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HomeMy WebLinkAboutUniform Cleaning - PD OFFOlAr DENIS NONCARROW h� G.j, Town Hall,53095 Main Road TOWN CLERK coP.O.Box 1179 y Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS Q . Fax(631)765-6145 MARRIAGE OFFICER 'f' RECORDS MANAGEMENT OFFICER �o,( .��� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2026 Cleaning of Police Department Uniform Clothing Bid Opening 10/23/2025 2:00 PM Two (2) Bids Received Deluxe Cleaners $ 12,500.00 PO Box 1568 Mattituck,NY 11952 Regina Lee 631-298-4478 Hoppy's Cleaners $ 12,708.00 329 Front Street Greenport,NY 11944 James A. Pirillo 631-477-1110 631-466-2810 DENIS NONCARROW h� G.y Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS 5 Fax(631)765-6145 MARRIAGE OFFICER O aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 �► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Deluxe Cleaners November 7, 2025 Attn: Regina Lee P.O. Box 1568 Mattituck,NY 11952 Dear Regina: Congratulations. At the regular Town Board meeting held on November 5, 2025 the Town Board accepted the bid of Deluxe Cleaners to clean the uniforms for Southold Town Police department. A certified copy of the resolution is enclosed. Your Check is enclosed. Thank you for your bid. ery t ly y rs, Denis Noncarrow Town Clerk Ens. Q�ogUFFO(�-�o DENIS NONCARROW o~� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER O aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 �► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD James A. Pirillo Hoppy's Cleaners November 7, 2025 329 Front Street Greenport N.Y. 11944 Dear Mr. Pirillo, At the regular Town Board meeting held on November 5th, 2025 the Town Board accepted the bid of Deluxe Cleaners to clean Southold Police uniforms. A certified copy of the resolution is enclosed. Your Cashier's check is enclosed. Thank you for your bid. ery tru y s, Denis Noncarrow Town Clerk Encl. DENIS NONCARROW Town ka11,53095 Main Road P o: TOWN,CLERK. Box.1179. Southold,New York 11971 Fax ` (631) (63:765-6145'Telephone' 1) REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER ' 765-1800: RECORDS MANAGEMENT .. wwwsoutlioldtownny.gov OFFICER FREEDOM OF INFORMATION OFFICER aillr`1 OFFICE OF THE TOWN CLERK TOWN OF':SOUTHOLD THIS IS TO CERTIFYTHAT THE FOLLQWING'RESOLUTION.NO.2,025-860 WAS. ADOPTED AT THE REGULAR MEETING-'OFTHEr SOUTHOLD TOWN BOARD ON NOVEMBER 5,2025: aRESOLVED,that the Town Board of the Town.of Southold'herAyamepts the"bid of Deluxe Cleaners in Mattituckto clean Southold Town Police Uniforms for calendar-year 2026,;all In accordance with-the Town Attorney. Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilwoman Smith SECONDER:. Councilman Mealy AYES: Councilman Mealv;,Councilwoman Smith, Councilwoman Doherty-, Justice Evans,.Councilman Doroski, Supervisor Kiupski;.Jr. NAYES: None LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance'with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 23,2025 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2026. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 23, 2025 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK t 1 2026 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLEANING INTRODUCTION: The Southold Town Police Department, herein after collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department(STPD)reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is, therefore,not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform cleaning services, regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of tl:e bidder's cost experience or other circumstances arising during the performance of the contract. Determination of Responsibility: In determining the responsibility of a bidder,the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; • The character, integrity, reliability,reputation,judgement, experience and efficiency of the bidder; • The quality of performance on.previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability and adaptability of goods or services to the particular use required I r Bidder's Payment Terms: The vendor must submit a detailed'bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellation: The contract may be terminated by the Southold Town Police Department (STPD) without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery pf cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed (removal of undesirable wrinkles). Also includes,but not limited to: free from bacteria, fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACK.AGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. If any of the services do not conform to the contract requirements, the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2026 through December 31, 2026 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue), Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White), Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2026 through December 31, 2026. Firm Fixed Price Bid for$ a o i Signed: I Print Name: 6OO Corporate Title: Vl Ce�- P /AEAa- Company Name: i-6ePV IS Mailing Address: IV iMA I,44y Phone Number: NON-COLLUSIVE BID.CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bid r or its rety on any bond furnished herewith prior to the official opening of the bid. Signed: i Print Name• Corporate Tie _ (if any): ' � �� Company Name: AMC's S GI r- PbeTj Mailing Address: ko UT11, Phone Number: =�. i' • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility.for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue), Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts(White),Uniforms Short Sleeve Shirts (White), Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2026 through December 31, 2026. Firm Fixed Price Bid for$ Signed: _ P Print Name: R(A I(tA die Corporate Title: DAw.