The URL can be used to link to this page

Home My WebLink AboutSouthold PTA Halloween Parade DENIS NONCARROW o� Town Hall,53095 Main Road OWN CLERK P.O.Box 1179 T ti Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q .�` Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��! �a0 Telephone oldt 76 n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Southold PTA October, 22nd, 2025 Kimberly Kraehling 1530 Boisseau Ave Southold,New York 11971 Dear Kim, The Southold Town Board at its regular meeting held October 21st, 2025 granted permission to The Southold PTA to hold its annual Halloween Parade Friday, October 24th, 2025 as per resolution.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best of luck with your event. k X Denis Noncarrow Town Clerk Enc. COPY FOR YOUR INFORMATION Vendor No. Town of Southold- New York - Payment Voucher k Vendor Name vendor Address Entered.by�< t Southold PTA 1530 Boisseau Ave Audit Date` Vendor-Telephone Number Southold NY 11971 `fT' sfr 631-905-1777 Town Cierk Vendor Contact 3s y f h Kimberly Kraehling, r f . k y l Invoice Invoice Invoice Net Purchase Order , r Number Date Total Discount Amount Claimed Number Description of Goods or Services: .General Ledget Fuud,and_ACcdunt Nptriber.,;r, 2025-845 11/5/2025 $250,.00 $250M C/U Halloween Parade `. . , , � xT1,030s � t -rk. ' Sht t ` i•r 7 A C r, Total: $250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby.certify that the materials above specified have been'received by-me does hereby certify that the foregoing claim is true and correct,that-no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually, performed and that the quantities thereof have been verified with the exceptions; due and owing;and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved.,. Signature AL4 Title Deputy Town Clerk Signature Comp, yName own Clerk Date 11/7/2025 Tide eputy T wn Clerk Date 11/7/2025 DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK 4 50 Box 1179 Southold,New York 11971 Fax (63'1) 765-6145 Telephone(631) REGISTRAR OF VITAL 765-1800' STATISTICS MARRIAGE OFFICER RECORDS.MANAGEMENT wwwsoutholdtowtmy.gov OFFICER FREEDOM OF INFORMATION OFFICER. lUId1 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-845 WAS ADOPTED AT THE REGULAR,M[EETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 5,2025: WHEREAS, the following groups have supplied the Town of Southold with a refundable clean- up deposit fee.for their event and WHEREAS,the Southold Town Police Chief, Steven Grattan,has informed the Town Clerk's Office'that this fee may be refunded.New therefore be it,. RESOLVED that the Town.Board of the.Town of Southold hereby authorizes a refund to be issued in the amount:-of the deposit made-to the following: Name Date Received. Amount of Deposit Southold PTA 10/2/2025 $250.00 c/o Kimberly Kraeliling 153.0 Boisseau Avenue Southold,NY 11971 Oysterponds PTA 9/30/2025 $250.00 c/o Miriam Foster PO Box 1.15 Orient,NYY 11957 Cub Scout Pack 39 9/30/2025 $250.Q0 c/o Richard Jernick 1070 Pine Tree Rd, Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT:` Adopted MOVER: Couneilwoman.Dolierty SECONDER: Councilman Doroski AYES: Councihan Mealy, Councilwoman Smith; Councilwoman Doherty, Justice Evans, Councilman Doroski, Supervisor Krupski,Jr. NAYES. None fluk TC Checklist for Para de/5K*/Bicycle*/Town Property/.Road Closure Special Events Applications Name of Organization: S60A61 A ?.I-, � - I ___1) I 1 n �a Name of Event: & DI,d YT A . OQ6eefl-"Do'oc'ate(s)doef—Event: 10. 24 . Zo2,5 *No 5K and Bicycle events during the period of June 1 to November P V Event fee check(or request to be waived) 1/ Road clean-up check (CANNOT BE WAIVED) V Current Insurance certificate Application sent for approvals to the following Depts.: / /Records PD V H t/ Land Pres. ✓ TA Mn mnt/TC wYg Approval from Chief of Police V Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. J TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: Approval letter to Organization's contact person w/copy,of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: Z015 --R4:5 Voucher and copy of TB clean-up Reso. to Accounting Dept. ✓ Whole application file to Records Management (include copy of voucher& reso.) . o4��1SFFDt,�-BOG DENIS NONCARROW ,3� , Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS d ® .' Fax(631)765-6145 MARRIAGE OFFICER 'YY Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK RECEIVED TOWN OF SOUTHOLD OCT - 2 2025 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Southold'Town Clerk Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission Name of Eventau*/10),d PTA bll 1)n)-(C paad� Name of Organization: .,I,Y PT14 Is this a Not-For-Profit Event?Yes/No Contact's Name: 11 Mailing Address: l Contact's Phone Number: L95 l - "I - '-7]1 Contact's Email Address: )-3 l Event Location and Site Diagram: (Use additional paperif necessary)-�m O6kklg �KTVl a MA 6Lt -d�,YY► rr�� Event Date(s): �) DOd v�l� UT (Include set up and PTAshut ow,,,B T ` n times and dates) g ayadt 1 5 YUX�'�11'�11'rj, Nature of Event: p)UAnlimtw, Pajo.Jej (Please attach a detailed description to this application) Time Period(Hours)of Event: From QY6 to I Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure, police presence): RD)AA) If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: m hrrl LI kM fk(111 Lq 0b6ssr-A ` Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events PY'Lla� evii S 5D PTA CERTIFICATE OF INSURANCE REOUTAED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of A �rizedon filling out Signature f Authorized on 4fillt application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT The applicant of this Special Permit shall defend,indemnify and hold harmless the Town of. Southold,its officers,employees,and representatives from and against any and all damages, liability,judgments,losses,and expenses,including but not limited to attorney's fees,including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event in question,or caused by the negligent misconduct,and/or omissions under this Agreement and that of applicant's agents,servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: I"Lg( Sworn to be ore me this IPA Day of dW JACQUELINE 803E&OIT"d Nota+y Public,State of NetvYork 01 No.0I SM6063497 ,t s ' Qualified in Suffolk County ' - ommissio:i Expirils A. Est 27, 0 ASSOCIATION AI INSURANCE MANAGEMENT INC MEMBER CERTIFICATE OF INSURANCE 09/26/2025 Thank you for purchasing your insurance from AIM.This is your Member Certificate and should be kept with your permanent records. Named Insured Member(mailine address): Named Insured&Mailin¢Address Producer Name 05-319 Southold PTA Education Support Purchasing Group AIM Association Insurance Janice Andersen or Current Officer c/o AIM Management, Inc. 420 Oaklawn Avenue P.O.Box 742946 P.O.Box 742946 Southold,NY 11971 Dallas,TX 75374-2946 Dallas,TX 75374-2946 Named Insured Member(physical address): 420 Oaklawn Avenue Insured#: NY2175082 Southold,NY 11971 Coverage Policy# Effective Dates Deductible Limits of Insurance General Liability GL2025AIM30457 07/01/25-07/01/26 $0 Per Occurrence $2,000,000 Concert Specialty Insurance Company 07/01/25-07/01/26 Damage to Rented $500,000 Premises 07/01/25-07/01/26 Extended Medical $5,000 07/01/25-07/01/26 Hired&Non-owned $1,000,000 Auto(HNOA) 07/01/25-07/01/26 Personal& $2,000,000 Advertising Injury 07/01/25-07/01/26 Abuse& $1,000,000 Molestation General Aggregate $2,000,000 Products $2,000,000 Comp/Ops Fidelity Bond(Crime) CR2025AIM22712 07/01/25-07/01/26 $250 Per Occurrence/ $50,000 Concert Specialty Insurance Company Aggregate Directors and Officers D02025AIM25688 07/01/25-07/01/26 $0 Per Occurrence/ $1,000,000 Concert Specialty Insurance Company Aggregate Retroactive Date:07/26/2022 Town of Southold New York is added as an additional insured under the General Liability policy only,on a primary and non-contributory basis subject to a written contract or agreement. Event: Halloween Parade in Town Date: 10/24/25 Print Date:9/26/2025 Certificate Holder: This member certificate,together with the common policy conditions, coverage part(s), coverage form(s), and endorsements, Town of Southold New York if any complete the above numbered policy. Copies of the Master 53095 Route 25, PO Box 1179 Policies are available upon request. Southold,NY 11971 AUTHORIZED REPRESENTATIVE Print Date:9/26/2025 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 10/02/25 Receipt#: 345096 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 10-24-2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2202 $250.00 Southold, PTA Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, PTA 