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Home My WebLink AboutCub Scout Pack 39 Cubmobile Race DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK 10?9 Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631)765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER ' 765-1800 RECORDS MANAGEMENT www•southoldtownny.gov OFFICER FREEDOM OF 'o ;` INFORMATION OFFICER rot) OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-823WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 21, 2025: RESOLVED that the Town Board of the Town of Southold.hereby grants permission to Cub Scout Pack 39 to close East Side Ave between Baily Beach Rd and Harbor View Ave in Mattituck for its Annual Cubmobile Race on Saturday, October 18,2025 from 6AM-1PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads, and coordinate traffic control with Chief Steven Grattan of the Southold Town Police Department.All Town fees for this event,with the exception of the Clean-up deposit, are waived. ;L Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilman Mealy SECONDER: Councilwoman Smith AYES: Councilman Mealy, Councilwoman Smith, Councilwoman Doherty, Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES: None COPY FOR YOUR INFORMATION Vendor-No. Check No Town of.Southold,,New York- Payment Voucher „ f Vendor Name-- Vendor Address Entered by Cub Scout Pack 39 1070 Pine Tree Road Audit Date Vendor Telephone Number 631=834-8700 Cutcho ue NY 1.1935 Town Clerk Vendor Contact Richard Jemick Invoice Invoice 7 Invoice Net Purchase Order y'. Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-845 11/5/2025 $250.00 $250: L 00. C/U.Cub Scout Cubmobile T1.U30 = J t 1 -;l S �1 u 1 Total: $250.00 a Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly�- been paid,except as therein stated,that the balance therein stated is-actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved Signatnre isle Deputy Town Clerk signature Comp yName Town Clerk Date 11/7/2025 Title e u own Clerk Date 11/7/2025 ,DENIS NONCARROW Town liall,,53095 Main Road P.O. TOWN CLERK 6?30� Sox 1179 ' Southold,New York 11971.Fax (631)'765-6145 Telephone(6311 REGISTRAR OF VITAL 765-1800 STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT . www.southoldtownny.gov OFFICER FREEDOM OF INFORMATION OFFICERSI . OFFICE OF THE TOWN CLERK TOWN OF.SOUTHOLD THIS IS'TO CERTIFY THAT THE FOLLOWING RESOLUTION,NO. 2025-8.45 WAS ADOPTED AT THE.REGULAR_MEETING OF THE SOUTHOLDTOWN BOARD ON NOVEMBER$,2025: WHEREAS,*the following groups have supplied the Town of Southold with a refundable clean- up deposit fee for their event and WHEREAS, the Southold Town Police Chief, Steven Grattan,has informed the Town Clerk's Office that this fee may be refunded.New therefore be it, RESOLVED that the Town Board of the Town of Southoldbereby authorizes a refund to be issued in the amount of the deposit made'to the following: Name Date Received Amount of Deposit Southold PTA 10/2/2025 $250.00 c/o Kimberly Kraehling 153.0 Boisseau Avenue Southold;NY 11971 Oysterponds.PTA 9/30/2025 $250.00 c/o„Miriam Foster PO Box 1,15 Orient,.NY 11957 Cub Scout Pack 39 9/30/2025 $250.00 c/o Richard Jernick 1070 Pine'Tree`Rd Cutchogue,NY',I1935. I ti i Denis None-arrow Southold Town Clerk RESULT:, Adopted MOVER: Councilwoman Doherty_ SECONDER:; Councilman Doroski AYES:, Councilman Mealy,Councilwoman Smith; Councihwoman Doherty, Justice Evans; C_buricibnan Doroski, Supervisor Krupski,Jr. NAYES': -None TC Checklist for Parade/5K1/Bicycle*/Town Property/Road Closure S ecial ven s Applications Name of Organization: ealb �COU .` �U�14M06C_l Name of Event: Qob U SCO Date(s) of Event: *No SK and Bicycle events during the period of June 1 to November 1Y Event fee check(or request to be waived) Road clean-up check (CANNOT BE WAIVED) Current Insurance certificate Application sent 7Hwy provals to the ollowing Depts.:PD Land Pres. TA Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: JApproval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: - ✓ Voucher and copy of TB clean-up Reso. to Accounting Dept. `� Whole application file to Records Management (include copy of voucher& reso.) DENIS NONCARROW �� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� g '�� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD SEP 3 O APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVLNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission I J30)LS Name of Event CV 1Z SCOUT C-Uj3 M 6 3 I Lh— Name of Organization: CU3 SG6v`i 'NCV- �3 Is this a Not-For-Profit Event? e o Contact's Name: ib C U Af?A) J(z"1 CAL Mailing Address: 1 V 70 A P'i�- Cz 2,' c-U,C!