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HomeMy WebLinkAbout08/21/2025 REGULAR MEETING MINUTES MATTITUCK PARK DISTRICT THURSDAY, AUGUST 21, 2025 - 6:00 PM Presiding Commissioners Kevin Byrne, Chairman Denise Geis, Deputy Chair Alexandra Getches, Commissioner Chris Shashkin, District Clerk Lyle Girandola,Treasurer Abigail Field, Recording Secretary Ben Heins, Facilities Manager From the public: Melissa LoBocchiaro, Laurel, Charlie Gueli, Laurel, Dennis Loia, Mattituck, Kristin Curtin, Mattituck Call to Order Pledge • COMMISSIONERS REPORT o D Geis: Thanks everyone for all their help with the movie. We look forward to promoting the second movie, the Goonies. o A Getches: Bay is looking beautiful, goldenrod all in bloom, some weeds popping up I'll take care of soon. o K Byrne: I and A Field went to the Southold Town Board Meeting last Tuesday night, talked to the Southold Town Board about Mattituck Inlet, we think we got a favorable response, S Krupski. I believe we're starting to see this issue get some traction in the community. As this unfolds, I believe the investment we made in the aerial photography last year will pay off. In addition, the additional change in the last year. A Field added our asks were a letter of support and a point person in town hall to we could actively work with to get the DEC and our representatives to help. We have to follow up with that. We'll be meeting on Friday with some of the homeowners who have been actively working on this to plan next steps. • TREASURER'S REPORT— L Girandola o July results were solid, revenue was very strong, we've got 98% of our revenue budget; no doubt that we will exceed our planned revenue, not on all lines but yes many. Tax revenue is all in. E.g. permits daily, resident, and non-resident, Bailie already over budget, Vets revenue under through July, but will come in above in August numbers. Working with Dime Bank to get our interest rate back up, they cut it without telling us. o K Byrne: should we lock up some money in CDs or something for our reserve? L Girandola: yes, there's plenty of vehicles to do what you're saying, the State even has special funds for special districts. It's really just a question of how much we want to tie up. I think we're getting to the point where we can have a locked up reserve, maybe stagger a set of short-term vehicles. K Byrne: we should wait for the results of the budget vote before deciding how much to lock up, but the goal is for all the funds we want as a reserve to be that way. o Big bills were the new tables this month and the Love Lane Dock. o $632k in the bank. Free cash of$607k. These numbers are through July. August is where we start to get less revenue, expenses still high on summer payroll, and so we will be heading into the season of careful expense management. • CLERK'S REPORT—C Shashkin o July lodge income $1466, of which $895 lodge events, which added to what we have, for the year already brings us to last year's total for the year. Picnic area is $1940 and $3286 for the year, down slightly v last year; venue is over last year, $5565 $37.3k for the year, $9k more than last year Seasonal permits are higher than last year. Combined beach permit revenue for all type is $61,335 which is about $4k over last year numbers. o $62,341 to date in Vets venue, about $8k more o All revenue $123,376 o Beach permits $46,550 ytd, slightly more than last year o One more kayak rack, so $3200 instead