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Home My WebLink AboutRoad Treatment - Latex Mod EmulBID - MICRO-SURFACING BID OPENING: 11:00 A.M., Thursday, April 11, 1996 3/28/96 2. 3/28/96 3. 4/4/96 4. 5. Thos. H. Gannon & Sons, Inc., Thomas H. Gannon Jr., President, PO Box 505, Middle Island NY 11953 CALSODA, P O Box 443, Sparta NJ 07871 Attn: Dee Corrazzini & Sons, 3120 Albertson La., Greenport, NY 11944 - 765-2012 Peckhamlndustries, Inc., 1710 Steinway Street, Astoria, NY 11105-Doug Johnston (718)932-8878 JUDITH T. TEI~RY TOWN CLERK REGISTI~R OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CI,ERK TOWN OF SOUTHOLD August 8, 1996 Paul J. Corazzini Paul Corazzini Jr. & Sons inc. 3120 Albertson Lane Greenport, New York 11944 Dear P.J.: I am in receipt of the Certificate of Insurance for the Microsurfacing, therefore, I am returning herewith your $2,550.00 bid check. Very truly yours, Judith T. Terry Southold Town Clerk Enclosure ~ 7 .~. ~" ~,~I~UIr~)RAZZlNI JR. & SONS INC. '~"' ~''"'~ ~ ~' ~f ~' ~3120 ~LBERTSON LANE 5~91 PAY T~ ~T ~Y - ACORD,. CERTIFICAI F. OF LIABILITY INSUI NCE 07/31/1996 PRODUCER (S16).177.-15B0 FAX (516)477-8933 r~TF~"~'CERTIFICAII=ISISSUEDASAMAIIEROFINFORMATION '= r ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ~IcMann Price Agency, Inc. I HOLDER. THISCERTIFICATEDOESNOTAMEND, EXTENDOR 828 Front Street I ALTERTHE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 2065 COMPANIES AFFORDING COVERAGE Greenport, NY 11944 COMPANY Aetna Casualty& Surety Co. Attn: Susan Anderson A B C D THIS IS TO CERT1FY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD iNDICATED, NOI'WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE iSSUED OR MAY PERTAIN. '~'IE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAIMS. Paul ]. Corazzini ]r. & Sons, Inc. Corfo Trucking Ltd. 3120 Albertson Lane Greenport NY 11944 CO LTR TYPE OF INSURANCE GENERAL LIABILITY X COMMERCIALGENERAL LIABILITY AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY ANY AUTO POLICY NUMBER 073MP0025500890 T~I DESCRIP~ON OF OPERA~O N ~LOCA~ONS/VEHICL E~/~PECIAL ITEMS Business: micro-surfacing/paving Town of Southold is also listed as additional insured. PRODUCTS - COMP/OR AGG $ 2, ooo, ~00 0S/24/1996: 05/24/1997 ~?~L.~.~!~?.....? ~,990~9~9 EACH ~CCURRENCE $ 1,000,090 MED EXP (Anyone person) : S 5,000 COMBINED SINGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ AUTO ONLY - EA ACCIDENT $ 5out~O~a 1oWn SHOULD ANY OF THE ABOVE DESCRIBED ROUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 1~ DAYS WRITTEN NOT1CE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Southold, NY 11971 .~,~~NT~.'~r',,'~,,~_~,~" JUDITH T. TERttY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southoid, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 30, 1996 Paul J. Corazzini Paul Corazzini Jr. & Sons Inc. 3120 Albertson lane Greenport, New York 11944 Dear P.J.: I am holding a $2,550.00 bid check in connection with your bid for Micro-Surfacing. If you would supply me with a Certificate of Liability Insurance in the amount of Two Million Dollars, naming the Town of Southold as an additional insured, I will be happy to return your bid check. Very truly yours, Judith T. Terry Southold Town Clerk JT.T])I.'J.'H T. TEI~RY TOWN CLERK I~EGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 18, 1996 Paul J. Corazzini Paul Corazzini Jr. & Sons Inc. 3120 Albertson Lane Greenport, New York 11944 Dear P.J.: The Southold Town Board, at a regular meeting held on April 16, 1996, accepted your bid in the amount of $.85 per square yard for Micro- Surfacing, all in accordance with the bid specifications. Thank you for submitting your bid on this proposal. Once the work has been completed your $2,550.00 bid check will be returned to you. Very truly yours, Judith T. Terry $outhold Town Clerk JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 18, 1996 Thomas H. Gannon, Jr. Thos. H. Gannon & Sons, Inc. P.O. Box 505 Middle Island, New York 11953 Dear Mr. Gannon: The Southold Town Board, at a regular meeting held on April 16, 1996, accepted the bid of Paul Corazzini Jr. & Sons Inc., Greenport, N.Y., in the amount of $.85 per square yard for surface treatment of Town Roads with Polymer Modified Emulsified Asphalt Pavement (Type II Micro- Surfacing), all in accordance with the bid specifications. Thank you for submitting your bid on this proposal. Returned herewith is your $3,500.00 bid check. Enclosure Very truly yours, Judith T. Terry Southold Town Clerk CERT IFIEI3 3059 ,'00 ~,O 5q"' JUDITH T. TEP~Y TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON APRIL 16, 1996: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Paul Corazzini Jr. & Sons Inc., Greenport, N.Y., in the amount of $.85 per square yard for surface treatment of Town Roads with Polymer Modified Emulsified Asphalt Pavement (Type II Micro-Surfacing), all in accordance with the bid specifications. -Judith T. Terry f~' Southold Town Clerk April 17, 1996 RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 SPECIFICATIONS POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE ./- 30,000 SQUARE YARDS (more or less as may be needed ) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Pages 1 through 7 ~?" ~ ~],T ]I~I~IJII~'~I~)RAZZlNI JR. & SONS INC. ~ K.,.ff,.,~ ~ g~- 1~-.~3120 AI..BERTSON LANE p~l~ ~j ~ ~jf dI~EE NPORT, NY 11944 APR 1 5691 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;, that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: SURFACE TREATMENT OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: (written~l~iorJ~dsF))~ FjJ~?~. ~'~/J"J"5' p£~' ~F( ~ (wri~en in And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-fi.