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Home My WebLink About2004LEGAL NOTICE NOTICE IS HEREBY GIVEN that the Annual Financial Report of the Town of Southold for the Fiscal Year 2004 is on file in the Southold Town Clerk's Office, Southold Town Hall, 53095 Main Road, Southold, New York, and is available for public inspection and copying during regular business days and hours Monday through Friday, 8:00 A.M. to 4:00 P.M. Dated: April 27, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ONCE ON MAY 5, 2005, AND FORWARD TWO (2) AFFIDAVITS OF PUBLICATION TO ELIZABETH NEVILLE, SOUTHOLD TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Traveler-Watchman Town Board Members Town Attorney Town Comptroller Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the L/T/'{ day of _1~ H~ ,2005, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, Nexv York, to wit: Town Clerk's Bulletin Board, Southold Toxvn Hall, 53095 Main Road, Southold, NY 2004 ANNUAL FINANCIAL REPORT OF THE TOWN OF SOUTHOLD Elizal~th A. Iqevilie Southold Town Clerk Sxvom to before me this day of 1~ , 2005. Notary Public LYNDA M. BOHN NOTARY PUBLIC, 5tare of New York No. 01 BO6020932 Qualified in Suffolk County Term Expires March 8, 20 ~ All Numbers in This Report Have Been Rounded To The Nearest Dollar ANNUAL FINANCIAL REPORT UPDATE DOCUMENT For The TOWN of Southold County of Suffolk For the Fiscal Year Ended 12/31/2004 RECEIVED ^t R 2 7 2005 So,thold Town Clerk AUTHORIZATION ARTICLE 3, SECTION 30 of the GENERAL MUNICPAL LAW: 1. ***Every Municipal Corporation *** shall annually make a report of its financial condition to the Comptroller. Such report shall be made by the Chief Fiscal Officer of such Municipal Corporation *** 5. All reports shall be certified by the officer making the same and shall be filed with the Comptroller within sixty days after the close of the fiscal year of such Municipal Corporation *** It shall be the duty of the incumbent officer at the time such reports are required to be filed with the Comptroller to file such report *** State of NEW YORK Office of The State Comptroller Division of Local Government Services and Economic Development Albany, New York 12236 Page TOWN OF Southold *** FINANCIAL SECTION *** Financial Information for the following funds and account groups are included in the Annual Financial Report filed by your government for the fiscal year ended 2003 and has been used by the OSC as the basis for preparing this update document for the fiscal year ended 2004: (A) GENERAL (B) GENERAL TOWN-OUTSIDE VG (CD) SPECIAL GRANT (DA) HIGHWAY-TOWN-WIDE (DB) HIGHWAY-PART-TOWN (H) CAPITAL PROJECTS (K) NON-CURRENT GOV ASSETS (SF) FIRE PROTECTION (SM) MISCELLANEOUS (SP) PARK (SR) REFUSE AND GARBAGE (SS) SEWER (TA) AGENCY (W) NON-CURRENT GOV LIABILITY All amounts included in this update document for 2003 represent data filed by your government with OSC as reviewed and adjusted where necessary. *** SUPPLEMENTAL SECTION *** The Supplemental Section includes the following sections: 1) Statement of Indebtedness 2) Schedule of Securities for Collateralization 3) Schedule of Time Deposits and Investments 4) Investment Certification 5) Bank Reconciliation 6) Local Government Questionnaire All numbers in this report will be rounded to the nearest dollar. Page 2 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Balance Sheet Cash 14,148,054 A200 4,845,915 Cash In Time Deposits 5,392,816 A201 5,235,294 Petty Cash 351 A210 371 Cash With Fiscal Agent 10,000 A223 2,219 Taxes Receivable, Current Accounts Receivable State & Federa~, Other 1 I Due From Other Funds Due From Other Governments Inventory Prepaid Expenses 66,362,080 A250 1,168 A380 85,426 13,195 A410 56,357 467,444 A391 320,243 112,471 A440 1,537,312 1,296 A445 1,487 69,863 A480 526,855 Page 3 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Balance Sheet Liabilities And Fund Equity Accounts Payable Due To Other Funds Due To Other Governments Deferred Revenues 792,860 A600 1,052,240 8,322,926 A630 2,018,180 58,162,228 A631 639 13,981,314 A691 2,900,728 Reserve For Encumbrances Insurance Reserve 1,033.085 Unreserved Fund Balance Appropriated 2,008,000 Unreserved Fund Balance Unappropriated 2,278,327 A821 71,341 A863 1,234,066 A910 1,978,987 A911 3,355,298 Page 4 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Results of Operation Detail Revenues And Other Sources Real Property Taxes 13,247,572 18,474 32,837 Other Payments In Lieu of Taxes Interest & Penalties On Real Prop Taxes Non Prop Tax Dist By County 401,035 Treasurer Fees 5,400 Clerk Fees 16,272 Other General Departmental Income 1,018 Police Fees 4,565 Charges-Programs For The Aging 158,430 Park And Recreational Charges 71,354 Special Recreational Facility Charges 30,542 Zoning Fees 128 Other Home & Community Services Income 27,580 A1001 13,962,268 A1081 21,076 A1090 44,644 Al120 415,071 A1230 2,025 A1255 16,685 A1289 515 A1520 5,491 A1972 164,986 A2001 63,392 A2025 15,718 A2110 A2189 75,405 General Services, Inter Government 135,915 A2210 161,143 Programs ForAging, Other Govts 66,179 A2351 77,779 Misc Revenue, Other Govts 823 A2389 57,128 86,459 A2401 111,026 112,079 3,164 interest And Earnings Rental of Real Property Rental, Other (specify) Bingo Licenses Dog Licenses Permits, Other A2410 140,115 A2440 3,001 A2540 725 A2544 9,574 A2590 204,162 987 9,752 177,741 Fines And Fodeited Bail 106,149 A2.610 105,785 Fon'eitures of Deposits 935 A2620 1,530 Sales of Scrap & Excess Materials 6,009 A2650 349,530 SaLes, Other 3,129 A2655 6,749 Insurance Recoveries 47,755 A2680 48,799 Gifts And Donations 19,739 A2705 33,005 Unclassified (specify) 101,647 A2770 92,261 St Aid, Mortgage Tax 2,138,003 A3005 2,867,143 St Aid, Real Property Tax Administration 13,487 A3040 12,570 St A~d - Other (specify) 40,098 A3089 64,889 St Aid, Youth Programs 32,034 A3820 29,135 Page 5 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Results of Operation Detail Revenues And Other Sources St Aid Emergency Disaster Assistance 1,780 A3960 289 Fed Aid Other Public Safety Fed Aid, Programs For Aging Fed Aid, Emergency Disaster Assistance Interlund Transfers 3,988 A4389 128,818 A4772 13,768 A4960 2,570,440 A5031 158,604 1,733 2,932,573 Page 6 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Results of Operation Detail Expenditures And Other Uses Legislative Board, Pers Serv Legislative Board, Contr Expend Municipal Court, Pets Serv Municipal Court, Equip & Cap Outlay Municipal Court, Contr Expend 99,525 A10101 99,596 117,398 A10104 230,764 310,525 Al1101 322,229 717 Al1102 40,687 Al1104 36,131 Supervisor,pers Sew Supervisor,equip & Cap Outlay Supervisor,contr Expend Dir of Finance, Pers Se~' Dir cf Finance, Equip & Cap Outlay Dir of Finance, Contr Expend 164,862 A12201 168,546 A12202 5,990 A12204 8,156 220,079 A13101 272,~6 66 A13102 14,112 A13104 16,612 Auditor, Contr Expend 19,000 A13204 50,000 Tax Collection,pers Serv Tax Coilection,contr Expend Assessment, Pets Serv Assessment, Equip & Cap Outlay Assessment, Contr Expend 72,230 A13301 74,950 15,079 A13304 12,737 293,002 A13551 319,709 1,018 A13552 32,056 A13554 20,908 Clerk,pers Serv 266,209 A14101 277,608 Clerk,equip & Cap Outlay 1,665 A14102 14,044 Clerk,contr Expend 7,363 A14104 7,760 Law, Pers Serv 199,559 A14201 210,456 Law, Equip & Cap Outlay 203 A14202 1,240 Law, Contr Expend 28,094 A14204 54,725 Engineer, Pers Serv 56,344 A14401 58,034 Engineer, Contr Expend 1,727 A14404 1,450 Records Mgmt, PerS. SerV. A14601 52,940 Public Works Admin, Pets Serv 48,420 A14g01 56,881 Public Works Admin, Contr Expend 394 A14g04 640 Buildings, Pets Serv 347,059 A16201 437,882 Buildings, Equip & Cap Outlay 64,267 A16202 62,640 Buildings, Contr Expend 413,110 A16204 534,122 Central Garage, Equip & Cap Outlay A16402 Page 7 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Results of Operation Central Print & Mail, Equip & Cap Outlay 23,058 A16702 33,085 Central Print & Mail,contr Expend 37,162 A16704 30,499 Central Data Process, Pers Serv 125,614 A16801 141,043 Central Data Process & Cap Outlay 34,001 A16802 77,395 Central Data Process, Contr Expend 149,931 A16804 155,887 Unallocated Insurance, Contr Expend 531,834 A19104 545,316 Municipal Assn Dues, Contr Expend 1,650 A19204 1,650 Public Safety Corem Sys, Pets Serv 496,132 A30201 511,823 Public Safety Corem Sys, Equip & Cap Outlay 57,566 A30202 58,963 Public Safety Corem Sys, Contr Expend 38,933 A30204 42,808 Police, Pets Serv 4,864,893 A31201 5,021,305 Police, Equip & Cap Outlay 112,799 A31202 118,407 Police, Contr Expend 274.949 A31204 306,827 Traffic Control, Contr Expert 17,932 A33104 13,318 Fire, Contr Expend 338 A34104 328 Control of Animals, Equip & Cap Outlay 1,750 A35102 1,400 Control of Animals, Contr Expend 150,000 A35104 156,000 Examining Hoards, Pets Serv 5,811 A36101 7,402 Examining Boards, Contr Expend 3,747 A36104 2,721 Civil Defense, Pers Serv 5,026 A36401 8,454 Civil Defense, Equip & Cap Outlay 1,233 A36402 1,732 Civil Defense, Contr Expend 2,098 A36404 2,876 Public Health. Contr Expend A40104 300 Narcotic Guid Council, Contr Expend 32,988 A42104 32,988 Street Admin, Pets Serv 206,741 A50101 223,931 Street Lighting, Pets Serv 51,984 A51821 52,887 Page 8 OSC Municipality Code 470379000000 Detail Expenditures And Other Uses Central Garage, Contr Expend 7,460 A16404 7,869 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Results of Operation Detail Expenditures And Other Uses Street Lighting, Equip & Cap Outlay Street Lighting, Contr Expend Off-Street Parking, Equip & Cap Outlay Off-Street Parking, Contr Expend Publicity, Contr Expend A51822 3,145 97,017 A51824 109,090 A56502 4,995 421617 A56504 7,818 I 40,000 ~84104 40.000 Programs For Aging, Pers Serv 580,339 A67721 Programs For Aging, Equip & Cap Outlay 24,581 A67722 Programs For Aging, Contr Expend 188,581 A67724 Recreation Admini, Pers aery Recreation Admini, Equip & Cap Outlay Recreation Admini, Contr Expend 656,765 4,989 229,812 91,394 A70201 93,499 60 A70202 781 72,324 A70204 74,269 · 85,908 A71801 102,644 7,032 A71804 7,170 Special Rec Facility, Pets Serv Special Rec Facility, Contr Expend Library, Contr Expend 45,000 A74104 45,000 Historian, Pers Serv 14,299 A75101 14,483 Historian, Equip & Cap Outlay 547 A75102 299 Historian, Contr Expend 286 A75104 1,202 Historical Properly, Pers Serv . ,-~ ~ .~.,~ 919 A75201 .~ 1,167 Planning, Contr Expend Environmental Control, Pers Serv Environmental Control, Equip & Cap Outlay Environmental Control, Contr Expend Refuse & Garbage, Contr Expend Corem Beautification, Equip & Cap Outlay Shade Tree, Pets Serv Shade Tree, Contr Expend 8,500 A80204 8,500 129,304 A80901 116,718 887 A80902 556 4,883 A80904 10,679 21,987 A81604 19,034 986 A85601 643 7,951 A85604 7,266 Page 9 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Results of Operation Detail Expenditures And Other Uses Conservation, Equip & Cap Outlay 1,586 A87102 1,182 Conservation, Contr Expend 6,732 A87104 9,278 Fish And Game, Contr Expend 27,207 A87204 17,950 Cemetery, Contr Expend 6 A88104 6 Misc Home & Corem Serv, Pers Serv Misc Home & Corem Serv, Contr Expend State Retirement System Police & Firemen Retirement, Empl Bnfts Social Security, Employer Cont Worker's Compensation, Ernpl Bnfts Unemployment Insurance, Empl Bnfts Disability Insurance, Empl Bnfts Hospital & Medical (dental) Ins, Empl Bnft Other Employee Benefits (spec) 16,777 A89891 52,348 1,772 A89894 2,782 213,333 A90108 371,096 242,687 A90158 510,490 623,703 A90308 669,807 159,710 A90408 148,024 24,349 A90508 12,322 117,717 A90558 130,008 2,396,302 A90608 3,014,128 17,572 A90898 12,242 Debt Principal, Serial Bonds 615,517 A97106 625,517 Debt Principal, Bond Anticipation Notes 418,423 A97306 522,000 Debt Interest, Serial Bonds 373,888 A97107 337,845 Debt Interest, Bond Anticipation Notes 17,913 A97307 14,840 Transfers, Other Funds 1,492,358 A99019 1,908,195 ri Page 10 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year 3,780,710 A8021 5,319,412 3,780,710 A8022 8,319,412 19,848,044 22,259,286 18,309,341 20,939,005 8,3t9,4t2 A8029 6,639,693 Page 11 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Budget SummapJ Estimated Revenues And Other Sources Est Rev - Real Property Taxes Est Rev - Real property Tax Items Est Rev - Non Property Tax Items Est Rev - Departmental Income Est Rev - Intergovernmental Charges Est Rev - Use of Money And Property Est Rev - Licenses And Permits Est Rev - Fines And Forfeitures Est Rev - Sale of Prop And Comp For Loss Est Rev - Miscellaneous Local Sources Est Rev - Interfund Revenues Est Rev - State Aid Est Rev - Federal Aid Estimated - Interfund Transfer Appropriated Reserve Obligations Authorized Estimated - Proceeds of Obligations Appropriated Fund Balance A1049B 13,962,268 13,962,268 0 A1099B 48,500 48,500 0 A1199B 401,035 401,035 0 A1299B 364,800 439,942 75,142 A2399B 330,610 226,689 -103,921 A2499B 214,301 214,301 0 A2599B 221,130 221,130 0 A2649B 102,000 102,000 0 A2699B 250,300 256,770 6,470 A2799B 82,891 110,141 27,250 A2801B 0 A3099B 1,543,034 1,602,649 59,615 A4099B 161,770 161,770 A5031B 2,402,109 3,123,109 721,000 A511B A530B 0 A5799B 0 A599B 2,008,000 2,008,000 0 Page 12 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (A) GENERAL Budget Summary Appropriations And Other Uses App - General Government Support A1999B 4,885,830 5,280,164 -394,334 App - Education A2999B 0 App - Public Safety A3999B 6,362,055 6,429,081 -67,026 App - Health A4999B 33,300 33,300 0 App - Transportation A5999B 405,900 419,883 -13,983 App - Economic Assistance And Opportunity A6999B 930,875 941,330 -10,455 App - Culture And Recreation A7999B 373,530 373,530 0 App - Home And Community Services A8999B 257,781 329,464 -71,683 App - Employee Benefits A9199B 5,748,625 5,433,668 314,957 App - Debt Sewice A9899B 1,540,400 1,510,400 30,000 ~.'