of$3000 last year o Do we want to give vets two free permits each to do for Veterans spouses?Also, what about widows/widowers? Commissioners discussed, decided Vets get two free permits to cover spouses and widows/widower gets a free permit o People would like a shade pavilion at Vets o Second sheet with color bars is about number of events through this year; compared to last year, Bailie Beach is running behind last year on Scouts, but will catch up with the fall scouting events. Other venues are ahead. • FACILITY MANAGER'S REPORT—B Heins o New tables driving new seating charts because the new tables seat more people o Weeding still going on, more mugwort in the rain garden area 2 o Complaints about camping at Vets, have asked police for more patrols; someone messed with one of our lights; we're going to set up cameras. o Have received complaints about issuing too many day passes. o Complaints about kids letting people coming in without stickers, but people are waiving the stickers at the gate kids. Discussion on need to make people put the stickers on their cars to prevent people from handing around a parking permit. o Keyboard in playground not playing music; B Heins will fix; changed the problematic halogen lights o Breakwater started clearing the lifeguard rooms. o Bird fencing is coming down soon. o Getting lots of complaints about garbage on the jetty, have been directing people to the town since the town says it's theirs. o PSEG put in new electric poles at the southern end of Breakwater. o At Lodge doing a second round of tree trimming to get up to the 14' fire department needs after Labor Day, will do a basement deep clean too to get ready for the Scouts. Restocked the Lodge o Love Lane replaced the Women's room toilets o Getting prices to get the dock out for the winter o Cormorants like the dock, having cleaners attend to it each week. o Aldrich Signature had given a quote for overseeding and aeration and fertilizer, said we didn't necessarily want the fertilizer, need to do that in September and soccer teams will be happy to shuffle around games. o Insurance adjuster is coming to look at the truck o Mugwort/tree of heaven at Peconic Bay o Need to meet up with Alex at Bay Ave o L Girandola: we owe Roy Reeve our form on our properties, and then we'll get a bill for maybe $25k. o D Geis: three disrespectful young men were riding electric bikes in the Vets playground, parents were watching, we need cameras. • MANAGEMENT CONSULTANT'S REPORT—A Field Did the Budget newsletter, multiple emails to residents; all things Mattituck Inlet--meetings with homeowners, reading reports on the inlets getting more in the weeds, presentation to the Town Board. Not too many hours in the past month. DISCUSSION • 2025-2026 Winter lecture series, Charlie Gueli 3 o Since next year is the 250 Anniversary of the Declaration of Independence, doing American history rather than local history, talks on the Founding Fathers, also on Loyalists. Up to 9 lectures, Wednesday nights, one a month, October-April. Third Wednesday nights. o C Gueli also explains that they will be doing a referendum to try to raise $60k/year, which would be used to fund a part-time executive director, an app, investment in the property. RESOLUTIONS Approval of 7/17/2025 Meeting Minutes presented via email Moved by D Geis, seconded by A Getches, unanimously adopted. RESOLUTION 2025-55 RESOLUTION RENUMBERING TWO RESOLUTIONS FROM THE JULY