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HomeMy WebLinkAboutRoad Materials - Oil & StoneCERTIFICATE OF INStJRANCE Brisotti & Silkworth, Inc. 8400 Main Road P. O. Box 1448 Ma~ituck, NY 11952-0925 Corazzini Asphalt, Inc. Cutchogue Materials, Inc. 100 Lupen Dr. P. O. Box 555 Cutchogue NY 11935 b16-298-414! COMPANIES AFFORDING COVI~AGE A The Hartford B C ~ &GG~GATE 2000000 12UUNCW6093 11/22/98 11122/99 nto~<xwP~o~ Ac~. 2~ Pure. & ADV. IWUi'Y 1000000 12UECNCR5640 11/22/98 11/22/99 uMrr 1000000 -' l" '''''".~! '~;" .-' 12WECY1092 6/22/98 6/22/99 k~( II ~(~ II)k~l h~. ~:~':" DaSU~.~Ca ~. 100000 A CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTH OLD ~ DA~'i~, ~ m~ ~ ~L ~VOR ~ TOWN HALL,53095 MAIN ROAD L~,~r~~S~K~OB~GA~OR SOUTHOLD NY 11971 A~ ·)..,. . ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BIDS - ROAD TREATMENTS - ITEMS I - 7 BID OPENING: May 10,, 1998, Thursday, 10:00 A.M. Corazzlni Asphalt, Inc., PO Box 1281, Cutchogue, N.Y. 11935 Bids on all seven (7) items. John T. Montecalvo, Inc., u,8 Railroad Ave. ,Center Moriches, N.Y. 11934 Bid on only item No. 5. but was higher than Corazzini. ~ ~ LUMBERMENS MUTUAL CASUALTY COMPANY (A MUTUAL INSURANCE COMPANY) Home Office: Long Grove, Illinois 60049 I 'emPeR. PERFORMANCE BOND BOND NO. 3S 198 545-00 KNOW ALL MEN BY THESE PRESENTS, That we, Com77ini Asphalt, Inc of Cutchogue, New York (hereinafter called the Principal), as Principal, and Lumbermens Mutual Casualty Company, a corporation, organized and existing under the State of Illinois and authorized to become surety in the state of New York (hereafter called the Surety) as Surety, and held and firmly bound unto Town of Soutbold (hereinafter called the Obligee) in the penal sum of Ten Thousand and 00/100 Dollars ($10,000.00) for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas the Principal has entered into a contract with the Obtigee dated May 14, 1998 to provide all necessary labor, materials, equipment and required to furnish and place asphalt concrete for the Town of Southold for the period of one (1) year from June 5, 1998 to June 5, 1999 copy of which contract is by reference mede a part hereof. NOW, THEREFORE, if Principal shall faithfully perform such contract or shall indemnify and save harmless the Obligea from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and void; othem/ise it shall remain in full force and effect. SIGNED, SEALED AND DATED this 2nd day of June, 1998. WITNESS: By Home Office: Long Grove, IL 60049 POWER OF ATTORNEY Know ,adl Mef~ By These presents: That the Lumbermens Mutual Casualty Company, the American Motedsts Insurance Company, and the American Manufacturers Mutual Insurance Company, corporations organized and existing under the laws of the State of Ilinoi$, having their principal office in Long Grove, Illinois, (hereinafter cbilectJvaly referred to as the "Company") do hereby appoint Donald H. Klug; J. P. Burks; Carol A. Homn; Dawn M. Godfrey and Aklima B. Noorhassan of New York, New York (EACH) ....................... ~ .................................. .* .............. thalr true end lawful agent{s) and attomey(s)-in-fact, to make, execute, seal, and deliver during the period beginning with the date of Issuance of this Ixwver and ending on the date spaclfled below, unless sooner revoked for and on its behalf as surety, and as their act and deed: Any and all bonds and undertakings ....... EXCEPTION: NO AUTHORITY is g~entad to make, exes=ute, seal and daliver any bond or undertaking which guarantees the payment or cctlastlnn of eny promlsasp/nots, cheok, dratt or letter of credit. Thlsauthor~ydoes not pamllt the same obligation tobe shit into two or more bonds Inordorto bring eashsuch bond within the doilar limit The Won of such bonds and uripattakJngs in pumuanca of these pr~ents shall pa as binding u~x)n the said Company as fully and amply to all intaq-tts and ~, es If the came bed beef~ duly exe©uted and asknowi(~ged by b'talr raguledy alastad ofllcars at thalr Ixindpal office In Long Grove, Illinois. THIS APPOINTMENT SHALL CEASE AND TERMINATE WITHOUT NOTICE AS OF December 31, 2001 This Power of Attorney is executed by &uthonty of rasntubons adopted by the Executive Commlttaas of the Boards of Directors of the Company on Fatxtm~Y23, 1988 at Chicago, IIIIncts, line and enGunita c~as of which are horatnafle~ sat ~ andamhemby certified to by the underligned Secrnta~ as being in ftdl force and effect: "VOTED, That the Chairmen of the Board, the Pre,dent, or any Vice Pr~ldonL or their appointees designated