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HomeMy WebLinkAboutRoad Treatment - Type 5 Shim$5.00 non-refundable fee fl~obtain specifications (no postage) BID - TYPE 5 SHIM, SAND MIX ASPHALT BID OPENING: 10:00 A.M., Thursday, May 8, 1997. 4/22 1. DeLalio SFA, 224 A North Main St., Southampton, NY 11968-283-0037-Russell Jackson 4/24 2. Corazzini Asphalt, P. O. Box 1281, Cutchogue, New York 11935 734-5600 4/29 3. 4/30 q- 5/5 5. 5/6 6. 5/6 7. Bi-County Paving Corp., 701-9 Koehler Avenue, Ronkonkoma, NY 11779 Daniel Carey 737-4600 John T. Montecalvo, Inc., 48 Railroad Ave., Center Moriches, NY 11934 325-1492 KJB Industries, Inc., DBA Eagle Ashalt Maint., 70 Park Rd., Riverhead, Att: Pat 727-5600 Rosemar Construction Inc. 56 Pine St. East Moriches Ny 878-2323 Corazzini Brothers Inc. Main Rd Greenport Ny 11944 734-5600 11940 NY 11901 Received $3.91 Certified Check, Corazzini Brothers, June 19, 1997 Inc., dated 5/6/97. Judif~h B. Wurtz .C.'..E_R_ [_i' I F!...C.' A'~"liD F INSURANCE Brisotti & Silkworth, Inc. 84(KI Main Road P. O. Box 1448 Mattimck, NY 11952~925 COMPANIES AFFORDING COVERAGE COMPANY LETTER A rrr COMPA3~Y PO Box 1281 Cutchogue NY 11935 L~H~g E 12UENCR6987 12/01/96 12/01/97 OTHER JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 MEn Road P.O. Box 1179 Southold, New York 11971 Fsx (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CI.F, RK TOWN OF SOUTHOLD May 21, 1997 Paul Corazzini Jr. Corazzini Brothers P.O. Box 36 Greenport, New York 11944 Dear Paul: The Southold Town Board, at a regular meeting held on May 13, 1997, accepted your bid to furnish and place Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt within the Town of Southold. A certified copy of the resolution is enclosed. Please provide us with the required Certificate of Insurance in accordance with the insurance requirements as detailed on the enclosure. Once we are in receipt of the certificate of insurance your bid check will be returned to you. The Board also accepted your bid to furnish and place Hot Mix Asphalt Concrete Pavement (NYS Dept. of Transportation - Standard Specifications - Type 6 Top) within the Town of Southold for a period of one year. A certified copy of that resolution is also enclosed. We also need the Certificate of Insurance for this contract, as well as a Performance Bond and Payment Bond in the amount of $10,000.00. I have prepared the agreement, and once we have the insurance and bond, and the agreement is executed your $500.00 bid check will be returned to you. Very truly yours, Southold Town Clerk Enclosures cc: Supt. of Highways Jacobs INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of any of the work being sublet, .fire Contractor shall require all subcontractors similarly to provide Workmen's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain dudng the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may adse from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to' each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to protect the Contractor against claims adsing from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages adsing out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property dudng the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insudng the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the odginal insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. JUDrrH T. TEI{RY TOWN CLERK REGISTRAR OF VITAL STATISTICS NLARRIAGE OFFICER RECORDS ~%{ANAGEM. ENT OFFICER FREEDOM OF rNFORMATION OFFICER Town Hall, 53095 Main Road P,O. Box 1179 Southol~ New York 11971 Fax (516) 76S-1823 Telephone (516) 765-1800 OFFICE OF TI'IE TOWN CLERK TOWN OF SOUTHOLD May 21, 1997 ~obert P. Polito, President Bi-County Paving Corp. 701-9 Koehler Avenue Ronkonkoma, New York 11779 Dear Mr. Polito: The Southold Town Board, at a regular meeting held on May 13, 1997, accepted the bids of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement - "Type S Shim", Sand Mix Asphalt within the Town of Southold, and the bid of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement (NYS Dept. of Transportation - StandardSpecifications Type 6 Top) within the Town of Southold for