~..~ (45).,days, the Town will accept or reject this proposal or by mutual agreement may extend this /- Telephone Number:/ ~--/~ ~ ~'~' ~' ' Z.O / ~- · Date: /-'zJ//P/~'~ Page 1 of 7 POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT "TYPE I1" MICRO-SURFACING 1. Description The work shall consist of the application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a wearing course for the existing pavement. The paving matedal shall be "Macroseal" or approved equal. The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non- bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. 2. Materials Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro-Surfacing Emulsion (MSE) meeting the following requirements. When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-1H plus the following: Test Quality Specification AASHTO T59 SDTM F244 Residue after Distillation 62% Min. * The temperature for this test should be held below 280 F (138 C). Tests on Residue AASJTP T59 ASTM D36 Softening Point 135°F (57°C) min. AASHTO T49 Penetration at 40 - 90 ASTM D36 77°F (25°C) ASTM 2170 Kenematic Vis @ 275'°F (135°C) 650 cSt/sec, min. Each toad of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Page 2 of 7 Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25% water absorption, as tested by ASTM C128, shall not exceed 50% of the total combined aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested, the Type II aggregate shall meet the following Test Quality AASHTO T176 ASTM D2419 Sand Equivalent AASHTO T104 ASTM C88 Soundness Specification 60 min. requirements. 15% max. using NA2 SO4 or 25% max. using MgSO4 AASHTO T96 Abrasion 30% max. ASTM C 131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Grading. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 - (ASTM C117), the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing 30-50 (+~ 5%) 18-30 (+~4%) 10-21 (+fi3%) 5-15 (+/-2%) Sieve Size Percent Passing The water shall be potable and shall be free of harmful soluble salts. 3/8" 100 # 30 # 4 90 - 100 (+/- 5%) # 50 # 8 65 - 90 (+/- 5%) #100 # 16 45 - 70 (+/- 5%) #200 Water. Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient air temperature of at least 75 degrees F., the material will cure sufficiently so that rolling traffic can be allowed in one (1) hour with no damage to the surface, as verified by the engineer. Page 3 of 7 Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than ope percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. 3. General Requirements. Mix Design. Before the work commences, the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials and methods prior to use. The component materials shall be within the following limits. Residual Asphalt Mineral Additive Polymer Based Modifier Field Control Additive Water - 5% to 9% by dry weight of aggregate - 0.5% to 3% by dry weight of aggregate - minimum 3% solids based on bitumen weight content - As needed to provide specified properties - As needed to provide proper consistency Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of 22 - 27 # Per Square Yard. Page 4 of 7 Equipment. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a) Mixing Equipment - The matedal shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive and water, to maintain an adequate supply to the proportioning controls. (b) Proportioning Devices - Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any time. (C) Emulsion Pump - The emulsion pump shall be a heated positive displacement type. (d) Spreading Equipment - The paving mixture shall be spread uniformly by means of a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the road surface to prevent loss of mixture from the box. The rear seal shall act as a final strike off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips, lumps or tears in the finished surface. (e) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be provided as required. Page 5 of 7 Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous calibration documentation covedng the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations, The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather is not foggy or rainy. 3. There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease, oil or anytype of objectionable surface film. Manholes, valve boxes and other service entrances shall be protected from the surfacing material. Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the contractor proves to the engineer that the situation has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints. The contractor shall provide suitable width spreading equipment to produce a minimum number of joints. The finished surface shall present a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Page 6 of 7 Quality Control. The contractor shall be responsible for any and all fees relating to materials testing. The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineers discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2) times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any tests fails to meet the specifications. If any two successive tests on the material fail, the job shall be stopped. If any two successive tests on the mix from the same machine fail, the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. Method of Payment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Qualifications. The contractor shall have or be associated with a company that has a minimum of three years experience in the application of micro-surfacing material. In order to insure the efficient application of the product, the contractor must own or show the ability to rent and maintain a minimum of two mixing units capableof meeting the minimum requirements set forth in these specifications. Submittals. The contractor shall be required to submit the following information with his bid: 2. 