bein& duly sworn, ~ th~ fl~T are Treasurer aed Secretly, ~y, of LUMB~ MUTUAL CASUALTY COMPA.NY, ]]]ie~ that the fo~ i~ a tree ami correct ~teme~t of the f~e~:/al coaditioa of ~aid company, aa ofDeom/~ 3 l, 1997. Subscribed and sworn to before me This 27th day of February, 1998 CERTIFICAT~)F INSURANCE. Brisotti & Silkworth, Inc. 8400 Main Road P. O. Box 1448 Mattituck, NY 11952-0925 Corazzini Brothers, Inc. PO Box 1281 Cutohogue NY 11935 516-298-4747 · ' COMPANIES AFFORDING COVERAGE A The Hartford B C D 05128/98 ~ c~,um..s M~o~ F'-'-] occ[,w 12UENCR6987 12/01/97 12K~1198 2000O00 1O000O0 1000000 1000000 3oo00o 50O0 Certificate holder is named additional insured es respects contract TOWN OF SOUTH OLD ~[~[~A'TION DA'I'IE 'I~T~.~J~O[I', ~ [~NO COM~AN~ roLL ~Z&~/O]~ ~0 83o88,,. Rd p. O. x 11,9 SOUTHOLD, NY, 11971 CERTIFICAT OF INSURANCE Brisotti & Silkworth, Inc, 8400 Main Road P. O. Box 1448 Mattituck, NY 11952-0925 Corazzini Asphalt, Inc. Cutohogue Materials, Inc. 100 Lupen Dr. P. O. Box 55S 516-298-4747 COMPANIES AFFORDING COVERAGE COMPANY The Hartford 06~4~8 Cutchogue NY 11935 ~ 11/22/98 A ~CL~mMA~]~ ~--]OCCt~ 12SBKEQ6500 11/22/97 11/22/98 LIMff8 ~ ~ ~v. ~UURY 1000000 ,~.m ~.z~,~ ,.. ~-..) 10000 L~n' '100000(3 A X ANY A[rl'O 12UENCR5640 11/22/97 A 12WECY1092 6/22/98 j 6122/99 1O0000 5OOOO0 100000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTH OLD TOWN HALL,S309S MAIN ROAD P.O.BOX 1179 AGREEMENT made this 28th Day of May 1998 , between CORAZZINI ASPHALT. INC. with its principal office and place of business at cox LANE. CUTCHOGUE, NEW YORK (Mailing: PO Box 1281.Cutchogue,NY 11935, hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 35095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit pdces: "Oil s Sand" Furnish S Place with Town of Southold Uquid Asphalt-RC-250 S MC-250 with Screened Sand $.85 per sq. yd. Schim Mix Asphalt Concrete-Type 5 $51.00 per ton Furnish ~ Place on Fishers Island Uquid Asphalt-RC-250 g MC-250 with Screened Sand $1.75 per sq. yd. Schim Mix Asphalt Concrete-Type 5 $100.00 per ton Fog Coat:Liquid Asphalt RC-250 ~ MC-250 Fog Coat:Uquid Asphalt RD-250 S MC-250 $1.00 per gal. $1.00 per gal. The above specified contract shall be for a period of one (1) year from the 11th dayof June. 1998 thmughthe 1.m. dayof June * 1999. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD · ~n, Supervisor STATE OF NEW YORK) COUNTY OF SUFFOLK)ss: /~f,~On the ~:~ day o.f ~ did depose and say that he resides at and that he is the P~-~' of ,1998 , before me personally came , to me known, who, being by me dully sworn, described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. STATE OF NEW YORK) COUNTY OF SUFFOLK)s-s: On the -~-';~ day of ,1998, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. NotELIZABETH ANN ary Public, State of IVcw York No, 52-8125850, Suffolk Co Term Expires October 31, 19~ (2) ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 26. 1998: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Asphalt, Inc. for furnishing and placing Bituminous Surface Treatment Liquid Asphalt Grades MC-250 and RC-250 ("Oil & Sand") within the Town of Southold, as follows: Mainland Bituminous Surface Treatment - Liquid Asphalt 50% RC-250 F, 50% MC-250 with screened sand $.85 per sq. yd. Fishers Island $1.75 per sq. yd. Schim Mix Asphalt Concrete - Type 5 $51.00 per ton $100.00 per ton Fog Coat; Liquid Asphalt 50% RC-250 & 50% MC-250 $1.00 per gal. $1.00 per gal. Elizabeth A. Neville Southold Town Clerk May 27. 1998 Home Office: Long Grove, IL 60049 POWER OF ATTORNEY Know All M~n By These Presents; 'l~at the Lumbermens Mutual Casualty Company, the American Mutoitsts Insurance Company, and the American Manufacturers Mutual Insurance Company, coq)orations organized and existing under the laws of the State of Ilinois, having their principal office in Long Grove, Illinois, (herelceRer collectively referred to as the "Company") do hereby appoint Donald H. Klug; J. P. Burks; Carol A. Horan; Dawn M. C-;-;-;-;-;-;-;-;-;~rey and Aklima B. Noorhassan of New York, New York (EACH) ............................................................ .* .............. their true and lawful agent(s) and attomey(s)-in-fact, to make, execute, seal, and deliver during the pa~od beginning with the date of issuance of this power and ending on the date specified below, unless sooner revoked for and on its behalf as surety, and as their act and deed: Any and all bonds and undertakings *"**" ..... '"'*"* .......... ""*"" ......... '""'""*" ...... EXCEPTION: NO AUTHORITY Is granted to make, execute, seal end deliver any bor*:l or undertaking which guarantees the payment or collection of any promissory n~e, ches~, draft or letter of credit. This authority does not permit the came obligaUon to pa split into two or more bonds in o~ler to bong each such bond within the dollar limit This epbolntment may bo revoked at any time by the Company. The execution of such bonds and undefaddngs In pumuance of these presents shall be es binding upon the said Company es fully and amply to