420 Oaklawn Avenue PO Box 470 Southold, NY 11971 Clerk ID: DIANAF Internal ID: 10-24-2025 Franke, Diana From: Franke, Diana Sent: Friday, October 3, 2025 8:58 AM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Southold P.T.A.: Halloween Parade Attachments: 10.24.2025.pdf Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Southold P.T.A. received on 10/02/2025. Provide approval or disapproval and cost analysis Thank you so much, aiana p�rafrke Account Clerk Southold Town Clerk's Office (631)765-1800.Ext 1228 1 Franke, Diana From: Grattan, Steven Sent: Monday, October 6, 2025 9:23 AM To: Franke, Diana Subject: RE: Southold P.T.A.: Halloween Parade. , I sent an email to the Southold Fire Chief requesting support from fire police to assist us in implementing the necessary detours for this parade. We will need their help to staff all the intersections. I will get back to once I hear from the Chief. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Friday, October 3, 2025 8:58 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>;Squicciarini,James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> -Subject:Southold P.T.A.: Halloween Parade Importance:High Good Morning, Please see attached the Application for a Special Event Permit from Southold P.T.A. received on 10/02/2025. Provide approval or disapproval and cost analysis Thank you so much, duna pFranke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Franke, Diana From: Grattan, Steven Sent: Wednesday, October 8, 2025 2:57 PM To: Franke, Diana Subject: RE: Southold P.T.A.: Halloween Parade Attachments: Southold Halloween Parade 25.xls SFD fire police will be providing assistance. No objections Cost analysis is attached. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Friday, October 3, 2025 8:58 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>;Squicciarini,James <jacks@southoldtownny.gov>; Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: Southold P.T.A.: Halloween Parade Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Southold P.T.A. received on 10/02/2025. Provide approval or disapproval and cost analysis Thank you so much, '''EJ&7lLl �!'llfll�P Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Town of Southold Police Department Special Event Cost Analysis Event: Southold PTA Halloween Parade Date(s): October 24, 2025 Location: Southold Village Area Patrol Allocati'on:for Event : ;. ' Reg Hours OT Hrs Hrly Wage Total Comments IPa ice pOfficers Sgt Sanders 1 $91.93 $91.93 PO Sedotto 1 $47.77 $47.77 Special Patrol Reg Hours OT Hrs Hrly Wage Total Comments ' Bicycle Patrol&'. °K~9Unit PO Williams 1 76.08 76.08 Highwa P troy Marine Units ` . Tra#f�c'Controtek6` Reg Hours. OT Hrs Hrly Wage Total Comments TC Officer#1 TC Officer TC Officer TC Officer TC Officer PD Vehicles #of vehicles $/hr Total 3 $20.00 $100.00 $100.00 Command Van Marine Patrol Boats Total Department Cost for Event = $315.78 Prepared by Chief S. Grattan 10/8/2025 Page 1 DENIS NONCARROW Town'Hall,53095 Main Road P.O: TOWN CLERKq� ':S[� � Box 1179 �* Southold,.New York11971 Fax REGISTRAR OF VITAL (031)765-6,145 Telephone.(631) STATISTICS MARRIAGE OFFICER ' 1765-1800 .RECORDS MANAGEMENT . # wwwsoutholdtownny.gov Oct OFFICER FREEDOM OFa A. INFORMATION OFFICERa�e��t�( OFFICE OF THE TOWN CLERK. TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-822 WAS ADOPTED AT THE,REGULAR MEETING.OFTHE SOUTHOLD TOWN BOARD ON OCTOBER.21,2025: RESOLVED that the Town Board of the Town.ofSouthold hereby grants permission to the Southold PTA to use the following roads for its Annual Halloween Parade in Southold, on Friday, October 24,2025 at 5:00 PM:,beginning at the_Firehouse,west on Route 25, South on Oaklawn Avenue ending at:the Southold.Elementary School,provided-they adhere to the Town of Southold Policy foi Special Events on Towri Properties and Roads, and.coordinate traffic control upon notification of the adoption of this resolution with Chief Steven Grattan to the Southold Town Police Department.All Town fees for this event,with the exception of the Clean-up Depbsit, are waived. Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilman Doroski SECONDER: Councilman Mealy AYES: Councilman Mealy,,Councilwoman Smith,,Couiicilwoman Dohe_rty,. Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES: None