in writing and flied with behlH of the Company, and attach the seal of the Company ther~o, Ixmds and undeltaldngs, recognizances, oontrasts of inpat~rd~ end Thtl Power of Attorney is signed, sealed and cellffied by facsimile und~ and by authollty of the following resolution adopted by the Executive ~ea of the BuanJs of Directom of the Company at a meeting duly called end held on the 23rd day of Fedruary, 1988: 1988 Ilndanysuchpoworenexasuted, leatedend ce~tted with mepact to any bond or undertatdng to wflich It Is attached, shall contlnuo to be valid and binding upon the Company." In Testimony Whereof, the Compeny has caused this hlatrume~ to be algnad and thalr coflxxata asals to be affixed by their authorized offlcors, this Fat)mary 9, 1998. Attested and Certified: Robert P. Hamea, Secreta~/ by Lumpafmens Mutual Casualty Company Amedcan Motcxtsta Insurance Company Amedcan Manufasturem Mutual Insurance Company J. S. Kemper, Ill, Exec. Vlce Pras.ktant STATE OF ILLINOIS SS COUI~rI'Y OF LAKE I, Irene Klewer, a Notary Public, do hereby cm6fy that J. S. Kemper, III and Robmt P. Hames personally known to me to be the same persons whose names are respectively as Exec. Vice President and Secretary of the Lumbermens Mutual Casualty Company, the American Motorfsts Insurance Company, and the American Manufacturers Mutual tesurance Company, Cofl~omtions oeganized and existing under the laws of the State of Illinois, subscribed to the foregoing instrument, appeared before me this day In person and severally acknowledged that Ihey being thereunto duly mJfllodzed signed, sealed with the ~orate seals and delivered the satd instrument es the fme and volunMry act of said corporations and es their own free and v~unta~/acts fo~ the uses and purposes therein set Exth. My commission expires 1-28..02 Irene Klewer, Notary Public CERTIFICATION I, J.K. Conway, Coqxxate Secretary of the ~ Mutuel Casualty Company, the American Motorists Insurance Company, and the American Manufaoturem MutoallnsuranceCompany, do hereby certify that the attached Power of Altomeydated Fetxua~9, 1998 on beha4foftheperson(s)esHstedabevelsatmeand cea'mot copy and that the same has been in fult rome andelfeot since the dato themof and is in full force and effect on the date of this cettlfe~l~e; and I do further (~tify that the said J. S. Kemper, III and Rdoeft'P. Hames, who executed ~ the duly e~eoted Executive Vice President and Secretary (~ the Lumbefmens Muff.mi C~___m~y Company, the American Motorists Insurance Company, and the American Manufac~urem Mt~tuel insurance Company. IN TESTIMONY WHEREOF, I have hereunto ~ubecfa3ed my name and affixed the ooqxxate esa4 of the ~ Mutual Casualty Company, the American Mo~xists Insurance C(xw;~ny, and the American ~ Mutual InmJtance Company on this 2nd day of June .19 98. J. K. Comvay, Coqxxate Secretary Thts PM of Ntomey Iknlts ~he sots of these nemed themth to the boedo and undertaldngs specfflcelly named therein and they have no auttto~lty to 131nd the Company axcel~ In the manna' and to the extent herelfl stated. FK 0362 6-96 Power of Attorney * Tefra Pdnted In U.S.A CORPORATION ACKNOWLEDGMENT STATE OF NEW YORK} COUN'T'Y Of NEW YORK} }SS: On this 2nd day of June, 1998, before me personally came J. P. Burks to me known, who, being by me duly sworn, did depose and say: that he/she resided in Far Rockaway, New York that he/she is the Attomey-ln-Fac~ of tho Lumbermens Mutual Casualty Company the corporation described in and which executed the above instrument; that he knew the seal of said corporation; that the seal afrtxed to said instrument was such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. OAWN M. GODFR No. 01G05031Z14 0uallfl~l in Kings County FK 0173 1-91 ~,ommisslon Expires Aug. 1, 1998 PRINTED IN U.S.A. (Individual Acknowledgment on following page) LI]MI~FilqANCiAi,$ MUTU/~L C.~ALTY COlvl~qY ~TA~I{IvmNT DECI~ {1, 1997 $ 69,090,273 3,796,060,24.7 1,646,158,405 124,847,340 1,399,629,715 $~1.470.388 Total ~/.917.256 368 $3,763,096,145 1,022,817,955 976.832.936 Total $$.762.747.036 surpk u State of ~llinoia) ) SS County of Lake) ~.154.509.332 ~7.917 256.368 D. C. El~o/n and I. K. Conway, be/~ dul,y swonh say that they ar~ Treasurer and S~-~ary, ~, of LUMB~ MUTUAL CASUALTY COMlmAIqY, ]llim~ that the ia-ego/ag is a line and con. eot statement of the 6n,,,4,~ condition of said c~mpany, as of Decamb~ 31, 1997. Subscn'bed and sworn to before me TI~ 27th day ofF.mary, 1998 " ' ' ] 05~28:98 P. O. Box 1448 COMPANIES AFFORDING COVERAGE Mattituck, NY 11952-0925 A The Hartford Corazzini Brothers, Inc. PO Box 1281 ~ Cutchogue NY 11935 D A COMM. GI~BRAL LIABILn'V ~ CLAMS M~I~I~ ~] OCC~ 12UENCR6987 12/O1/97 12~1/98 2000000 10OO000 100OOO0 100OOOO 3O0OOO 5000 OTmiR Certificate holder is named additional insured es respects contract ~a09~ M~lin a~] P. O. Box1179 IJAB[&ii~=?ED~ ANY~ ~PONAT]~ ~OM~4Y, FI~ AGB~'I~ OR CERTIFICAI OF I 8URANCE P. O. Box 1448 COMPANIES AFFORDING COVERAGE Mattituck, NY 11952-0925 A The Hartford B Corezzini Asphalt, inc. 100 Lupen Dr. P. O. Box 555 Cutchogue NY 11935 ~L~.