- lilT] Other Budgetary Purposes A962B 0 App - Interfund Transfer A9999B 1,392,682 2,127,482 -734,800 Page 13 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet Assets Cash In Time Deposits 584,160 B201 669,200 Accounts Receivable B380 50,488 Due From Other Funds 533,055 B391 158,881 Prepaid Expenses 1,320 B480 31,108 Page 14 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Balance Sheet Liabilities And Fund Equity Accounts Payable 49,672 Due To Other Funds 70,531 Deleted Revenues 8600 98,264 8630 8691 106.694 Unreserved Fund Balance Appropriated 329,000 8910 220,517 Unreserved Fund Balance Unappropriated 226,356 8911 484,202 Page 15 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Results of Operation Other General Departmental Income Safety Inspection Fees Public Heatth Fees Zoning Fees Planning Board Fees Detail Revenues And Other Sources Real Property Taxes 294,256 B1001 442,976 Other Payments In Lieu of Taxes 430 B1081 2,749 Interest & Penalties On Real Prop Taxes 112 B1090 96 Franchises 117,449 Bl170 336,139 7,652 B1289 8,395 477,994 B1560 491,863 12,313 B1601 13.639 59,285 B2110 68,450 -13,639 B2115 126,394 Interest And Earnings 8,557 B2401 8,636 Permits, Other 2,000 B2590 7,000 Forfeitures of Deposits 49,000 B2620 Sales, Other 8,248 B2655 8,297 Refunds of Prior Year's Expenditures B2701 Unclassified (specify) 231 B2770 25 St Aid, State Revenue Sharing 72,650 B3001 72,650 Page 16 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Results of Operation Detail Expenditures And Other Uses Law1 Pets Serv 55,974 B14201 571654 Law, Contr Expend 59,381 B14204 34,860 Unalloceted Insurance, Contr Expend 19,613 B19104 Safety Inspection, Pets Serv 398,079 B36201 361,706 Safety Inspection, Equip & Cap Outlay 352 S36202 756 Safety Inspection, Contr Expend 10,005 B36204 8,174 Public Health, Pers Serv 6,406 B40101 6,664 Zoning, Pets Serv 142,312 B80101 129,205 Zoning, Equip & Cap Outlay 489 B80102 217 Zoning, Contr Expend 10,941 B80104 15,044 Planning, Pers Serv 306,216 B80201 337,519 Planning, Equip & Cap Outlay 1,135 B80202 1,950 Planning, Contr Expend 167,218 B80204 22,378 State Retirement, Ernpl Bnffs 37,814 B90108 69,920 Social Security, Ernpl Bnffs 70,038 B90308 68,792 Worker's Compensation, Ernpl Bnffs 8,658 B90408 7,625 Disability Insurance, Ernpl Bnffs 15,061 B90558 14,226 Other Employee Benefits (spec) 7,322 B90898 6,801 Debt Principal, Serial Bonds 5,078 B97106 5,078 Debt Interest, Serial Bonds 932 B97107 622 Transfers, Other Funds 296,777 B99019 288,755 Page 17 OSC Municipality Code 470379000000 TOWN OF Southotd Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 1,078,625 B8021 555,356 1,078,625 B8022 555,356 11096,536 115871310 1,619,804 1,437,947 555,356 B8029 704,720 Page 18 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Budget Summary Estimated Revenues And Other Sources Est Rev - Real Property Taxes B1049B Est Rev - Real Property Tax Items B1099B Est Rev - Non Property Tax Items B1199B Est Rev - Departmental Income B1299B EsT. ReV. - Intergovernmental Charges B2399B Est Rev - Use of Money And Property B2499B Est Rev - Licenses And Permits B2599B Est Rev - Fines And Forfeitures B2649B Est Rev - Sale of Prop And Comp For Loss B2699B Est Rev-Miscellaneous Local Sources B2799B Est Rev-lnterfund Revenues B2801B Est Rev-State Aid B3099B Est Rev - Federal Aid B4099B 442,976 442,976 0 500 500 0 175,000 175,000 0 708,800 708,800 0 0 10,000 10,000 0 4,100 4,100 0 0 9,000 9,000 0 0 0 72,650 72,650 0 0 Estimated - Interfund Transfers B5031B 0 Appropriated Reserve B51 lB 329,000 329,000 0 Obligations Authorized B530B 0 Estimated - Proceeds of Obligations B5799B 0 Appropriated Fund Balance B599B 0 Page 19 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (B) GENERAL TOWN-OUTSIDE VG Budget Summary Appropriations And Other Uses App - General Government Support B1999B App - Public Safety B3999B App - Health B4999B App - Transportation B5999B App-Economic Assistance And Opportunity B6999B App - Culture And Recreation B7999B App - Home And Community Services B8999B App - Employee Benefits B9199B App - Debt Service B9899B 171,550 171,550 0 445,350 445,350 0 6,700 6,700 0 0 0 0 579,250 579,250 0 231,525 231,525 0 5,750 5,750 0 Other Budgetary Purposes B962B 0 App - Intedund Transfer B9999B 311,901 311,901 0 Page 20 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (CD) SPECIAL GRANT Balance Sheet Accounts Receivable CD380 5,000 35,051 CD440 57,949 Page 21 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (CD) SPECIAL GRANT Balance Sheet Liabilities And Fund Equity Accounts Payable 20,051 CD600 62,330 Due To Other Funds 15,000 CD630 Unreserved Fund Balance Appropriated CD910 619 Page 22 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (CD) SPECIAL GRANT Results of Operation Detail Revenues And Other Sources Refunds of Prior Year's Expenditures CD2701 5,000 Fed Aid, Community Development Act 111,299 CD4910 166,368 Page 23 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (CD) SPECIAL GRANT Results of Operation Detail Expenditures And Other Uses Prov of Public Service, Contr Expen 111,299 CD86764 170,749 Page 24 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (CD) SPECIAL GRANT Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year 0 CD8021 0 0 CD8022 0 111,299 171,368 111,299 170,749 0 CD8029 619 Page 25 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Balance Sheet Assets Cash In Time Deposits 302,314 DA201 154,804 Due From Other Funds 46,365 DA391 Miso Current Assets 109,550 DA489 Page 26 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Balance Sheet Liabilities And Fund Equity Accounts Payable 96,263 DA600 15,954 Due TO Other Funds 112,684 Unreserved Fund Balance Appropriated 112,000 Unreserved Fund Balance Unappropriated 137,282 DA630 DA910 125,000 DA911 13,851 Page 27 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Results of Operation Detail Revenues And Other Sources Real Property Taxes 1,029,476 DA1001 -1091550 Other Payments in Lieu of Taxes 1,441 DA1081 135 Interest & Penalties On Real Prop Taxes 413 DA1090 interest And Earnings 5,451 DA2.401 1,958 Insurance Recovedes 2,429 DA2680 Refunds of Prior YeaCs Expenditures D~701 16 St Aid Emergency Disaster Assistan~ 11,283 DA3960 Fed Aid Emer Disaster Assist 671699 DA4960 Page 28 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Results of Operation Detail Expenditures And Other Uses Machinery, Pers Serv 286,004 DA51301 Machinery, Equip & Cap Outlay 56,593 DA51302 Machinery, Contr Expend 137,202 DA51304 Brush And Weeds, Pets Serv 81,787 DA51401 Brush And Weeds, Contr Expend 31,719 DA51404 Snow Removal, Pets Serv 259,848 DA51421 Snow Removal, Equip & Cap Outlay 15,097 DA51422 Snow Removal, Contr Expend 65,229 DA51424 State Retirement, Empl Bnffs '~9,485 DA90108 Social Security, Empl Bnfts 48,016 DA90308 Worker's Compensation, Empl Bnffs 28,227 DA90408 610 Disability Insurance, Empl Bnffs 5,472 DA90558 Debt Principal, Serial Bonds 2,121 DA97106 2,121 Debt Principal, Bond Anticipation Notes 60,000 DA97306 260 Debt Interest, Serial Bonds 389 DA97107 Debt Interest, Bond Anticipation Notes 3,489 DA97307 Transfers, Other Funds 123,006 DA99019 Page 29 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 354,775 DA8021 249,282 354,778 DA8022 249,282 1,118,192 -107,441 1,223,685 2,990 249,282 DA8029 138,851 Page 30 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Budget Summa~J Estimated Revenues And Other Sources Est Rev - Real Preperty Taxes DA1049B Est Rev - Real Property Tax Items DA1099B Est Rev - Non Property Tax Items DA1199B Est Rev - Departmental Income DA1299B EsT. ReV. - Intergovernmental Charges DA2399B Est Rev - Use of Money And Preperty DA2499B Est Rev - Licenses And Permits DA2599B Est Rev - Fines And Forfeitures DA2649B Est Rev - Sale of Prep And Comp For Loss DA2699B Est Rev- Miscellaneous Local Sources OA2799B Est Rev - Interfund Revenues DA2801B Est Rev - State Aid DA3099B Est Rev - Federal Aid DA4099B -109,550 -109,550 0 0 0 0 0 0 0 0 0 0 0 0 0 Estimated - Interfund Transfer Appropriated Reserve Obligations Authorized Estimated - Proceeds of Obligations Appropriated Fund Balance DA5031B 0 DA511B 0 DA530B 0 DA5799B 0 DA599B 112,000 112,700 700 Page 31 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DA) HIGHWAY-TOWN-WIDE Budget Summary Appropriations And Other Uses App - Transportation App - Home And Community Services App - Employee Benefits App - Debt Service DA5999B 0 DA8999B 0 DA9199B 700 -700 DA9899B 2,450 2,450 0 Other Budgetary Purposes DA962B 0 Intedund Transfers DA9999B 0 Page 32 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HIGHWAY-PART-TOWN Balance Sheet Cash In Time Deposits 650,683 DB201 835,750 Accounts Receivable 1,154 DB380 2,433 State & Federal Recei~/-ables 49,843 DB410 54,764 Due From Other Funds 3,670,184 DB391 778,294 Prepaid Expenses DB480 142,059 Page 33 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HIGHWAY-PART-TOWN Balance Sheet Liabilities And Fund Equity Accounts Payabte 89,180 DB600 253,870 Deferred Revenues 3,629.882 DB691 777,883 Unreserved Fund Balance Appropriated 239,000 DB910 369,564 ~nr~served Fund Balance Unappropriated 413,802 DB911 411,982 Page 34 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HIGHWAY-PART-TOWN Results of Operation Detail Revenues And Other Sources Real Property Taxes 2,484,426 DB1001 3,629,882 Other Payments In Lieu of Taxes 3,627 DB1081 2,749 Interest & Penalties On Real Prop Taxes 947 DB1090 795 Transportation Services, Other Govts 15,573 DB2300 Interest And Earnings 13,069 DB2401 21,926 Permits, Other 8,231 DS2590 4,937 Sales of Scrap & Excess Materials DB2650 1,200 Insurance Recoveries 1,604 DB2680 1,760 Refunds of Prior Year's Expenditures DB2701 St Aid, Consolidated Highway Aid 447,404 DB3501 222,971 St Aid Multi-Modal Transp Program DB3505 5,365 Page 35 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HIGHWAY-PART-TOWN Results of Operation Detail Expenditures And Other Uses Maint of Streets, Pets Sen/ 949,518 DB51101 1,030,413 Maint of Streets, Contr Expend 403,116 DB51104 429,600 Perm Improve Highway, Equip & Cap Outlay 447,404 DB51122 222,971 Machinery, Pers Set~ DB51301 308,312 Machinery, Equip & Cap Outlay DB51302 27,721 Machinery, Contr Expend DB51304 145,157 Brush And Weeds, Pers Sen/ DB51401 93,599 Brush And Weeds, Equip & Cap Outlay DB51402 611 Brush And Weeds, Contr Expend DB51404 39,710 Snow Removal, Pers Se~ DB51421 202,096 Snow Removal, Equip & Cap Outlay DB51422 41,500 Snow Removal, Contr Expend DB51424 96,430 I' State Retirement, Empl Bnfts 83,244 DB90108 159,985 Social Security, Empl Bnffs 72,639 DB90308 125,034 Worker's Compensation, Empl Bnfts 81,735 DB90408 99,913 Disability Insurance, Empl Bnfts 23,290 DB90558 29,560 Debt Principal, Serial Bonds 7,713 DB97106 7,713 Debt Principal, Bond Anticipation Notes DB97306 125,000 Debt Interest, Serial Bonds 1,415 DB97107 944 Debt Interest, Bond Anticipation Notes DB97307 11,182 Transfers, Other Funds 491,293 DB99019 565,390 Page 36 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HIGHWAY-PART-TOWN Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 239,289 DB8021 682,802 239,289 DB8022 652,802 2,974,880 3,891,586 2,561,367 3,762,842 682,802 DB8029 781,546 Page 37 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HiGHWAY-PART-TOWN Budget Summary Estimated Revenues And Other Sources Est Rev - Real Property Taxes DB1049B 3,629,882 3,629,882 0 Est Rev - Real Property Tax items DB1099B 5,600 5,600 0 Est Rev - Non Property Tax Items DB1199B 0 Est Rev - Departmental Income DB 1299B 0 EsT. ReV. - Intergovernmental Charges DB2399e 0 Est Rev - Use of Money And Property DB2499B 20,500 20,500 0 Est Rev - Licenses And Permits DB2599B 21,000 21,000 0 Est Rev - Fines And Forfeitures DB2649B 0 Est Rev - Sale of Prop And Comp For Loss DB2699B 500 500 0 Est Rev - Miscellaneous Local Sources DB2799B 0 Est Rev - Interfund Revenues DB2801B 0 Est Rev - State Aid DB3099B 223,700 233,700 10,000 Est Rev - Federal Aid DB4099B 0 Estimated - Inten'und Transfer DB5031B 0 Appropriated DB511B 239,000 239,000 0 Obligations Authorized DB530B 0 Estimated - Proceeds of Obligations DB5799B 0 Appropriated Fund Balance DB599B 0 Page 38 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (DB) HIGHWAY-PART-TOWN Budget Summary Appropriations And Other Uses App - Transportation DB5999B 2,883,400 2,893,400 -10,000 App - Home And Community Services DB8999B 0 App - Employee Benefits DB9199B 542,500 542,500 0 App - Debt Service DB9899B 145,720 145,720 0 Other Budgetary Purposes DB962B 0 Interfund Transfers DB9999B 568,562 568,562 0 Page 39 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (H) CAPITAL PROJECTS Balance Sheet State & Federal Receivables Due From Other Funds Due From Other Governments Assets Cash In Time Deposits 11,680,563 H201 9,984,647 Accounts Receivable 31,004 H380 1,026,645 225,200 H410 200,000 H391 590,991 H440 484,562 577,530 r ..... --- ;1~i ................ Page 40 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (H) CAPITAL PROJECTS Balance Sheet Liabilities And Fund Equity Accounts Payable 1,010,229 Retained Percentages, Cont Pay 438,409 Bond Anticipation Notes Payable 14,768,302 H600 362,943 H605 370,163 H626 12,625,600 Due To Other Funds H630 221,126 Unreserved Fund Balance Appropriated 11,706,935 H910 8,520,871 Unreserved Fund Balance Unappropriated -14,382,933 H911 -10,840,504 Page 41 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (H) CAPITAL PROJECTS Results of Operation Detail Revenues And Other Sources Misc Revenue, Other Govts 4,603,354 H2389 6,045,685 Interest And Earnings 87,513 H2401 117,462 Insurance Recoveries 16,000 Refunds of Prior Year's Expenditures Gifts And Donations Unclassified (specify) 77,664 Additional Description Trade in $90,000; Sale of Sand $33103.58 ST. Aid Multi-Modal TransP. Program St Aid, Other Transportation St Aid, Other Home And Comm Serv 1,577,593 H2680 H2701 H2705 38,350 H2770 123,104 H3505 300,000 H3589 50,000 H3989 1,273,260 Fed Aid - Cap Projects 972,335 H4097 2,731,215 Inter~und Transfers 404,533 H5031 158,452 Serial Bonds H5710 4,029,098 Bans Redeemed From Appropriations 986,923 H5731 1,196,000 Page 42 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (H) CAPITAL PROJECTS Results of Operation Detail Expenditures And Other Uses General Govt, Equip & Cap Outlay 2,830,142 H19972 413,663 Public Safety Cap Proj H30972 779 Highway, Capital Projects 2,338,296 H51972 6,644,306 H69972 16,460 Other Econ& Dev, Equip & Cap Outlay 32,858 Parks, Equip & Cap Outlay 220,629 H71102 11,677 Sanitation, Equip & Cap Outlay 2,302,581 H87972 1,357,407 Misc Home & Corem Se~, Equip & Cap Outlay H89892 7,242,~4 Debt Interest, Serial Bonds 19,317 H97107 4,360 Debt Interest, Bond Anticipation Notes 12,413 H97307 15,166 Page 43 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (H) CAPITAL PROJECTS Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT- EXPENDITURES AND OTHER USES Fund Equity - End of Year -3,645,678 H8021 -2,675,998 -3,645,678 H8022 -2,675,998 8,725,915 16,062,627 7,756,235 15,706,262 -2,678,998 H8029 -2,319,633 Page 44 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (K) NON-CURRENT GOV ASSETS Balance Sheet Land Buildings Improvements Other Than Buildings Machinery & Equipment Infrastructure 33,106,202 K101 7,757,901 K102 14,459,032 K103 11,077,486 K104 3,066,170 K105 71,099,071 K105 40,008,841 7,986,239 16,044,727 11,857,287 10,991,182 71,455,572 Page 45 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (K) NON-CURRENT GOV ASSETS Balance Sheet Liabilities And Fund Equity Total Non-Current Govt Assets 140,565,861 K159 158,343,847 Page 46 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SF) FIRE PROTECTION Balance Sheet Cash In Time Deposits 19,973 SF201 25,900 Due From Other Funds 373,523 SF391 81,798 Page 47 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SF) FIRE PROTECTION Balance Sheet Liabilities And Fund Equity Accounts Payable 12,441 SF600 12,544 Deferred Revenues Unreserved Fund Balance Appropriated Unreserved Fund Balance Unappropriated 373,523 SF691 81,798 7,532 SF910 5,300 SF911 8,056 Page 48 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SF) FiRE PROTECTION Results of Operation Detail Revenues And Other Sources Real Property Taxes 338,261 SF1001 373,523 Interest & Penalties On Real Prop Taxes 59 SF1090 47 Interest And Earnings 735 SF2401 817 Page 49 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SF) FIRE PROTECTION Results of Operation Detail Expenditures And Other Uses Fire Protection, Contr Expend 341,468 SF34104 368,562 Page 50 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SF) FIRE PROTECTION Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 9,944 SF8021 7,531 9,944 SF8022 7,531 339,055 374,387 341,468 368,562 7,531 SF8029 13,356 Page 51 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SM) MISCELLANEOUS Balance Sheet Cash 6,087 SM200 41,062 Cash In Time Deposits 474,469 SM201 547,061 Petty Cash 1,550 SM210 1,538 State & Federal Receivables 55,740 SM410 49.674 Due From Other Funds 616,341 SM391 180,007 Prepaid Expenses SM480 33,418 Page 52 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SM) MISCELLANEOUS Balance Sheet Liabilities And Fund Equity Accounts Payable 72,153 SM600 35,872 Deferred Revenues 460,000 SM691 93,996 Unreserved Fund Balance Unappropriated 622,035 SM911 722,894 Page 53 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SM) MISCELLANEOUS Results of Operation Detail Revenues And Other Sources Real Property Taxes 445,000 SM1001 460,000 Interest & Penalties On Real Prop Taxes 66 SM1090 49 Other General Departmental Income 1,704,283 SM1289 1,757,743 Misc Revenue, Other Govts 17,528 SM2389 17,964 Interest And Earnings Commissions 4,767 SM2401 7,026 4,671 SM2450 7,779 Refunds of Prior Year's Expenditures 232 SM2701 1,230 Gifts And Donations 5,650 SM2705 2,000 3,761 SM3089 120,622 SM4089 49,674 St Aid, Other Aid (specifT) Federal Aid - Other ]11 Page 54 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SM) MISCELLANEOUS Results of Operation Detail Expenditures And Other Uses Other Gen Govt Support, Contr Expend 105,446 SM19894 114,626 Insect Control, Pers Serv 27,768 SM40681 27,482 Insect Control, Contr Expend 34,236 SM40684 38,776 Insect Control, EmplBnfts 4,957 SM40688 4,572 Other Transportation, Pets Serv Other Transportation, Ewuip & Cap Outlay Other Transportation, Contr Expend Other Transportation, Empl Bnffs 938,849 SM56801 979,458 333,166 SM56802 315,622 257,308 SM56804 299,198 247,693 SM56808 300,076 Misc Home & Corem Sew, Contr Expend 18,403 SM89894 35,921 Debt Principal, SeriaIBonds 32,571 SM97108 32,571 Debt Principal, Bond Anticipation Notes 25,000 SM97306 25,000 Debt Interest, Serial Bonds 7,449 SM97107 4,565 Debt Interest, Bond Anticipation Notes 7,404 SM97307 24,739 Transfers, Capital Projects Fund 175,000 SM99509 Page 55 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SM) MISCELLANEOUS Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 530,704 SM8021 622,034 530,704 SM8022 622,034 2,306,581 2,303,465 2,215,251 2,202,606 622,034 SM8029 722,893 Page 56 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SP) PARK Balance Sheet Assets Cash In Time Deposits 356,840 SP201 360,636 Accounts Receivable Due From Other Funds prepaid Expense SP380 9 843,943 SP391 175,610 8P480 972 Page 57 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SP) PARK Balance Sheet Liabilities And Fund Equity Accounts Payable 19,485 SP600 25,960 Other Liabilities SP688 2,000 Due To Other Funds 23,651 SP630 Due To Other Governments 447 SP631 2,604 Deferred Revenues 843,943 SP691 175,610 Unreserved Fund Balance Appropriated Unreserved Fund Balance Unappropriated 2,500 SP910 70,000 310.757 SP911 261,053 Page 58 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SP) PARK Results of Operation Detail Revenues And Other Sources Real Properly Taxes 739,580 SP1001 843,943 interest & Penalties On Real Prop Taxes 62 SP1090 49 Interest And Earnings 33,232 SP2401 44,261 Sales of Real Property 110,970 SP2660 Unclassified (specify) 15,562 SP2770 13,705 St Aid-Other Cul And Rec St Aid 20,000 8P3889 Page 59 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SP) PARK Results of Operation Detail Expenditures And Other Uses Parks, Pets Serv Parks, Equip & Cap Outlay Parks, Contr Expend Parks, Empl Bnfts Debt Principal, Bond Anticipation Notes 258,958 SP71101 310,675 102,911 SP71102 160,507 266,423 SP71104 313,152 13,116 SP71108 39,740 SP97306 45,000 Debt Interest, Bond Anticipation Notes SP97307 88 Transfers, Capital Projects Fund Page 60 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SP) PARK Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT- EXPENDITURES AND OTHER USES Fund Equity - End of Year 165,284 SP8021 313,257 165,284 SP8022 313,257 919,406 901,958 771,433 884,162 313,257 SP8029 331,053 Page 61 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SR) REFUSE AND GARBAGE Balance Sheet Cash 1,194 SR200 3,601 Cash In Time Deposits 471,046 SR201 750,898 Petty Cash 250 SR210 300 Accounts Receivable 100,229 SR$80 88,382 State & Federal Receivables 88,743 SR410 Due From Other Funds 2,212.070 8R391 546,~3 Prepaid Expenses 16,691 SR480 66,631 Page 62 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SR) REFUSE AND GARBAGE Balance Sheet Liabilities And Fund Equity Accounts Payable 262,919 SR600 211,061 Due To Other Funds SR630 19,430 De~erred Revenues 2,010,834 SR691 374,248 Unreserved Fund Balance Appropriated 36,000 SR910 120,185 Unreserved Fund Balance Unappropriated 580,470 SR911 731,532 Page 63 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SR) REFUSE AND GARBAGE Results of Operation Detail Revenues And Other Sources Real Properly Taxes 1,821,294 SR1001 2,010,834 Interest & Penalties On Real Prop Taxes 318 8R1090 253 Refuse & Garbage Charges 1,710,565 SR2130 1,755,201 Mist Revenue, Other Govts 1,614 8R2389 1,013 Interest And Earnings 11,109 SR2401 16,147 Permits, Other 137,620 SR2590 192,~9 Sales of Scrap & Excess Materials 35,802 SR2650 62,436 Insurance Recoveries 400 SR2680 1,360 Refunds of Prior Year's Expenditures SR2701 0 St Aid, Other Aid (specie) 88,743 SR3089 Page 64 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SR) REFUSE AND GARBAGE Results of Operation Detail Expenditures And Other Uses Refuse & Garbage, Pers Serv 777,621 SR81601 803,228 Refuse & Garbage, Equip & Cap Outlay 75,108 SR81602 71,088 Refuse & Garbage, Contr Expend 1,760,982 SR81604 1,879.328 State Retirement, Empl Bnfts 50,593 SR90108 77,372 Social Security, Empl Bnfts 59,488 SR90308 61,448 Worker's Compensation, Empl Bnfts 38,181 SR90408 37,829 Disability Insurance, EmplBnfts 14,046 SR90558 15,215 Debt Principal, Bond Anticipation Notes 483,500 SR97306 479,000 Debt Interest, Bond Anticipation Notes 108,603 SR97307 80,253 Transfers, Other Funds 251,870 SR99019 300,084 Page 65 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SR) REFUSE AND GARBAGE Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity - Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity - End of Year 428,999 SR8021 616,470 428,999 SR8022 616,470 3,807,464 4,040,093 3,619,993 3,804,845 616,470 SR8029 861,717 Page 66 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (ss) SEWER Balance Sheet Cash In Time Deposits 79,088 SS201 74,923 Sewer Rents Receivable SS360 1,813 Due From Other Funds 140,366 S8391 28,307 Page 67 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (ss) SEWER Balance Sheet Liabilities And Fund Equity Accounts Payabte 26,161 SS600 27,240 Due To Other Funds SS630 2,543 Deferred Revenues 132,702 SS691 27,219 Unreserved Fund Balance Appropriated 24,300 SS910 2,300 Unreserved Fund Balance Unappropriated 36,291 SS911 45,740 Page 68 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SS) SEWER Results of Operation Detail Revenues And Other Sources Real Property Taxes 154,864 SS1001 132,702 Special Assessments 2,260 SS1030 2,260 Other Payments In Lieu of Taxes 27 881081 17 Interest & Penalties On Spec Assessments 0 SS1091 0 Sewer Charges 103,394 SS2122 80,095 Interest And Earnings 1,782 SS2401 3,427 Insurance Recoveries 882680 3,976 Refunds of Prior Year's Expenditures SS2701 Page 69 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SS) SEWER Results of Operation Detail Expenditures And Other Uses Sewage Treat Disp, Pets Serv 44,850 SS81301 53,349 Sewage Treat Disp, Contr Expend 199,563 SS81304 153,415 State Retirement, Empl Bnfts 2,270 SS90108 4,197 Social Security, Empl Bnffs 3,431 SS90308 3,952 Worker's Compensation, Empl Bnfts 2,934 SS90408 2,700 Disability Insurance, Empl Bnffs 922 SS90558 960 Er ~ Debt Principal, Serial Bonds 2,000 SS97106 2,000 Debt Interest, Serial