3. 4. A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. A list of at least (5) micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents. These projects must have been completed within the last three years and the list must include the locations, amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be listed seperatly and included within the contractors formal bid proposal. Page 7 of 7 April 9, 1996 Paul Corazzini Jr. Paul Corazztni Jr. & Son'S, Inc. 3120 llbertson Lane Greenport, !~ 11944 FAX ~516 765 5510 Dear Mr. Corazzini: This letter is to verify that Vestal Asphalt, Inc. will supply Corazzini & Son's, Inc. with POLYHAC micro-eurfacin$ emulsion for the To~n of $outhold micro-surfacing project. ~he POLYt/AC micro-surfacing e~ulalon to be supplied meets or exceeds all New York State DOT m~cro-surfacing specifications. The FOLY~C micro-surfacing emulsion to be supplied also meets or exceeds requiremen~s as laid out per To~ of Southold% specifications io~ ~odified Emulsified Asphalt Pavement Type II ~c=o-Surfacins. Also please find a certified mix design for the materials to be used for the Town of Southold pro, ecOa. Within that mix design, the analysis of the POLY~AC emulsions can be found, as per the New york State DOT mix design analysis format sheet. Should you requirs further infor~ation, please do not hesitats to contact ms at (607) ?85-3393° Respectfully, Scott Harris Manager Micro-Surfacing/ Crackfillin$ Divisions Sa/co Attachments Ap~l 9, 1996 $ I~)JEGT8 AS pen SUBmittALS SECTTO# OH PAOK 7 OF 7 'OF SPECIIrl'CATIONS PRDJBCT DATE BUY~ SQUARByIu~s CONTACT PKRS~ 1. 6/95 City oE Bing~mton 45,000 OreS Precopto 2. 6/95 Broome County ~0,000 Earl Card 3. 8/95 NYSDOT Resion ~10 ~2,000 Oil Diaz ~. 8/95 Town o~ Ki~kland 270000 Lynn Peters 5. 9/95 ~SDOT Res~on t~ 19,000 S.V. Jurek 1,aol~ t 607 772 7021 607 648 4173 516 952 6702 315 853 2134 716 945 4562 NEW YORK STATE DEPARTMENT OF TRANSPORTATION MIX DESIGN AND MATERIALS ANALYSIS FOR MICRO-SURFAChNG 'ROJECT NO: REGION: DATE: --~,OUTE NO.: LOCATION: EMULSION SOURCE: Vestal AsphalEYPE: Pol~v~oe AGGREGATE SOURCE: T/clcon TYPE: ScreentUgR Haveretown AGGREGATE TEST RESULTS SAND EQUIVALENCY % GRADATION SIEVE SIZE 3/8' #4 #8 #16 #5O #2OO TOTAL % PASSING 100 99.1 73.4 52.8 37.7 25.4 15.0 7.1 SPEC. 100 90-100 65-90 45-70 30-50 18-30 10-21 5-15 PRODUCt TYPE I-II MINERAL FILLER Portland Cement SOURCE PRODUCT SOURCE ADDITIVE Vestal ~s~alt. Inc. ASPHALT EMULSION TEST RESULTS RESIDUE A~'I'~R DISTILATION: 65 % VISCOSITY @ 77 DEG, F: 25 seconds RING AND BALL SO~'fENING POINT: 143 DEG, F ~IIX TIME: MIX DESIGN TEST RESULTS 120~ seconds WET COHESIONS: WET TRACK ABRASION: LOADED WHEEL TEST: SCHULZE-BRUER AND RUCK COMPATIBILITY CLASSIFICATION: 30 MINUTES 17 kg-cra 60 MINUTES 22.5 kg-cra 1 HOUR SOAK 5.2~r/sqff less 6 DAY SOAK 3.06gr/sqft loss LATERAL DISPLACEMENT !. 1% COMPACTED SPECIFIC GRAVFrt 2.06 11 total points RECOMMENDED MIX DESIGN AGGREGATE: 100 % ~MULSION: 13% FILLER: 0.5% WATER: 8 % SIGNED: TITLE: DATE: RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Pe¢onic Lane P.O.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-5211 Fax. (516) 765-1750 SPECIFICATIONS POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE .~- 30,000 SQUARE YARDS (more or less as may be needed ) OF PAVEMENTTO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Pages 1 through 7 CEi~:T I F I ED 3059 P A Y A B L'~ilQ~ PIt-[G ~J~NI~O~ ~t~NSO NS, INC. AND WHEN PROPERLY ENDORSED $.~-~ . 500 . O0 ..x--x,- ~ED SIGNATURE ,'00 DATE ~ $! ,.TJ"oo. oo DOLLARS 2~00 PROPOSAL FORM NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: SURFACE TREATMENT OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS.. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: (written in word (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time pedod. Signature of Bidder: Business Address: Telephone Number: Date: Page 1 of 7 POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT "TYPE I1" MICRO-SURFACING 1. Description The work shall consist of the application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a wearing course for the existing pavement. The paving material shall be "Macroseal" or approved equal The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non- bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. 2. Materials Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro-Surfacing Emulsion (MSE) meeting the following requirements. When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-1H plus the following: Test Quality Specification AASHTO T59 SDTM F244 Residue after 62% Min. Distillation The temperature for this test should be held below 280 F (138 C). Tests on Residue AASJTP T59 ASTM D36 Softening Point 135°F (57°C) min. AASHTO T49 Penetration at 40 - 90 ASTM D36 77°F (25°C) ASTM 2170 Kenematic Vis @ 275°F (135°C) 650 cSt/sec, min. Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Page 2 of 7 Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25% water absorption, as tested by ASTM C128, shall not exceed 50% of the total combined aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested, the Type II aggregate shall meet the following Test Quality AASHTO T176 ASTM D2419 Sand Equivalent AASHTO T104 ASTM C88 Soundness Specification 60 min. requirements. 15% max. using NA2 SO4 or 25% max. using MgS04 AASHTO T96 Abrasion 30% max. ASTM C131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Grading. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 - (ASTM C117), the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing Sieve Size Percent Passing 3/8" 100 # 4 90 - 100 (+/- 5%) # 8 65-90 (+/-5%) # 16 45 - 70 (+/- 5%) Water. # 30 30-50 (+A 5%) # 50 18- 30 (+A 4%) #100 10-21 (+A3%) #200 5-15 (+A 2%) The water shall be potable and shall be free of harmful soluble salts. Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient air temperature of at least 75 degrees F., the material will cure sufficiently so that rolling traffic can be allowed in one (1) hour with no damage to the surface, as verified by the engineer. Page 3 of 7 Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than one percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. 3. General Requirements. Mix Design. Before the work commences, the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials and methods prior to use. The component materials shall be within the following limits. Residual Asphalt Mineral Additive Polymer Based Modifier Field Control Additive Water - 5% to 9% by dry weight of aggregate - 0.5% to 3% by dry weight of aggregate - minimum 3% solids based on bitumen weight content - As needed to provide specified properties - As needed to provide proper consistency Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of 22 - 27 # Per Square Yard. Page 4 of 7 Equipment. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive and water, to maintain an adequate supply to the proportioning controls. (b) Proportioning Devices - Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any'time. (C) Emulsion Pump - The emulsion pump shall be a heated positive displacement type. (d) Spreading Equipment - The paving mixture shall be spread uniformly by means of a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the road surface to prevent loss of mixture from the box. The rear seal shall act as a final stdke off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips, lumps or tears in the finished surface. (e) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose equipment, tank truck water distributors and flushers, power blowers, barricades, etc., shall be provided as required. Page 5 of 7 Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous ~;alibration documentation covering the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations. The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather is not foggy or rainy. 3. There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. Surface Preparations, The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve boxes and other service entrances shall be protected from the surfacing material. Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the contractor proves to the engineer that the situation has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints. The contractor shall provide suitable width spreading equipment to produce a minimum number ofjoints. The finished surface shall present a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Page 6 of 7 Quality Control, The contractor shall be responsible for any and all fees relating to materials testing. The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineers discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2) times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any tests fails to meet the specifications. If any two successive tests on the material fail, the job shall be stopped. If any two successive tests on the mix from the same machine fail, the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic · does not constitute acceptance of the work. Method of Payment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Qualifications. The contractor shall have or be associated with a company that has a minimum of three years experience in the application of micro-surfacing material. In order to insure the efficient application of the product, the contractor must own or show the ability to rent and maintain a minimum of two mixing units capable of meeting the minimum requirements set forth in these specifications. Submittals. The contractor shall be required to submit the following information with his bid: 2. 3. 4. A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. A list of at least (5) micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents. These projects must have been completed within the last three years and the list must include the locations, amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be listed seperatly and included within the contractors formal bid proposal. Page 7 of 7 P.O. BOX 505, MIDDLE ISLAND, N.Y. 11953 · 696-8798 · FAX: 696-0892 April 11, 1996 Mr. Raymond Jacobs Superintendent of Highways Town of Southold Peconic Lane Peconic, N.Y. Dear Mr. gacobs, The following represents a used the same emulsion and documents. Town of East Hampton Town of Southampton Town of Babylon Town of Riverhead Village ef Great Neck list of micro-surfacing projects which mix design indicated in the bid 125,000 125,000 100,000 50,000 25,000 s.y. Chris Russo s.y. Bill Masterson s.y. Jim Harrington s.y. Charles Bloss s.y. Lawrence Dunn 324-0925 '728-3600 957-3161 727-3200 482-2000 Also attached, please find the information required with this b~d. micro-surfacing materials Very truly yours, Thomas H. Gannon, Jr. President ItlKOCH KOCH MATERIALS COMPANY ASPHALT DIVISION February 13, 1996 Mr. Thomas H. Gannon & Sons 75 Cedarhurst Avenue Medford, NY 11763 Dear Tom, This is to state that bituminous material meeting microsurfacing (Ralumac) specifications wilJ be manufactured by Koch Materials Company for Thomas H. Gannon & Sons dudng 1996. Koch Materials Company has over six years experience producing microsurfacing (Ralumac). It is understood and agreed that we shall not be liable for any damages for any default or delay, either in delivery or performance due to any shortages caused by Federal, State or supplier rationing. Sincerely, Konn Wilson Sales Representative Koch Materials Company cc: Marshall Bird 3847Pottsville Pike · Reading, Pennsylvania 19605-1723 · 215/921-0271 K4KOCH KOCH MATERIALS COMPANY ASPHALT DIVISION May 23, 1995 Mr. Thomas Gannon P.O. Box 505 Middle Island, NY 11953 Dear Mr. Gannon: Here is the mix design for the New York Trapr(~ck, West Nyack, Manufactured Sand, Type II aggregate. A range from 7.0% to 8.0% residual as, phait (approx. 