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HomeMy WebLinkAboutFI Airport Grant/FI Ferry District DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK *pF So�jy Box 1179 el► O Southold,New York 11971 Fax �9 ram. REGISTRAR OF VITAL (63.1) 765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT CA www.southoldtownny.gov OFFICER FREEDOM OF INFORMATION OFFICER ��UN".�'" OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-726 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 25,2025: RESOLVED the Town Board of the Town of Southold hereby authorizes and directs Supervisor Albert J. Krupski, Jr., to execute the Subrecipient Agreement with the Fishers Island Ferry District for the Fishers Island Airport Grant in the amount of$277,227.00, a grant approved by the Federal Aviation Administration ("FAA")to repair and reconstruct the runways at the Elizabeth Field Airport, subject to the approval of the Town Attorney. Denis Noncarrow Southold Town Clerk 1 RESULT: Adopted MOVER: Councilman Doroski SECONDER: Councilman Mealy AYES: Councilman Mealy, Councilwoman Smith,Justice Evans, Councilman Doroski, Supervisor Krupski; Jr. NAYES: None Page 45 of 81 FISHERS ISLAND FERRY DISTRICT October 14,2025 LEGAL RESOLUTION 2025-084 WHEREAS,The Town of Southold and the Fishers Island Ferry District, a non-profit entity providing public services, including the equipping, maintaining, repairing and operation of the Elizabeth Field Airfield for the purpose of transporting persons,goods,wares,and merchandise to and from Fishers Island. WHEREAS,The Town is the recipient of infrastructure grants made available through the Federal Aviation Administration and is desirous of distributing such funds to the Fishers Island Ferry, District("District") and the District is willing to accept such distribution and become a subrecipient. NOW THEREFORE,The Fishers Island Ferry District Board of Commissioners hereby authorizes and directs the District Manager,to execute all such subrecipient agreements. Moved by:Commissioner Cashel Seconded by: Commissioner Shillo Ayes: Burnham,Cashel,Congdon, Reid and Shillo Nays: FY 2025 AIRPORT INFRASTRUCTURE SUBRECIPIENT GRANT AGREEMENT This Grant Agreement (this "Agreement") is entered into by and between The Town of Southold, (the "Town") and Fishers Island Ferry District (the "Grantee"), a non- profit entity providing public services, including the equipping, maintaining, repairing and operating an airport for the purpose of transporting persons, goods, wares, and merchandise to and from Fishers Island. WHEREAS, the Town is the recipient of a grant (as more fully described in Exhibit A, the "Airport Infrastructure Grant") made available through the Federal Aviation Administration ("FAA")Airport Improvement Program, under the Infrastructure Investment and Jobs Act("IIJA) (Public Law (P.L. 117-58) of 2021, and FAA Reauthorization Act of 2024, (P.L. 118-63) on behalf of the Unites States; WHEREAS, the Town is desirous of distributing such funds to the Grantee to be utilized to reconstruct PAPI for Runway 7/25, at both Runway thresholds and reconstruct PAPI for Runway 12/30, at both Runway thresholds, in addition to replacement lighting at both Runways, in the amount identified herein and on the terms and conditions stated herein;and WHEREAS, the Grantee is willing to accept the such distribution and become a sub-recipient of the Airport Infrastructure Grant, on the terms and conditions stated herein. NOW; THEREFORE, in consideration of the premises and the mutual covenants herein contained, the parties agree and bind themselves as follows: ARTICLE I - REPRESENTATIONS OF THE GRANTEE Recognizing that the Town is relying hereon, the Grantee represents, as of the date of this Agreement, as follows: (a) Organization; Power, Etc. The Grantee is a public corporation established under the laws of the State of New York with full legal right and power to authorize, execute, and deliver this Agreement, to receive the Grant, to undertake and implement the use of Grant funds as described herein and to carry out and consummate all transactions contemplated by the foregoing (including without limitation the recordkeeping and reporting described herein); (b) Authority. The Grantee has duly and validly authorized the execution and delivery of this Agreement and has or will have so authorized the execution of each Application, and all approvals, consents, and other governmental or corporate proceedings necessary for the execution and delivery of the foregoing or required to make this Agreement the legally binding obligation of the Grantee that it purports to be, in.accordance with its terms, have been obtained or made. The representatives of the Grantee executing this Agreement have all necessary power and authority to execute this Agreement and to bind the Grantee to the terms and conditions herein. (c) No Litigation. No action, suit, proceeding, inquiry or investigation, at law or in equity, before or by any court, public board or body, other than as disclosed to the Town in writing, is pending or, to the knowledge of the authorized representatives of the Grantee executing this Agreement, or threatened either seeking to restrain or enjoin the execution and delivery of this Agreement, the services provided or contesting or affecting the validity of this Agreement; and neither the non-profit status of the Grantee nor the title to the office of any authorized representatives of the Grantee executing this Agreement, is being contested. (d) No Conflicts. The authorization, execution and delivery of this Agreement will not