a period of one (1) year. Certified resolutions are enclosed. Thank you for submitting your bid on these proposals. Returned herewith is your $10,00 bid check for the Type 5 Shim, and $500.00 bid check for the Type 6 Top. Very truly yours, Judith T. Terry Southold Town Clerk Enclosures JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southeld, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 21, 1997 Patricia Panchak, President K.J.B. Industries, Inc. 70 Park Road Riverhead, New York 11901 Dear Ms. Panchak: The $outhold Town Board, at a regular meeting held on May 13, 1997, accepted the bids of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement - "Type $ Shim", Sand Mix Asphalt within the Town of Southold, and the bid of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement (NYS Dept. of Transportation StandardSpecifications Type $ Top) within the Town of Southold for a period of one (1) year. Certified resolutions are enclosed Thank you for submitting your bid on these proposals. herewith are your 2% bid bonds for the above described bids. Returned Very truly yours, Judith T. Terry Southold Town Clerk Enclosures COLONIAL SURETY COMPANY Harrisburg, Pennsylvania BID BOND Approved by The American In.sfitu~e of Architects A.I.A. Document No. A-310(Feb. 1970 Edition) KNOW ALL MEN BY THESE PRESENTS, that we KJB INDUSTRIES INC. DBA EAGI,F~ ASPHALT MAINTENANCE, Riverhead, NY. as Principal, hereinafter called the Principal, and COLONIAL SURETY COMPANY, a corporation duly organized under the laws of the Commonwealth of Penmylvania, as Surety, hereinafter called the S~urety, are held and fn-mly bound unto TOV~N OF SOUTHOLD, SOUTHOLD, NY as Obligee, hereinafter called the Obligec, ia the sum of 2% of amount bid for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, fn'mly by these presents. WHEREAS, the Principal has submitted a bid for ANNUAL PAVING CONTRACT TYPE 5 SHIM NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds aa may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material fia'nished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, ff the Principal shall pay to the Obligee the diffenmce not to exceed the penalty hereof between the amount specified ia said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 6th day of May 1997. Sonia Pen'one Form C200-119 (R~v. 4/88) KJB INDUSTRIES INC. DBA EAGLE ASPHALT (Principal) (Seal) (Title) COLONIAL SURETY COMPANY .~Pirro (Attorney-ia-Fact) (Seal) COLONIAL' SURETY COMPANY.. · Harrisburg, Pennsylvania · Administra'~R~ Office: 50 Chestnut Ridge Road, Montvsle, New J~sey 07645 Form S-100-101 (Rev. 7/96) State of New Jersey County of Bergen On this 6th day of Y~A¥ , in the year 1997, before me Jacqueline Moraites, a Notary Public, personally appeared Sherryanne DePirro, personally known to me to be the person who executed the within instrument as Attorney-in. Fact, on behalf of Colonial Surety Company therein named and acknowledged to me that the corporation executed it. Jacqueline Momites A Nam_fy PM~: ~' New Jersey  No~bhc in and for the County of Bergen State of New Jersey COLONIAL SURETY COMPANY Harrisburg, Pennsylvania - Inc. 1930 - FINANCIAL STATEMENT~OECEMBER 31, 1996 *Stocks and Bonds .................... $ 2,668,027 Cash in Office & Banks .................. 1,001,933 Accrued Interest & Dividends ............. 41,007 Premiums & Agents Balances Receivable .... 489,392 Other Assets ......................... 1,551,692 Total Admit'ted Assets .............. 5.752,051 LIABILITIES & SURPLUS Reserve for Unearned Premiums .............. $ 803,530 Claim Reserves .......................... 773,000 Other Reserves .......................... 49,513 Collateral Held ........................... 1,386,858 Capital Stock ............................ 1,000,000 Surplus ................................ 1,739,150 Total Liabilities & Surplus ............... 