10.7% to 12.2% emulsion) is indicated for this aggregate. A level of 1% cement was used for this de§ign along with a small amount of control additive as required for proper mixing. The design gradation was as follows. Sieve % Passing Type II Spec, 3/8 100.0 100 4 97.8 90-100 8 85.2 65-90 16 64.2 45-70 30 47.1 30-50 50 30.0 18-30 100 16.8 10-21 200 6.1 5-15 Laboratory compatibility tests using Ralumac emulsion and the above tested aggregate were satisfactory. The policy for new aggregates Is that they are not fully approved until they are ran through the paving machine and successfully placed on the road. This material should perform well for general surfacing work. ' Test data reported herein has been secured by reliable testing pmceduros. As we have no knowledge of, or control over the conditions that may affect the use of the material from which the samples were taken, we assume no responsibility in fumishing this data other than to warrant they represent reliable measurements of lhe properties of the sample received and tested. Sincerely, David E. Negro Technical Service Assistant 1194 Zinn's Quarry Road · York, Pennsylvania 17404 · 717/843-0975 [IKOCH KOCH MATERIALS COMPANY ASPHALT DIVISION APRIL 5, 1995 MR. THOMAS GANNON P.O. BOX 505 MIDDLE ISLAND, NY. 11953 TYPICAL ANALYSIS ON RALUMAC MICRO-SURFACING EMULSION IS AS FOLLOWS. VISCOSITY, SAYBOLT FUROL @ 77 F,'SEC 49 STORAGE STABILITY TEST, 1 DAY < 1 PARTICLE CHARGE POSITIVE SIEVE, % .015 RESIDUE BY DISTILLATION, % 64.0 MIXING TESTS PASS % POLYMER > 3 TEST ON RESIDUE FROM DISTILLATION @ 350 F PENETRATION, 77 F, 100g, 5 SEC 60 DUCTILITY, 77 F, 5 cm/min, CM 60+ ABSOLUTE VISCOSITY @ 140 F-POISE 18,259 SOLUBILITY IN TRICHLORETHYLENE 99.~ SOFTENING POINT, RING & BALL, F 143 I HOPE THIS INFORMATION IS SUFFICIENT FOR YOUR NEEDS. SINCERELY DAVID E. NEGRO LAB TECHNICIAN 1194 Zinn's Quarry Road · York, Pennsylvania 17404 · 717/843-0975 LEGAl,. NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and re- quested for supplying the Southold Town Highway De- partment with 150,000 square yards (more or less a~ may be needed) of POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT COURSE (TYPE I1 MI- CRO-SURFACING). (The Town will also require 30,000 square yards, more or less as may be needed, Of pavement to be applied on Fishers Is- land.) Specifications may be ob- tained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, NY 11971. The sealed bids, together with a Non-Collusive Bid Cer- tificate and bank drat~ or certi- fled check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold, atthe Southold Town Hall, 53095 Main Road, Southold, New York, until 11:00 a.m., Thurs- day, April II, 1996, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and ail bids and waive any and all informal- ity in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Micro-Sur- facing, *' and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: Mach 19, 1996 Judith T. Terry Southold Town Clerk 1 X-3/28/96(42) COUNTY OF SUFPOLK STATE OF NEW YORK ss: Joey Mac Lellan, being duly sworn, says that he is the Editor, of the TRAVELER-WATCHMAN, a public newspaper printed at Southold, in Suf- folk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler-Watchman once each week for ........................................................... ./.. .......... weeks successively, commencing on the ......~.~.:~'~.~.. · ' .............?~7 ...... 7'2 ......................... ,19 ....... ......~ ~/~*~// '/~"~"=~'~"' ............. i ................. Sworn to before me this ........ ~..~....~i. ...... day of ............................. ..................... , Notary Public BARBARA A. SCHNEIDER NOThF~Y PUBLIC, State of IV. ew York Ne, ~0C~46 ~ (~uo~iIi~:J itl Sufi:~lk Cour]ty / Comndssion ~pires STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) JUDITH T. T£RRY, Town Clerk of the Town of Southold, New York, being duly sworn, says that on the 22nd day of March 1996, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public i,,lace in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's BuUetin Board, Southold Town Hall, Main Road, Southold, New York 11971. Legal Notice, Notice to Bidders, Polymer Modified Emulsified Asphalt Pavement, Type I I Micro-Surfacing, Bid opening :" 11:00 A.M., Thursday, April 11, 1996, Southold Town Clerk's Office. Sworn to before me this 22nd day of March 1996. Southold Town Clerk N6tary Public UNDA J. COOPER Not~ry Public, State of New Yerk No,/~82~563, Suffolk County,~ ,, ~":~ Oecgmber 31, 19 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for supplying the Southold Town Highway Department with 150,000 square yards (more or less as may be needed) of POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT COURSE (TYPE II MICRO- SURFACING). (The Town will also require 30,000 square yards, more or less as may be needed, of pavement to be applied on Fishers Island.) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 11:00 A.M., Thursday, April 11, 1996, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Micro-Surfacingn, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 19, 1996. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MARCH 28, 1996, AND AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler-Watchman Town Board Members Town Attorney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board FORWARD ONE (1) TOWN CLERK, TOWN LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for supplying the Southold Town Highway Department with 150,000 square yards (more or less as may be needed) of POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT COURSE (TYPE II MICRO- SURFACING). (The Town will also require 30,000 square yards, more or less as may be needed, of pavement to be. applied on Fishers Island.) Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of 2% of the amount of the bid, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 11:00 A.M., Thursday, April 11, 1996, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Micro-Surfacing", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: March 19, 1996. JUDITH T. TERRY SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MARCH 28, 1996, AND AFFIDAVIT OF PUBLICATION TO JUDITH TERRY, HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Traveler-Watchman Town Boar_~ Members Town Attoi'ney Superintendent of Highways Jacobs Dodge Reports Brown's Letters Burrelle's Information Services Construction Data Corporation Town Clerk's Bulletin Board FORWARD ONE (1) TOWN CLERK, TOWN RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane EO.Box 178 Peconic, New York 11958 Tel. (516) 765-3140 (516) 734-521l Fax. (516) 765-1750 SPECIFICATIONS POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT TYPE II MICRO - SURFACING NOTE: THE TOWN OF SOUTHOLD WILL ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as may be needed ) OF PAVEMENT TO BE APPLIED ON FISHERS ISLAND. THE CONTRACTOR SHALL BE REQURIED TO NOTIFY EACH RESIDENT AT LEAST 24 HOURS PRIOR TO ANY WORK ON TOWN ROADS. RESIDENTS MUST BE RE-NOTIFIED AFTER DELAYS DUE TO INCLEMENT WEATHER OR JOB OPERATIONS. Pages 1 through 7 PROPOSAL FORM DATE: NAME OF BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OFTHEBOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined all project requirements, including bidding requirements, contract, general and special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the specified work; and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: SURFACE TREATMENT OF TOWN ROADS WITH POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT IN ACCORDANCE WITH THE PROJECT REQUIREMENTS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT PRICE" OF: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Signature of Bidder: Business Address: Telephone Number: Date: Page 1 of 7 POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT "TYPE I1" MICRO-SURFACING 1. Description The work shall consist of the application of a Polymer Modified Asphalt Pavement Course to fill ruts or provide a weadng course for the existing pavement. The paving matedal shall be "Macroseat" or approved equal. The surface shall provide a dense smooth topping free of ravels and blemishes. It shall fill minor depressions, cracks and voids, and be non- bleeding. The mixture shall consist of a polymer modified cationic asphalt emulsion, mineral aggregate, mineral and field control additives and water. The mixture shall be properly proportioned, mixed and spread on the paved surface in accordance with this specification and as directed by the engineer. 2. Materials Emulsified Asphalt. The emulsified Asphalt shall be a quick-set polymer modified CSS-1H emulsion and shall conform to the requirements specified in AASHTO M208 and ASTM D2397. The polymer material shall be milled or blended into the asphalt or blended into the emulsifier solution prior to the emulsification process. The Emulsified Asphalt shall be produced by an approved materials manufacturing company capable of manufacturing a Micro-Surfacing Emulsion (MSE) meeting the following requirements. When tested, the Micro-Surfacing Emulsion (MSE) shall meet the requirements of AASHTO M208 and ASTM D2397 for CSS-1H plus the following: Test Quality Specification AASHTO T59 SDTM F244 Residue after 62% Min. Distillation * The temperature for this test should be held below 280 F (138 C). Tests on Residue AASJTP T59 ASTM D36 Softening Point 135°F (57°C) min. AASHTO T49 Penetration at 40 - 90 ASTM D36 77°F (25°C) ASTM 2170 Kenematic Vis @ 275°F (135°C) 650 cSt/sec, min. Each load of emulsified asphalt shall be accompanied with a certificate of analysis/compliance to assure that it is the same as that used in the mix design. Page 2 of 7 Aggregate. The Type II mineral aggregate shall be manufactured crushed stone, sand, slag, crusher fines, or combination thereof. Smooth textured sand of less than 1.25% water absorption, as tested by ASTM C 128, shall not exceed 50% of the total combined aggregate. The aggregate shall be clean and free from organic matter, dirt, dust, and other deleterious substances. When tested, the Type II aggregate shall meet the following Test Quality AASHTO T176 ASTM D2419 Sand Equivalent AASHTO T104 ASTM C88 Soundness Specification 60 min. requirements. 