The URL can be used to link to this page

Home My WebLink AboutRoad Materials - Sand-Type 5CERTIFICATE OF ,INSURANCE P. O. Box 1448 COMPANIES AFFORDING COVERAGE Mettituck, NY 11952-0925 A The Hartford B Cutchogue NY 11935 I~ 2(X)O0(~:) 2OOOOOO 1OO0OOO 1OOOOOO 1OOOO 1OOOOOO A Xc°m~' ~ LIABILITY 12UUNCW6093 11/22/98 11/22/99 x~oD-co~zo~, A ~X AHYxm'o 12UECNCR5640 1~/22/98 11/22/99 A 12WECY1092 6/22/98 6/22/99 D[9~9~ACH ~,~L. 100000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTHOLD TOWN HALL, 53095 MAIN ROAD SOUTHOLD NY 11971 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS - ROAD TREATMENTS - ITEMS I - 7 BID OPENING: May 1~,, 1998, Thursday, 10:00 A.M. Corazzlni Asphalt, Inc., PO Box 1281, Cutchogue, N.Y. 11935 Bids on all seven (7) items. e John T. Montecalvo, Inc., u,8 Railroad Ave. , Center Moriches, N.Y. 1193u, Bid on only item No. 5. but was higher than Corazzlnl. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 20, 1998 Judith B. Wurtz Corazzinl Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 11935 Dear Judy: Enclosed please find your copies of the 1998-99 contracts for the road treatments, together with the certified checks. The performance bond and certificates of insurance have been inspected by the Town Attorney and found to be all in order. The certificate of insurance on Corazzini Brothers, Inc. does have an expiration date of December 1, 1998 and will need to be renewed at that time. Should you have any questions, please feel free to call me. Thank you for your cooperation and assistance. It has been a pleasure working with you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures CO~Z~ ASP~T~C. BOX ]28[ COX ~"E CUTCHOGUE, NY 11935 (516) 734-56~ ONE THOUSAND FIVE "UNDR~~ ~ TOWN OF SOUTHOLD ~R ~IN ROAD " SOUT~O~m ~Y ,'0087q8,' ,:081,1~051, r~h,: r~i, O00C~l~ ' · CO~.AZZm~ ASPPm~T. ~C... c~c,o~,, NY 11., . .- . 7 9 9 BOX 1281 COX LANE ' CUTCHOGUE, NY 11935 ( ! \ 1-,. ~ 50-6A6~214 (516)734-5600 - ~ ' [.~l~,.~,~,. ~]~' ~ ~J~J~'~ 0000o,-~,-~ ONE THOUSAND _THREE HuN~S~Y-~N~~ Dollars ~u~ ' ' ~ ?:~ '~ ~"i~'~" ~I ~P ~ ' ~/98 *****$1,361 00 ,... OF SOUT.OL . ,, ~N ROAD -:~ ~ ' ~ ~ :'~ ::~/ / // SOUT~OLD, NY n¢7Z ~Ki~ ~m =~.' .// CORAZZINI ASPHALT INC. BOX 1281 COXLANE ' CUTCHOGUE, NY 11935 ' (516) 734-5600 FIVE HUNDRED AND XX 8800 00008800 ~:"< ~ ! '98 *******9500 0O TOWN OF SOUTHOLD MAIN ROAD SOUTHOLD, NY 11971 THE SUFFLOK COUNTY NATIONAL BANK MAIN ROAD COTCHOGU£, NY 11935 ~OU~ I~E~t~MAIN RD., P,O. BOX 36 1412 50-791/214 DOLLARS [~rnC-d~l[N~[1[~il BFOTHERS, INC. r..~'~ i., ~ ~67,~4/~M~IN RD, P.O. BOX~ ~,,~ ~4~ o ~ m I 1413 ~ $~o~_.~~_ nOLL.ARS THE SUFFLOK COUNTY NATIONAL BANK , CORAZZINI ASPHALT ]L[~.C. CmH~O~uNE~,O~PI,B~, 8 8 0 2 BOX 1281 COX LANE ~' ~ t CUTCHOGUE, NY 11935 '~ /~ ~ _~0-546./214 (516) 734-5600 ~ .~ ~:~ ~ ~ , ~, ~ _ ~.[~.:.,~ ,~. ~ oooo~,o~ OF OAD ~ <~ SOUTHOmD, ~Y ~7~ ~ ~ ,'O0~BO~,' ~:OE~q05q~ql: ~ 000[ ~ PAY TO THE OROER OF CORAZZINI BOX 1281 COX LANE CUTCHOGUE, NY 11935 (516) 734-5600 THE SUFFLOK COUNTY NATIONAL BANK ~CO MAIN ROAD ASPHALT cu'rcNoGuE. NY u~5 FIVE HUNDRED AND XX TOWN OF SOUTHOLD MAIN ROAD SOUTHOLD, NY 11971 ,'00880;,,' ':O'2'~hO%~&ht: 6~ O005hh 8801 00008801 ;500.00 · CERTIFICATE F INSURANCE .......... j 0~128198 P. O. Box 1448 COMPANIES AFFORDING COVERAGE A The Hartford Corazzini Brothers, Inc. PO Box 1281 ~-~ Cutchogue NY 11935 D A ~C~AIMSMAI){ [~OCCU~ 12UENCR6987 12/01/97 12/01/98 LIMITS 2OOOOOO 1OOOOOO 1OOOOOO 1OOOO0O 5OOO Certificate holder is named additional insured es respects ~ontract CERTIFICATE INSURANCE 05'28 98 8400 Main Road ~OLZC~S BELOW, P. O. Box 1448 COMPANIES AFFORDING COVERAGE A The Hartford B Cutchoguo Materials, Inc. g~ 100 Lupen Dr. P. O. Box 565 Cutchogue NY 11935 ~ A ~ COMM. CE~RA~ LIABILrI'~ 12SBKEQ6500 11/22~97 11/22198 LIMrr8 2000000 2000000 1000O00 1000000 300000 1O0OO 1000000 A X Am'AUTO 12UENCR5640 11/22/97 11/22/98 A 12WECY1092 6/22/97 6/22/98 gACIt ACCIDENT 100000 DISE~g-POLIC~ LIMIT 500000 mSE*S~-~AC~ gMe~. 