HomeMy WebLinkAbout09/18/2025 REGULAR MEETING MINUTES
MATTITUCK PARK DISTRICT
THURSDAY, SEPTEMBER 18, 2025 - 6:00 PM
Presiding Commissioners Kevin Byrne, Chairman--ABSENT
Denise Geis, Deputy Chair
Alexandra Getches, Commissioner
Chris Shashkin, District Clerk
Lyle Girandola,Treasurer
Abigail Field, Recording Secretary
Ben Heins, Facilities Manager
Call to Order
Pledge
• COMMISSIONERS' REPORTS
o A Getches: we have signs in for Bay Ave, on the pollinator pathway, getting the
tree order in. Small amount of money, will give plaques for anyone donating a
tree. Will
o Denise: someone reported that the 9/11 plaque should be moved because
people are disrespecting it, or try to find a way to keep people off it. If moving, a
place of more prominence. Our second movie was not very well attended,
because weather. He will play another movie for us, if he can't do it, he will
charge $170 for his guys to do it (cost) and no licensing fee. Secured another$2k
donation. Might go toward a winter movie or Santa
• TREASURER'S REPORT— L Girandola
o Reached 100%of projected revenue, so every new dollar is a plus. We reached
early because the beach permits and lodge rentals were particualry strong. Bank
interest is under budget, because Dime reduced the interest rate, took a few
months to get it raised.
o Reached 70%of full year budget of expenses. Notable non-payroll expenses were
for audit fees and landscaping bills. Believe we are on track to stay within budget.
o In good shape overall.
o D. Geis: one movie licensing fee still needs to be paid. C Shashkin & L Girandola
explained process for getting the bill paid.
• CLERK'S REPORT—C Shashkin
o August: Nothing for Lodge except a small meeting rental; picnic area; community
room small income because events are prepaid. Total revenue to date is over$6k
more than last year. Beach permits, Kayak permits, Seasonal permits, and Daily
permits all in excess of last year.
o Potential blood drive in December
• FACILITY MANAGER'S REPORT—B Heins
Veterans
o The pressure tank at Vets was repaired and then broke again
o The playground piano keyboard can't be fixed
o Swim ropes out, LG will be next week
o LG equipment cleaned and organized. AED are at Aldrich to keep them out of the cold.
o Signature repaired and seeded front lawn. Kristin got it roped off and marked.
Breakwater
o LG equipment cleaned/stored, first aid materials were removed. LG stand will come out
next week.
o Mobi-Mat will stay in through Columbus Day per residents request
o North Fork Sanitation removed dumpster
o MPD equipment will be moved to Vets garage; K Ryan to deal with items she has stored
at Breakwater.
o North Fork Environmental Council is doing a beach cleanup Saturday 1-3
Lodge
o Replacing damaged ceiling tiles in the basement next week
o A couple emergency lights in the basement failed, we will replace them ASAP, will also
address older emergency lights on main floor.
o Coordinating with Jen Murry on dune protection. She is planning on having a crew in
mid-October and collecting fence and t-posts now. Will block the base ASAP just to keep
people off of the dune. Informational signs are ordered.
Love Lane:
o Suffolk County Department of Heath tested the well water. There were elevated levels of
PAFs that make the water unsafe to drink but OK to shower. Awaiting additional test
results. We posted signs saying the water wasn't potable. Full test results coming soon.
Funds may be available from county or state to either hook up to Suffolk water or get a
filtration system in place.
2
o Increased commercial use, need to make sure we're getting insurance coverage from
them.
Aldrich
o Suffolk County Department of Health will be testing the water in the 111 week of October.
Due to the number of people using the facility it is a "non-community water system.
Once tested we will be required to have the water tested monthly and some additional
annual tests. If there are any issues, we will need a filtration system. The nearest Suffolk
County water hookup is about 1,000' away and they are unwilling to extend service.
o Signature aerated and seeded the main soccer field. We roped it off and placed signs, so
far there have been no issues
o The soccer club practices or has games 6-7 days a week. The grass outside the fence is
taking a beating. We should get the club schedules in advance next season and schedule
their use to try and spread things out if possible.
Bay/Wolf Pit/Yacht Club
o Alex and I are going to finish up the Wolf Pit application soon so we should be good to go
in the spring to clean the shore up
o I'm getting a price to repair some of the more egregious potholes at Yacht Club and I'm
going to have AJR stripe a handicap zone and a no parking zone
o We have the pollinator pathway signs for Bay Ave, those are going in next week
• MANAGEMENT CONSULTANT'S REPORT—A Field
o Update on Inlet: working with Assemblyman Schiavoni's office to ask DEC to fund
Section 111 study.
o Discussed September newsletter
o Itemized upcoming projects: -one hour re-review of draft employee handbook; website
updates.