15% max. using NA2 SO4 or 25% max. using MgSO4 AASHTO T96 Abrasion 30% max. ASTM C131 Resistance Abrasion tests shall be run on the aggregate before it is crushed. All aggregate shall meet New York State approved polishing values. Grading. When tested in accordance to AASHTO T27 - (ASTM C136) and AASHTO T11 - (ASTM C117), the target mix design or aggregate gradation shall meet the following: Type II Aggregate Sieve Size Percent Passing Sieve Size Percent Passing 3/8" 100 # 30 # 4 90 - 100 (+/- 5%) # 50 # 8 65- 90 (+/- 5%) #100 # 16 45 - 70 (+/- 5%) #200 Water. 30 - 50 (+/- 5%) 18 - 30 (+/- 4%) 10 - 21 (+/- 3%) 5 - 15 (+/- 2%) The water shall be potable and shall be free of harmful soluble salts. Polymer Modifier. The Polymer Modifier shall be milled into the asphalt emulsion. The emulsified asphalt shall be so formulated that when the paving mixture is applied at a thickness of one (1) inch with the relative humidity at not more than 50 % and the ambient air temperature of at least 75 degrees F., the material will cure sufficiently so that rolling traffic can be allowed in one (1) hour with no damage to the surface, as verified by the engineer. Page 3 of 7 Mineral Filler. The mineral filler shall be any recognized brand of nonairentrained portland cement or hydrated lime that is free from lumps. The type and amount of mineral filler needed shall be determined by laboratory mix design and will be considered as part of the mineral gradation requirement. An increase or decrease of less than one percent may be permitted when the Micro-Surfacing is being placed if it is found to be necessary for better consistency or set times. 3. General Requirements. Mix Design. Before the work commences, the contractor shall submit a signed mix design report covering the specific materials to be used on the project. This design shall be performed by the emulsion producer. Once the materials are approved, no substitutions will be permitted unless first tested and approved by the emulsion producer and the engineer. The materials manufacturer shall develop the job mix design and present certified test results for the engineer's approval. Compatibility of the aggregate and the emulsion shall be verified by the mix design. The job mix formula shall provide a minimum Marshall stability of 1,800 pounds and a flow of 6 to 18 units when tested according to the ASTM 1559 or AASHTO 2450 procedure. All component materials used in the mix design shall be representative of the materials proposed by the contractor for use on the project. Specifications. The engineer shall approve the design mix and all Micro-Surfacing materials and methods prior to use. The component materials shall be within the following limits. Residual Asphalt - 5% to 9% by dry weight of aggregate Mineral Additive - 0.5% to 3% by dry weight of aggregate Polymer Based Modifier - minimum 3% solids based on bitumen weight content Field Control Additive - As needed to provide specified properties Water - As needed to provide proper consistency Rate of Application. The Micro-Surfacing mixture shall be of proper consistency at all times so as to provide an application rate of 22 - 27 # Per Square Yard. Page 4 of 7 Equipment. All equipment, tools and machines used in the performance of this work shall be maintained in satisfactory working order at all times. Descriptive information of the mixing and application equipment to be used shall be submitted for approval not less than 10 days before work starts. (a) Mixing Equipment - The material shall be mixed by a mixing machine which shall be a continuous-flow mixing unit able to accurately deliver and proportion the aggregate, emulsified asphalt, mineral filler, field control additive and water to a revolving multi-blade mixer and discharge the thoroughly mixed product on a continuous basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt, mineral filler, field control additive and water, to maintain an adequate supply to the proportioning controls. (b) Proportioning Devices - Individual volume or weight controls for proportioning each material to be added to the mix shall be provided. Each material control device shall be so calibrated and properly marked. They shall be accessible for ready calibration and to be equipped with a revolution counter or similar device so that the engineer may determine the amount of each material used at any time. (C) Emulsion Pump - The emulsion pump shall be a heated positive displacement type. (d) Spreading Equipment - The paving mixture shall be spread uniformly by means of a mechanical type squeegee box, equipped with paddles to agitate and spread the materials throughout the box. The equipment shall provide sufficient turbulence to prevent the mix from setting in the box or causing excessive side build-up or lumps. Flexible seals shall be in contact with the road surface to prevent loss of mixture from the box. The rear seal shall act as a final stdke off and shall be adjustable. The contractor shall operate the spreading equipment in such a manner to prevent the loss of the mixture on super-elevated curves. The mixture shall be spread to fill cracks and minor surface irregularities and leave a uniform skid-resistant surface without causing skips, lumps or tears in the finished surface. (e) Auxiliary Equipment - Other tools or equipment such as brushes, hand squeegees, hose equipment, tank truck water distributors and fiushers, power blowers, barricades, etc., shall be provided as required. Page 5 of 7 Machine Calibration. Each mixing unit to be used in the performance of the work shall be calibrated in the presence of the engineer prior to construction, or previous calibration documentation covedng the exact materials to be used may be acceptable provided they were made during the current calendar year. Weather Limitations, The material shall be spread only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F. and rising. 