MEETING WHEREAS, the resolutions adopted at the July 17, 2025 meeting were numbered incorrectly, skipping 54 and 55, RESOLVED, the resolution adopted as 2025-55 is renumbered to 2025-53 and the resolution adopted as 2025-56 is renumbered to 2025-54. Moved by A Getches, seconded by K Byrne, Unanimously adopted. RESOLUTION 2025-56 RESOLUTION APPROVING BILL REGISTERS AND AUTHORIZING PAYMENT OF CURRENT BILLS FOR AUGUST 2025 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Bill Registers submitted by the Treasurer at the August 7 and August 21, 2025, meetings and further authorizes payment of the current bills. RESULT: Motion by K Byrne, Seconded by D Geis, unanimously approved PUBLIC COMMENT Melissa LoBocchiaro—Bathrooms are great. Always spotless. Asking for no more day passes. Loud noise, bad behavior. Would be willing to pay more to cover no day passes. Discussion: Should have the license plate on sticker. Issue, what's written on it washes off quickly/ hanging tag would allow that. 4 Could raise the price of the day pass. But wouldn't that encourage more black market activity? Could limit the number of day passes issued. Could replace nonresident day passes by raising the beach sticker by$3/resident passes First step: force people to put stickers on the car. To be discussed at work session Discussion of coasters created by Kristin Curtin. Coaters are a souvenir for Love Lane. Perhaps get them sponsored? Need to get the wifi set up. Map/you are here at Love Lane, including dealing with the revenue. Also to be discussed at another work session. Discussion of key chains by Kristin Curtin. Idea to be used as gifts for employees, we all appreciate them very much. Motion to adjourn by K Byrne, seconded by A Getches, unanimously approved Adjourned at 7:10 EXECUTIVE SESSION 5 Mallhuch Mattituck Park District Park Bwistrid t4 0 Budget vs. Actuals January-August, 2025 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET Revenue 1000 Revenue 1010 Tax Receipt Revenue 595,231 592,000 -3,231 101.00% 1110 Room rentals 30,505 35,000 4,495 87.00% 1120 Picnic rental 3,435 5,000 1,566 69.00% 1130 Field use 2,410 9,000 6,590 27.00% 1140 Lodge rental 22,625 20,000 -2,625 113.00% 1150 Permit fees, Resident 52,690 48,000 -4,690 110.00% 1152 Daily Beach Pass 8,050 6,600 -1,450 122.00% 1155 Permits, Non-Residents 7,175 5,900 -1,275 122.00% 1215 Service/Fee Revenue 3,435 2,800 -635 123.00% 1230 Special Events 18,100 15,000 -3,100 121.00% 1240 Donations by individuals 1,250 -1,250 1250 Other Revenues 2,421 5,000 2,579 48.00% 1500 Bank Interest Earned 2,325 4,900 2,575 47.00% Total 1000 Revenue 749,651 749,200 -451 100.00% Total Revenue $749,651 $749,200 $-451 100.00% GROSS PROFIT $749,651 $749,200 $-451 100.00% Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 28,425 42,600 14,175 67.00% 2020 Administrative 30,473 44,900 14,427 68.00% 2030 Beach Attendants 26,417 42,000 15,583 63.00% 2040 Buildings&Grounds 56,207 72,000 15,793 78.00% 2042 Custodians 15,464 31,000 15,536 50.00% 2045 Security 8,651 5,700 -2,951 152.00% 2050 Hostess 2,519 2,400 -119 105.00% 2060 Lifeguards 35,431 44,500 9,069 80.00% 2070 Lifeguard Manager 7,324 9,000 1,676 81.00% 2080 Secretary 3,624 4,000 376 91.00% Total 2000 Payroll Wages 214,535 298,100 83,565 72.00% 3000 Payroll Taxes and Benefits 3010 Fed/State/FICA Taxes 58,948 80,000 21,052 74.00% 3025 Unemployment payments -4,583 4,583 3030 Workers'compensation insurance 1,534 600 -934 256.00% 