Bonds 950 SS97107 850 Transfers, Other Funds 14,644 SS99019 13,602 Page 70 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SS) SEWER Changes in Fund Equity ANALYSIS OF CHANGES IN FUND EQUITY Fund Equity-Beginning of Year Restated Fund Equity - Beg of Year ADD - REVENUES AND OTHER SOURCES DEDUCT - EXPENDITURES AND OTHER USES Fund Equity-End of Year 69,825 SS8021 60,591 69,825 SS8022 60,591 262,328 222,477 271,563 235,028 60,59t SS8029 48,039 Page 71 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SS) SEWER Budget Summary Estimated Revenues And Other Sources Est Rev - Real Property Taxes SS1049B Est Rev - Real Property Tax Items SS1099B Est Rev - Depar[mental Income SS1299B Est Rev-Intergovernmental Charges SS2399B Est Rev - Use of Money And Property SS2499B Est Rev - Sale of Prop And Comp For Loss SS2699S Est Rev-Miscellaneous Local Sources SS2799B Est Rev - Interfund Revenues SS2801B Est Rev - State Aid SS3099B Est Rev - Federal Aid SS4099B 132,702 132,702 107,700 107,700 1,000 1,000 Estimated - Inten'und Transfer Appropriated Reserve Obligations Authorized Estimated Proceeds of Obligations Appropriated Fund Balance SS5031B 0 SS511B 0 SS530B 0 SS5799B 0 SS599B 24,300 24,300 0 Page 72 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (SS) SEWER Budget Summary Appropriations And Other Uses App - General Government Support SS1999B App - Home And Community Services SS8999B App-Employee Benefits SS9199B App - Debt Service SS9899B Budgetary Provision For Other Uses SS962B App - Intedund Transfer SS9999B 0 232,350 232,350 0 14,900 14,900 0 4,850 4,850 0 0 13,602 13,602 0 Page 73 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 ('rA) AGENCY Balance Sheet Cash 953,207 TA200 420,134 Time Deposits 302,183 TA201 989,252 Due From Other Funds 71,020 TA391 4,248 Other Assets 55,160 TA489 34,001 Page 74 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (TA) AGENCY Balance Sheet Liabilities And Fund Equity Due To Other Funds Consolidated Payroll State Retirement Group Insurance Income Executions Assoc & Union Dues Social Security Tax Guaranty & Bid Deposits Bail Deposits 654,719 TA630 603,744 3,014 TA10 TA18 -4 211 TA20 277 249 TA23 68 8,078 TA24 -5,910 TA26 588,801 TA30 706,563 132,409 TA35 136,988 Page 75 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 0/V) NON-CURRENT GOV LIABILITY Balance Sheet Assets Total Non-Current Govt Liabilities 13,243,462 W129 16,565,086 Page 76 OSC Municipality Code 470379000000 TOWN OF Southold Annual Update Document For the Fiscal Year Ending 2004 (W) NON-CURRENT GOV LIABILITY Balance Sheet Liabilities And Fund Equity Judgments And Claims Payable 1,000,000 W686 598,630 Compensated Absences 5,293,462 W687 5,662,358 Bonds Payable 6,950,000 W628 10,304,098 Page 77 OSC Municipality Code 470379000000 (A) GENERAL Adjustment Reason Account Code A8012 Corre Section Comment This page produced in error, TOWN OF Southold Financial Comments For the Fiscal Year Ending 2004 Page 78 OSC Municipality Code 47037! TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2001000006 IMonth and Year of Issue !Current Interest Rate Outstanding Beginning of Year Ilssued During the Fiscal Year (do not include renewals here) paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year IFinal Maturity Date IBond Anticipation Note No. 2003000001 EDPCODE Amount 9/14/2001 New London Terminal .0140 ~P18761 525,000 ~P18763 ~P18765 ZP18767 =DPCODE 525,000 9/13/2006 Amounl Month and Year of Issue Purpose of ssue ICurrent Interest Rate 9/12/2003 New London Terminal .0122 Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) l~a d Dur ng the Fiscal Year (do not include renewals here) IOutstanding End of the Fiscal Year IFinal Maturity Date MBOnd Anticipation Note No. 2004000003 onth and Year of Issue IPurpose of Issue ICurrent Interest Rate IOutstanding Beginning of Year :Issued During the Fiscal Year (do not include renewals here) (do not include renewals here) Outstand ng End of the F sca Year ZP18761 2P18763 2P18765 2P18767 EDPCODE 2P18761 2P18763 2P18765 2P18767 2,475,000 25,00¢ 2,450,000 9/12/2006 Amounl IFinal Maturity Date ,Bond Anticipation Note No. 2003000003 Mo[~9_.~ and Year of Issue Current Interest Rate 9/10/200,~ IOutstanding Beginning of Year llssued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Town Hall Annex II .015C 150,00( 15o,oo 9/10/200~ EDPCODE Amoun~ Strawberry Fields. .o15dl 2oo,oool 40,000 2P18761 2P18763 2P18765 2P18767 160,0001 9/12/20081 Page 79 OSC Municipality Code 470379000000 TOWN OF Southotd Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2003000002 Month and Year of Issue purpose of ssue Lcurrent Interest Rate !Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Pad During the Fiscal Year (do not include renewals here) IOutstanding End of the Fiscal Year [Final Maturity Date Bond Anticipation Note No. 2001000002 Month and Year of ssue IPurpose of Issue Current Interest Rate )utstanding Beginnin~l of Year ssued During the Fiscal Year (do not include renewals here) Said During the Fiscal Year (do not include renewals here) 3utstanding End of the Fiscal Year ~Final Maturity Date Bond Anticipation Note No. 2002000001 ~onth and Year of ssue IPurpose of Issue ~urrent Interest Rate IOutstanding Beginning of Year 'Issued During the Fiscal Year (do not include renewals here) ~aid Durin~the Fiscal Year (do not include renewals here) )utstanding End of the Fiscal Year :inal Maturity Date 9ond Anticipation Note No. 2001000007 ~lonth and Year of Issue Purpose oflssue Surrent Interest Rate 'Outstanding Beginning of Year issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Matu~ Date EDPCODE 2P18761 2P18763 Amoun~ 9/12/2003~ Brushes Creek Bridg~ .)P18765 ).P18767 225,00 9/12/2007I 5DPCODE Amoun~ Iown's Farm Preserve~ .013C~ ~.P18761 84,000 ~P18763 ~P18765 ZP18767 ~P18761 2P18763 42,000, 42,000 5/10/2005 Amounl 9/13/2002 Brushes Creek Brid~g~ .015C 410,00£ 2P18765 15,00¢ 395,00C g/12/2007 Land Developmen~ .013~ 2P18767 EDPCODE~ng 2P18761 2,400,00C 2,400,00( 2P18763 2P18765 2P18767 4/27/200{ Page 80 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit Bond Anticipation Note No. 2004000001 EDPCODE Amoun~ Month and Year of Issue 4/23/2004~ Purpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Bond Anticipation Note No. 2003000006 Month and Year of Issue IPurpose of Issue ~P18761 ~P18763 ~P18765 ~P18767 --DPCODE ;urrent interest Rate _~P18761 )utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) }aid During the Fiscal Year (do not include renewals here) :)utstanding End of the Fiscal Year :inal Maturity Date ZP18763 2P18765 2P18767 ,et Sweeper/Payloade~ 310,00q / 310,00q 4/23/200~ Amount 9/12/2003 HRCImprovements .0150 200,00C 60,00(~ 140,00C 9/12~008 3ond Anticipation Note No. 2001000004 EDPCODE Amounl Vlonth and Year of Issue 9/14/2001 3urppse of Issue Watermain Extensior 3urrent Interest Rate .015¢ 3utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) 2P18761 2P18763 2P18765 2P18767 Paid During the Fiscal Year __~_do not include renewals here) Dutstanding End of the Fiscal Year Final Maturity Date 191,00C ol 9/13/2006 Bond Anticipation Note No. 2003000004 EDPCODE Amoun 'Month and Year of Issue 9/12/200,! 2P18761 2P18763 2P18765 IPurpose of Issue ~ Rate ~gi-~ng of Year Ilssued During the Fiscal Year (do not include renewals here) ~Paid During the Fiscal Year to(dO not include renewals here) ~ca~ear Highway Equipmen .015( 400,00(, 80100~ 3201000 9/12/2008i IFinal Maturity Date 2P18767 Page 81 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit IBond Anticipation Note No. 2004000004 IMonth and Year of Issue IPurpose of Issue ICurrent Interest Rate ~utstanding Beginning of Year sued During the Fiscal Year (do not include renewals here) IPaid During the Fiscal Year IDPCODE ZP18761 ~P18763 (do not include renewals here) .~P18765 :)utstanding End of the Fiscal Year --inal Maturity Date 3ond Anticipation Note No. 2001000005 Vlonth and Year of Issue ZP18767 =DPCODE 9/10/2004~ Police Car Cameras] 160,000 1601000 9/10/200<; Amounl 9/14/2001 3urpose of Issue Police Patrol Vessel 3urrent Interest Rate .015(; 2P18761 50,00C 3utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) 2P18763 Ipaid During the Fiscal Year 2P18765 (do not include renewals here) Igutstanding End of the Fiscal Year Final Maturity Date 2P18767 18,00C 32,00C 9/13/2001~ LBond Anticipation Note No. 2003000005 EDPCODE Amounl ~onth and Year of Issue 9/12/200~ IPurpose of Issue Management Systerr Current Interest Rate .015C 2P18761 2P18763 2P18765 2P18767 EDPCODE 2P18761 ~utstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) LPa d Dur ngthe F sca Year (do not include renewals here) IOutstanding End of the Fiscal Year Final Maturity Date lMBOnd Anticipation Note No. 2002000002 onth and Year of Issue IPurpose of Issue ICurrent Interest Rate !Outstanding Beginning of Year Ilssued During the Fiscal Year (do not include renewals here) 2P18763 ,Paid Duringthe FiscalYear 2P18765 65,00C 15,00C 50100C 9/12/200~ Amoun 8/30/2001 )ickett Landfill Closur( .013,~ 794,86( 794186~ 8/30/2021 (do not include renewals here) IOutstanding End of the Fiscal Year JFinal Maturity Date 2P18767 Page 82 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit IBond Anticipation Note No. 2001000001 IMonth and Year of Issue IPurpose of Issue ICurrent Interest Rate IOutstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date IBond Anticipation Note No. 2003000007 Amour 5/11/2001 ceiver Computer Pro.c .013C 130,00C EDPCODE 2P18761 2P18763 2P18765 2P18767 EDPCODE 2P18761 2P18763 2P18765 2P18787 55,00C 81,00~ 5/10/200~ Amoun~ ~Month and Year of Issue 11/18/2003I IPurpose of Issue Southold Park Distric~ ICurrent Interest Rate IOutstanding Beginning of Year Issued During the Fiscal Year I (do not include renewals here) lPaid Durin9 the Fiscal Year (do not include renewals here) IOutstanding End of the Fiscal Year iFinal Maturity Date .o11 45,004 451001 !Month and Year of Issue iPurpose of Issue 11/18/2008~ IBond Anticipation Note No. 2004000002 IEDPCODE Amount~ j 9110/20041 Current Interest Rate Outstand ng Beginning of Year Ilssued During the Fiscal Year I (do not include renewals here) IPaid During the Fiscal Year IP18761 P 18763 2P18765 2P18767 (do not include renewals here) Landfill Equipmen~ .015...~ 1,051,600J 1,051,60~ 9/10/2009J IOutstanding End of the Fiscal Year ~Final Maturity Date EDPCODE Arnou~ ~ipation Note No. 2004000006 Month and Year of Issue !Purpose of Issue ~ Rate Outstanding Beginnin~l of Year Ilssued During the Fiscal Year ' (do not include renewals here) IPaid During the Fiscal Year J (do not include renewals here) ~2P18765 JOutstanding End of the Fiscal Year J2P18767 ,,Final Maturity Date 8/27/2004J )ickett Landfill Closur~ .0135J ~P18761 J ~P18763 22,6981 8/30/2021J Page 83 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit ~ Anticipation Note No. 2001000003 ~ Amounl ~.~nd Year of Issue 9/14/2001 Purpose of Issue Rich Park Phase III ~;urrent Interest Rate .01 3utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) ~aid During the Fiscal Year (do not include renewals here) 3utstanding End of the Fiscal Year --inal Maturity Date 2P18761 2P18763 2P18765 2P18767 168,00C 56,00C 112,00C 9/1012006 3ond Anticipation Note No. 2004000007 ~ Amounl Vlonth and Year of Issue 12/21/200z~ ~urpose of Issue New London Termina .~urrent Interest Rate .020¢ 2P18761 2P18763 2P18765 750,00C 3utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) 3aid During the Fiscal Year (do not include renewals here) , )utstanding End of the Fiscal Year 2P18767 750,00(: :inal Maturity Date 6/10/200." ssue 10/4/2001 Purpose of Issue Landfill Closure ~urrent Interest Rate .0219~ Outstanding Beginning of Year Issued During the Fiscal Year 2P18761 2P18763 2P18765 2P18767 4,680,00C 4,680,00( 10/4/200[ (do not include renewals here) P~the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Bond Anticipation Note No. 2003000008 EDPCODE Amoun Month and Year of Issue 4/25/200~ Purpose of Issue Compost Lan( Current Interest Rate .013( Outstanding Beginning of Year 2P18761 750,00( Issued During the Fiscal Year (do not include renewals here) 2P18763 Paid During the Fiscal Year (do not include renewals here) 2P18765 121,00( 629,000 2P18767 Outstanding End of the Fiscal Year Final Maturity Date 4/27/2006 Page 84 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit 3ond Anticipation Note No. 2003000009 Vlonth and Year of Issue --DPCODE II ^moun~ 4/25/2003j =urpose of Issue IIGn~ing St. Parking Lo~ 3urrent Interest Rate ~P18761 3utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) 2P18763 =aid During the Fiscal Year I (do not include renewals here) 2P18765 46,00(; 3utstanding End of the Fiscal Year 2P18767 184,00(; iFinal Maturity Date 4/25/200~ 3ond Anticipation Note No. 2003000010 EDPCODE Amounl Vtonth and Year of Issue 8/30/2001 =~ose of Issue ~ickett Landfill Closure 3urrent Interest Rate .013.