~.~..o~ ........ ~0:~.~0..~,~,.0~.0 ~ ~o~.~'<&.~.........~,...~,~,':*~*.,o: ~.~ .,~.o.,.~.~,~.~........~ .................................. A COMM. GENERAL LIABILITY 12SBKEQ6500 11/22/97 11/22/98 ~ CLAIMS MADE A X ASY A~rO 12UENCR5640 11/22/97 11/22/98 uMrr8 CRh'~[~L AC. Gg~GATg 2000000 6/22/98 / 6/22/99 A 12WECY1092 mss&s~Acn ~c. 100000 CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED. TOWN OF SOUTHOLD TOWN HALL,53095 MAIN ROAD LEFF, BLT LrAILURKTO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATIONOR P. O.BO X 1 17 9 LIABILFFY or ~ ~ tlI~N ~ COI~ANY, ITS AGENTS OR AGREEMENT made this ~mh Day of MAy 1998, between CORAZZINI ASPHALT, INC. with its principal office and place of business at Cox LANE, CUTCHOGUE, NEW YORK [Mailing: PO Box 1281, Cutchogue, NY 11935, hereinafter called the Contractor, and the TOWN OF SOUTHOLD, a municipal corporation of the State of New York, with offices at 35095 Main Road, Southold, Suffolk County, New York, hereinafter called the Town. WITNESSETH, that the Contractor has agreed to provide all necessmy labor, materials, equipment and incidentals required to furnish and place asphalt concrete for the Town of Southold in accordance with the requirements of the specifications for bid, at the following unit prices: "Oil ~ Stone" Furnish S Place within the Town of Southold Liquid Asphalt Grade RC~250 S lA Stone $1.02 per sq. yd. Schim Mix Asphalt Concrete-Type 5 $~9.00 per ton Fog Coat:RC-250 Liquid Asphalt $1.00 per gal. Furnish ~, I.~lace within Fishers Island Uquid Asphalt Grade RC-250 ~, lA Stor $2.02 per sq. yd. Schim Mix Asphalt Concrete-Type 5 $~9.00 per ton Fog Coat: RC-250 Uquid Asphalt $1.00 per gal. The above specified contract shall be for a pe~xl of one (1) year from the 11th dayof June 1998 thmughthe 11th dayof June 1999 IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. TOWN OF $OUTHOLD CONT~~~_./~~pervlsOr By /%? (1) STATE OF NEVV YORK)s COUNTY OF SUFFOLK) s: //~,~,~z~/O n the ,~L~ day of ~--4- did depose and say that he resides at , 1998, before me personally came , to me known, who, being by me dully swom, and that he is the /z~.~o of d'~.~,~ ~/~,~/~,-~-Thecorporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he signed his name thereto by like order. STATE OF NEVV YORK) COUNTY OF SUFFOLK)s.s: On the~ day of ,/~,~ ~ ,1998, before me personally came JEAN W, COCHRAN, to me known, who being by me duly swom, did depose and say that she resides at Boisseau Avenue, Southold, New York, that she is the Supervisor of the Town of Southold, the corporation described in and which executed the foregoing instrument; that she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Town Board of the Town of Southold, and that she signed her name thereto by like order. (2) ELIT..ABETH ANN NEVILLE Notary Public, State of I~cw York No. 52-8125850, Suffolk Coija~' Term Expires October 31, 19'~., ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 ~ain Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 26. 1998: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzlnl Asphalt, Inc. for furnishing and placing Bituminous Surface Treatment Liquid Asphalt Grade RC-250 and lA Stone ("Oil F, Stone") within the Town of Southold, as follows: Mainland Bituminous Surface Treatment -Liquid Asphalt Grade RC-250 F, lA Stone $1.02 per sq. yd. Schim Mix Asphalt Concrete - Type 5 Stt9.00 per ton Fog Coat: RC-250 Liquid Asphalt $1.00 per gal. Fishers Island $2.02 per sq. yd $[r9.00 per ton $1.00 per gal. Southold Town Clerk May 27. 1998 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 20. 