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HomeMy WebLinkAboutTax Exemption Certificate New York State Department of TAXATION and FINANCE a OTPA Sales Tax Exempt Organizations Unit Building 9 Room 154 W.A.Harriman Campus Albany,NY 12227 August 26, 2024 Town of Southold 54375 Main Rd PO Box 1179 Southold NY 11971 Dear Sir or Madam: The Tax Law exempts New York State governmental entities such as your organization, Town of Southold, from the payment of New York State and local sales and use taxes on their purchases. In order to make tax exempt purchases, a New York State governmental entity must present vendors with the entity's official purchase order or other documentation (e.g.,payment voucher, contract of sale, Form AC 946, Tax Exemption Certificate, Form ST-129,Exemption Certificate - Tax on occupancy of hotel rooms, etc.) which indicates that the purchaser is a New York State governmental entity. Tax exemption numbers and Form ST-119.1,Exempt Organization Exempt Purchase Certificate, are not issued to New York State governmental entities. If a vendor requests a tax exemption number or Form ST-119.1,Exempt Organization Exempt Purchase Certificate from you, the Town of Southold may give the vendor a copy of this letter. This will assure the vendor that a governmental purchase order, or other evidence that the Town of Southold is the purchaser, and is the only documentation the vendor needs in order to not collect sales tax. For additional information,please refer to Publication 843,A Guide to Sales Tax in New York State for Exempt Organizations, which is available on the New York State Tax Department website at www.tax.ny.gov New York State Department of Taxation and Finance OTPA-Taxpayer Guidance Division Sales Tax Exempt Organizations Unit Building 9 Room 154 W A Harriman Campus Albany NY 12227 "-..,, 4 New York State Department of Taxation and Finance Exemption Certificate . Tax on occupancy of hotel rooms This form may only be used by government employees of the 'United States, New York State"or political subdivisions of New York State. 8T-129 (10/00) Name of hotel. motel, lodging house, etc. Datee of occupancy , From: I / To: I I , Number and street City. vMlsge. or post office Stale ZIP code Country This is to certify that /, the undersigned, am' a representative of the department, agency, or instrumentality of New York State, the Unifed States govemment, or the political subdivision of New York State indicated below; thaf the charges for the occupancy af the above establishment on the dates listed have been or will be paid for by that governmental entity; and that these charges are incurred in the performance of my official duties 8S a representative Or employee of that governmental entity. Governmental entity (fedønll. Slsl.. or local) Agency, department. or dlvtslon Employee name (plÍfIf Of type} Employeelille Employee signalure ~. I / Instructions for the government representative or employee If you are on official New York State or federal government business and staying in a hotel or motel: 1. Complete all information requested in the box above. 2. Sign and date this exemption certificate in the box above. 3. Show the operator of the hotel or motel your appropriate and satisfactory identification. 4. Give this completed Form ST-129 to the operator of the establishment. You may pay your hotel bill with cash, with a personal check or personal credit card, with a govemment voucher, or w~h a government credit card. Please note: · If, while on official business, you stay at more than one location, you must complete an exemption certificate for each establishment. · If you are in a group traveling on official business and staying in this particular hotel, each person must complete a separate exemption certificate and give it to the hotel operator. Caution: Willfully issuing a false or fraudulent certificate with the Intent to evade tax is a misdemeanor under section 1817(m) ofthe Tax Law and section 210.45 ofthe Penal Lew, punishable by a fine' of up to $10,000. Instructions for the operator of the hotel or motel Keep this completed Form ST-129, Exemption Certificafe, as evidence of exempt occupancy by New York State and federal government employees who are on official business and staying at your establishment. You must keep this exemption certificate for at least three years after the later of: 1) the due date of the last sales tax return to which this exemption certificate applies; or 2) the date when you filed the return. This exemption certificate is valid if the government employee is paying with: · Cash. · A personai check or personal credit card. · A government voucher. · A government credit card. Do not accept this certificate unless the representative or employee presenting It shows appropriate and satisfactory Identification.