constitute a breach of, or a default under, any law, ordinance, resolution, agreement, indenture or other instrument to which the Grantee is a party or by which it or any of its properties are bound. (e) SAM Registration. Grantee is registered with the System for Award Management (SAM) and confirms that the Federal UEI number listed in Exhibit A is the correct such number for the Grantee as of the date hereof. (fl Binding Agreement. This Agreement is, or when executed and delivered will be, the legal, valid, and binding obligation of the Grantee, enforceable in accordance with its terms, subject only to limitations on enforceability imposed in equity or by applicable bankruptcy, insolvency, reorganization, moratorium or similar laws affecting creditors' rights generally. (g) Information Submitted. All information, reports, and other documents and data submitted to the Town in connection with this Agreement is true, correct and complete in all material respects. (h) Ratification. By executing this Agreement, the Grantee (i) affirms and ratifies all statements, representations and warranties contained in all written documents submitted to the Town in connection with this Agreement and (ii) agrees that on each date, if any, that any additional documentation is attached hereto and made a part hereof, it will be deemed to have affirmed and ratified all such statements, representations and warranties. ARTICLE II - THE GRANT 2.1 Grant Amount: $277.227.00. The Town agrees to make and the Grantee agrees to accept, on the terms and conditions stated in this Agreement, the Grant Amount specified herein. 2.2 Project and Schedule (a) Grant Purpose. Each Grant is being made solely to reimburse the Grantee for actual expenses incurred in the reconstruction of both runways as provided for the services and transportation of the residents of the Fishers Island Ferry District. (b) Grant Expenditure Schedule. All grant amounts must be expended by August 25, 2029. All Grant proceeds that remain unexpended shall be returned to the Town. 2.3 Grant Award Package In connection with the execution and delivery of this Agreement, each of the following conditions shall be satisfied (all documents, certificates and other evidence of such conditions are to be satisfactory to the Town in its sole and absolute discretion). (a) Executed Grant Agreement. The Town shall receive a duly executed original of this Agreement. (b) Expiration of Offer. Each Grant, and the obligation of the Town to disburse such Grant, or any portion thereof, shall expire ninety (90) days from the date the Grantee was presented with a copy of this Agreement, unless the Grantee duly executed said Agreement and returned same to the Town. The Town, in its sole and absolute discretion, may approve one or more extensions to the expiration of the offer of any Grant. ARTICLE III - AFFIRMATIVE COVENANTS 3.1 Use of Disbursements The Grantee shall expend the Grant funds only for eligible expenses as outlined herein, subject to Article 11 hereof. The Grantee shall be responsible for compliance with, and shall comply in all material respects with, all applicable laws and regulations, whether or not such laws or regulations are expressly referenced herein. 3.2 Reporting and Compliance with Laws (a)The Grantee shall comply with all reporting requirements set forth in Schedule A hereto. In addition, the Grantee agrees that all Grant monies shall be expended in full compliance with all applicable provisions of federal, state and local law and all regulations thereunder. , (b) Without limiting the generality of Section 3.2(a), the Grantee covenants to comply in all respects with all applicable laws, regulations and rules regarding bidding, procurement, employment and anti-discrimination, including, without limitation, Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et se q.}, as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement}. Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this Agreement. (c)Grantee certifies that it has read and understood its obligations with respect to compliance with the non-discrimination requirements in this Agreement (including, without limitation, Schedule B hereto), certifies that it is in compliance with such requirements, and covenants to remain in compliance at all times while this Agreement is in effect. 3.3 Recoupment and Costs The Grantee acknowledges that it is responsible for compliance with this Agreement and all state and federal laws and regulations applicable to the Grant(s} funding source. Any breach of this Agreement and/or failure to comply with such law or regulation may result in all or a portion of the Grant becoming subject to recoupment(including, without limitation, as described in each Application). If any portion of the Grant is subject to recoupment, the Town will notify the Grantee in writing and the Grantee shall promptly and, in any event, within 10 days of receiving such notice, return such Grant proceeds (including both any unexpended portion and funds equal to the portion expended} and any interest earnings thereon . In addition, Grantee shall be responsible for, and hereby agrees to promptly pay or reimburse the Town for all costs incurred by the Town, its employees, officers and agents (including without limitation, attorneys' fees} related to or arising out of such recoupment including, without limitation, costs of any related investigation, audit and/or collection efforts. 