= 3utstanding Beginning of Year ssued During the Fiscal Year (do not include renewals here) =aid Durin~l the Fiscal Year (do not include renewals here) 2P18761 2P18763 2P18765 2P18767 Dutstanding End of the Fiscal Year Final Maturity Date 352,43E 352,43( 8/30/2021 Bond Anticipation Note No. 2000000019 EDPCODE Amoun' ~lonth and Year of Issue 5/14/199c. Pur~oose of Issue Steet Sweepe~ 3urrent Interest Rate .013( 2P18761 )utstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) ?aid During the Fiscal Year ' (do not include renewals here) 2P18763 2P18765 Outstandin~l End of the Fiscal Year Final Maturity Date 2P18767 25,00C 25,00( 4/23/200z Bond Anticipation Note No. 2000000020 EDPCODE Amoun Month and Year of Issue 5/14/199 Purpose oflssue Current Interest Rate _e Trailer/Dump Truc~ .013£ JOutstanding Beginning of Year 2P18761 30,00( Jlssued During the Fiscal Year J (do not include renewals here) 2P18763 2P18765 30,00( :Paid Durin~ the Fiscal Year , (do not include renewals here) ~utstanding End of the Fiscal Year IFinal Maturity Date 2P18767 4/23/2004 Page85 OSC Municipality Code470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit ~n_ _Note No. 2000000021 EDPCODE Amounl and Year of Issue 5/14/199c. IPurpose of Issue Payloade~ .013(; oUrrent Interest Rate utstanding Beginning of Year Ilssued During the Fiscal Year ' (do not include renewals here) Pa d During the F sca Year (do not include renewals here) Outstanding End of the Fiscal Year =na Maturity Date 2P18761 2P18763 2P18765 2P18767 5,00C 5,00C 4/23/200~ IBond Anticipation Note No. 2000000022 EDPCODE Amoun' ~lonth and Year of Issue 5/12/200C ~Purpose of Issue Rich Park Phase 0urrent Interest Rate .013C 2P18761 2P18763 2P18765 2P18767 110,00( 55,00( 55,00( 5/12/200,~ Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Bond Anticipation Note No. 2000000023 EDPCODE Amoun IMonth and Year of Issue 5/12/200( 'Purpose of Issue Salt Storage Buildin,( ~Current Interest Rate .013( JOutstanding Beginning of Year Ilssued During the Fiscal Year (do not include renewals here) Pa d During the F scal Year 2P18761 36,00( 18,00( 18,000 5/1/2005 (do not include renewals here) JOutstanding End of the Fiscal Year ~Final Maturity Date 2P18763 2P18765 2P18767 m rl~ond Anticipation Note No. 2000000028 EDPCODE Amoun~ JMonth and Year of Issue 9/15/200~ iPurpose of Issue Computer Up~lrad~ [Current Interest Rate .015C~ 110,000j JOutstanding Beginning of Year ilssued During the Fiscal Year (do not include renewals here) Pad Durng the Fisca Year (do not include renewals here) Outstanding End of the Fiscal Year IFinal Maturity Date 2P18761 ~P18763 [P18765 ~P18767 57,000[ 53,00~ 9/15/2005 Page 85 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit [Bond Anticipation Note No. 2000000029 ,Month and Year of Issue IPurpose of Issue 3urrent Interest Rate Dutstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstandin~l End of the Fiscal Year Final Maturity Date EDPCODE 2P18761 2P18763 2P18765 2P18767 Bond Anticipation Note No. 2004000005 Month and Year of Issue Purpose oflssue EDPCODE Current Interest Rate Outstanding Beginning of Year ~P18761 Issued During the Fiscal Year (do not include renewals here) rpaid During the Fiscal Year ~P18763 (do not include renewals here) Outstanding End of the Fiscal Year ~2P18765 IP18767. Final Maturity Date Total Bond Anticipation Note Outstanding Beginning of Year Issued During Fiscal Year Paid During Fiscal Year Outstanding End of Year *** Bond Anticipation Notes Redeemed From Bond Proceeds During Fiscal Year 2P18885 Amoun 9/15~200 Payloadel .015(; 77,00C 39,00C 38,00C 9/10/200.~ Amoun 6/10/200z New London Termina .0117 1,000,00( 1,000,000 6/10~2009 Amoun 14,788,302 3,444,298 5,593,000 12,625,600 4,391,000 Page 87 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit 3ond No. 2000000014 EDPCODE Vlonth and Year of Issue ~urpose of Issue 3urrent Interest Rate 3utstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) ,Paid During the Fiscal Year I (do not include renewals here) IOutstanding End of the Fiscal Year IFinal Maturity Date L Bond-No. 2004000008 Month and Year of ssue IPurpose of Issue ~n, Hgn~i~ng Of Year ,Issued During the Fiscal Year (do not include renewals here) :Paid During the Fiscal Year ' (do not include renewals here) 'Outstanding End of the Fiscal Year Final Maturity Date 2P18771 2P18773 2P18775 2P18777 EDPCODE 2P18771 2P18773 2P18775 2P18777 FI Landfill~ 180,00~ 15,00C 165,00C 12/15/201~ Amoun~ 7/22/200,~ h=ogue Landfill Closure 1.201( 3,789,09~ 3,789,09~ 2/15/20181 [Bond No. 2000000007 EDPCODE Amount [Month and Year of Issue 5/1/1999 IPurpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) 2P18771 ~P18773 ~P18775 2P18777 Outstanding End of the Fiscal Year Final Maturity Date ~ S~pace Preservation 4.7000 1,580,000 80,000 1,500,000 5/1/2019 Bond No. 2000000006 EDPCODE Amounl Month and Year of Issue 5/1/1998 =urpose of Issue ~ral Land Preservation .3ur'rent Interest Rate [-- 4.8500 :)utstanding Beginning of Year I ~2P18771 1,590,000 ssued During the Fiscal Year (do not include renewals here) _~P18773 0 ~Paid During the Fiscal Year (do not include renewals here) 2P18775 _ 90,00C Outstanding End of the Fiscal Year :)P18777 _ 11500,00C ,Final Maturity Date__ _ 5/18/2018 Page 88 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit iBond No. 2000000005 Month and Year of Issue iPurpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Bond No. 2000000004 Month and Year of Issue IPurpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date Bond No. 2000000003 Month and Year of Issue Purpose of Issue Current Interest Rate Outstanding Beginning of Year Issued During the Fiscal Year (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Outstanding End of the Fiscal Year Final Maturity Date iBond No. 2004000009 IMonth and Year of Issue iPurpose of Issue ICurrent Interest Rate IOutstanding Beginning of Year Ilssued During the Fiscal Year (do not include renewals here) IPaid During the Fiscal Year (do not include renewals here) IOutstanding End of the Fiscal Year IFinal Maturity Date --DPCODE / Amoun~ 11/1/1995~ i~ral Land PreservationI 5.100~ ~P18771 1,200,000 ~P18773 ZP18775 90,000 ~P18777 1,110,000 11/1/2015 =DPCODE ~P18771 ~P18773 ~P18775 Amount 10/1/1993 Pension Sstystem 6.0000 140,000 70,000 ~P18777 70,000 10/1/2005 --DPCODE Amount 4/15/1993 Various 5.0000 ~P18771 1,225,000 ~P18773 ~P18775 125,000 ~P18777 1,100,000 2/15/2012 --DPCODE Amount 9/15/2004 Mattituck Park District .0314 ~P18771 ~P18773 240,000 ~P18775 ~P18777 9/15/2009~ Page 89 OSC Municipality Code 470379000000 TOWN OF Southold Statement of Indebtedness For the Fiscal Year Ending 2004 Indebtedness Not Exempt From Constitutional Debt Limit Bond N.o. 2000000002 Month ~ ~ I'~'ue ~ Issue Dlnterest Rate ding Beginning of Year uring the Fiscal Year r (do not include renewals here) Paid During the Fiscal Year (do not include renewals here) Dutstanding End of the Fiscal Year Final Maturity Date Bond No. 2000000001 Month and Year of Issue Purpose of Issue Current Interest Rate EDPCODE Amounl 2/15/1991 Variou.~ 6.375C 2P18771 2P18773 2P18775 2P18777 775,00C 75,00C 700,00C 2/15/2011 EDPCODE Amoun 10/1/198z Variou., Outstanding Beginning of Year 2P18771 Ilssued During tt~e FisCal Year I (do not include renewals here) 2P18773 IPaid During the Fiscal Year (do not include renewals here) 2P18775 Outstanding End of the Fiscal Year 2P18777 Final Maturity Date Total Bond Outstanding Beginning of Year Issued During Fiscal Year Paid During Fiscal Year Outstanding End of Ye_a[ _.. 9.100( 260,00( 130,00~ 130,00~ 4/1/2005j Amoun~ 6,950,00C~ 4,029,098~ 675,00~ 10,304,09~ Total of All Indebtedness Includes Total of Bonds and Notes - Exempt and Not Exempt Beginning of Year ng Fiscal Year Fiscal Year JJ]' ~ ~Am°un~' [ 22,929,698~ Dutstand_![~q End of Year Page 90 OSC Municipality Code 470379000000 TOWN OF Southold Maturity Schedule For the Fiscal Year Ending 2004 For Bonds Issued During The Fiscal Year Ended 2004 ; EDPCODE indebtedness No. _~004000008 IPurpose of Issue --or State Comptroller Use Only total Principal :)ate of Issue IP3CE P3PR= ~2P3DT --inal Maturity Date .3utchogue Landfill Closure ~P3PC ~2P3DM 3,789,O98 7/22/2004 nterest Rate 1.20100 2/15/2018 Amount of Principal Redeemed in or to be Redeemed in Fiscal Year ending in (The Last TwoI :)igits of the EDP Code Correspond to the Fiscal Year Ended) ~ ~P305 [ 220,00q ~P306 [ 225,00~ ~P307 [ 234,09~ ~P308 [ 245,00~ 2P309 250,00~ ~P310 260,004 ~P311 270,00~ ~P312 ~_ 275,00~ ~P313 I 285,00~ ~P314 ~ 290,00~ ~P315 i 295,00-~ ~P316 [ 305,00~ ~P317 [ 315,00~ ~P318 [ 320,00~ Page 91 OSC Municipality 470379000000 TOWN OF Southold Maturity Schedule For the Fiscal Year Ending 2004 For Bonds Issued During The Fiscal Year Ended 2004 EDPCODE Ilndebtedness No. 2004000009 IPurpose of Issue Mattituck Park District For State Comptroller Use Only ~2P3CE Total Principal ~2P3PR Date of Issue IP3DT P3PC P3DM 240,00( 9/15/200z Interest Rate .0314( Final Maturity Date 9/15/200.c Amount of Principal Redeemed in or to be Redeemed in Fiscal Year ending in (The Last Two Digits of the EDP Code Correspond to the Fiscal Year Ended) ~2P305 J 40,00( ~2P306 J 45,00( [2P307 1 50,00( ~2P308 J 50,00( ~2P309 ~ 55,00( Page 92 OSC Municipality 470379000000 TOWN OF Southold Schedule of Securities for Collateralization For the Fiscal Year Ending 2004 General Municipal Law, Section 10 as amended by chapter 708 Laws of 1992 lists the types of securities which may be pledged for collateralization. Please click in the response box next to the type(s) of securities used by banks as collateral for your deposits. Yes 1. Yes 4. Obligations issued by the United States of America, an agency thereof or a United States sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government sponsored corporation. Obligations issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank and the African Development Obligations partially insured or fully guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or Obligations issued or fully insured or guaranteed by this state, obligations by a municipal corporation, school district or district corporation of this state or obligations of any public benefit corporation which under a specific state statute may be accepted as security for deposit of public moneys. Obligations issued by states (other than this state) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. Obligations of Puerto Rico rated in one of three highest rating categories by at least one nationally recognized statistical rating organization. 9. 10. Obligations of counties, cities, and other governmental entities of another state having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies, Commercial paper and bankers' acceptances issued by a bank (other than the bank with which the money is being deposited or invested) rated in the highest short-term category by at ~east one nationally recognized statistical rating organization and having maturities of not longer than sixty days from the date they are pledged, 11. Zero-coupon obligations of the United States government marketed as "Treasury Strips". 12. Letters of Credit. 13. Surety bonds. Page 93 OSC Municipality Code 470379000000 TOWN OF Southold Schedule of Time Deposits and Investments For the Fiscal Year Ending 2004 CASH: On Hand Demand Deposits Time Deposits Total COLLATERAL: - FDIC Insurance Collateralized with securities held in possession of municipality or its agent Total EDP Code Amount 9Z2001 $2,209.00 9Z2011 $5,310,712.00 9Z2021 $19,628,365.00 $24,941,286.00 9Z2014 $1,100,000.00 9Z2014A $52,357,154.00 $53,457,154.00 INVESTMENTS: - Securities (450) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent 9Z4501 9Z4502 9Z4504A - Repurchase Agreements (451) Book Value (cost) Market Value at Balance Sheet Date Collateralized with securities held in possession of municipality or its agent 9Z4511 9Z4512 9Z4514A Page 94 OSC Municipality Code 470379000000 TOWN OF Southold Investment Certification For the Fiscal Year Ending 2004 DEFINITIONS: Repurchase Agreement - A generic term for an agreement in which a government entity (buyer-lender) transfers cash to a broker-dealer or financial institution (seller-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities or for different securities. Reverse Repurchase Agreement - An agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the entity transfers securities to the broker-dealer of financial institution and promises ro repay the cash plus interest in exchange for the same securities or different securities. RESPONSE 1) Has your Local Government adopted an investment policy as Yes required by General Municipal Law, Section 39? 