5,752,051 'Bonds and stocks are valued on ba~s approved by National Association of insurance Commis~rmrs. STATE OF NEW JERSEY COUNTY OF BERGEN I, Wayne Nunziata, President of COLONIAL SURETY COMPANY, do hm'eby certify that the foregoing is a full, true ana correct copy of the Financial Statement of said Company, as of December 31,1996. IN WITNESS WHEREOF, I have signed this statement at Montvale, New Jersey, this 31st day of January, 1997. Jacquellne Berthelsen A Notary Public of New Jersey Wayne Nunziata President No~/Public JUDITH T. TEI{RY TOWN CLEHK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 21, 1997 John T. Montecalvo, Jr., President John T. Montecalvo Inc. 48 Railroad Avenue Center Moriches, New York 11934 Dear Mr. Montecalvo: The Southold Town Board, at a regular meeting held on May 13, 1997, accepted the bids of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt within the Town of Southold, and the bid of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement (NYS Dept. of Transportation StandardSpecifications Type 6 Top) within the Town of Southold for a period of one (1) year. Certified resolutions are enclosed. Thank you for submitting your bid on these proposals. Returned herewith are your two (2) $500.00 bid checks for the above described bids. Very truly yours, Judith T. Terry Southold Town Clerk Enclosures JOHN T. MONTECALVO, INC. 48 RAILROAD AVIg~JE CENT~MORICHE~ NY 11934 ~o.' lq'-' / 05 1999' *~****?*************E HUNDRED DOLLARS ~AY NO~(T'e~ ~''- '": ~K I%K~RT'H Imm~IR~ SPEONK, N.Y. 1~972 50-791~214 001 5221 NO. AND 5/5/97 $500.00 DATE AMOUNT ' **************************** JOHN T. MONT~CAL,VO, INC. 001 5221 CERTIFIED BID DEPOSITS TYPE 5 SHIM MIX $500.00 TOWN OF SOUTHgLD JUI)iTfl T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southo]d, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOU'I'HOLD TOWN BOARD AT A REGULAR MEETING HELD ON MAY 13, 1997: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Corazzini Brothers to furnish and place Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt within the Town of Southold, within the Town of Southold, as follows: Mainland 0 - 350 tons $52.00 per ton 350 - 650 tons $51.50 per ton 650 - 1,000 tons $46.00 per ton Over 1,000 tons $46.00 per ton Fishers Island $100.00 per ton $80.00 per ton $70.00 per ton $70.00 per ton Judith T. Terry Southold Town Clerk May 14, 1997 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold: .Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M.. Thursday. May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so, All bids must be signed and sealed in envelopes plainly marked "Bid on "Type 5 Shim"~ and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 24, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge. Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane RO.Box 178 Peconic, New York 11958 Tel. (516)765-3140 (516) 734-5211 F~x. (516) 765-1750 INVITATION TO B[D FOR THE PURCH~E & APPLICATION ;OF ASPHALT ROAD HOT MIX ~PIL4LT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. ~. ~ ~IA~ROTHERS, INC. ~, ~ ~ ~ g~ RD., p.o. ~ox ~ . ~R~NPO~, ~ 11~ ,'O0~Etq,' IlOE~O 1239 50-791/214 DOLLARS PROPOSAL FORM: ~ & ADDP~SS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell.#: ~ OF PARTN~.~M: If bidder is a Firm, s=a=e here ~he name and sidence of each member thereof ! RES~nW. NCE OF PARTNERS: If biclcler is a Corporation, Fill in the following blanks: organzzed under the S~ate cf: Name and A~ess of Presiden=: Name and Ackiress of Secretary: Name and f~--dmess of Vice TO: SOUTHOLD TOWN BOARD TOWN ~%?.?. - 53095 M~XN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as pri~lcipals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies rela~ing to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed sDecifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PBXCES" OF: FURNIHH AND PLACE WITHIN SOUTHO?.n TOWN Est-%ma~ Description of Ite~ I=m 9: Qua~=i~ (Unit pri~ Writ~ in W~rds) Unit Price Bid Dollars Cents lX 0-350 Tons 2X 350-650 Tons 650-1,000 Tons 4X Over 1,000 Tons For: ~'~ - ~4~ ?er Ton DollArs Cents Dollar~ Cents For: -~ ~ Per Ton Dollars/ Cents (2) 1X 0-350 Tons Dollars Cents 2X 350-650 For: / Per Ton Tons Dol Cents *3X 650-1,000 Tons Fo r: ~,~/] ~ Per Ton Dollars / Cents 4X Over 1,000 Tons For: ~f~ Per Ton Dollars~ Cents Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the prcposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; ouherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We. the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) ad~rYeS~metnh~ mTa71x~ielnld ~er ~eerJ~. this ~r~posal ~or by mutual NOTARY PUBI.I~, SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passincj Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/~ 7 No. 80 7-26 +/~ 4 No. 200 2 - 2 +/~ 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or rsining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE ~IODING CERTIFICATION By submission of this bid. each bidder and each person signing o~ behalf of any bidder certifies, and in the case of a joint bid, e&ch party thereto car t i f i-e~ as to its own organizations; under penalty of per jury. that t~' the best of his knowledge end belief: The prices in this bid have been arrived at independently. without collusion, consultation, communication or agreement. for the purpose of restricting competition, as to any mat ter relet ing to such prices with any other bidder, or with a competitor: Unless otherwise required by law, the prices which have been quoted in thi~ bid have not been knowing ~ disclosed by the bidder prior to opening, directly or indJ recf ly. to any other bidder or to any competitor: and 3. No attempt induce any submit or not submit a bid for competition_ I hereby affirm under the pena foregoing statement is true. has been made or will be made by the bidder to other person, partnership or corporation to the purpose of restricting t ies//~'f perjury that the Lelal Name ~Corpor~t i~n Pr ~nt or Type Name and Title L,e tile :nd~vJdual described in and who executed the torego~g ~ ns t umen t and acknowledged that he executed same. JUDITH B. WURTZ NOTARY PUBUO, 8rate o! New Yo~k N~. 4781t~ Ten Ex~ LEGAL NOTICE NOTICI? '1'O NOTICE tS HEREBY GIVEN, in accordance with the provisions of' Section 103 of the General Municipal I~nw, that .~enled bids are sought and requested for furnishing and placing within the Town of Southold: .Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until tO:e0 A.M., Thursday, May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on "Type 5 Shim"~ and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITII T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 24, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY I1971, Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Ilighways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 INVITATION TO BID FOR THE PURCH~E & APPLIC~ON i OF A~PH~T ROAD M~RI~ HOT MIX A~PI~T CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TOWN OF $OUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND, BI-COUNTY PAVING CORP. 701-9 KOEHLER AVE. RONKONKOMA, NY 11779-7403 1821 OA~ DOLLARS BUSINESS ADDRESS: Tell. #: ~ OF pArTNERS: If bidder is a Fi=m, s=&=e here =he name and residence of each ~-~er =he:eof ! RESIDENCE OF PARTNERS: If bicker is a Corporation, Fill in the following blanks: Organized under t~e State of: Name and Actress of President: Name and Actress of Secre~ary: Name and Actress of Vice President: ~]~ ~ ~O [0~ ~ 0 TO: SOUTHOLD TOWN BOARD TS B~.~. - 53095 M~INROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH ~ND SUPPLY ALL LABOR AND ~TERIA~ FOR ~THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PP.ICES" OF: FURNISH AND P~%CE WITHIN SOUTHOLD TOWN Es~/m~ Description of I~em 9: Quant. i'~2' (Uni= pri~ Wri==en in ~r~) Uni= Pri~.e Bid Dollars Cents Tons Dollars' /Cents 7~ 2X 350-650 For:~-7~-~'c ~ /~/~/c-~'/J Per Ton ~3 Tons Dollars Cenus 4X Over 1,000 Tons (2) Unit Priga Bid Dollars Cen=s A.~halt C~ ~ $ sh~m - Furnished & Pla~m~ 1X 0-350 For: Tons Dollars Per Ton Cents 2x 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Oollars Per Ton Cents 4X Over 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold A4 DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passitlq Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 7.0-9.5 Mixing & Placing Temperature Range - degrees F 250 - 325 +/- 0.4 WFATHER LIMITATIONS: The material shall be placed only when: 1, The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or reining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No matedats will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedat shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to se.ction 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MI=ASUREMENT & PAYMENT; The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold: ,Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on "Type 5 Shlm"~ and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 2a,, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMOI'",,']) L J'ACOBS Sup~rinteudeut Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 TeL (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT[ON TO B[D FOR THE PURCH~E & APPLIC~ON OF ~PHALT R0~ MATERI~ HOT MIX ,~PH~ILT CONCRETE PAVEMENT "Type 5 Shim" SAND MIX ASPHALT TOWN oF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOS~-L FORM: NAME OF PARTNERS: If bidder is a Firm, sta=e here %he name and residence of each member thereof ! RESIdeNCE OF PART)mRS: If bidder is & Corporation, Fill in the following blanks: Organized under the Sta=e of: Name and A~ress of Presic~nt: Name and Addzess of Secretary: Name and A~ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW ZORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the Contract, or the supplies relating to it, or in any portion of ~he profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: ~-u~ISH AND PLACE A~PHALT CONCRETE MATERL%LS WITHIN TW~ TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRXCES" OF: FURNISH AND pT~CE WITHIN SOUTHOLD TOWN Es~-J~md D&sorip=ion of I~ Ire= #: Qumn~it~ (Uni= price WXit=en in Wo=ds) U-~ Price Bid. Dollars Cents lX 0-350 Tons For: ~~J~ /~dg~ Ton Dollars Cents 000 2X 350-650 Tons For :~~~ f-~er Ton Dollars Cents 00 3X 650-1,000 Tons For: Per Ton Dollars Cents 4X 1,000 Tons For: Per Tcn Dollars Cents (2) Unit Pri~e Bid Dollars Cents Tons Dollars Tons Dollars 3X 650-1,000 For: ..... Per Tonf"~/~ 4X Tons Dollars Cenus And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail cr neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by ~he certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (Please Print) Telephone ~mher: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold Ao DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen Geneml limits Job Mix ~i~es % Passina Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Ternpemture Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WFATHER LIMITATIONS: The matedal shall be placed only when: 1. The read surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. ED EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of w['itten order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly, The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401;3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .. against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. COLONIAL SURETY COMPANY Harrisburg, Pennsylvania BID BOND Approved by The American Institute of Architects A.I.A. Document No. A-310(Feb. 1970 Edition) KNOW ALL MEN BY THESE PRESENTS, that we KJB INDUSTRIES INC. DBA EAGLE ASPHALT MAINTENANCE, Riverhead, NY as Principal, hereinafter called the Principal, and COLONIAL SURETY COMPANY, a corporation duly organized under the laws of the Commonwealth of Pennsylvania, as Surety, hereinafter called the Surety, are held and fu'mly bound unto TOWN OF SOUTHOLD, SOUTHOLD, NY as Obligee, hereinafter called the Obligee, in the sum of 2% of amount bid for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, fn-/nly by these presents. WHEREAS, the Principal has submitted a bid for ANNUAL PAVING CONTRACT TYPE 5 SHIM NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 6th day of May 1997. (W~ess) Sonia Perrone Form C200-119 (Rev. 4/88) KJB INDUSTRIES INC. DBA EAGLE ASPHALT (Principal) (Seal) (Title) COLONIAL SURETY COMPANY o (Attorney-in-Fact) (Seal) C~.