1998 Judith B. Wurtz Corazzlnl Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 11935 Dear Judy: Enclosed please find your copies of the 1998-99 contracts for the road treatments, together with the certified checks. The performance bond and certificates of insurance have been inspected by the Town Attorney and found to be all in order. The certificate of insurance on Corazzini Brothers, Inc. does have an expiration date of December 1, 1998 and will need to be renewed at that time. Should you have any questions, please feel free to call me. Thank you for your cooperation and assistance. It has been a pleasure working with you. Very truly yours, Elizabeth A. Neville Southold Town Clerk Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 *of the General Municipal Law, that sealed bids are sought and requested for ?urnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand. 2. Oil and Stone. 3. Liquid Asphalt. Sand Mix (type 5 Shim). 5. Type 6 Top. 6. Emulsions and Stone. 7. RC-250 Liquid Asphalt Oil $ Recycled Stone. The Specifications may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold,' New York 11971 at a cost of $5.00 non-refundable, per set for each of the road treatments. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of 2% of the amount of each 3id, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M.. 14 Thursday, May 13, 1998, at which time they will be opened and read aloud in 3ublic. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All blds must be signed and sealed in individual envelopes plainly marked with the type of road treatment being bid, and submitted to the Office of the Town Clerk. The bld price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. )ated: April 28, 1998. ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 7, 1998, AND FORWARD ONE =UBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, 3OX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle~s Information Services Construction Data Construction Town Clerk's Bulletin Board (1) AFFIDAVIT OF TOWN HALL, PO STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the qth day of May 1998 she'affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. "Legal Notice to Bidders for Road Treatments". Elizabeth ~A. Neville Southold Town Clerk Sworn to before me this ,,th day of May , 1998. Public RAYMOND L JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 TeL (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVITATION TO BID FOR THE PURCI~E & APPLICATION :OF ~PHALT ROAD M~TERIAL~ BITI~dl~0~S SI~FACE RC-250 LIQUID ASPHALT "OIL & STONE" TOWN oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/-30,000 SQUARE YARDS (more or less as may he needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: ~///~'~ NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualh~cafion. The undersigned as bidder, decfaras ~ the only persons, company, or dar~as interested in this proposal as principals are named below;, that this proposal is made without any cannec~on, directly or indirec~y with any other bidder for the same work; that it is in ail respects fair and without collusion or fraud, and that no person acing for or employed by the aforementioned ~ is or will be interested directly or indirec~y, in the performance of the contract, or the supplies relating to it, or in any po~on of the profit thereof;, that he has carefully examined all pmiect requirements, including bidding requirements, cona'act, general and special condiUons, specifications, and addenda, if any (Note: acP. nc~ledgment of addenda and their dates must be included as indicated on bottom page); tt~t he has satJs'~ hirnself by pemonai examination of the pmp~3~ work, and by such other means as he may have chosen, as to the cond'~dons and requirements of the wor~ and he proposed and agrees that if his pml:x3sal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below:. BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPL~-I~-L3 FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PI.ACE WITHIN SOU'FHOLD ~ FURNISH AND PLACE ON F~HE.I~S ISLAND Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & lA Stone (50,000 +1- Sq. Yds.) (written in words) Per Sq. Yd. Sc. him Mix Asphalt Conc~ste -Type 5 (500 +t- Ton) (written in wdrds) Per Ton (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +1- Gallons) (written in words) Per Gallon (wr~ten in numbem) Per Gallon Bituminous Surface Treat~nent - Liquid Asphalt Grade RG250 & iA Stone (50,000 +1- Sq. Yds.) (written in words) Per Sq..Yd. (written in numl~} P~r Sq. Yd. Sc,him Mix Asphalt Concrete -Type 5 (500 +1- Ton) (written i~.w~rds) Per Ton (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons) (written i~ words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and ~hat if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the mquiremen~ of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, Nat he shall be considered to have abandoned the Contract. We the undersigned, further agree that Wis proposat shall be reviewed by the Town to correct any deficiencies in the proposed scope of ~ork and, if no corrections are ~__~__~ery, further agree mat t~is proposal is a formal Telephone Number:. ~',,_~ y' ~.'