DISCUSSION
D Geis reports Vita Giannone does high-end events, will come in November to give guidance on
room rates for 2026.
RESOLUTIONS
3
Approval of 8/21/2025 Meeting Minutes and 9/4/25 Special Meeting Minutes presented via
email
Moved by D Geis, Seconded by A Getches, unanimously approved.
RESOLUTION 2025-63
RESOLUTION APPROVING BILL REGISTERS AND
AUTHORIZING PAYMENT OF CURRENT BILLS FOR SEPTEMBER 2025
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
Bill Registers submitted by the Treasurer at the September 4 and September 18, 2025, meetings
and further authorizes payment of the current bills.
RESULT: Motion by A Getches, Seconded by D Geis, unanimous
Motion to adjourn by D Geis, seconded by A Getches, unanimously approved 7:04
4
September Treasurer's Report (August Financials)
Revenue has reached 100% of the annualtargetas of August mostlyon the strength of
beach permit and lodge rentals.
Operating expenses have reached 70% of the fullyear budget of$749.2k. Notable
expenditures iD August were fO[AUdii fees and landscaping bills due.
Cash OD account OD August 31 amounts iO $545.2h, white liabilities for credit card and
outstanding invoices are$S.2h.
Facilities Managers Report
09/1M/25
vmzor8nG:
- The pressure tank has been repaired (sand in the system led to a problem with a
check valve)
- | have 8 call into Miracle Playgrounds iO see if they can get 8GOUDdbO8nd for the
piano. The circuit board had DO manufacturers markings and reverse image search
didn't turn anything up, the replacement piano feature iG $2,500
- Swim ropes are out, LE) stands will bo next week
- All the LG equipment has been cleaned and organized. AEDs are at Aldrich to keep
them out Of the cold
- Signature repaired and seeded the front lawn. Kristin got ii roped off and marked.
Academy printing had signs for UG that day.
Bro8hvv8ior:
- LE> equipment was cleaned and stored. Expired/outdated first aid materials were
removed. The LE> stand will come out next week
- We are leaving the Mobi-Mat in through Columbus Day after several residents asked
about it
- North Fork Sanitation removed the dUDlpGi8[
- I'll get iD touch with K8ihi Ryan about items she has stored there. y4PC) items will b8
moved to the garage at Vets so we can get some work done in there during the off
Go8GOn.
- North Fork Environmental iG doing 8 beach cleanup this Saturday from 1-3, I'll have
Grace open/close the roGirOOnnG and have Goose ready iO haul away trash
Lodge:
- Rep i8cingd8nn age ceiling tiles in the basement next week
- A couple emergency lights in the basement failed, we will replace them ASAP. We
will replace all the older emergency lights OD the main floor 8Gwell.
- I'm coordinating with Jen Murray on the dune protection. She is planning on having a
crew iD mid-October and VV8 are collecting fence and i-pOGiG now. VV8 will block the
base ASAP just iO keep people off Of the dune. Informational signs are ordered
Love Lane:
- Suffolk County Department of Health tested the well water. There were elevated
levels OfFY\FG that make the water unsafe iO drink(but[]KiO shower with. VV8are
awaiting additional test results. VV8 posted signs saying the water isn't potable.
Once the full test results come back we will have a better understanding of the next
step. Funds may be available through the County or State to either hook up to
Suffolk water or get 8 filtration GyGi8Dl in pi8C8
- There has been increased commercial use, this week a local dock builder had 3
large trucks and trailers and 8b8ChhO8iD the lot installing 8 large crane boom ODhis
barge tied iO our bulkhead. | don't see 8 problem with the use but would assume the
board would like iO know iD advance and have certificates Of insurance OD file. Love
Lane is the go-to spot for dock builders to load/unload when working in the harbor.
Aldrich:
- Suffolk County Department Of Health Ni Ube testing the water iD the 1m week Of
October. Due to the num be r of people using the f a cility it is con side red anon-
community water system and falls under different requirement than our other
properties. Once tested we will be required to have the water tested monthly and
some additional annual tests. If there are any issues detected we will need to install
8 filtration system. The nearest Suffolk County water hookup iG about 1,000' 8VV8y
and they are unwilling iO extend service.