~OLONIAL SURETY COMPANY Harrisburg, Pennsylvania Administra'fl~'e Office: 50 Chestnut Ridge Road, Montvale ,07645 common--of ~ Fcrm S-100-101 (Rev. State of New Jersey County of Bergen On this 6ch day of ~¥ , in the year 1997, before me Jacqueline Moraites, a Notary Public, personally appeared Sherryanne DePirro, personally known to me to be the person who executed the within instrument as Attorney-in-Fact, on behalf of Colonial Surety Company therein named and acknowledged to me that the corporation executed it. Jacqnpl!ne Morait~ A Notary Public of New Jersey My C. ommimion Ezpire~ September 8, 2000  otat~Public in and for the County of Bergen State of New Jersey COLONIAL SURETY COMPANY Harrisburg, Pennsylvania - Inc. 1930 - FINANCIAL STATEMENT--DECEMBER 31, 1996 ASSETS *Stocks and Bonds .................... $ 2,668.027 Cash in Office & Banks .................. 1,001,933 Accrued Interest & Dividends ............. 41.007 Premiums & Agents Balances Recaivable .... 489.392 Other Assets ......................... 1,551,692 Total Admitted Assets .............. 5.752,051 MABIIJllES & SURPLUS Reserve for Unearned Premiums .............. $ 803.530 Claim Reserves .......................... 773,000 Other Rsservss .......................... 49,513 Collateral Held ........................... 1.386.858 Capital Stock ............................ 1,000,000 Surplus ................................ 1.739.150 Total Liabilities & Surplus ............... 5.752,051 STATE OF NEW JERSEY COUNTY OF BERGEN I, Wayne Nunziata. President of COLONIAL SURETY COMPANY. do hereby certify that the foregoing is a full, true and correct copy of the Financial Statement of said Company, as of December 31,1996. IN WITNESS WHEREOF, I have signed this statement at Montvale, New Jersey. this 31st day of January, 1997. Jacqueline Berthelsen A Notmy Public of New Jersey Wayne Nunziata President Nota~ Public LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal I_aw, that sealed t~ids are sought and requested for furnishing and placing within the Town of Southold: Ilot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt. Specifications may be obtained at the Office of the Town Clerk, Town of S0uthold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in tl~e amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on "Type 5 Shim", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 24, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Ilighways Jacobs Dodge. Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMOND L. JACOBS Superinteud~t Highway Department Town of Southold P~conic Lane P.O.Box 178 Ptconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT]ON TO BID FOR THE PURCH~E & APPLIC~ON OF ASPII~T ROAD MATE~S HOT MIX A~PH~T CONCRETE PAVEMENT '"l e 5 Shim" SAND MIX ASPHALT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ./- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. PROPOSAL FORM: NAME & ADDRESS OF BIDDER: Tell. # :.~71~ ~/~ ~ OF PARTNERS: If bidder is a Firm, state here =he name and residence of each ~e~her =hereof ! BES~DENt~ OF PARTNERS: If bi~er is a Corporation, Fill in the following blanks: Organized under the State of: Name and Address of President: Name and Address of Secretary: Name and A~ress of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.?.- 53095 MAIN ROAD SOUTHOLD, NEW XORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the perfo~--n, ance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERLa_LS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and ~hat he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN 1X 0-350 For :~%4~' ~,~?- ~ ~ Per Ton 2X 350-650 Tons Asphalt Concre~ T%~e $ Sh/m - F~xn~shed & Placed For.~:Xw~p~ ~,d~u-~f~ Per Ton Dollars Cents Uni= Price Bid Dollars Cents 3X 650-1,000 Tons 4X Over 1,000 Tons Asph~t ConCrm=e Type 5 Sh~m - F~xnished & Placed f'~r'O ~,~l/~rs~/ ~.~ lt~ ~- Per Ton Dollars Cents '~d~-~S~ ~--Per Ton · Dollars Cents (2) .FURNISH AND PLACE ON FISHERS IST.~ND Dollars Cents 1X 0-350 Tons 2X 350-650 Tons 4X 0ollars Cents 3X 650-1,000 For: ~ ~FO (_~P.~-~ Per Ton Tons Dollars Cents ~ ,,000 r Per Ton Tons Dollars Cents OD And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of ~he receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Telephone N,~her: .,.~-)~ :~-~' /J~'~- Date: ' U/NC (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the pumhase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passina Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WFATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement cf the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pav. ement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay, If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected .~ against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MFASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual wdtten agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit pdce(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted matedal in place. The unit pdce per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. JOHN T. MONTECALVO, INC. 48 RAILROAD AVENUE CENTERMORICHE~, NY 11934 /'~- "~'r~ TM NoJq'T'H ImOFI..~J~K SPEONK, 001 5221 NO. 5/5/97 $500.00 DATE AMOUNT JOHN T. M0~V0, INC. 001 5221 CBRTIFIED BID DEPOSITS TYPE 5 SHIM MIX $500.00 TOWN OF SOUTHgLD LEGAL NOTICE NOTICE TO BIDDERS NOT/CE IS HEREBY GIVEN, in Section 103 of the General Municipal Law, that sealed bids are sought and requested for fur~ishing and placing within the Town of Southold: Hot Mix Asphalt Concrete Pavement -- "~1~ 5 Shim", Sand Mix Asphalt Specifications ma)' be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thur~aday, May 8, 1997, at which time theYpub0c.~w' 1 be opened and read aloud in The Town Board of the Town of Southo]d reserves the righl to reject any and all bids and waive any and all infom~ality in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in envelopes plainly marked "Bid on "l~ffpe 5 Shim' ", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, slate, or local, from which the Town of Soathold is exempt. Dated: April 15, 1997. JUDITH T. 'FERRY SOlYFHOLD TOWN CLERK 8954~ 1TA24 STATE OF NEW ~ORK) ) SS: ----~-- '"~'"'~'~O(~Su~ _of Mattltuck, in said County. being duly sworn, says that he/she is Principal Clerk of THE SUFFOLK TIMES, a Weekly Newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York. and that the Notice of which the annexed is a printed copy, has been regular- ly published in said Newspaper once each week for ~ weeks s~ccessively, ~ontmencing on the ?~q dayof~., ~'~1 19~. Principal Clerk Sworn to before me this ~ / " q 7 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. TERRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 71~ day of /~ril , 1997, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, furnishing and placing within the Town, of Southold Hot Mix Asphalt Concrete Pavement "Type 5 Shim", Sand Mix Asphalt, bid opening: 10:00 A.M., Thursday, May 8, 1997, Southold Town Clerk's Office. Sworn to before me this 21st day of April 1997. Judith T. Terry ~/' Southold Town Clerk LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold: .Hot Mix Asphalt Concrete Pavement - "Type 5 Shim", Sand Mix Asphalt. Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 8, 1997, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on "Type 5 Shim", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: April 15, 1997. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON APRIL 24, 1997, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board RAYMO1N'D L. JACOBS Supedntend~t Highway Department Town of Southold Ptconic Lane gO.Box 178 Ptconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 ]NV]TAT]ON TO BID FOR THE PURCH~E & APPLIC/ffi0N :OF A~PHILT ROAD M~~ HOT MIX A~PHILT CONCRETE PIVEMENT "Type 5 Shim" SAND MIX ASPH~T TOWN o~ SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +t- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: ~ & ADDP~SS OF BIDDER: Tell. #: BUSINESS ADDRESS: Tell. #: ~ OF pARTNERS: P. ESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following blanks: organ~zedunc~er~he S~ate of: Name and Ac~iress of Presich~n=: Name and Address of Secre~lr~: Name and Address of Vice Presic~an~: TO: SOUTHOLD TO~NBOARD TOWN ~T.T. -- 53095 M~INROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full pa.vment thereof as listed below: FURNISH A_ND SUPPLY kLL LABOR AND MATERIAL FOR .THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "DI~IT PRICES" OF: F~ISH ~ PT~%CE WITHIN SOUTHOLD TOWN Item 9: Quan~ty (Unit price ~ri=~en in Words) Unit P~ice Bid Dollars Cents lX 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X 1;000 Tons For: Per Ton Dollars Cents (2) Uni~ Prige Bid Dollars Cents 1X 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X 