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HomeMy WebLinkAboutRoad Treatment - Liquid Asphalt$5.00 non-refundable fee t~lbtain specifications (no postage) BID OPENING: 4/23/971. 4/30 2. 5/6 3. 4. 5. BID - LIQUID ASPHALT - GRADES RC-250 ~. MC-250 10:00 A.M., Thursday, May 8, 1997. Corazzini Asphalt, P. O. Box 1281, Cutchogue, NY 11935 734-5600 John T. Montecalvo, Inc., 48 Railroad Ave., Center Moriches, NY 11934 325-1492 Roseemar Construction Inc. 56 Pine St. East Moriches 11940 878-2323 JUDITH T. TERRY TOWN CLEP,,K REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CI,F. RK TOWN OF SOUTHOLD May 20, 1997 Richard Corazzini Corazzini Asphalt, Inc. P.O. Box 1281 Cutchogue, New York 11935 Dear Richard: The Southold Town Board, at a regular meeting held on May 13, 1997, accepted your bids for the following items, certified copies of which are enclosed herewith, along with your bid checks. We are in receipt of the appropriate Certificates of Insurance naming the Town of Southold as additional insured. Thank you for submitting your bids on these proposals: Bituminous Surface Treatment - Liquid Asphalt Grades Rd-250 & lA Stone ("Oil & Stone") Bituminous Surface Treatment Liquid Asphalt 50% RC-25 & 50% MC- 250 with Screened Sand ("Oil & Sand") Bituminous Surface Treatment - Asphalt Emulsion Grades RS-2 with No. lA Stone ("Emulsions & Stone") Liquid Asphalt Grades RC-250 & MC-250 Very truly yours, Judith T. Terry Southold Town Clerk Enclosures cc: Supt. of Highways Jacobs CERTI L' AND ~g P~'OP~I~.r~ ENLORSEG~ ~ ~ ~ RIVERHEA~ NE~O~ ~ -~-~- - ~ ~ ~ o ~ P. O. ~ox IM8 bfnuimet', NY 11952.0g~ 100 Ld~n D,r. P. O, n'E S;S Cmahu~t~ NY II~3J COMPANI~ AFFORDING COVERAGE ~'rm B ~ C Zurich Ina. Co. X t ~MM. ~h~.M. fJ.a~n.J'~ $1(x~) Limit DBLI7222571 5/23/96 5/23/96 D ~mltOtl]tl f,,~lRal~ P,O,l~g 11"~ JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOLLTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 13, 1997: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Cbrazzini Asphalt Inc. for furnishing and placing Liquid Asphalt Grades RC-250 & MC-250 within the Town of Southold as follows: $1.63 per gallon for the mainland, $2.05 per gallon for Fishers Island, all in accord- ance with the bid specifications. T. Terry ~' Southold Town Clerk May lq, 1997 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold: Liquid Asphalt Grades RC-250 ~, MC-250. Specifications may be obtained at the Office of the town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, upon payment of a $5.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked ~Bid on RC-250 $ MC-250~, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITH T. TERRY $OUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 2q, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Pecouic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVITATION TO BID FOR THE PURCHASE & APPLICATION ..OF A~PHALT ROAD MATE~8 LIQU]D ASPHALT Grades RC-250 & MC-250 TOWN or SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSALFORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirec~y, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT- Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: R.IRNISH Al'lO PI.~CE WITHIN $OU'FHOLD TOWN: {written {~ n~u~b~rs)Per Gallo. FURNISH AND PI. ACE ON FISHERS ISM, ND: (wdtten in words) Per Gallon (written in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Conb-act pursuant to such proposal and to the requirements of the Tow~, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall bej!eviewed by the Town to correct any deficiencies in the proposed scope of work and, if no carmctior~s~re nec~saP/, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forl.~-r~fe (,~/~ays, the Town will accept or reject this proposal °r bY mutual agreement may extend.~'~°d//f~. ~- // Signature of Bidder. .~//~/~-. /_ (._~/'~ ~L~ / Business Name & Address: Date: 7 'hleahone Number. No. 47~7124, SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids are requested for the purchase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 1997. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of asphalt matedal which will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-260 and shall meet the following Specifications: Grade RC-250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 cra/min. @ 77 F, cm. min. % Sol. In CCL4, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 Weather Limitations: The matedal shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Delivery & Application: All asphalt materials must be delivered to ~nd applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. Method of Payment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BIDDING CERTIFICATION 8y submission of this bid, each bidder and each person signing o'n behalf of any bidder certifies, and in the case of a joint bid, each party thereto certi f i-es as to its own organizations~ under penalty of perjury, that td the best of his knowledge and belief: The prices in this bid have been arrived at independently, without col lusion, consultation, communication or agreement. for the purpose of restricting competition, a~ to any matter relating to such prices with any other bidder, or with a competitor: Unless otherwise required by law, the prices which have been quoted in this bid have not been knowing ~ disclosed by the bidder prior to opening, directly or indJ rect Iy, to any other bidder or to any competitor: and foregoing No attempt bas been made or wi I I be made by the bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restr irt ~n9 romper i t ion . I hereby affirm under the penalti the statement is true_ Pr ~nt or Type Name and Title COUN1 Y Ot ~ pc~ sona I I y c ~ ~ to me known to be thc , nd ~ v [du8 I descr ibed i n and who executed the Juolll'l B. WURTZ NOTARY pUBLIO, ~ eLNa'v, york LEGAL ',OTICF NOTI( E TO t;I I)DIRS in envelopes plainly marked "Bid on SOUTHOLD TOWN CLERK STATE OF NEW YORK] ) SS: ~r of Mattltuck, in said County, being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituek, in the Town of Southold. County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy. has been regular- ly published in said Newspaper once each week for ~ weeks successimely, commencing on the Z~_day of ~ 19~ PrincipaiClerk Sworn to before me this day of (~,~, ~ _~t~ 19 g?~ STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 0!STday of April 1997, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, furnishing and placing with the Town of Southold Liquid Asphalt Grades RC-250 & MC-250, bid opening: 10:00 A.M., Thursday, May 8, 1997, Southold Town Clerk's Office. Sworn to before me this 21st day of April , 1997. Notary Pdblic Judith T. Terry~' Southold Town Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold: Liquid Asphalt Grades RC-250 & MC-250. Specifications may be obtained at the Office of the town Clerk, Town of Southold, Town Hail, 53095 Main Road, Southold, New York 11971, upon payment of a $5.00 non-refundable fee. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on RC-250 & MC-250", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 24, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMOND l.. JACOBS Superin~adent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INV ON TO Bm FOR THE PURCHASE & APPLIC~ION ~OF A~PHALT ROAD M/kTE~S LIQUID ASPHALT Grades RC-250 & MC-250 TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAiN ROAD SOUTHOLD, NEW YORK 11971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or pa~es interested in this proposal as principals are named below;, that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to fumish all materials not provided by the Town (Sea Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVmES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WFI'HIN $OUTHOLD TOWN: FURNISH AND PLACE ON FISHERS ISLAND: (wdtten in words) Per Gallon (wdtten in words) Per Gallon (wdtten in numbers) Per Gallon (wdtten in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have bean deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necassa~/, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder. Business Name & Address: Date: Telephone Number. SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids are requested for the purchase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 1997. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of asphalt material which will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following SPecifications: Grade RC-250 Grade MC-250 Water, Max. (%) Ftash Point, C.O.C. F, Min. Kinematic Viscosity @ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250-500 250-500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CCL~, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 Weather Limitations: The matedal shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F and .dsing. 