100000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTH 0 LD I~XYmATXON DATE TI~EREOr, ~ I~UINC COMPANY roLL g/q)I[AVOB TO AGREEMENT made this 28th, Day of May 1998, between CORAZZINI BROTHERS. INC. with its principal office and place of business at cox LANE. CUTCHOGUE, NEW YORK (Mailing: PO Box 555 .Cutchogue, NY 11935, hereinafter called the Contractor, and · the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 3509,5 Main Road, $outhold, Suffolk County, New York, hereinafter called the Town. WlTNESSETH, that the Contractor has agreed to provide all necessary labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit prices: 'Type 5 Sbic" Furnish & Place in Town of Southold 0-350 tons: $65.00 per ton 350-650 tons: $55.00 per ton 650-1.000 tons: $~!9.00 Over 1,000 tons: Furnish g Place on Fishers Island 0-350 tons: $110.00 per ton 350-650 tons: $75.00 per~ ton 650-1.000 tons: $75.00 per ton Over 1.000 tons: $65.00 per ton The above specified contract shall be for a period of one (1) year from the 11th dayof June 1998 thmughthe 11th dayof :u.~e 1999. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF SOUTHOLD By ~v,~Jelan W./~,o~~sor CONTRA-~(/~,/.~I. / (1) STATE OF NEVV YORK) SS: cou.w o. su..oL day did depoSe and say that he resides at ,199a , before me personally came , to me known, who, being by me dully swom, and that he is the/~'5 of ~:~w/_~9~?-~,'~L ~/ '7,~C:Thecorpomtion described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. STATE OF NEvv YORK) COUNTY OF SUFFOLK)s.s: ~DITX 8. ~RTZ On theo'~/~ day of /t~f , T998, before me personally came JEAN W. COCHRAN, to me known, who being by me duly sworn, did depose and say that she resides at Boisseau Avenue, Southold, New York, that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. ELIZABETH ANN NEVILLE Notan/Public, State of I';cw York No. 52-8125850, Suffolk Cog~J~ Term Expires October 31, 1 (2) ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Ha]], 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 26, 1998: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Brothers, Inc. for furnishing and placing Hot Mix Asphalt Concrete Pavement Type 5 Shim, Sand Mix Asphalt with the Town of Southold, as follows: Mainland 0-350 tons $65.00 per ton 350-650 tons $55.00 per ton 650-1,000 tons $49.00 per ton Over 1,000 tons $49.00 per ton Fishers Island $110.00 per ton $75.00 per ton $75.00 per ton $65.00 per ton Elizabeth A. Neville Southold Town Clerk May 27. 1998 AMERICAN MANUFACTLI ERS MUTUAL INSURANCE LUMBERMENS MUTUAL CASUALTY COMPANY (A MUTUAL INSURANCE COMPANY} Home Office: Long Grove, Illinois 60049 PERFORMANCE BOND BOND NO. 3S 198 545-00 KNOW ALL MEN BY THESE PRESENTS, That we, Com77!ni Asphalt, Inc of Cutchogue, New York (hereinafter celled the Principal), as Principal, and Lumbermens Mutual Casualty Company, a corporation, organized and existing under the State of Illinois and authorized to become surety in the state of New York (hereafter celled the Surety) as Surety, and held and firmly hound unto Town of Southold (hereinafter celled the Obligea) in the penal sum of Ten Thousand and 00/100 Dollars ($10,000.00) for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas the Principal has entered into a contract with the Obligee dated May 14, 1998 to provide all necessary labor, materials, equipment and required to furnish and place asphalt concrete for the Town of Southold for the period of one (1) year from June 5, 1998 to June 5, 1999 copy of which contract is by reference mede a pa~t hereof. NOW, THEREFORE, If Principal shall faithfully perform such oontract or shall indemnify and save harmless the Obligea from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and void; othen~ise it shall remain in full force and effect. SIGNED, SEALED AND DATED this 2nd day of June, 1998. WITNESS: By Home Office: Long Grove. IL 60049 POWER OF ATTORNEY Know Ail Men By These Pres~its: That the Lumbe~nans Mutual Casualty Company, the American Motedets Insurance Company. and the Ame~cen Manufacturers Mutual Insurance Company, c~l~<)ratJ~ls oeganized and existing under the laws of the State of Ilinols, having their principal office in Long Grove, Illineis, (hereinafter collectively referred to as the "Company") do hereby appoint Donald H. Klug; J. P. Burks; Carol A. Horan; Dawn M. Godfrey and Aklima B. Noorhassan of New York, New York (EACH) ............................................................ .' their tree and lawful agent(s) and attomey(s)-in-fac~, to make, execute, seal, and deliver during the pedod beginning with the date of issuance of this power and ending on the date specified below, unless sooner revoked for and on its behalf as surety, and es their act and deed: Any and all bonds and undedakings "'""""*"*" ...... "'"""""*' .................. '"""'"' EXCEPTION: NO AUTHORITY is granted to make, execute, seal end deliver any bond or undertaking which guarantees the payment er This eut~doea net patm~the same obilgatior~ tobe split into two or more bonds Inorderto bring eschsuchbo~d wfthinthe dollarlimit of authority as set forth herein. This appointment may be revoked et any time by the Company. Theexecu~nof$~chbeeds~ndunde~t~k~ngs~npumuanceofthasepreaeni;sshei~beasbindthgup~1the said Company as fully and amply Long Grove, Illinois. THIS APPOfNTMENT SHALL CEASE AND TERMINATE WITHOUT NOTICE AS OF December 31, 2001 This Power of Attorney is executed by authority of msntultoea adopted by the Executive Committees of the Boards of Directors of the Company on Fei~mery 23, 1988 et Ct',k;ago, tilings, tree end ac~rata copies of which are hemlnafter set fo~h and are hereby ca~fled to by the underelgrted Secretary as being in full force and effect: 'VOTED, That the ~ of the Board, the President, or any Vice President, or their appointees designated in writing end filed with beileif of the Company, and ettach theeael of the Company thereto, bonds end ondertaklngs, recognizances, contracts of indemnity and o(ber w~tings, o~#gatoe/In the nature tbereof, end any such officers of the Company may epdolnt agents for accapteace of proceas." This Power of Aftomny is Ngnad, eaeied end certified by fac~mlle under end by authority of the following resolution adopted by the Exect.~ive C~rnmlttee of the Bnards of Oirsutors of the Company et a meating duly celled &nd held on the 23,'d day of Febmery, 1988: 'VOTED, That the ~,~lFt,,ture of the CJnalrman of the Boerd, the prealdent, any Vice Preaident, or their appalnteas daslgnated In wilting and ~ed 19~8 end any such power es exesuted, eaeiedertd c~tifled with respect to enybond or undertaking towhich tt is ettacbed, sheilcontthueto be valid and binding upon the Company." In Testimony Whereof, the Company has ceuead this instrdment to be signed end their coqxxate eaeis to be affixed by their autherlzed officers, this February9, 1998. Attested and Certified: Lu~ Mutual Casualty Company American Mo~flsts Insurance Company American Manufacturers Mutual Insurance Company P. ob~t P. Hames, Secretary by J. S. Kemper. III. Exec. Vice President STATE OF ILLINOIS SS COUNTY OF LAKE I, Irene Klewer. a Notary Public, do hereby certify that J. S. Kemper, III end Robet P. Hames personally known to me to be the same persons whose names are respectively as Exec. Vice President and Secretmy of the Lumbon-nens Mutual Casualty Company, the American Motorists Insurance Company, and the American Menufaotumm Mutual thsurance Company, Co~ons organized and existing under the laws of the State of Illinois, subscribed to the foregoing instrument, appeared before me this day In peasen and severally acknowledged that they being thereunto duly authedzed signed, sealed with the coqx~mte seels and delivered the said instrument as the free and voluntary act of said corporations and as their own frae and va~untecy aots for the usas and purPasas therein sat forth. My commission expires 1-28-02 Irene Klewer, Notary Public CERTIFICATION I, J.K. Conway, Coqxxate Sea'etary of the Lumbermens Mutual Casualty Company, the Amedcen Motorists Insurance Company. and the Amedcan Manufastumm Mutual lnsumnce Company, do hereby ca.fy that the attashed Power of Attomeydated Februa~9, 1998 on behalf of the parso~(s) aslisted abeveis el~ueend oocrect ceflyendthet the same has beenin full force and effe~ since the date therenf end ls in fu~l force end effect on the date of thts ca~tiflc, ate; and I do further ca.fy that the said J. S. Kemfler, III and Robert P. Hames, who executed the the duly elected Executive Vice