3040 Disability 1,031 1,400 369 74.00% 3300 401 k Wages Earned 6,989 8,400 1,411 83.00% Total 3000 Payroll Taxes and Benefits 63,920 90,400 26,480 71.00% 4000 Office Supplies& Fees 44 -44 4010 Office Supplies 1,525 7,400 5,875 21.00% Mattitluch Mattituck Park District Park tttstrid t4 0 Budget vs. Actuals January-August, 2025 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET 4020 Printing 2,990 1,600 -1,390 187.00% 4030 Postage 515 600 85 86.00% 4040 Computers&Software 1,184 1,600 416 74.00% 4050 Internet&Cells 2,051 3,300 1,249 62.00% 4060 Permits, Memberships&Subscriptions 67 600 533 11.00% 4070 Mileage Reimbursement 1,000 1,000 Total 4000 Office Supplies&Fees 8,376 16,100 7,724 52.00% 5000 Professional Fees 5010 Accounting fees 5,250 10,500 5,250 50.00% 5020 Legal fees 5,542 17,300 11,758 32.00% 5025 Legal Outside Counsel -433 1,000 1,433 -43.00% Total 5020 Legal fees 5,110 18,300 13,191 28.00% 5030 Bank fees&service charges 911 1,800 889 51.00% 5035 QuickBooks Payments Fees 374 -374 5037 Square Fees 2,335 -2,335 Total 5030 Bank fees&service charges 3,621 1,800 -1,821 201.00% 5040 Payroll service fees 9,394 21,500 12,106 44.00% 5060 Other professional fees 11,991 26,300 14,309 46.00% 5070 Election Fees 29 200 171 15.00% 5100 Property insurance -326 26,000 26,326 -1.00% 5210 Advertizing fees 373 4,000 3,627 9.00% 5220 Website/email -661 1,000 1,661 -66.00% 5300 Special Events 10,554 15,000 4,446 70.00% Total 5000 Professional Fees 45,334 124,600 79,266 36.00% 6000 Operational &Site Maintenance 6010 Natural Gas 15,905 12,000 -3,905 133.00% 6015 Oil 2,053 1,800 -253 114.00% 6020 Electricity -92 9,000 9,092 -1.00% 6030 Water 426 2,100 1,674 20.00% 6040 Sanitation 16,867 22,300 5,433 76.00% 6100 Building Supplies 25,525 24,400 -1,125 105.00% 6110 Small tools&equipment 142 1,000 858 14.00% 6120 Equipment lease& maintenance 5,000 5,000 6130 Site Repairs&Maintenance 31,405 61,000 29,595 51.00% 6140 Landscaping 49,476 47,400 -2,076 104.00% 6210 Gas for Vehicles/Equipment 1,729 3,000 1,271 58.00% 6220 Vehicle repairs 208 1,000 792 21.00% 6230 Vehicle registration 55 -55 Total 6000 Operational&Site Maintenance 143,700 190,000 46,300 76.00% 7000 Capital Improvements& Purchases mallhuch ��sff'fn Lr �� �^ District /v/x���|�w��m Park m Park Ifistrid Budget vs. ACtU8lS January Augusd, 2025 TOTAL ACTUAL BUDGET REMAINING Y60F BUDGET 7010 Major Purchase 2.820 '2.820 7110 Capital Improvements 42.883 30.000 12.883 142.00% Total 7OOO Capital Improvements&Purchases 45.502 30.000 '15.502 152.00% Total Expenditures $521.367 $740.200 $227.833 70.00% NET OPERATING REVENUE $228.285 $O $'228.285 O% NET REVENUE $228.285 $O $'228.285 O% Statement of Financial Position Mattituck Park District As of August 31, 2025 DISTRIBUTION ACCOUNT TOTAL Assets Current Assets Bank Accounts Money Market(*4827) 506,076.15 Operating Account (*9531) $24,508.46 Payroll (*9630) 7,543.56 QuickBooks Checking Account 1,045.31 Special Events (*2417) 5,980.06 Total for Bank Accounts $545,153.54 Accounts Receivable $483.00 Other Current Assets 0 Total for Current Assets $545,636.54 Fixed Assets Other Assets Total for Assets $545,636.54 Liabilities and Equity Liabilities Current Liabilities Accounts Payable $4,343.70 Credit Cards $3,532.35 Other Current Liabilities $1,345.00 Total for Current Liabilities $9,221.05 Long-term Liabilities Total for Liabilities $9,221.05 Equity $536,415.49 Total for Liabilities and Equity $545,636.54 A,,;C,Ilbo ri,,,u d C. 18, 202, 08 Vz 1/'1 8/7/2025 Bill Pay -ATT11 ..0 Approy ` ,. 