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. Delivery & Al~l~lication: All asphalt materials must be delivered to and applied within the Town .of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. Method of Payment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 15, 1997: RESOLVED that the Town Board of the Town of Southold hereby authorizes directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone / Judith T. Terry Southold Town Clerk April 16, 1997 RA~MOND L. JACOBS S~perinten~en~ Highway Department Town of Southold Pec0nic Lane Peconic, N.H. 11958 Tel. {516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 RESOLUTION SECOND~ BH: RESOLVED: That the town board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the Superintendent of Highways for the purchase of ROAD SDHFACE TREANENT: 1. OIL AND SAND 2. OIL AND STONE ~', 3. LIOUID ASPHALT 4. SAND MIX (TYPE 5 SHIN) 5. TYPE 6 TOP 6. EMULSIONS AND STONE VOTE OF THE TOWN BOARD Supervisor Jean W. Cochran Council--~n William D. Moore Councilw~m~nAlice J. Hussie Councilman Joseph L. Townsend, Councilwom~n Ruth D. Oliva Justice Louisa P. Evans Jr. (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (~es) (No) Town Clerk, Town of Southold Dated: 4/15/97 RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT[ON TO B]D FOR THE PURCHASE & APPLICATION ..'OF A~PHALT ROAD MATERIALS LIQUID ASPHALT Grades RC-250 & MC-250 TOWN oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK i 1971 NOTE: All items listed herein must be bid. Failure to bid any item will be grounds for disqualification. MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: BID ON ASPHALT ROAD MATERIALS, LIQUID ASPHALT - Grades RC 250 & MC 250, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: FURNISH AND PLACE WrFHIN SOUTHOLD TOWN: FURNISH AND PLACE ON FISHERS ISLAND; (wdtten in words) Per Gallon (wdtten in words) Per Gallon (wdtten in numbers) Per Gallon (wdtten in numbers) Per Gallon And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder Business Name & Address: Date: Telephone Number: SPECIFICATIONS: PURCHASE & APPLICATION OF ASPHALT ROAD MATERIALS - Town of Southold 1: DESCRIPTION: Bids are requested for the purchase of 75,000 gallons, more or less as may be needed, of Asphalt Road Materials, (Grades RC-250 & MC-250) for the use in repair & maintenance of the Town Highways for the calendar year 1997. The attention of the bidder is specifically called to the fact that the quantity of 75,000 gallons as specified herein is an estimate only and may not be the quantity of asphalt material which will actually be required by the Town for the 1997 calendar year. MATERIALS: Asphalt Road Materials shall be Grade RC-250 & MC-250 and shall meet the following Specifications: TEST Grade RCo250 Grade MC-250 Water, Max. (%) Flash Point, C.O.C. F, Min. Kinematic Viscosity ~ 140 F, Centistokes Distillation: % Total Distillate to 680 F, by Vol. To 437 F Min. To 500 F Min. To 600 F Min. Residue from Distillation to 680 F % Volume by Difference, Min. 0.2 0.2 150 250 - 500 250 - 500 35 0-10 60 15-55 80 60-87 65 67 Tests on Residue Absolute Viscosity 140 F Ductility, 5 cm/min. @ 77 F, cm. min. % Sol. In CCL,, Min. 600-2400 300-1200 100 100 99 99 Required Temperature Mixing Spraying 100-175 100-200 80-250 100-200 Weather Limitations: The material shall be spread only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F and .rising. 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Material. 4. Delivery & Application: All asphalt materials must be delivered to and applied within the Town of Southold. The successful bidder will be required to deliver and apply such asphalt materials in quantities of approximately 6,000 gallons within three (3) hours of notification by the Highway Department. All distribution vehicles shall be equipped with a wheel calibrated instrument for accuracy of application. 5. Method of Payment: The quantity to be paid for under this item shall be the number of gallons ordered by the Town and delivered and applied by the Bidder in accordance with this specification. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'dependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. {Signed) (Corporate Title) (if any) Bid on LIQUID ASPHALT RC-250 S MC-250