- Signature aerated and seeded the main soccer field. We roped it off and placed
signs, GO far there have been nOissues
- The soccer club practices or has games 6-7 days a week. The grass outside the
fence is taking a beating. We should get the club schedules in advance next season
and schedule their use iO try and spread things out ifpossible
Bay/Wolf Pit/Yacht Club
- Alex and I are going to finish up the Wolf Pit application soon so we should be good
iOgOin the GpringiO clean the shore Up
- I'm getting a price to repair some of the more egregious pot holes atYacht Club and
I'm gOiDgiO have AJR stripe 8 handicap zone and 8DOparking zOD8
- VV8 have the pollinator pathway signs for Bay Ave, those are going iD next week
9/4/2025 Bill Pay
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Report of Revenue
Period:1 -31 August 2025
Lodge Picnic Comm Total Beach Kayak Seasonal Daily
Deposit Date Descri Lion Dates Booked Lod e Event Area Room Fields Other Revenue Permits Permits Permits Permits
January Report 3,526 0 0 7,567 0 0 11,093 1,525 400 0 0
February Report 1,268 0 430 1,885 0 505 4,088 1,750 400 200 0
March Report 2,544 817 0 12,536 625 0 16,522 2,675 400 200 0
April Report 0 250 0 3,319 100 1,092 4,761 8,950 1,400 800 0
May Report 0 2,135 546 4,065 250 0 6,996 13,875 400 4,200 35
June Report 3,602 1,500 370 2,336 0 220 8,028 9,675 25 2,000 595
July Report 1,466 895 1,940 5,565 387 600 10,853 8,100 175 300 3,255
Total Previously Reported $ 12,406 $ 5,597 $ 3,286 $ 37,273 $1,362 $ 2,417 $ 62,341 46,550 3,200 7,700 3,885
August Report Group/Payee
8/4 Rotary Usage Fee 7/26 625 625
8/4 Cornell Usage Fee 9/13 375 375
8/5 EE Center for Independence Usage Fee Aug Var 400
8/5 Ducks Unlimited Usage Fee 8/7 36
August Report Guest Permits 2,520
August Report Res Beach Permits(Cash, Check) 50
August Report Res Beach Permits(Credit) 3,675
August RECEIPTS: 0 36 1,400 1,000 0 0 2,436 3,725 0 0 2,520
YEAR TO DATE $ 12,406 $ 5,633 $ 4,686 $ 38,273 $1,362 $ 2,417 64,7771 $ 50,275 $ 3,200 $ 7,700 $ 6,405
20-4 $19,490 N/A $4,170 $29,400 $925 $4,017 $58,002 $47,766 $3,000 $6,000 $5,075
D sbu serpent 2025
,Aug Tota] Ir come 8,681
12424 155,165 12995 38,604 1 Y D Total Y D Total 2, 7=_ 2024 $119.843
12449 203,320
12760 123,919
Report of Revenue
Period:1 -31 August 2025
12813 7,274
12787 7,274
12839 7,274
12865 5,455 Reside berm, s $
12891 5,455 IKaxakDin hx ^.its
12943 7,274 = c•= i =sc•n >�IermH- 5 1,=000
12969 61,826 = �n-Resident- mits ,-
l mits U,405 2024
Total Combined 8eaCh Permit Revenue $ 675583 $61,841
Total Town Disbursement YTI 6225843 = -
2 Resident Permits 250 1
157257 PILOT 3231.147 NQ Daily Permits 256
158407 PILOT $ 1,815.90
2
Mallhuch Mattituck Park District
Park Bwistrid
t4 0 Budget vs. Actuals
January-August, 2025
TOTAL
ACTUAL BUDGET REMAINING %OF BUDGET
Revenue
1000 Revenue
1010 Tax Receipt Revenue 595,231 592,000 -3,231 101.00%
1110 Room rentals 30,505 35,000 4,495 87.00%
1120 Picnic rental 3,435 5,000 1,566 69.00%
1130 Field use 2,410 9,000 6,590 27.00%
1140 Lodge rental 22,625 20,000 -2,625 113.00%
1150 Permit fees, Resident 52,690 48,000 -4,690 110.00%
1152 Daily Beach Pass 8,050 6,600 -1,450 122.00%
1155 Permits, Non-Residents 7,175 5,900 -1,275 122.00%
1215 Service/Fee Revenue 3,435 2,800 -635 123.00%
1230 Special Events 18,100 15,000 -3,100 121.00%
1240 Donations by individuals 1,250 -1,250
1250 Other Revenues 2,421 5,000 2,579 48.00%
1500 Bank Interest Earned 2,325 4,900 2,575 47.00%
Total 1000 Revenue 749,651 749,200 -451 100.00%
Total Revenue $749,651 $749,200 $-451 100.00%
GROSS PROFIT $749,651 $749,200 $-451 100.00%
Expenditures
2000 Payroll Wages