~&O0 ate: ,5'/,',' / ,ltJOrnt B. WURTZ ";OTARY pUbLIC, $~at9 of New york 4787124, SulJotk Coun~L (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & STONE" Town of Southold A: DESCRIPTION: Bids am requested for the pumhase and application of Bituminous Surface Trea~nent that consists of OIL (Grade RC-2S0) & STONE (No. IA 1/4" Blue Stone) for the use in repair & maintenance of the Town Highways for the calendar year 1997 The contractor shall also be required to provide & place quantifies of Schim Mix Asphalt (Type 5) as needed and directed by the Supedntendept of Highways. The attention of the bidder is specifically called to the fact that the quantifies specified herein are considered an estimate only and may not be the quantity of matedal that will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Road Matedal shall be Grade RC-2SO and shall meet the following Specifications: Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity ~ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min. % Sol. In CCL4, Min. Required Temperature Mixing Spraying Grade RC-250 0.2 250-500 35 60 80 65 60O-2400 100 99 100-175 80-250 Blue Stone shall be No. lA - 1/4" Stone. Percent passing 1/4" screen Pement passing 1/8" Screen 90-100 0 Weather Limitations: The matedal shall be spread only when: 2. 3. 4. The road surfaco and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or reining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time. of placoment of the Asphalt Material. Construction limits shall be between May 1 & November 1. Eauipment. Delivery & Application: 1.. All asphalt & stone materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials in quantities as directed by the Superintendent of Highways. All bituminous matedal distribution vehicles shall have full circulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump .output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading matedal up to ten (10') feet in width on a single pass and shall be capable of providing variable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic tired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete {Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard pdor to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the application of bituminous material. After the area to be treated has been prepared to the satisfaction ef the Highway S.upedntendent, an application of bituminous matedal (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with No. lA 1/4" Stone at the approximate rate of 25 lb's. Per square, yard. The stone course shall be completely rolled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, -and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed (C°r(~r:nt~)Ti fle)~/~ Bid on OIL F. STONE JUDt1H B. WlJR'i'Z tOTABY pgBLI0, State 01 KeW No 4787124, S~lto~, ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING WAS DULY ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 28, 1998: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt U. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone 7. RC-250 Liquid Asphalt Oil F~ Recycled Stone Southold Town Clerk April 28. 1998 RAYMOND L. JACOBS Supermtendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVITITION TO BID FOR ~ PURCILiSE & APPLICATION -OF ~PH~LT ROAD MATERLAL~ BITUMINOUS SURFACE T~NT RC-250 LIOU1D ~PtLALT "0IL & STONE" TOWN oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/-30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, decJaras t~at the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, direc~ or indirectly with any other bidder for the same work; that it is in ail respects fair and without collusion or fraud, and b~at no person acting for or employed by the aforementioned owner is or will be interested direofly or indirectly, in the performance of the contract, or the supplies relating to iL or in any po~don of the pro~t thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indk,~--d on bottom page); that he has saUsfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Spec~cations) and to perform all the work required to construct, per~rm and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON BITUMINOUS SURFACE TREATMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND pLAC~ WITHIN SOUTHOLO TOWN FURNISH AND PL,AC~[ ON FlSHERS ISLAND