President end Secretary of the Lumhemmns Motual Casualty Company, the American Motmtsts Insurance Company, and the American MenufasflJ~'em Mutual Insueence Company. IN TESTIMONY WHEREOF, I have hereunto m~bendbed my name and affixed the caqx~ate seal of the Lurndam~ens Mutual Casualty Company, the Arm~tcan Motedsts In~,xanca Company, end the Amedcen ~ Mutual Isaurence Company on this 2nd day of June .19 98. J. K. Conway, Corporate ,~ 11tis Power of Attorney limits the acts of those uamed therein to the bends end undmtaldogs spenlflsally named therein and they have no authority to bind the Company excapt in the manner and to the extent herein stated. FK 0362 6-96 Power of Attorney - Tem~ Printed in U.S.A CORPORATION ACKNOWLEDGMENT STATE OF NEW YORK} COUNTY OF NEW YORK} }SS: On this 2nd day of June, 1998, before me personally came J. P. Burks to me known, who, being by me duly sworn, did depose and say: that he/she resided in Far Rockaway, New York that he/she is the Attorney-In-Fact of the Lumbermens Mutual Casualty Company the corporation described in and which executed the above Instrument; that he knew the seal of said corporation; that the seal affixed to said instrument was such coqx)rate seal; that it was so affixed by order of the Board of Dire(tom of said corporation, and that he signed his name thereto by like order, RI)AWN M. GOOF NoIswPublic, 8lat~ of NeW Yod[ No. 01G05031~'14 _ 0uallfled in Kings ~un~y FK 0173 1-91 ~ommlsslon Expires Aug. 1, 1998 PRINTED IN U.S.A. (Individual Acknowledgment on following page) L~FiNANCiALS MUTUAL CA~JALTY COMPA~ DF_.CEMBER ~ 1. 1997 Cash in banks Bonds owned Stocks Real estate Preml,m, in cours~ of collection Ar. creed interest and other assets $ 3,796,060,247 1,646,1 $8,405 124,847,340 1,399,629,715 881.470.388 Total ~'/.917.'~n(~68 $3,763,096,145 1,022,817,955 976.832.936 Total $5.762.747.036 State of Illinois) ) SS County of Lake) 2.154.509.332 $7.917.256.368 D. C. Elstrom and I. K. Conmty, be/ng duly sworn, say that tl~-y ~xe Treasurer md Sm-~aty, ~, of LUMBEILMIiNS MIYlIIAL CASUALTY COMPANY, ]llin/gs; that tiaa foregoing is a tree ami correct st~*__-~ent of the financ/al condition of said compan,/, as of De~mber 31, 1997. Subscribed and sworn to before me This 27th day of February, 1998 LEGAL NOTICE NOTICE TO BIDDERS ~IOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law. that sealed bids are sought and requested for :urnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand. 2. Oil and Stone. 3. Liquid Asphalt. Sand Mix (type 5 Shim). 5. Type 6 Top. 6. Emulsions and Stone. 7. RC-250 Liquid Asphalt Oil F, Recycled Stone. The Specifications may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971 at a cost of $5.00 non-refundable, per set for each of the road treatments. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of each 3id, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M.. Thursday, May ~ 1998, at which time they will be opened and read aloud in 3ubllc. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in individual envelopes plainly marked with the type of road treatment being bid, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. ~ated: April 28, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ~LEASE PUBLISH ON MAY 7. 1998, AND FORWARD ONE (1) AFFIDAVIT OF ~UBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO 3OX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrellets Information Services Construction Data Construction Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on tha 4th day of May 1998 she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: To~n Clerk's Bulletin Board~ Southold Town Hall, 53095 Main Road, Southold, New York. "Legal Notice to Bidders for Road Treatments". Elizabeth fA. Neville Southold Town Clerk Sworn to before me this .th day of May , 1998. Public · JOYCE M. WlUCIN8 RAYMOND L ,JACOBS Superintendent Highway Department Town of Southold PeC°nic Lane P.O.Box 178 P¢conic, New York 11958 Tel. (516)765-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT]ON 'TO B]D FOR THE PI~fl~E & APPLICAT[0N /OF A~PHALT ROAD HOT MIX A~PHALT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TO~N OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: ~ & ADDRESS OF BIDDER: ~S~SS ~D~SS: Tell.9: ~ ~ ~ OF PARTNEI~S: If b~dder is · Firm, scare he=e the name and residence of each member thereof ! RESIDENC~ OF PA~TNEI~: If bidder is a Corporation, Fill in the following bl~ks: Organizeduncler the S~ateof: Name and Aaa~ess of President: Name and A~4~ess of Secre~_~f: TO: SOUTHOLD TORN BOARD TOWR H~?.?. - 53095 M~-TN ROAD SOOTIIOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN T~E TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND pT~CE WITHIN SOUTHOT.n TOWN Unit Pri~,e Bid Dollars Cen~ 1X 0-350 For: Per Ton Tons Cents 2X 350-650 Tons 3X 650-1,000 Tons 4X Over 1;000 Tons For: V Per Ton Dollar~ Cents Dolla Cents Dollars Cents (2) ~]RNISH AND PLACE ON FISHERS ISLAND Es~ Desorip~on of Item It~ 9: Quan~_tt~ (Unit pri~ ~t~ ~ Wo~) Unit Prige Bid Dollars Cents 0.350 Ton - Tons Dollars Cents 2X 350-650 Tons 3X 650-1,000 Tons 4X Over 1,000 Tons Dollars ~ Cents For: Dollars ' ~t ~;/~Psr Ton And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will acce~t or reject this proposal or by mutual agreement may extend th~/time period. __ / ( 3 ) ~u0~ ~. ~ SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, four the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and'as required. MATERIALS: Bituminous A~phalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT ; CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Slze~ % Pas~lna Tolzl % 1/4" 100 - 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3, There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be seE-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to s.~on 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placemeht of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that be is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Corporate Title) (if any) Bid on TYPE 5 SHIM DO NOT DI~TROY THI~ CHECK If not uaed for the purpose intended, please return for re-deposit to your acGount. if it is lost, stolen, or destroyed, an Indemnity Bond may be required with the request for a replacement. REMOVE THI6 LABEL WHEN NEGOTIATIN8 CHECK 05-1100~0190 (10/92) FORK BANK 1413 RAYMOND L JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 [NV]TAT]ON TO B]]) FOR THE H]RCHASE & APPLICATION /OF ASPHALT ROAD MATERIALS HOT MIX A~PHALT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: DATE: ~ &ADDRESS OF BiDDER: Tell.#: BUSINESS ADDRESS: Tell. #: NAME OF PARTNER~: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bi.er is a Corporation, Fill in the following blanks: Organized under the State of: Name andAddress of President: Name and Address of vice President: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAXN ROAD SOUTHOLD, NEW XORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PP~CES" OF: FURNISH AND ~LACE WITHIN SOUTHOLD TOWN Est/mated Des~rip~-'Lon of I~em I~ ~: Quantit~ (unit price Written in Words) price Bid Dollars Cents lX 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1;000 Tons For: Per Ton Dollars Cents (2) i~IRNISH AND PLACE ON FISHERS ISLAND Estimated Description of Item I~em 9: Quantit-~ (Unit p~i~e Written in Words) unit PriCe Bid Dollars Cents 1X 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the {10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned tO the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone N-~her: Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right;of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen Geneml limits Job Mix / Sizes % Pesslna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +1- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +~0.4 250 - 325 WFATHER LIMITATIONS: The material shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining, 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and h~s been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on TYPE 5 SHIM ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING WAS DULY ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 28. 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil & Recycled Stone Elizabeth A. Neville Southold Town Clerk April 28. 1998