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HomeMy WebLinkAbout1944 STATE OF NEW YORK DEPARTMENT OF AUDIT AND CONTROL (DIVISION OF MUNICIPAL AFFAIRS) ALBANY REPORT OF EXAMINATION OF THE ACCOUNTS AND FISCAL AFFAIRS OF THE TOWN OF $OUTHOLD ( SUFFOI~K COUNTY~ Pursuant t~o A~tiole 3, General Municipal Law. Period Examinedz Fisoal ~ea~ ended December ~1, 1944. ?,illiam ,Ht Steim,,n Ama de o ,W,~ Examiners IApproved:~Ja~ R~ ~eumama P~ineipal Examiner of Municipal Affairs of District #?. Town Clerk Justice of Peace Supt. Hishwaya Welf~e Offloer Tax Collec~ Popular ion U. S, Census 19~0 U. S. Census 1930 U. S. Census 1940 Town of Southold PRINCIPAL OFFICERS WHO SERVED DURING TIlE FISCAL ~EAR S. Wentworth Horton Halph P. Booth 0liver W. Case Herbert M. t~wkinm Norman Klipp Radford C. Shanklin Harry Terry Harold D, P~lce Archie W. Albe~t W. Ric~ond GENERAL INFOR~TION T~n lO,lA? 1E,OA~ Fire Districts (With treasurers other than supervisel.) Incorporated Villagea Within Town Wholly within town G~eenpca~t Cutchugue Mattituck East Marion Other Special Districts Mattituok Pa~k Southold Pa~k Orient Mosquito G~vernin~ Laws Town Law and other general laws of the Special Acts - Chapter 311, Laws of 19~0 Chapter 113, Laws of 1560 Of Which in Villages $v062 Fishers Island O~ ie nt S out hold State of New Yc~k. tSuffolk Count2 Tax Five Justices) Act) Town of Southold Assessed Valuations The valuations placed upon as a basis for dist~lbutin6 the the certificates attached to the rolls valuations for assessment purposes and levied are as follows: ~ind of Property Heal estate - general Heal estate - public service corporation In Village $3,154,21Z. 46,500. Special Franchises public service Total - taxable all pul'poses Pension exempt 8,?00. Total Taxable Property $3.237,237. the taxable property of the town taxes f(n' the year ex~m~aed mad to legally establish such to collect the taxes so Outside Village $18,2~0,708. 19,036,420. $19,086,970. Date verified by Assessors: September 29, 1943. Date of Warrant to Collector: Noveml~er 29, 1943. Hate of Assessmsnt for equalization with other districts of county :' 76,56053%. ?.,ax. es Levied and 'Pax Rates Total $21,584,920. ., ~61,687~ 22,254,9§7~ $22,324,207 Taxes levied fox- the period byi the Boea'd of Supervisors fca' state, county, town and special dis.'trict purposes, and the rates of taxation established to equal s~ch amounts a~e as follows: su~2nse A.m,.ounts Supreme Cotu. t Comity Town Highway Fire Districts Light Districts Park Districts Mosquito District School Districts Total Town Budget Appropriations Less: Estimated Revenues other than tB~es Payable to .~upe~'visor Payable to County Treasua-er Total Taxes Levied 3,781,06 218,710.86 79,748.00 88,100.00 36~359.22 12,987,74 2,709o9~ 1,491.9~ 38~12OO. O0 2~2.491.92 Town of $outhol~ Tax Hates outside of villages (per $1,000 Assessed Valuation) On Property entirely taxable On Veterans - partially exempt 2.77 ~ndebted~es,s Purpose ~ala nce Out s tandi~ Be ginnin6 Balano% Outstandint~ Issued Dur~ Paid du~- End ~n~ Yea~ in~ Year ~f Yea~ Special Dis- trict oonds $28,000, $ .... $2,000. ~26,000. Special Diat- tict Certe. Totals $28,000. $ 600. $2,000. $26,600. Proof of Rece,Ipts, and Dlsbursem~nt~ All moneys determined to have been received were properly Lcoounted for and recorded, and all disbursements were in accord- Lnce with statutory requirements, except aa hereinafter stated, Public advertisement claims should contain the rate per line ~hsmged as required by aectton 70a of the Public Officers Claims of the registrar of vital statistics should be suppm~t- ed by a certification f~c~n the state conmisstoner of health as required by section 590 of the Public Health Law. Disbursements for Memorial Day observances should be made ~Irect to vendor's etc$ furnishing the materials or services and should not be made to veterans organlzatlona for their disburse- aents. Section 6A (1~) cf the Town Law. ~i~hwa~ Accouats~: All highway claims should be verified by the clalm~u~t as required by sections 2~4 and 2~ of the highway Law. Welfare Accounts: Ex--nation of the welfeme accounts disclosed that of the alaims submitted to the State for reimbtu~sement durin~ the period examined were those claims based upon expenditures actually m~de by the town during said period. Down Clerk A daily record of monies received should be kept by the clerk ~s required by section 56 (A) of th~ Town Law. A monthly record is now in use. Town of Southold ~ax Receiver, Interest on Taxe.a Many receipts bearing no penalties were st-mped paid between Jan,~ry lOth and January 26th. As receipts are numbered oonseoutiv~- ly this would indicate omission of penalties on many tax items. Where there is valid reason for omission of penalty, it shouldi be so voted on the receipt. The dates indicated on the receipts probably reflect the datesI of entry rather than the dates of the actual receipt of taxese This latter date should show on the receipt. The separation between the last date of free time and first date on which penalties are payable should be definite and distinct i'A&sessors: None of the assessors paid to the town all of the fees receive ~for dog d_~_m~ges from the County Treasurer under the provisions of :Section 12~ of the Agriculture and Markets Law. It is suggested that tb~ town board communicate ~,Ith the ~ ~assessors to arrive at a full accounting and that the assessors ~to the town monthly all fees received as required by section 27 ~.