2) The following investments are permitted by your investment policy. * Obligations of the UNITED STATES Yes * Obligations of the U.S. Government Agencies, guaranteed by Yes the UNITED STATES Government * Obligations of the STATE of NEW YORK Yes * Obligations of other NEW YORK STATE Local Governments Yes * Other Yes 3) Do you engage in reverse repurchase agreements? No 4) Are Repurchase Agreements authorized by your investment Yes policy? Name: John Cushman Title: Town Comptroller Phone Number: (631) 765-4333 Page 95 :)SC Municipality Code 470379000000 TOWN OF Southold Bank Reconciliation For the Fiscal Year Ending 2004 Include All Checking, Savings and C.D. Accounts Bank Account Number Bank Balance Add: Less: Adjusted Deposit Outstanding Bank In Transit Checks Balance Page g6 TOWN OF Southold Local Government Questionnaire For the Fiscal Year Ending 2004 1) Does your municipality have a written procurement policy? 2) Have the financial statements for your municipality been independently audited? If not, are you planning on having an audit conducted? 3) Does your local government participate in an insurance pool with other local governments? 4) Does your local government participate in an investment pool with other local governments? 5) Does your municipality have a Length of Service Award Program (LOSAP) for volunteer firefighters? 6) Does your municipality have a Capital Plan? 7) Has your municipality prepared and documented a risk assessment plan? If yes, has your municipality used the results to design the system of internal controls? 8) Have you had a change in chief executive or chief fiscal officer during the last year? 9) Does your municipality have access to the internet? Does your municipality have an official E-mail address? If yes, what is it? Does the chief fiscal officer have a separate E-mail address? If yes, what is it? Do you have a web site? If yes, what is the official address of the web site for your municipality? Response Yes Yes Yes Yes No Yes No No Yes No Yes josh.horton@town.southold.ny.us Yes southoldtown.northfork.net Page 97 OSC Municipality Code 470379000000 CERTIFICATION OF CHIEF FISCAL OFFICER I, Joshua Y. Horton , hereby certify that I am the Chief Fiscal Officer of the Supervisor of the Town of Southold , and that the information provided in the annual financial report of the Supervisor of the Town of Southold , for the fiscal year ended 12/31/200~ , is TRUE and correct to the best of my knowledge and belief. By entering the personal indentification number assigned by the Office of the State Comptroller to me as the Chief Fiscal Officer of the Supervisor of the Town of Southold , and adopted by me as my signature for use in conjunction with the filing of the Supervisor of the Town of Southold's annual financial report, I am evidencing my express intent to authenticate my certification of the Supervisor of the Town of Southold's annual financial report for the fiscal year ended 12/31/200~ and filed by means of electronic data transmission. John Cushman Name of Report Preparer if different than Chief Fiscal Officer Joshua H. Horton Name (631) 765-4333 Supervisor Telephone Number Title 04/25/2005 Date of Certification PO Box 1179, Southold. NY 11971 Official Address (~1) 765-1889 Official Telephone Number Page 98 Municipality Code 470379000000 TOWN OF SOUTHOLD Notes To Financial Statements December 31,2004 A. Summary of Significant Accounting Policies The financial statements of the Town of Southold have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the government's accounting policies are described below. 1. Financial Reporting Entity The Town of Southold, which was established in 1640, is governed by its Charter, the Local Municipal Law and other general laws of the State of New York and various local laws. The Town Board is the legislative body responsible for overall operations, the Supervisor serves as Chief Executive Officer and as Chief Fiscal Officer. Basic services provided include public safety, health, transportation, economic assistance and opportunity, culture and recreation, and home and community services. All governmental activities and functions performed for the Town are its direct responsibility. No other governmental organizations have been included or excluded from the reporting entity. The financial reporting entity consists of (a) the primary government which is the Town of Southold, (b) organizations for which the primary government is financially accountable and (c) other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete as set forth in GASB Statement 14. The decision to include a potential component unit in the Town's reporting entity is based on several criteria set forth in GASB 14 including legal standing, fiscal dependency, and financial accountability. Based on the application of these criteria, the following is a brief review of certain entities considered in determining the Town of Southold's reporting entity. Certain special districts of the Town of Southold provide sanitation, ferry, and park services to residents and businesses within the districts. These special districts are organized under New York State Town law and have separately elected boards. Long- term debt backed by the full faith and credit of the Town and other financial matters result in a fiscal interdependency with the Town. Accordingly, these special districts have been determined to be component units of the Town of Southold and are presented discretely in a separate column in the combined financial statements to emphasize that they are legally separate from the primary government. These districts include the following: TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 A. Summary of Significant Accounting Policies (continued) 1. Financial Reporting Entity (continued) The Fishers Island Ferry District, established in 1947 Orient Mosquito District, established in 1916 Fishers Island Garbage and Refuse District, established in 1952 Cutchogue-New Suffolk Park District, established in 1953 Orient-East Marion Park District, established in 1969 Southold Park District, established in 1907 Mattituck Park District, established in 1941 Complete financial statements of these component units can be obtained from their respective administrative offices: Orient Mosquito District Main Road Orient, NY 11957 Fishers Island Garbage & Refuse District Fishers Island, NY 06390 Cutchogue-New Suffolk Park District P.O. Box 311 Cutchogue, NY 11935 Orient-East Marion Park District Route 25 Orient, NY 11957 Southold Park District P.O. Box 959 Southold, NY 11971 Mattituck Park District P.O. Box 1413 Mattituck, NY 11952 Fishers Island Ferry District Main Street Southold, NY 11971 2. Fund Accounting The Town of Southold uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, however, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. The Town records its transactions in the fund types and account groups described below: TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 A. Summary of Significant Accounting Policies (continued) 2. Fund Accounting (continued) Fund Cateflories Governmental Funds Governmental funds are those through which most governmental functions are financed. The acquisition, use and balance of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The following are the Town's governmental fund types. General Fund - the principal operating fund which includes all operations not required to be recorded in other funds. Special Revenue Funds - used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The following Special Revenue Funds are utilized: Highway Funds - To maintain and operate highways. General Fund Part Town - To provide general services outside the Village of Greenport. Special Grant Fund - Segregate and account for projects funded by Community Development revenue. Special District Funds - To provide special services to areas that encompass less than the whole town. Capital Proiects Fund - used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by special assessment funds and trust funds). Fiduciary Funds - used to account for assets held by the local government in a trustee or custodial capacity: Trust and Agency Funds - used to account for money received and held in the capacity of trustee, custodian or agent. These include expendable trusts, non- expendable trusts, and agency funds. Account Groups Account Groups are used to establish accounting control and accountability for general fixed assets and general long-term debt. The two account groups are not "funds". They are concerned with measurement of financial position and not results of operations. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 A. Summary of Significant Accounting Policies (continued) Account Groups (continued) The General Fixed Assets Account Group - used to account for land, buildings, improvements other than buildings, and equipment utilized for general government purposes, except those accounted for in proprietary funds. The General Long-Term Debt Account Group - used to account for all long-term debt except that accounted for in proprietary and special assessment funds. 3. Basis of Accounting/Measurement Focus Basis of accounting refers to when revenues and expenditures and the related assets and liabilities are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus. Measurement focus is the determination of what is measured, i.e. expenditures or expenses. Modified Accrual Basis - All governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Material revenues that are accrued include real property taxes, state and federal aid, sales tax and certain user charges. If expenditures are the prime factor for determining eligibility, revenues from federal and state grants are accrued when the expenditure is made. Expenditures are recorded when incurred except that: Expenditures for prepaid expenses and inventory-type items are recognized at the time of purchase. Principal and interest on indebtedness are not recognized as an expenditure until due. Compensated absences, such as vacations and sick leave, which vests or accumulates, are charged as an expenditure when paid Account Groups - General fixed assets are recorded at actual or estimated cost or, in the case of gifts and contributions, at the fair market value at the time received. No provision for depreciation is made. General long-term debt liabilities are recorded at the par value of the principal amount. No liability is recorded for interest payable at maturity. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 A. Summary of Significant Accounting Policies (continued) 4. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded for budgetary control purposes to reserve that portion of the applicable appropriations is employed in all funds. Encumbrances are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. 5. Assets, Liabilities and Fund Equity Receivables Receivables include amounts due from Federal, State, and other governments and individuals for services provided by the Town. Receivables revenues are recorded as earned or as specific program expenditures are incurred. Inventory - Materials and Supplies Inventory in the General Fund is valued at cost, using weighted average cost method. Inventory in these funds is accounted for under the consumption method. Property, Plant and Equipment - General Fixed assets purchased for general governmental purposes are recorded as expenditures in the governmental funds and are capitalized at cost (or estimated historical cost for assets purchased prior to 1976) in the General Fixed Assets Account Group. Contributed fixed assets are recorded at fair market value at the date received. Fixed assets consisting of certain infrastructure type improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the Town. Therefore, the purposes of stewardship for capital expenditures can be satisfied without recording these assets. No depreciation has been provided on general fixed assets, nor has interest on general fixed assets construction in progress been capitalized. Deferred Revenue Deferred revenues are those where asset recognition criteria have been met, but which revenue recognition criteria have not been met. Such amounts have been deemed to be "measurable" but not "available" pursuant to GAAP. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 A. Summary of Significant Accounting Policies (continued) 5. Assets, Liabilities and Fund Equity (continued) Long-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the General Long-Term Debt Account Group. Fund Equity - Reservations and Designations Portions of fund equity are segregated for future use and therefore not available for future appropriation or expenditure. Amounts reserved for encumbrances, inventory, and insurance claims, represent portions of fund equity which are required to be segregated in accordance with State law or GAAP. Designations of fund balances in governmental funds indicate the utilization of these resources in the subsequent year's budget or tentative plans for future use. 6. Revenue and Expenditures Property Taxes Real property taxes for the ensuing year are levied annually and become a lien on December 1. Taxes are collected during the period December 1 to May 31, with the first half due January 10 and the second half due May 31. Tax payments made during the period December 1 to December 31 are recognized as revenue in the subsequent year. Taxes for county purposes (apportioned to the area of the county inside the Town of Southold) are levied together with taxes for town and special district purposes as a single bill. The towns and special districts receive the full amount of their levies annually out of the first amounts collected on the combined bills. The county assumes enforcement responsibility for all taxes levied in the towns (and for unpaid county taxes in the Town). Unpaid village taxes and school district taxes are turned over to the county for enforcement. Any such taxes remaining unpaid at year-end are relieved as county taxes in the subsequent year. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 A. Summary of SiRniflcant AccountinR Policies (continued) 6. Revenue and Expenditures (continued) IntaHund Revenues Interfund revenues are quasi-external transactions in the operating funds that represent amounts charged for services or facilities provided by that operating fund. The amounts paid by the fund receiving the benefits of the service or facilities are reflected as an expenditure of that fund. Operating Transfers Operating transfers represent payments to the Risk Retention Fund and Capital Projects Fund from other funds for their appropriate share of the risk retention and capital projects. Insurance The Town assumes the liability for most risk including, but not limited to, property damage and personal injury liability. Judgments and claims are recorded when it is probable that an asset has been impaired or a liability has been incurred and the amount of loss can be reasonably estimated. Compensated Absences Vested or accumulated vacation or sick leave of governmental funds that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the respective fund that will pay it. Amounts of vested or accumulated vacation or sick leave of governmental funds that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group. No expenditure is reported for these amounts. In accordance with the provisions of Statement No. 16 of the Governmental Accounting Standards Board, Accounting for Compensated Absences, no liability is recorded for non-vesting accumulating rights to receive sick pay benefits. Total Columns on the General Purpose Financial Statements Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of the data. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 B. Stewardship, Compliance~ Accountability BudRetary Data 1. Budget Basis of Accounting Budgets are adopted annually on a basis consistent with generally accepted accounting principles. Appropriations authorized for the current year are increased by the amount of encumbrances carried forward from the prior year. Budgetary controls for special revenue funds are established in accordance with the applicable grant agreement, which may cover a period other than the Town's fiscal year. Appropriate budgetary adjustments have been made to reflect these grant agreements during the Town's fiscal year. 2. Budget Policies - The budget policies are as follows: a. No later than October 1, the Supervisor submits a tentative budget to the Town Board for the fiscal year commencing the following fiscal year. The tentative budget includes the proposed means of financing for all funds. b. After public hearings are conducted to obtain taxpayer comments, no later than November 20, the Town Board adopts the budget. c. The Town Board must approve all modifications of the budget. However, the Supervisor is authorized to transfer certain budgeted amounts within departments. 3. Material Violations of Finance Related Activities There are no material violations of finance-related provisions. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 B. Stewardship, Compliance, Accountability (continued) 4. Fund Balances 1. Certain funds of the Town apply to areas less than the entire Town. equity at December 31,2004 is allocated as follows: General Fund (Town wide) Special Revenue Funds General Fund Part Town 704,719 Special Grant Fund 619 Highway Fund -- Town wide 138,851 Highway Fund -- Part Town 781,546 Special District Funds East-West Fire Protection 8,056 Southold Wastewater Disposal 6,125 Fishers Island Sewer 41,915 Solid Waste Management 379,708 Discretely Presented Component Units Fishers Island Refuse & Garbage 472,009 Fishers Island Ferry 706,337 Cutchogue-New Suffolk Park 119,493 Southold Park 16,436 Orient-East Marion Park (2,223) Mattituck Park 197,347 Orient Mosquito 16,557 Total $10.227~ 188 $ 6,639,693 The fund Deficit Fund Balances The capital projects fund and the Orient-East Marion Park District had a deficit fund balance at December 31, 2004. The capital projects fund deficit will be eliminated as short-term debt is redeemed or converted to permanent financing. The Orient-East Marion Park District deficit will be eliminated through ensuing year's appropriations. C. Detail Notes on all Funds and Account Groups 1. Assets Cash and Investments Cash consists of funds deposited in demand accounts, time deposit accounts and certificates of deposit with maturities of less than three months. State statutes govern Town investment policies. In addition, the Town has its own written investment policy. Town monies are deposited in FDIC insured commercial banks or trust companies located within the state. The Supervisor is authorized to use demand accounts and certificates of deposits. TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 C. Detail Notes on all Funds and Account Groups (continued) 1. Assets (continued) Permissible investments include obligations of the U.S. Treasury and U.S. Agencies, repurchase agreements, obligations of New York State or its localities, and investments made by the Cooperative Liquid Asset Security System (CLASS). CLASS is a cooperative investment plan consisting of U.S. Treasury obligations and repurchase agreements relating to treasury obligations. The written investment policy requires that repurchase agreements be purchased from banks located within the state and that underlying securities must be obligations of the federal government. Underlying securities must have a market value of at least 102 percent of the cost of the repurchase agreement. Collateral is required for demand deposits and certificates of deposit at 102 percent of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the state and its municipalities and school districts. Deposits - All deposits, including certificates of deposits, are carried at cost plus accrued interest. Deposits at year-end were entirely covered by federal depository insurance or by collateral held by the Town's custodial banks in the Town's name. At December 31, 2004 the cash in banks was $24,943,505 and collateral held against cash in banks was $53,457,154 consisting of FDIC insurance and/or securities held in the name of the Town of Southold. Restricted Cash Restricted Cash consists of assessments collected by the Receiver of Taxes not yet remitted to the appropriate governmental entity. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 C. Detail Notes on ali Funds and Account Groups (continued) 2. Fixed Assets A summary of changes within the General Fixed Assets Account Group for the Town of Southold for the year ended December 31, 2004 is as follows: Primary Government: Land Buildings & Improvements Other Improvements Construction in Progress Infrastructure Machinery & Equipment Total Balance Balance 01/01/2004 Additions Deletions 12/31/2004 $31,253,328 $6,606,975 $ 65,217 $37,795,086 4,352,713 216,581 4,569,294 10,585,565 2,883,572 13,469,137 3,066,169 221,851 2,889,108 398,912 68,977,685 356,501 69,334,186 8 118 119 1,149,347 580,873 8,686,593 $126.353.57~9 $11,434.827 $3.535.1 $134.253.20~8 Component Units: Land Buildings & Improvements Other Improvements Construction in Progress Infrastructure Machinery & Equipment Total Balance Balance 01/01/2004 Additions Deletions 12/31/2004 $2,213,755 $2,213,755 7,278,655 21,387 3,883,098 3,416,944 2,575,590 2,575,590 10,592,269 10,592,269 2,121,386 2,121,386 2,959,367 211,328 0 3,170,695 $14.573.163 $13.400.57~4 $3.883.09~8 $24.090.63~9 3. Interfund Receivables and Payables Interfund receivables and payables for the primary were as follows: Fund General Fund Whole Town General Fund Part Town Highway Fund Part Town East-West Fire Protection District Solid Waste Management District Wastewater Disposal District Fishers Island Sewer District Capital Projects Trust & Agency Total Interfund government at December 31, 2004 Interfund Receivables 320,243 158,881 778,294 81,798 427,943 27,859 448 73,332 4,248 1.873.046 Intedund Payables $1,629,873 19,430 2,543 221,126 74 $1.873.04~6 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 C. Detail Notes on all Funds and Account Groups (continued) 4. Due To/From Primary Government and Component Units Amount Receivable Component Units: Fishers Island Refuse & Garbage District $ 118,700 Fishers Island Ferry District 165,224 Orient Mosquito District 14,783 Cutchogue-New Suffolk Park District 27,922 Southold Park District 62,380 Orient-East Marion Park District 4,921 Mattituck Park District 80,387 Primary Government General Fund Capital 517,659 Trust and Agency Totals $ 991.976 $ Amount Payable 388,305 603,671 991.976 5. Indebtedness Short-Term Debt Liabilities for bond anticipation notes (BAN's) are generally accounted for in the capital projects funds. The notes or renewal thereof may not extend more than two years beyond the original date of issue unless a portion is redeemed within two years and within each 12 month period thereafter. State law requires that BAN's issued for capital purposes be converted to long-term obligations within five years after the original issue date. However, BAN's issued for assessable improvement projects may be renewed for periods equivalent to the maximum life of the permanent financing, provided that stipulated annual reductions of principal are made. Description Various Purposes Various Purposes New London Wha~ New London Whad New London Whad Picke~ Landfill Closure Total To Be Redeemed 2005 Interest Budget Amount Rate Appropriations Bonds $ 3,011,600 1.640% $ 694,000 $ 2,317,600 3,719,000 1.131% 372,000 3,347,000 1,000,000 1.170% 1,000,000 750,000 2.000% 750,000 2,975,000 1.400% 25,000 2,950,000 1,170,000 1.450% 1,170,000 $ 12.625~600 $ 1.091.00~0 $11.534.600 TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) LonR-Term Debt a) At December 31, 2004 the total outstanding indebtedness of the Town, excluding the above obligations aggregated $10,304,098. Of this amount, $8,243,098 was subject to the constitutional debt limit and, combined with the short-term debt listed above, represented 2.16% of its debt limit. b) Serial Bonds - The Town borrows money in order to acquire land or equipment or construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long-term liabilities, which are full faith and credit debt of the local government, are recorded in the General Long-Term Debt Account Group. The provision to be made in future budgets for capital indebtedness represents the amount exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. c) Other Lon.q-Term Debt - In addition to the above long-term debt, the local government had the following non-current liabilities: · Compensated Absences - Represents the value of earned and unused portion of the liability for compensated absences. d) Summary Long-Term Debt - The following is a summary of long-term liabilities outstanding at December 31, 2004 by fund type and account group: Liability Serial Bonds Judgments and Claims Compensated Absences General Long Term Debt Account Group Discretely Presented Component Unit Total $ 10,031,529 $ 272,569 $ 10,304,098 598,630 598,630 5,662,358 5,662,358 TotalLong-Term Debt Account Group $ 16.292.51~7 $ 272.569 $ 16.565.086 TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 C. Detail Notes on all Funds and Account Groups (continued) 5. Indebtedness (continued) Long-Term Debt (continued) e) The following is a summary of changes in the long-term liabilities for the period ended December 31,2004: Bonds and Compensated Notes Absences Payable at beginning of Year $ 6,950,000 $ 5,293,462 Additions 4,029,098 368,896 Deletions 675,000 Payable at end of Year $10.304.09~8 $ 5.662.35~8 Additions and deletions to compensated absences are shown net since it is impracticable to determine these amounts separately. f) The following table summarizes the Town's future debt service requirements for Serial Bonds as of December 31, 2004: Year EndinR Principal Interest 2005 $ 960,000 $ 373,677 2006 770,000 337,019 2007 804,098 308,708 2008 825,000 278,704 2009 860,000 246,737 2010-2014 3,690,000 765,260 2015-2019 2,395,000 180,675 Totals $10.304.09~8 $2.490.780 6. Retirement System Plan Description The Town participates in the New York Employee's Retirement System, the New York State Policemen's and Firemen's Retirement System and the Public Employee's Group Life Insurance Plan (Systems). These are cost-sharing multiple-employer retirement systems. The Systems provide retirement benefit as well as death and disability benefits. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) The New York State Retirement and Social Security Law (NYSRSSL) govern obligations of employers to contribute and benefits to employees. As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transactions of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing the New York State and Local Retirement System, 110 State Street, Albany, N. Y. 12244. Fundin,q Policy The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller annually certifies the rates expressed as proportions of payroll of members, which shall be used in computing the employers' contributions. The required contributions for the current year and two preceding years were as follows: ERS PFRS 2004 $ 992,023 $ 678,079 2003 $ 443,861 $ 240,756 2002 $ 99,200$ 65,087 Since 1989, the Systems' billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. This legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the Systems' fiscal years ending March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17-year period, with an 8.75% interest factor added. Local governments were given the option to prepay this liability. The Town elected to make the full payment on December 15, 1993, by issuing serial bonds to replace this debt. On May 14, 2003, Chapter 49 of the laws of 2003 of the State of New York was enacted which made the following changes to the Systems: · Requires minimum contributions by employers of 4.5% of payroll every year, including years in which the investment performance would make a lower contribution possible. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 C. Detail Notes on all Funds and Account Groups (continued) 6. Retirement System (continued) Changes the cycle of annual billing such that the contribution for a given fiscal year will be based on the value of the pension fund on the prior April 1st (e.g. billings due February 2005 would be based on the pension value as of March 31, 2003). On July 30, 2004, Chapter 260 of the Laws of 2004 of the State of New York was enacted that allows local employers to bond or amortize a portion of their retirement bill for up to 10 years. This law also requires participating employers to make payments on a current basis, while allowing local employers to bond or amortize existing unpaid amounts relating to the System's fiscal years ending March 31, 2005 through 2007. Chapter 260 of the Laws of New York State changed the annual payment due date for employers who participate in the New York State and Local Employees' Retirement System and the New York State and Local Police and Fire Retirement System. The December 15 payment due date changed to February 1. The covered salary period (April 1 - March 31) will not change for the calculation. The Town of Southold has elected to fund its retirement billings currently. 7. Post Retirement Benefits In addition to providing pension benefits, the Town provides health insurance coverage and survivor benefits for retired employees and their survivors. Substantially all Town employees may become eligible for these benefits if they reach normal retirement age while working for the Town. Health care benefits and survivors' benefits are provided through either an insurance company or a self-funded plan whose premiums are based on the benefits paid during the year. The Town recognizes the cost of providing benefits by recording its share of insurance premiums or the actual benefits paid from the General Fund as expenditure in the year paid. During the year, $3,014,128 was paid on behalf of 88 retirees and 207 active employees and is recorded as expenditures in the General Fund. The cost of providing benefits for retirees is not separable from the cost of providing benefits for active employees. 8. Compensatory Absences Town employees are granted vacation and sick leave and earn compensatory absences in varying amounts. In the event of termination or upon retirement, an employee is entitled to payment for accumulated vacation and sick leave and unused compensatory absences at various rates subject to certain maximum limitations. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 C. Detail Notes on all Funds and Account Groups (continued) 8. Compensatory Absences (continued) Estimated vacation and sick leave and compensatory absences accumulated by governmental fund type employees have been recorded in the general long-term obligations account group. Accumulated vacation and sick leave are recorded as a long-term liability in the general long-term debt account group if payable from future financial resources, or as a fund liability and expenditures if payable from current resources. D. Commitments and Contin.qencies The State of New York has commenced a lawsuit against the Town for unlawful discharge of gasoline and petroleum products at the Town's Highway department on Peconic Lane. As of the date of this report, the likelihood of an unfavorable outcome is uncertain, but is at least reasonably possible that cleanup costs and interest could total up to $1,000,000. The Town is self-insured for medical insurance and general liability insurance. The amount of medical claims outstanding at December 31, 2004 is $160,082. The amount of general liability claims outstanding at December 31, 2004 is $2,883. These amounts have been reserved against fund balance in the General Fund. The Town also has established an insurance reserve in the General Fund for medical and liability claims the outcome of which are presently unknown. 1. Landfill Closure and Post Closure Care Costs The Town ceased accepting waste at its Cutchogue landfill as of October 8, 1993. The Town entered into a stipulation of settlement with the New York State Department of Environmental Conservation in October of 1994 in which all charges of operational violations at the Cutchogue landfill were dropped. Under the stipulation, the Town agreed to close and place a final cover over the landfill and to pay a civil penalty of $650,000 over seven years. Construction of the final cover commenced in the summer of 2001 and was completed in the fall of 2003. In addition to placement of the final cover on the landfill, state and federal regulations presently require the Town to perform certain maintenance and monitoring functions at the site for up to thirty years. Actual costs associated with the placement of the final cover totaled $7,681,719. Financing for closure activities was provided through a $2,000,000 grant from the New York State Department of Environmental Conservation with the balance provided with a state subsidized loan through the New York State Environmental Facilities Corporation. Costs associated with post closure care will be covered by charges to future landfill users and future tax revenue. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 D. Commitments and Contingencies (continued) 2. Litigation During 2004, the State of New York settled it's lawsuit with the Town for unlawful discharge of gasoline and petroleum products at the Town's Highway department on Peconic Lane in the amount of $818,630, payable as follows: $220,000 on O~ober19,2004 $158,630 on January18, 2005 $220,000 on January1,2006 $220,000 on January1, 2007 Since an appropriation for the current amount payable was not available in the Town's 2004 operating budget, the Town Board authorized the issuance of Serial Bonds aggregating $825,000 to finance the settlement. The Town appropriated $165,000 in the 2005 operating budget and intends to finance the remaining amount authorized by issuing a $640,000 Bond Anticipation Note in 2005. The $220,000 paid in 2004 is recorded in the Capital Projects Fund and the remaining amounts payable are recorded in the General Long-Term debt account group. In the opinion of the Town's management and legal counsel, all other claims are expected to be resolved with no further anticipated reserves considered necessary. 3. Lease Commitments and Leased Assets The Town leases property and equipment under operating leases. Total rental expenditures on such leases for the fiscal year ended December 31, 2004 were approximately $205,612. Future obligations over the primary terms of the Town's leases as of December 31,2004 are as follows: 2005 $ 137,069 2006 116,204 2007 68,224 2008 & thereafter 747,192 Total $ 1.068_____.___.689 TOWN OF SOUTHOLD Notes To Financial Statements December 31, 2003 E. Condensed Financial Statements for the Discretely Presented Component Units The following represents condensed financial statements for the discretely presented component units as of and for the year ended December 31, 2004. Condensed Balance Sheet Assets and Other Debits Liabilities Amounts to be Due From Property Provided for Other Bonds and Current Primary Building & Long-Term Current Long-Term Assets Government Equipment Debt Liabilities Liabilities 821,421 $ 79,212 $18,208,595 $ 32,569 $ 115,084 $ 32,569 595,343 118,700 3,277,465 123,334 147,415 27,922 145,705 27,922 81,241 62,380 771,267 64,805 14,122 4,921 432,985 16,345 294,449 80,387 1,243,121 240,000 97,102 240,000 31.340 14,783 11,500 14,783 $1.985.33~1 $ 388.30~5 ~ ~ $ 459.37~5 Fishers Island Ferry District $ Fishers Island Garbage District Cutchogue-New Suffolk Park Dist. 8outhold Park District Orient-East Marion Park District Mattituck Park District Orient Mosquito District Condensed Statement of Revenues, Expenditures and Changes in Fund Balances Revenues Current Fishers Island Ferry District $ 2,233,260 $ 1,726,279 Fishers Island Garbage District 489,522 384,943 Cutchogue-New Suffolk Park Dist. 141,725 62,679 Southold Park District 333,102 221,145 Orient-East Marion Park District 21,758 23,854 Mattituck Park District 405,373 370,889 Orient Mosquito District 70,205 57,779 $ 3.694.945 ~ Excess (Deficiency) Expenditures of Revenues Capital Debt and Outlay Service Expenditures $ 315,622 $ 89,875 $ 101,484 24,685 79,894 57,896 21,150 66,720 45,088 149 (2,096) 35,891 (1,407) 13,051 (625) $ 513:865 $ 134.963 $ 198.549 F. Recent GASB Pronouncements The Government Accounting Standards Board (GASB) has adopted the following: Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments, which establishes specific standards for the basic financial statements, management's discussion and analysis (MD&A), and certain required supplementary information (RSI) and other MD&A; Statement No. 37, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments: Omnibus, which make modifications to statement No. 34; and, Statement No. 38, Certain Financial Statement Note Disclosures, which modifies, establishes and rescinds certain financial statement disclosure requirements. The Town is in the process of evaluating the effects that these pronouncements will have on the general-purpose financial statements. TOWN OF SOUTHOLD Notes To Financial Statements December 31,2003 COUNTY OF SUFFOLK STATE OF NEW YORK ss: Nancy M. Mclaughlin, being duly swom, says that she is the Legal Advertising Coordinator, of the Traveler Watchman, a public newspaper printed at Southold, in Suffolk County; and that the notice of which the annexed is a printed copy, has been published in said Traveler Watchman once each week for ..... /' ..... week(s) successively, commencing.~ .,.~,~,.,°n the ....... ~.'~. ...... day of .... .............. ,200s. NOTICE IS HEREBY GIVEN that the Annual Financial Report of the Town of Southold for the Fiscal Year 2004 is on file in the Southold Town Clerk's Office, Southold Town Hall. 53095 Main Road, Southold, New York, and is available for public inspection and copying during regular busi- ness days and hours Monday through Fridas; 8:00 A.M. to 4:00 P.M. Dated: April 27, 2005 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK IX 5/5/05 (77l) Sworn to before me this..~.....day of ....... ...... 2005. Notary Public Emily Hamill NOTARY PUBLIC, State of New York No. 01 HA5059984 Qualified in Suffolk CounD' Commission expires May 06, 2006