+Z Company Name: ',�d"e Clzaaa Mailing Address: P-0. &ox- 156,7 Mo.f`-gu;� my [t qs� Phone Number: b 31 ` 2 ! 'L 09 r / NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: I�� YW 11— Print Name: Corporate Title (if any): 0 W wex Company Name: M Mailing Address: P D. f j K 19 11 nGl_ttff_�LG Ny I[R S`c7, Phone Number: ' S .r LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 23, 2025 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2026. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any'and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 23, 2025 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK J 2026 SOUTHOLD.TOWN POLICE DEPARTMENT UNIFORM CLEANING INTRODUCTION: The Southold Town Police Department,herein after collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department(STPD)reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is,therefore, not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform cleaning services,regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Determination of Responsibility: In determining the responsibility of a bidder, the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; • The character, integrity,reliability, reputation,judgement, experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability and adaptability of goods or services to the particular use required r Bidder's Payment Terms: The vendor must submit a detailed bill and•a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellation: The contract may be terminated by the Southold Town Police Department , (STPD)without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retain/withhold payment for nonperformance if deemed appropriate to do so by STPD. I STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery pf cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK. a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed (removal of undesirable wrinkles). Also includes, but not limited to: free from bacteria, fungi, . and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled'fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACK.AGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. If any of the services do not conform to the contract requirements,the STPD may r require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2026 through December 31, 2026 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) 2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue),Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White), Uniform Long Sleeve Shirts (Tan), Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24.pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2026 through December 31, 2026. Firm Fixed Price Bid for $ Signed: Print Name: Corporate Title: Company Name: Mailing Address: Phone Number: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print Name: Corporate Title (if any): Company Name: Mailing Address: Phone Number: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town.Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 23,2025 at which time they will be publicly opened and read aloud, forfurnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2026. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local,from which the Town of Southold is exempt. Dated: September 23, 2025 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK 2026 SOUTHOLD TOWN POLICE DEPARTMENT UNIFORM CLEANING I'NTRODUCTION: The Southold Town Police Department, herein after'collectively referred to as "STPD", is accepting bids from qualified vendors for Uniform Cleaning Services. The term "vendor" as used herein shall refer to providers submitting bid in response to this invitation bid. GENERAL INSTRUCTIONS: • Bid Award: The Southold Town Police Department(STPD) reserves the right to award the contract to the bidder that the STPD deems to offer the lowest responsive and responsible bid. The STPD is,therefore, not bound to accept a bid on the basis of lowest price. The STPD desires to award a "firm fixed price"contract to only one (sole) bidder as a result from this solicitation • "Firm-Fixed price" means the bid amount represents the ANNUAL COST to the Southold Town Police Department for the uniform cleaning services, regardless of the annual piece count processed. The "firm fixed price"is NOT subject to any adjustments/escalations on the basis of the bidder's cost experience or other circumstances arising during the performance of the contract. Determination of Responsibility: In determining the responsibility of a bidder, the following criteria will be considered: • The ability, capacity