ell intents and l:Xalx~eas, es If the came had bee~ duly exesuted and acknowtodged by thatr raguledy eiected officam et their princlpat offca in Long Grove, Illinois. THIS APPOINTMENT SHALL CEASE AND TERMINATE WITHOUT NOTICE AS OF December 31, 2001 This Power of Atto~mey Is executed by authority of resatubons edopted by the Exesutive Committees of the Boards of DIrestors of the Company on February23, 1988 at ._Chl~,_~_, II#neis, tme and accurate copies of which are hereinafter set forth and are hereby cedified to by the undersigned Secreta~ es being in full force and effect: "VOTED, That the Chatn'nan of the Board, the President, or any Vice Pre~dont, er Itmlr appointees designated in writing and filed with behalfofthe Company, and attach theseat of the Company thereto, bonds end undectaklngs, recognizances, contracts of Indemnity and uthor wntings, obllgatocy in the cetum thereof, and any such officem of the Company may appatnt agonts foe a<:ceptance of process." ThlsPowerofAttomeylsslgced,$ealedand oe~fied by feseimtle unde~'end by euthodtyofthefoltoMng resolubonedoptedbytheExecuUve Committee of the Boards of Directors of the Company at a meeting duly called and hatd on the 23of day of Febcuary, 1988: pa valid and binding upon the Company." this February 9, 1998. Attested and Certified: Lumbermens Mutual Casualty Company American Motedsts Inst#ance Company Amedcan Manufacturers Mutual Insurance Company Robert P. Hames, Secretary by J, S, Kemper, III. Exec. Vlce Preslden~ STATE OF ILLINOIS SS COUNTY OF LAKE I, Irene Klewer, a Notap/Public, do hereby certify that J. S. Kempa~, III end Robert P. Names personally known to me to be the same pamons whose names are mspectivefy es Exec. Vice President end Secretary of the Lumbermens Mutual Casualty Company, the American Motorists Insurance Company, and the ,American Manufacflxem Mutua/Insurance Company, Corponations organized and existing under the laws of the State of Illinois, subscribed to the foregoing IostrumenL appeared before me this day In paeson and severally acknowledged that they being thereunto duly a~ed signed, sesied wffh the coq3orate asal$ and delivered the said instrument as the fTea and votunta~ act of said corporations and as their own flee end ve/unteP/acts to~ the uses and puqx~es thereto sat forth. My c~'~nisston expires 1o26-02 Irene KJewer, Notary Public CERTIFICATION I, J.K. Conway, Coq3orate Sec~etaryoflhe Lumbar'mens Mutuei Ceaualfy Company, the American Moto~sts Inauranca Company, and the American Menofaoturam Mutual lnsurance Company, do hereby cedlfy ~at the attached Power of Attorney(fated February9,1998 on behalfoftheparaofl($)eslistedaboveiselnmendos~eotosflyendthatthesamehasbeenin furl fome and effect aince the date thereof and is In full ferca and effeot on the date of th/a caftificate; end I do fullher sadlfy that the said J. S. Kemper, III end RM~ed'P. Hemes, who exenuted the the duly elen*.ed Executive Vice President and Secretary of ~ Lm'nbem'mns Mutual Casualty Company, the Amedcan Motoffsts Insurance Company, and the American Manufa~uram Mutual Insurance Company. IN TESTIMONY WHEREOF. I have hersunto sub~lbed my name and eflf0rad the corporate seal of the Lurndermens Mutual Casualty Company, 2nd day of June .19 98. J. K. Conway, ~te Sen~ This Pow~ of Attorney llmits the ac~ of theae nsmed tt~mln to the bonds end ur~lertaklngs spactftoa#y uamed therein and ~ have no authodiy to bind the Company excap¢ in the manner end to the extent herein stated. FK 0362 6-96 Power of Attorney - Teem Pdoted In U.S.A RAY'~OblD L. JACOBS Supednt~dcnt Highway Department Town of Southold P~conic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 ]~TAT]ON TO B]D FOR THE PURCHASE & APPLICATION :*OF ASPHALT ROAD MATERIALS BITUMINOU~ ~URFACE TREATMENT MC-250 & .~RC-250 LIQLrlD A~PHALT "0IL & SAND" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THETOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, deciares that the only parsons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned o~mer is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indic~:l on bottom page); that he has satisfied himself by pamonal examination of the proposed work, and by such o~er means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to fumish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, parform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below:. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPUI~ATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SQU'I~OLD TOWN: Bituminous Surface Treatment - liquid Asphalt ~o~ RC-250 & ~ MC-250 With Screened Sand (50,000 +{- SCl. Yd~s.) (writ~n in~ords) Per S~. Yd. {written In numbers) ~er Sq. Yd: 8ohim Mix ^.