2. The weather is not foggy or rainy. 3. There is no forecast of temperatures below 32 degrees F. within 48 hours from the time of placement of the mixture. Surface Preparations. The area to be surfaced shall be thoroughly cleaned of vegetation, loose aggregate, dirt, grease, oil or any type of objectionable surface film. Manholes, valve boxes and other service entrances shall be protected from the surfacing material. Stockpiles. Precautions shall be taken to insure that stockpiles do not become contaminated. Stockpiles shall be kept in areas that drain readily. Application. The surface shall be pre-wetted by fogging ahead of the spreader box. The entire surface should be damp with no apparent flowing water in front of the box. The surfacing mixture shall be of the desired consistency upon leaving the mixer and no additional materials should be added. A sufficient amount of material shall be carried in all parts of the spreader at all times so that a complete coverage is obtained. Overloading of the spreader box should be avoided. No lumping, bailing, or unmixed aggregate shall be permitted. No streaks, such as those caused by oversized aggregate, will be left in the finished surface. If excess oversize develops, the job will be stopped until the contractor proves to the engineer that the situation has been corrected. No excess build-up, uncovered areas or unsightly appearances shall be permitted on longitudinal or transverse joints. The contractor shall provide suitable width spreading equipment to produce a minimum number of joints. The finished surface shall present a uniform and skid resistant texture satisfactory to the engineer. Areas which cannot be reached with the mixing machine shall be surfaced using hand squeegees to provide complete and uniform coverage. The area to be hand-worked shall be lightly dampened prior to the mix placement. Care shall be exercised to leave no unsightly appearance from hand-work. Page 6 of 7 Quality Control, The contractor shall be responsible for any and all fees relating to materials testing. The contractor will permit the engineer to take samples of the aggregate and asphalt emulsion to be used in the project at the engineers discretion. Gradation and sand equivalent tests may be run on the aggregate and residual asphalt tests on the emulsion. Test results will be compared to the specifications. Samples of the mixture could be taken as often as two (2) times each day. Consistency and residual asphalt content tests may be made on the samples and compared to the specifications. The contractor will be notified immediately if any tests fails to meet the specifications. If any two successive tests on the material fail, the job shall be stopped. If any two successive tests on the mix from the same machine fail, the use of that machine will be suspended. Traffic Maintenance. The contractor shall be responsible for providing maintenance and protection of vehicular and pedestrian traffic associated with this work. Opening to traffic does not constitute acceptance of the work. Method of Payment. The quantity to be paid for under this item shall be the number of square yards of pavement covered in accordance with the specification. Qualifications. The contractor shall have or be associated with a company that has a minimum of three years experience in the application of micro-surfacing material. In order to insure the efficient application of the product, the contractor must own or show the ability to rent and maintain a minimum of two mixing units capableof meeting the minimum requirements set forth in these specifications. Submittals. The contractor shall be required to submit the following information with his bid: 2. 3. 4. A letter of availability from the intended MSE supplier. A certified mix design from the materials manufacturer. A typical analysis of Macroseal Emulsion or approved equal. A list of at least (5) micro-surfacing projects which used the same emulsion and design mix indicated in the bid documents. These projects must have been completed within the last three years and the list must include the locations, amount of square yards applied and a reference name and telephone number. * Note: Any and all exceptions or substitutions to the specifications contained herein must be listed seperatly and included within the contractors formal bid proposal. Page 7 of 7 JUDITH T. TERRY TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION WAS ADOPTED BY THE SOUTHOLD TOWN BOARD AT A REGULAR MEETING HELD ON MARCH 19, 1996: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for 150,000 square yards, more or less as may be needed, of Polymer Modified Emulsified Asphalt Pavement Course (Micro-surfacing) for the Superintendent of Highways. Southold Town Clerk March 20, 1996 RAYMOND L. JACOBS Superintendent Highway Department Town of Southold Peconic Lane Peconic, N.Y. 11958 Tel. Fax. (516) (516) {516) 765-3140 734-5211 765-1750 RESOLUTION BY: SECONDED BY: RESOLVED: That the town board of the Town of Southold hereby authorizes the Town Clerk to advertise for bids for the Superintendent of Highways for the purchase of: FURNISHING AND APPLYING 150,000 SQUARE YARDS (more or less as may be needed) OF POLYMER MODIFIED EMULSIFIED ASPHALT PAVEMENT COURSE (MICRO-SURFACING) VOTE OF THE TOWN BOARD Supervisor Jean W. Cochran (Yes) (No) Councilman William D. Moore (Yes) (No) Councilwoman Alice J. Hussie (Yes) (No) Councilman Joseph L. Townsend, Jr. (Yes) (No) Councilwoman Ruth D. Oliva (Yes) (No) Justice Louisa P. Evans (Yes) (No) Town Clerk, Town of Southold Dated:MARCH 19, 1996