-/%vft. -0 f 1)Q 3 S Contact's Phone Number: b g l 8SLI &760 Contact's Email Address: �-1�� a `�(Z JpG{C (��MA4 L ,. C:®N1 Event Location and Site Diagram: �A"� S o) k �4VL /-ZA1L,IrZ 3 1 (Use additional paper if necessary) Event Date(s): i U/ I? 12S 6 NM —16 1 PM (Include set up and shutdown times and dates) Nature of Event: C,U 3 SCyu'y ryg,..'i (Please attach a detailed description to this application) Time Period (Hours) of Event: From & AA to PH Maximum Number of Expected Attendees: TU Specify any special requirements (i.e. road closure, police presence): CAV S l��- {w�- C.WSEA� F�ZnK �,Ro u rZ �fiAe� zZS EAST, S 1h qvtL i2f ud� '11AsT►C, 2,2i ej4�(S If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: i OHO Pori. Via' c ic-gt i/a �J4 1��35 Event Fees: D� $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) a( $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 21c�� JrzR��e�G Print name of Authorized Person filling out Signature of Authorized P rson filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit,the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 HOLD HARMLESS AGREEMENT The applicant �� s«"Jr P 39' of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Authorized Agent On behalf of. 3 ��' Nte- 39 (Name of Business Entity) Dates of event(s): Sworn to efore me this Day of SABRINA,M BORN Notary Public,State of New York No.01BO6317038 buelified in Suffolk County Commission Expires Dec.22,20" Town of Southold P.O'Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 10/01/25 Receipt#: 345083 Quantity Transactions Reference. Subtotal 1 Clean-Up Deposit 10.18.2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#254 $A0.00 Cub, Scout Pack 39 Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cub, Scout Pack 39 1070 Pine Tree Rd Cutchogue, NY 11935 Clerk ID: DIANAF Internaf ID: 10.18.2025 Franke, Diana From: Franke, Diana Sent: Tuesday, September 30,.2025 3:46 PM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Special Event: Cub Scout Cubmobile (10/18/2025) Attachments: 10.18.2025.pdf Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from Cub Scout Pack 39, received on 10/18/2025 . Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Franke, Diana From: Grattan, Steven Sent: Wednesday, October 1, 2025 8:36 AM To: Franke, Diana Subject: RE: Special Event: Cub Scout Cubmobile (10/18/2025) No objections. We drop off a few barricades so there is no cost analysis. From: Franke, Diana<dianaf@town.southold.ny.us> Sent:Tuesday, September 30, 2025 3:46 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>, McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny:gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject:Special Event: Cub Scout Cubmobile (10/18/2025) Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from Cub Scout Pack 39, received on 10/18/2025 . Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 i Franke, Diana From: Richard Jernick <richard jernick@gmail.com> Sent: Thursday, October 9, 2025 10:05 AM To: Franke, Diana Subject: Re: Cub Scout Cubmobile Attachments: 2025 CS Insurance ST.pdf Sorry for the delay. Thank you! On Thu, Oct 9, 2025 at 09:55 Franke, Diana <dianaf(c_0town.southo1d.ny.us>wrote: Good Morning Richard, i I'm reaching out to follow up on your special event application.We've attempted to contact you several times by phone—both at the number you provided and through the police department—but have not been successful. i At this time,we're unable to move your application forward for approval, as we are still missing a copy for your insurance and a letter requesting to waive the fee. Please submit these documents the soonest possible so we can proceed. I i Thank you, ci� i Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: Richard Jernick <richard jernick@gmail.com> Sent: Thursday, October 9, 2025 10:13 AM To: Franke, Diana Subject: Re: Cub Scout Cubmobile Attachments: application request.docx On Thu, Oct 9,2025 at 10:04 AM Richard Jernick<richard Jernick 9mail.com>wrote: Sorry for the delay. Thank you! On Thu, Oct 9, 2025 at 09:55 Franke, Diana <dianafPtown.southold.ny.us>wrote: Good Morning Richard, I'm reaching out to follow up on your special event application.We've attempted to contact you several times by phone—both at the number you provided and through the police department—but have not been successful. At this time,we're unable to move your application forward for approval, as we are stilt missing a copy for your insurance and a letter requesting to waive the fee. Please submit these documents the soonest possible so we can proceed. Thankyou, '�1Q7lll�61711�6 Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 To: Town Of Southold From: Cub Scout Pack 39 Please wave the application fee for the special event permit we have applied for. Thank you, Richard Jernick Cubmaster Pack 39