~phelt Conc~te -TIO:~ § (500 *l- Ton) (written in wo~s) Per Ton (written in numbere) ~er Ton Fog Coat: Liquid Asphalt -~o,~ RC-250 & ~ MC-250 (50 +/- Gallons) (written in words) Per Gallon (written in numbers) Per Gallon FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Trea~ent - IJquid Asphalt ~ RC-250 & ~ MC-250 With Screened Sand (50,000 +1- Sq. Yds.) (wrfften in nud~Pe~r Sq. Yd. AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&&A&AA (written in wo.;ds) Per Ton ~ ~¢-~SO (SO +/- Gallons) (written in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or · neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract We the undersigned, further agree that this proposal shall b~mviewed by He Town to correct any defidencies in the proposed scope of work and., if no corrections are n)~imsa~/, further agree that this proposal is a formal bid and shall remain in effect for a period of foJ~.'~five (~/5)l~ays, the Town will accept or reject this proposal Signature of Bidder. / ~'-~~.~'t~/ · Business Name & ' Address; Telephone Number:. .. ~..~ ~-~'~, O0 ,lu~r114 B. WURTZ 'IOTARY PUBLIC, S~a~ ct New Yuk H0.4787124, Suifolk County .~ (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & Sand" Town of Southold A; DESCRIPTION: Bids are requested for the purch~,se and application of Bituminous Surface Treatment that consists of LIQUID ASPHALT (50%Grade RC-250 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year 1997. The contractor shall also be required to provide &' place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The atIention of the bidder is specifically called to the fact that the quantifies specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Road Material shall be Grade RC-250 and shall meet the following Specifications: Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F., by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CC~, Min. Required Temperature Mixing Spraying Grade RC-250 Grade MC-250 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 600-2400 300-1200 100 100 99 99 100-175 100-200 80-250 100-200 SCREENED SAND shall be clean of all forign matter and debris. ~C, Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or reining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. D. Equipment. Delivery & Ai;)l~lication: All asphalt & sand materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. All bituminous matedal distribution vehicles shall have full circulation spray bars &.be equipped with a wheel calibrated instrument that will indicate pump f)utput in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated h. as been prepared to the satisfaction of the Highway Superintendent, an application of bituminous matedal (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 Ib's. Per square yard. The sand course shall be completely rolled twice with a self-propiled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the-invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~J (Corporate Title)~ (if any) Bid on OIL ~. SAND go. 47~7134, su~ ~ RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peeonic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT[ON TO B]]) FOR THE PURCHASE & APPLICATION :'OF ASPHALT ROAD MATERIALS BffUMINOUS SURFACE TREATMENT MC-250 & so~RC-250 LIQUID A~PHALT "OIL & SAND" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE'TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND, PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be inciuded as indicated on bottom page); that he has satisfied himsaif by personal examination of the proposed work, end by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified WOrk; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN: Bituminous Surface Treatment - Liquid Asphalt ~o~ RC-250 & ~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) FURNISH AND PLACE ON FISHERS ISLAND: Bituminous Surface Treatment - Liquid Asphalt ~ RC-250 & ~.~ MC-250 With Screened Sand (50,000 +/- Sq. Yds.) (written in words) Per Sq. Yd. (wrfften in words) Per Sq. Yd. (written in numbers) Per Sq. Yd: Schim Mix Asphalt Concrete -Type 5 (500 +1- Ton) (written in numbers) Per Sq. Yd. Sc. him Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton Fog Coat: Liquid Asphalt -~o.~ RC-250 & ~ MC-250 (50 +/- Gallons) (written in numbers) Per Ton Fog Coat: Liquid Asphalt - ~.~ RC-250 & ~ MC-250 (50 +/- Gallons) (written in words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon (1) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or 'neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him atthe address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no co~ctions are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder. Business Name & Address: Telephone Number. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & Sand" Town of Southold A~ DESCRIPTION: Bids are requested for the purchase and application of Bituminous Surface · Treatment that consists of LIQUID ASPHALT (50%Grade RC-250 & 50% Grade -MC-250) & SCREENED SAND for the use in repair & maintenance of the Town Highways for the calendar year 1997. The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of material that will actually be required by the Town for the 19~)7 calendar year. MATERIALS: Asphalt Roac~ Material shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F~, by Vol. To 437 F Min. To 500 FMin. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CC~, Min. Required Temperature Mixing Spraying Grade RC-250 Grade MC-260 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 600-2400 300-1200 100 100 99 99 100-175 100-200 80-250 100-200 SCREENED SAND shall be clean of all fodgn matter and debris. Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The read surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Construction limits shall be between May 1 & November 1. I~quipment. Delivery & Application: All asphalt & sand materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & sand materials in quantities as directed by the Superintendent of Highways. Ail bituminous material distribution vehicles shall have full cimulation spray bars &.be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Sand spreader shall be capable of spreading material up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard prior to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction of the Highway Superintendent, an application of bituminous matedal (50% RC- 250 & 50% MC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with clean Screened Sand at the approximate rate of 40 Ib's. Per square yard. The sand course shall be completely rolled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on OIL S SAND ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING WAS DULY ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 28, 1998: RESOLVED that the Town Board of the Town of Southold hereby . authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone Southold Town Clerk April 28. 1998 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS j~f the General Municipal i~'urnishing and placing treatments: HEREBY GIVEN, in accordance with the provisions of Section 103 bids are sought and requested for~ within of Southold, the following road i Law, that sealed the Town 1. Oil and Sand. 2. Oil and Stone. 3. Liquid Asphalt. Sand Mix (type 5 Shim). 5. Type 6 Top. 6. Emulsions and Stone. 7. RC-250 Liquid Asphalt Oil & Recycled Stone. The Specifications may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971 at a cost of $5.00 non-refundable, per set for each of the road treatments. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of each ~id, will be received by the Town Clerk of the Town of Southold at the 5outhold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M.. Thursday, May==~ 1998, at which time they will be opened and read aloud in ~ublic. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of SOuthold to do so. All bids must be signed and sealed in individual envelopes plainly marked with the type of road treatment being bid, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, the Town of Southold is exempt. dated: April 28, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~LEASE PUBLISH ON MAY 7. 1998. AND FORWARD ONE ~UBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, :3OX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Construction Town Clerk's Bulletin Board or local, from which (1) AFFIDAVIT OF TOWN HALL, PO STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the qth day of May 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place In the Town of Southold, Suffolk County, New York, to wit: Town ClerkSe Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. "Legal Notice to Bidders for Road Treatments". Southold Town Clerk Sworn to before me this ath day of May , 1998. Publ.c JOY~E M. WJL~IN9 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and re- quested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand. 2. Oil and Stone. 3. Liquid Asphalt. 4. Sand Mix (type 5 Shim). 5. Type 6 Top. 6. Emulsions and Stone. 7. RC-250 Liquid Asphalt Oil & Recycled Stone. Specifications may be ob4 mined at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a fee of $5per set per item, non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of each bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 a.m., Thurs- day, May 12, 1998, at which time they will be opened and read aloud in public. The Town Board of the Town of. Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid, and submit- ted to the Office of the Town Clerk. The bid price shall not include any mx, federal, state, or local from which the Town of Southold is exempt. Dated: April 28, 1998 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK IX-5/7/98(15 I) COUNTY OF SU. ~OLK STATE OF NEW YORK ss: Patricia C. Lo[lot, being duly sworn, says that she is the Production Coordinator, of the TRAV- ELER WATCHMAN, a public newspaper printed at Southold, in Suffolk County; and that the no- tice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for ........................................................................ weeks successively, commencing on the ...~.....~...f..4.... Sworn to before me this ....... 7.'././.~.. ....... day of .......................... ......................... ............. ........ Notary Public BARBAR~ ~. SCHNEIDER NOTARY PUBUC, State of New York No. 4806846 Ilualified in SuffolkCounly /