and skill of the bidder to perform the contract or provide the services required; • Whether the bidder can perform the contract or provide the services promptly, or within the time specified,without delay or interference; • The character, integrity, reliability,reputation,judgement, experience and efficiency of the bidder; • The quality of performance on previous contracts or services; • The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; • The quality, availability'and adaptability of goods or services to the particular use required Bidder's Payment Terms: The vendor must submit a detailed bill and a signed Town voucher each month. The winning bid amount is to be paid in 12 equal payments. It will be the vendor's responsibility to voucher the Town of Southold each month for payment. Cancellation: The contract may be terminated by the Southold Town Police Department (STPD)without cause by giving a minimum of sixty (60) days written notice of intent to terminate. Contract services must be maintained until the end of the sixty (60) day period. The STPD may terminate this agreement at any time as result of the contractor's failure to perform in accordance with these specifications and the applicable contract. The STPD may retdin/withhold payment for nonperformance if deemed appropriate to do so by STPD. STATEMENT OF WORK 1. SCOPE OF SERVICVES/WORK The Southold Town Police Department is seeking a full service contractor to provide the cleaning and finishing of the Town Police uniforms (dry cleaning or laundry) as per the uniform label specifications. It will be the responsibility of the vendor to pick up and deliver the uniforms at the Southold Town Police Headquarters, Main Road, Peconic,New York, and Tuesday and Friday of each week. Delivery of cleaned uniforms to be made no later than the same day of the week following the pick-up. 2. TECHNICAL DEFINITIONS TO THIS STATEMENT OF WORK a. CLEANING: All uniforms/garments shall be cared for as instructed by the manufacturer. Uniforms/garments must be dry and clean in appearance (free of visible soil, spots, stains, lint and objectionable odors), and pressed(removal of undesirable wrinkles). Also includes, but not limited to: free from bacteria, fungi, and microorganisms, including pathogens and disease producing organisms b. DRY CLEANING: The process by which clothing or fabrics are cleaned by treating with chemical solvents containing little or no water in accordance with industry standards. C. LAUNDERING: The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and/or by hand in appropriate temperature water solutions of detergents and other additives in accordance with industry standards. d. PACK.AGING: Use of hangers and plastic film in accordance with industry standards. e. PRESSING: Steam press using low setting or warm and placed on hangers. Polyester fabrics will not be pressed using high heat. Vendor shall void and/or remove double creases in trousers as a result of multiple processing services. f. DRYING: Tumble dry on low heat or warm. 3. WORKMANSHIP a. The vendor shall conform to the generally accepted industry standards of quality, cleanliness, finish, appearance and packaging. b. ' If any of the services do not conform to the contract requirements,the STPD may require the vendor to re perform the services in conformity with the contract requirements, at no additional cost to the STPD 4. BID SCHEDULE • Contract period January 1, 2026 through December 31, 2026 • The total fixed price will encompass all the uniform cleaning during the contract period. • The quantity of uniforms to be cleaned is an annual estimate based on prior years contracts. The STPD takes no responsibility for any increases (overages) or decreases (shortages) in the estimated uniform quantity provided. Estimated annual quantities: Uniforms Trousers, Tactical Uniform Pants, Tactical Cargo Pocket Uniform Trousers, Civilian Trousers (Detectives) .2,200 pieces Uniforms Long Sleeve Shirts (Dark Blue),Uniform Short Sleeve Shirts (Dark Blue), Uniform Long Sleeve Shirts (Light Blue), Uniform Short Sleeve'Shirts (Light Blue), Uniform Long Sleeve Shirts (White), Uniforms Short Sleeve Shirts (White),Uniform Long Sleeve Shirts (Tan),. Uniform Short Sleeve Shirts (Tan), Civilian Shirts (Detectives), Polo Shirts 3,200 pieces Uniform Jackets 24 pieces Winter Jackets 24 pieces Uniform Sweater 24 pieces Neckties 24 pieces Sports Jackets (Detectives) 24 pieces 5. BID SUBMISSION Southold town Police Uniform Cleaning bid for the period: January 1, 2026 through December 31, 2026. Firm Fixed Price Bid for $ Signed: Print Name: Corporate Title: Company Name: Mailing Address: Phone Number: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief,by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print Name: Corporate Title (if any): Company Name: Mailing Address: Phone Number: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 23, 2025 at which time they will be publicly opened and read aloud, for furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2026. Specifications for the Police Department Uniform Clothing may be obtained at the Office of the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be