2010 Accountant/Treasurer 28,425 42,600 14,175 67.00%
2020 Administrative 30,473 44,900 14,427 68.00%
2030 Beach Attendants 26,417 42,000 15,583 63.00%
2040 Buildings&Grounds 56,207 72,000 15,793 78.00%
2042 Custodians 15,464 31,000 15,536 50.00%
2045 Security 8,651 5,700 -2,951 152.00%
2050 Hostess 2,519 2,400 -119 105.00%
2060 Lifeguards 35,431 44,500 9,069 80.00%
2070 Lifeguard Manager 7,324 9,000 1,676 81.00%
2080 Secretary 3,624 4,000 376 91.00%
Total 2000 Payroll Wages 214,535 298,100 83,565 72.00%
3000 Payroll Taxes and Benefits
3010 Fed/State/FICA Taxes 58,948 80,000 21,052 74.00%
3025 Unemployment payments -4,583 4,583
3030 Workers'compensation insurance 1,534 600 -934 256.00%
3040 Disability 1,031 1,400 369 74.00%
3300 401 k Wages Earned 6,989 8,400 1,411 83.00%
Total 3000 Payroll Taxes and Benefits 63,920 90,400 26,480 71.00%
4000 Office Supplies& Fees 44 -44
4010 Office Supplies 1,525 7,400 5,875 21.00%
Mattitluch Mattituck Park District
Park tttstrid
t4 0 Budget vs. Actuals
January-August, 2025
TOTAL
ACTUAL BUDGET REMAINING %OF BUDGET
4020 Printing 2,990 1,600 -1,390 187.00%
4030 Postage 515 600 85 86.00%
4040 Computers&Software 1,184 1,600 416 74.00%
4050 Internet&Cells 2,051 3,300 1,249 62.00%
4060 Permits, Memberships&Subscriptions 67 600 533 11.00%
4070 Mileage Reimbursement 1,000 1,000
Total 4000 Office Supplies&Fees 8,376 16,100 7,724 52.00%
5000 Professional Fees
5010 Accounting fees 5,250 10,500 5,250 50.00%
5020 Legal fees 5,542 17,300 11,758 32.00%
5025 Legal Outside Counsel -433 1,000 1,433 -43.00%
Total 5020 Legal fees 5,110 18,300 13,191 28.00%
5030 Bank fees&service charges 911 1,800 889 51.00%
5035 QuickBooks Payments Fees 374 -374
5037 Square Fees 2,335 -2,335
Total 5030 Bank fees&service charges 3,621 1,800 -1,821 201.00%
5040 Payroll service fees 9,394 21,500 12,106 44.00%
5060 Other professional fees 11,991 26,300 14,309 46.00%
5070 Election Fees 29 200 171 15.00%
5100 Property insurance -326 26,000 26,326 -1.00%
5210 Advertizing fees 373 4,000 3,627 9.00%
5220 Website/email -661 1,000 1,661 -66.00%
5300 Special Events 10,554 15,000 4,446 70.00%
Total 5000 Professional Fees 45,334 124,600 79,266 36.00%
6000 Operational &Site Maintenance
6010 Natural Gas 15,905 12,000 -3,905 133.00%
6015 Oil 2,053 1,800 -253 114.00%
6020 Electricity -92 9,000 9,092 -1.00%
6030 Water 426 2,100 1,674 20.00%
6040 Sanitation 16,867 22,300 5,433 76.00%
6100 Building Supplies 25,525 24,400 -1,125 105.00%
6110 Small tools&equipment 142 1,000 858 14.00%
6120 Equipment lease& maintenance 5,000 5,000
6130 Site Repairs&Maintenance 31,405 61,000 29,595 51.00%
6140 Landscaping 49,476 47,400 -2,076 104.00%
6210 Gas for Vehicles/Equipment 1,729 3,000 1,271 58.00%
6220 Vehicle repairs 208 1,000 792 21.00%
6230 Vehicle registration 55 -55
Total 6000 Operational&Site Maintenance 143,700 190,000 46,300 76.00%
7000 Capital Improvements& Purchases
mallhuch ��sff'fn Lr �� �^ District
/v/x���|�w��m Park m
Park Ifistrid
Budget vs. ACtU8lS
January Augusd, 2025
TOTAL
ACTUAL BUDGET REMAINING Y60F BUDGET
7010 Major Purchase 2.820 '2.820
7110 Capital Improvements 42.883 30.000 12.883 142.00%
Total 7OOO Capital Improvements&Purchases 45.502 30.000 '15.502 152.00%
Total Expenditures $521.367 $740.200 $227.833 70.00%
NET OPERATING REVENUE $228.285 $O $'228.285 O%
NET REVENUE $228.285 $O $'228.285 O%
Statement of Financial Position
Mattituck Park District
As of August 31, 2025
DISTRIBUTION ACCOUNT TOTAL
Assets
Current Assets
Bank Accounts
Money Market(*4827) 506,076.15
Operating Account (*9531) $24,508.46
Payroll (*9630) 7,543.56
QuickBooks Checking Account 1,045.31
Special Events (*2417) 5,980.06
Total for Bank Accounts $545,153.54