1,000 Tons For: Per Ton Dollars Cents And he fursher agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglecu to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bicker: Telephone N,~her: Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix ~iz~s % Passina Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +/- 0.4 250 - 325 WEATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Matedal shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute dght to make tests before and after delivery and placement of asphalt matedal to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits, The bidder must state exact location of his Plant Facilities, MFASUREMENT & PAYMENT: The pdces quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Seuthold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 15, 1997: RESOLVED that the Town Board of the Town of Southold hereby authorizes directs the Town Clerk to advertise for bids for the following road surface treatments for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (Type 5 Shim) 5. Type 6 Top 6. Emulsions and Stone Southold Town Clerk April 16, 1997 . RAXMOND L. JACOBS S~perintendent Highway Department Town of Southold Pec0nic Lane Peconic, N.I. 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 RESOLUTION B~: SECONDED BY: RESOLVED: That the town board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the Superintendent of Highways for the purchase of ROAD SURFACE TREANENT: 1. OIL AND SAND 2. OIL AND STONE 3. LIQUID ASPHALT 4. SAND NIX (TYPE 5 SHIN) 5. TYPE 6 TOP 6. ENULSIONS AND STONE VOTE OF THE TOWN BOARD Supervisor Jean W. Cochran Councilm~n William D. Moore Councilwcman Alice J. Hussie Co~cil~- Joseph L. Townsend, Jr. Councilwoman Ruth D. Oliva Justice Louisa P. Evans (~es) (Yes) (~es) (~es) (~es) (Yes) No) No) No) No) No) No) Town Clerk, Town of Southold Dated: 4/15/97 I;LA.YMONI) L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconi¢, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-I750 ]IW]TAT]0N TO B]]} FOR THE PURCHASE & APPLICATION ~0F A~PHALT ROAD MATER~ HOT MIX A~PHALT CONCRETE PAVEMENT '"lype 5 Shim" SAND MIX ASPHALT TOWN or SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +l- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. pROPOSAL FORM: DATE: NAME &ADDRESS OF BIDDER: Tell.#: BUSINESS ADDRESS: Tell. S: ~ OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corporation, Fill in the following blanks: Organized under the State of: Name and Address of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 ~ ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOR ~THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTEOLD TOWN Es~4ml~d Description of Item item 9: Quantity (unit price w~itten in Words) Unit Pri~ Bid Dollars Cents lX 0-350 For: Per Ton Tons Dollars Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1,000 Tons For: Per Ton Dollars Cents (2) .FURNI,~H AND P?~%CE ON FISHERS IST.~ND Es~4mm+~ Description of I~em Unit Pri~ Bid Dollars Cents 1X 0-350 For: Tons Dollars Per Ton Cents 2X 350-650 For: Tons Dollars Per Ton Cents 3X 650-1,000 For: Tons Dollars Per Ton Cents 4X Over 1,000 Tons For: Per Ton Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: (Please Print) Signature of Bidder: Telephone Date: (3) SPECIFICATIONS: ASPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: Bids are requested for the purchase and placement of Asphalt Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 5 Shim & meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT "SAND MIX" Screen General limits Job Mix Sizes % Passlna Total % 1/4" 100 1/8" 80-100 +/- 6 No. 20 32-72 +/- 7 No. 40 18-52 +/- 7 No. 80 7-26 +/- 4 No. 200 2 - 2 +/- 2 Asphalt Content, % AC-20 Mixing & Placing Temperature Range - degrees F 7.0-9.5 +~0.4 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining, 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3.' Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt material to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended for up to one (1) additional year upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder in'~lependently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Bid on TYPE S SHIM