Bituminous Surface Treatment - Liquid Asphalt Grade RC-250 & lA Stone (50,000 +t- Sq. Yds.) BEuminous Surface Treatment - Liquid Asphalt Grade RC-250 & lA Stone (50,000 +1- Sq. Yds.) (written in words) Per Sq. Yd. (written in words) Per Sq..Yd. (written in numbers) Per Sq. Yd. Schim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (written in numbers) Per Sq. Yd. Sc~flim Mix Asphalt Concrete -Type 5 (500 +/- Ton) (wdtten in words) Per Ton (written in words) Per Ton (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons) (written in numbers) Per Ton Fog Coat: RC-250 Liquid Asphalt (50 +/- Gallons) (wrftten in words) Per Gallon (written in words) Per Gallon (written in numbers) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of ~he Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, fur~er agree t~at t~is propcsal shall be reviewed by the Town to correct any defidencJes in the proposed scope of w~rk and, if no corrections am necessary, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-~we (45) days, t~e Town will accept or reject this proposal or by mutual agreement may extend this ~me pedod. Signature of Bidder- Business Name & Address: Telephone Number. Date: (2) SPECIFICATIONS: BITUMINOUS SURFACE TREATMENT "OIL & STONE" Town of Southold A: DESCRIPTION: Bids are requested for the pumhase and application of Bituminous Surface Treatment that consists of OIL (Grade RC-250) & STONE (No, 'IA 1/4" Blue Stone) for the use in repair & maintenance of the Town Highways for the calendar year 1997 The contractor shall also be required to provide & place quantities of Schim Mix Asphalt (Type 5) as needed and directed by the Superintendent of Highways. The attention of the bidder is specifically called to the fact that the quantities specified herein are considered an estimate only and may not be the quantity of matedal that will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Road Matedal shall be Grade RC-250 and shall meet the following Specifications: TEST Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, CentJstokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. Tests on Residue Absolute Viscosity 140 F Ouctility, 5 cm/min. @ 77 F, cm. min. % Sol. in CCL4, Min. Required Temperature Mixing Spraying Grade RC-250 0.2 250-500 35 80 65 600- 2400 100 99 100-175 80-250 Blue Stone shall be No. 'IA - 1/4" Stone. Percent passing 1/4" screen Percent passing 1/8" Screen 90-100 0 Weather Limitations: The material shall be spread only when: 2. 3. 4. The road surface and atmospheric temperatures are at least 45 degrees F and dsing. The weather is not foggy or raining. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt MatedaL Construction limits shall be between May 1 & November 1. Equipment. Delivery & Application: All asphalt & stone materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt & stone materials in quantities as directed by the Superintendent of Highways. Alt bituminous matedal distribution vehicles shall have full circulation spray bars & be equipped with a wheel calibrated instrument that will indicate pump output in gallons per minute to verify accuracy of application. Aggregate spreader shall be capable of spreading matedal up to ten (10') feet in width on a single pass and shall be capable of providing vadable widths. The spreader shall be self propelled and have dual operator stations. Pneumatic fired rollers shall be required for compacting the surface treatment. Schim Mix Asphalt Concrete (Type 5) shall be applied at the discretion of the Highway Superintendent. Applications at all pot holes, broken & uneven pavement surfaces and other required areas shall be as directed by the Town. All existing pavement surfaces where Schim Mix Asphalt Concrete work is required shall be fog sealed with RC 250 at 0.10 gallon per Square Yard pdor to placement of pavement. All manholes, catch basins, curbs and other structures shall be protected against the applicafion of bituminous matedaL After the area to be treated has been prepared to the satisfaction ~f the Highway Superintendent, an application of bituminous matedal (RC-250 Liquid Asphalt) shall be applied at the rate of three tenths (0.3) gallons per square yard and immediately covered with No. lA 1/4" Stone at the approximate rate of 25 Ib's. Per squareYard. The stone course shall be completely rolled twice with a self-proplled pneumatic roller. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the .invitation for bids, 'and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on OIL & STONE