Accounts Receivable $483.00
Other Current Assets 0
Total for Current Assets $545,636.54
Fixed Assets
Other Assets
Total for Assets $545,636.54
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable $4,343.70
Credit Cards $3,532.35
Other Current Liabilities $1,345.00
Total for Current Liabilities $9,221.05
Long-term Liabilities
Total for Liabilities $9,221.05
Equity $536,415.49
Total for Liabilities and Equity $545,636.54
A,,;C,Ilbo ri,,,u d C. 18, 202, 08 Vz 1/'1
MATTITUCK PARK DISTRICT
SPECIAL MEETING MINUTES
THURSDAY,SEPTEMBER 4,2025
Kevin Byrne,Chair Lyle Girandola,Treasurer
Denise Geis, Deputy Chair Chris Shashkin, District Clerk
Alexandra Getches,Commissioner Abigail Field, Recording Secretary
Benjamin Heins, Facilities Manager
Call to Order:8:12 pm
Pledge
RESOLUTION 2025-57
RESOLUTION TO SET THE DATE FOR A NEW VOTE ON THE BUDGET FOR 2026
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the
date for the second Mattituck Park District 2025 Budget Vote on the 2026 Budget as
Thursday September 18, 2025, from 3:00 PM - 8:00 PM.
RESULT: Motion by: D Geis, Second A Getches, unanimously approved
RESOLUTION 2025-58
RESOLUTION AUTHORIZING BUDGET VOTE PUBLISHING
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes
Recording Secretary Abigail Field to advertise and publish the vote on the 2026 Budget in the
Suffolk Times on September 11th and September 18th, 2025 for the meeting and public vote
on the proposed budget to be held on September 18th, 2025 from 3:OOPM to 8:OOPM at
Veterans Memorial Park.
RESULT: Motion by:A Getches, Seconded D Geis unanimously approved
RESOLUTION 2025-59
RESOLUTION APPOINTING THREE ELECTION INSPECTORS FOR THE SECOND 2026 BUDGET
VOTE
WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the
purpose of voting on the 2026 budget; and
WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the
votes and record the results;
NOW,THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park
District hereby appoints three (3) Election Inspectors for the second budget vote to work
from at a pay rate of$20.00 per hour for one (1) senior inspector and $16.50 per hour for the
two (2)junior inspectors.
RESULT: Motion by: K Byrne, seconded by D Geis, unanimously approved
RESOLUTION 2025-60
RESOLUTION ADOPTING THE 2026 PROPOSED BUDGET
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts the
2026 proposed budget reflecting a tax levy of$651,200 which reflects a 10%tax increase to
be presented to the voters.
RESULT: Motion by: D Geis, Seconded by A Getches, unanimously approved
RESOLUTION 2025-61
RESOLUTION AUTHORIZING THE OVERSEEDING AND AERATION OF ALDRICH FIELDS
WHEREAS the fields at Aldrich Fields need care to maintain their utility as playing fields,
RESOLVED that the Board of Commissioners of the Mattituck Park District authorizes spending
up to $3,000.00 to aerate, and overseed the fields at our Aldrich Fields property.
RESULT: Motion by:A Getches, D Geis, Unanimously approved
RESOLUTION 2025-62
RESOLUTION AUTHORIZING THE ADDITION OF TOPSOIL, SEEDING AND OVERSEEDING OF A
PORTION OF THE VETERANS BEACH PROPERTY
WHEREAS the area around the septic system at Veterans Beach has subsided and created
tripping hazards and needs topsoil and seeding address the hazards and make the area
attractive,
RESOLVED that the Board of Commissioners of the Mattituck Park District authorizes spending
up to $2,000.00 to add topsoil to the area around the septic system to eliminate the tripping
hazards and to seed the soil to make it attractive.
RESULT: Motion by: K Byrne, Seconded by D Geis, unanimously approved
Motion to adjourn by: K Byrne, Second D Geis, unanimously approved 8:18