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Construction, LLC Account*9531 obsuxxxtreasurerxxxx27944 C P'a�r)ge 4-gr Capa� Uncategorized *MPD Hennessey Well Operating �,�� $500.00 08/29/2025 Pending View iaay�',:a.H Service Account*9531 obsuxxxtreasurerxxxx27944 g"Oaarrg tg (.', „>tg,,gl Uncategorized *rict Island Portables Operating .f $1197.00 08/29/2025 Pending View fir trasg Uncategorized Account*9531 obsuxxxtreasurerxxxx27944 a ia,��i_ujg0, Port.afrotties *riot Signature Services, Operating $2275.00 08/28/2025 Pending y,ctry itea'B:a,ill LLC Account*9531 obsuxxxtreasurerxxxx27944 t 2yi_irg e fgrga l„ Uncategorized Irrigation igation *riot Payments 'I -7 of 7 << First < Prev 1 let> Last» https://cwsb40,ctieckfreeweb.com/ewsb/wps 1/2 Report of Revenue Period:1 -31 July 2025 Kayak& Lodge Picnic Comm Total Beach Dinghy Seasonal Daily Deposit Date Descri Lion Dates Booked Lod e Event Area Room Fields Other Revenue Permits Permits Permits Permits January Report 3,526 0 0 7,567 0 0 11,093 1,525 400 0 0 February Report 1,268 0 430 1,885 0 505 4,088 1,750 400 200 0 March Report 2,544 817 0 12,536 625 0 16,522 2,675 400 200 0 April Report 0 250 0 3,319 100 1,092 4,761 8,950 1,400 800 0 May Report 0 2,135 546 4,065 250 0 6,996 13,875 400 4,200 35 June Report 3,602 1,500 370 2,336 0 220 8,028 9,675 25 2,000 595 Total Previously Reported $ 10,940 $ 4,702 $ 1,346 $ 31,708 $ 975 $ 1,817 $ 51,488 38,450 3,025 7,400 630 July Report Group/Payee 7/7 Garcia Usage Fee 7/9 540 7/7 Finnegan Usage Fee 8/10 750 7/7 Turtleback Usage Fee Various 1,050 1,400 7/7 Twomey Usage Fee 7/18 750 7/8 Familia de Dios Usage Fee 6/28 162 7/8 GS 1678 Usage Fee 7/12 416 7/14 Alvarez for security Usage Fee 7/12 145 7/18 Corbin Usage Fee 10/4 750 7/22 Gutierrez Usage Fee 8/17 910 7/22 Corrigan Usage Fee 7/28 140 7/23 Csajko Usage Fee 8/3 970 7/24 MYC Usage Fee Various 600 7/25 Anasagasti Usage Fee 10/18 895 7/28 Lopez Usage Fee Season 225 7/29 Mercier Usage Fee 8/30 750 7/30 Arts&Crafts Usage Fee 6/21 400 Report of Revenue Period:1 -31 July 2025 July Report Guest Permits 300 3,255 July Report Res Beach Permits(Cash, Check) 200 July Report Res Beach Permits(Credit) 7,900 175 11.11 RECEIPTS: 1,466 895 1,940 5,565 387 600 10,853 8,100 175 300 3,255 YEAR TO DATE $ 12,406 $ 5,597 $ 3,286 $ 37,273 $1,362 $ 2,417 62,341 $ 46,550 $ 3,200 $ 7,700 Zt24 $17,860 N/A $3,900 $28,025 $925 $4,017 $54,727 $45,466 $3,000 $5,200 $3,255 D sbu.sere-lent 2025 July Total r ore $22,6831 12424 155,165 12995 38,604 =_STD Total YTD Total $123.6c61 2024 $111.648 12449 203,320 12760 123,919 12813 7,274 12787 7,274 12839 7,274 12865 5,455 1 Pesidew Fermi-s 5 4 6', 50 12891 5,455 =;axak in hx ^.its 12943 7,274 = to=cl`Sfranus ermif- 5 1,0=00 12969 61,826 =Non-ResiCent r1ermlls $ 6,700 l .Ferrnits uu 2024 1 Total Corgi-l6 rsed Beach Pe n-lit Revenue $ 61,335 = $56,921 Total Town Disbursement YTD 6225843 = - 2 Resident Per n-1 is 1,862 157257 PILOT 3231.147 158407 PILOT $ 1,815.90 2 July 2025 results were solid. Revenue iD total has now reached 9G96Of the budget.All tax revenue is collected. Lodge Rental and Resident/No n resident beach permits are now above goal. Newtables forvenue events and a new dock for Love Lane are most notable expenses for the month. Cash OD deposit amounts iO $G32h and liabilities from open p8y8bi8G and credit cards amount iO $25.2h. Our net free cash iG$G07h.