~of the Town Law. '~rocedure in Examinir~ Tax Lc,vies Taxes levied were verified to determine whether or not they iwere in accordance with the sums authca'ized in the town budge~ and other estimates presented to the Board of Supervisors. The settlement statement of the receiver of taxes received from the County Treasurer indicated proper accounting for the 194~- 1944 taxes. This statement was ascepted. The interest and penalties on taxes were verified from the duplicate tax receipts. Such comment as is made upon taxes levied follows: Unexpended balances of appropriations should be included as part of the estimated revenues for the succeeding year as required !by section 118 of the. Town Law~ . Suah balances should allow fc~ claims to be paid for the remainder of the yea~. 0ath~ and Undertakings Oaths of Office Examination of the oaths of office on file in the County Town of Southold Cl~rk~s Office disclosed that all town officials filed oaths of floe in statutory form and fca' the year examined, with exceptiorm noted belowl J~stices Nerme~n Klipp, Radford C. Sha~lin and Harry Terry~ Tax Receiver, Albert W. Hich~ond and Welfare Officer, Archie W. Symonds. Under takings The undertakin6s of Superviso~ S. Wentworth Horton, Clerk Ralph P. Booth, Justices Oliver W. Case, Herbert M. Hawkin~ Normgr !Klipp and Harry Te~y~ Supt. of Highways Harold D. Price and Tax i'Receiver Albert W. Richmond were examined and fotu~ to be properly l~executed amd on file in the office of the County Clerk. Justice Radford ¢. Shanklim and all of ~h~ Constables should file undertakings with the County Clerk as required by Section ~§ 'of the Tew~ Law. Town of $outhold 5 SU~&~ARY OF BALANCES, HECEIPTS AND PAYMENTS FISCAL YEAH ~NDED DECEMBER 31, 1944 Ge moral Fund Highway Fun~ ~;e lfa~e Fund School F%uld Balance Begimnimg of 12,2~.~1 2~.70 Special District 2,7~2.~ T~ F~ (F~ Diatributi- T ct al $154.4~2.7~ Total ~eoeip~$ 523,678.30 ~8,~2.1~ Total ~a~n$~ $64,950.14 8,008.2? 55~650o87 60.767.67 60.074.45 $6A0.779.34 $611.Z$2.17 at End of Year $57,565,68 47,981~6S 16,541.17 7,645,94 60.767.67 Total Book Balances RECONCILIATION O~~ CAStl WITtt BOOKS AS AT END OF FISCAL ~EAR to be Accounted Fox· Town of Southold $193.979e90 0ash to meet above balances: On ~posit in Banks ~ank Account First National Bank of Greenport General Peoples " " " " " Bank of Southold " Mattituck National Bank e First National Bank of G~eenpc~t School First National Bank of Greenpo~t Welfare First National Bank of ~reen~c~t Highway Peoples " · # . First First National Bank of Cutchogue " National Bank of Oreenport Tax(fca. Distributicm) Total Met Cash in Bank~ Bank(a) Lalance 8,226°?8 6,113o64 18,755.76 83~542.05 16,B9~.23 9,031.83 26,849.04 14,212.1~ 60,767.67 verified ffr~ ce~!fioe~es of r~po~i~ies. -- Checks Outstandin~ ~178.86 62.06 47,40 1,8g~.58 170oAO Net ~alance $32,114.29 8,2~6.78 5,479.82 16,641.17 8,964.4~ 24~95~.46 14,041°7~ 60~767.67 $195,979.90 Town of $outhold ~tatemen~ of Re~c~m~ep~,a~iorm All claim~ should be px, operly itemized as well am verified including advertising claims and disbtu'sements for Memorial Day ~bservancs · The clerk should operate a cash book to record daily the moneys received. The dates of payment appea~lng on the tax receipts should ~he date of actual receipts not the dates of entry. The assessors, being paid on a salary basis, should pay to the supervisor the fees received for inquiring into dog damages. Unexpended balaneea should be used for the reduction of the Oudget of the ensuing year. All officers should execute an oath of office and file same fith the County Clerk. The constables should file the required un~ex, taking. STATE OF NEW' Y~E ) WILLIAN H. STEIN~AN, being duly sworn, deposes and says ;hat ha is an E~m~er in the State D~partn~nt of Audit and Control! i;hat he has made an examtnetlon of the Accounts aud Fiscal A~fairm ~f the TOWN OF SOUTHOLD~ SUFFOLK COUNTY$ that he has read the fore- ;oing repc~t of such exam~natlon and that the same is true to tha est of his knowledge, inforn~tion and belief, ;worn to bef~e ~ ~ ~ 194C/' f7O'v!!!J~ 0_4 ^G ~_P 6e'~s ~~ r ~ --- no~oo`~'/ /" ~~ ------ --- :r - .~ -- .._- ~ ..~ --- - --._ -- --- aoe-t-f-i -~ 00 ~oooti y -~ ~ ~ ~_1 , . 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