submitted on the per item price list, and must be accompanied by a Non- Collusive Bid Certificate, and bank draft or certified check the amount of$100.00. All bids must be marked "Bid on Police Department Uniform Cleaning", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 23, 2025 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 2nd day of October , 2025, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtovmny.gov . Bid on 2026 PD Uniform Cleaning Denis 14on&rrow Southold Town Clerk Sworn before me this 2nd day of Octobe , 2025. C, otary Public LYNDA M. RUDDER Notary Public, State of New York No.01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20S-41 TO*Uffolh Timm Receipt Times Review Media Group Receiptnumber PO Box 1500 Invoice number UQG6HQOZ-0014 Mattituck,NY 11952 Notice ID MCOmPA9rN1fIKTIMSFEp Ibazata@times review.com (631)354-8021 Publisher The Suffolk T imes Date paid Oct 24,2025 Paid by Paymentmethod Marked as paid Southold Town Clerk Description Qty Unit price Amount 10/09/2025:Public Notice -With 1 .34.96 34.96 Affidavit Notice' Affidavit Fee 1 25.00 25.00 __= Notes=== NetSubtotal $59.96 Notice Name:2026 Uniform Cleaning Tax 0.00 Amount paid � $59.96 Questions? Contact us at Ibazata@timesreview.com or (631) 354-8021 - Page 1 of 1 Rudder, Lynda From: Column Support <support@column.us> Sent: Thursday, October 2, 2025 11:56 AM To: Rudder, Lynda Subject: [SPAM] - Notice Order Confirmed Attachments: notice_MCOmPA9rN 1 fI KTI M SFEp_proof.pdf C 01 Hi Lynda, ` The Suffolk Times just confirmed that they have received your notice order.Your order is being reviewed. Notice Name: 2026 Uniform Cleaning Notice ID:MC0mPA9rN1fIKTIMSFEp Receipt Confirmed: Oct.2,2025 Publication Dates: 10/09/25 You will receive updates if the publisher makes any changes'to your notice before publication, including the finalized cost on an updated proof and invoice. Supported by Column If you'd like to unsubscribe from any emails from Column,you can do so in your user settings. ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 1 The*Uf f iol Time.5. INTEMMAD DRAFT This is the proof of your ad scheduled to run in The Suffolk Times on the dates indicated below. If changes are needed, please contact us prior to deadline at (518) 730-4551. Notice ID: MCOmPA9rN1fiKTIMSFEp( Proof Updated:Oct.02,2025 at 11:56am EDT Notice Name:2026 Uniform Cleaning See Proof on Next Page This is not an invoice.Below is an estimated price,and it is subject to change.You will receive an invoice with the final price upon invoice creafion'by the publisher. FILER FILING FOR Lynda Rudder The Suffolk Times lynda.rudder@town.soutliold.ny.us Columns!!Vide: 1 Ad Class: Legals 10/09/2025:Public Notice-With 34.96 Affidavit Affidavit Fee 25.00 Subtotal $59.96 Tax% 0 Processing Fee $0.00 Total $59.96 2026 Uniform Cleaning - Page 1 of 2 SUFFOLK COUNTY ADVERTISEMENT FOR BID LE.GALROUCE NQT1(;E�B�DDERS NOTICE IS HEREBY GIVEN,In accordance with the,provislons of Section 103 of the General Municilial Law„that sealed,bids will be received by the Town Clerk of the Town of Southold,Suffolk County,New York.at the Southold Town•Clerk's Office,.Town Hail, 53095 Main Road,Southold, New York 11971,until 2:00 P.M., Thursday,October 23,2025 at which time they will be publicly opened and read aloud,for ,furnishing to the Town of Southold Police Department Uniform Cleaning for the calendar year 2026. Specifications for the Police Department Uniform.Cloth ny may be obtained.at the Office of'the Southold Town Clerk. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defector informality in any bid should it be deemed In the best interest of the Town of Southold to do so: All bids must be submitted on the per item,.OHce list;and must be accompanied by a Non-Collusive Bid Certdficate,and bank draft or certifier)check the amount of $100.00.All bids must be marked "Bid on Police Department Uniform Cleaning",and must be signed and sealed in envelopes plainly addressed to the Town Clerk,Town of Southold,Town Hall, 530g5 Main Road,Southold,"New York 11971. The bid price shall not Include any tax,federal„state,or local,from which the Toiron'of Southold Is .exempt. Dated:.September 23,2025 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK 2026 Uniform Cleaning - Page 2 of 2 DENIS NONCARROW ti� G.j, Town Hall,53095 Main Road TOWN CLERK p= P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS wG � yC Fax(631)765-6145 MARRIAGE OFFICER '�' RECORDS MANAGEMENT OFFICER �0,� �a� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www southoldtownny.gov OFFICE OF THE TOWN,CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-718 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 23,2025: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for BIDS for the following items for the 2026 year: -Bulk Sand for the Highway Department -Milk for the Human Resource Center -Cleaning of Police Department Uniform Clothing _ -Scrap Tire Removal -Waste Oil Removal Motion By: Councilman Mealy Seconded By: Councilwoman Smith Adopted: Councilman Mealy, Councilwoman Smith, Justice Evans, Councilman Doroski, Supervisor Krupski,Jr. Absent: Councilwoman Doherty Denis Noncarrow Southold Town Clerk