3.4 Indemnification To the fullest extent permitted by law, the Grantee agrees to indemnify and hold harmless the Town and all of its employees, officers,and agents(collectively, "Indemnified Persons")from and against any and all losses, costs, damages, expenses,judgments, and liabilities of whatever nature(including, but not limited to, attorneys', accountants' and other professionals' fees and expenses, litigation and court costs and expenses, amounts paid in settlement and amounts paid to t discharge judgments and amounts payable by Indemnified Persons relating to or arising out of(i)the actual or alleged failure of the Grantee to comply with the terms of this Agreement or with any other requirement or-condition applicable to the federal grant with which any Grant is funded or (ii) the operation or undertaking of each Project; provided that no indemnification shall be required of an Indemnified Person to the extent such losses are determined by the final judgment of a court of competent jurisdiction to be the result of the gross negligence orwillful misconduct of such Indemnified Person. Such indemnification includes, but is not limited to, costs arising from third-party claims. The provisions of this Section shall survive the termination of this Agreement, and the obligations of the Grantee hereunder shall apply to,losses or claims whether asserted prior to or after the termination of this Agreement. In the event of failure by the Grantee to observe the covenants, conditions and agreements contained in this.Section, any Indemnified Person may take any action a't law or in equity to collect amounts then due and thereafter to become due, orto enforce performance and observance of any obligation, agreement or covenant of the Grantee under this Section. The obligations of the Grantee under this Section shall not be affected by any assignment or other transfer by the Town of its rights or interests under this Agreement and will continue to inure to the benefit ofthe Indemnified Persons after any such transfer. The provisions of this Section shall be cumulative with and in addition to any other agreement by the Grantee to indemnify any Indemnified Person. 3.5 Federal UEI The Grantee shall maintain an active UEI registration at all times while this Grant Agreement is in effect. 3.6 Recordkeeping The Grantee shall maintain accounts and records with respect to the utilization of all Grant funds in accordance with generally accepted accounting principles as issued from time to time by the Governmental Accounting Standards Board (GASB). Grantee shall keep and maintain all financial records and supporting documentation related to Grant expenditures for a period of seven years after all Grant proceeds have been expended.or returned to the Town. Wherever practicable, Grantee shall collect, transmit, and store such records in open and machine readable formats. Grantee agrees to make such records available to the Town or to the United States Treasury upon request, and to any other authorized oversight body, including but not limited to the Government Accountability Office (GAO), the Treasury's Office of Inspector General (OIG) and the Pandemic Relief Accountability Committee (PRAC). Grantee agrees to make such accounts and records available for on-site inspection during regular business hours of the Grantee and permit the Town, the United States Treasury or any other such authorized oversight body to audit, examine, and reproduce such accounts and records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, data, and other information relating to all matters covered by this Agreement. The Grantee shall permit the Town or any party designated by it upon reasonable prior notice to the Grantee to examine and to inspect and, without limiting the generality of the previous paragraph, to make copies of any accounts, books and records of the Grantee pertaining to Grant expenditures. 3.7 Single-Audit The Grantee acknowledges that by accepting the Grant(s) it is a sub-recipient of federal financial assistance under the federal Single Audit Act of 1984, as amended (the "SM"). The Grantee further acknowledges that to the extent it expends an aggregate of$750,000 in federal awards (including, but not limited to the Grant(s)) in a fiscal year, it will be subject to an audit under the SAA and its implementing regulations at 2 CFR Part 200, Subpart F. ARTICLE IV-TERMINATION AND REMEDIES 4.1 Termination (a)Termination by the Town. The Town, in its sole and absolute discretion, may terminate this Agreement or any one or more Grants hereunder: (i) if the Grantee has breached any provision of this Agreement including without limitation reporting requirements in Schedule A hereto) or has failed to comply with any applicable state or federal law or regulation applicable to any Project and/or any Grant; or (ii)if any representation or warranty made by the Grantee in any Application, this Agreement, or any certification or other supporting documentation thereunder or hereunder shall prove to have been incorrect in any material respect at the time made. (b)Notice of Termination. The Town shall provide the Grantee with written. notice of termination of this Agreement or any one or more Grants, setting forth the reason(s) for termination. The termination of this Agreement or any one or more Grants shall be effective as of the date such notice of termination is sent by the Town. (c)Effect of Termination. Upon termination of this Agreement or any Grant, the Grantee shall reimburse the Town for all costs and disbursements of the Grant(s) terminated on a schedule to be negotiated in good faith between the Town and the Grantee, but in no event more than 60 days from the date of such termination. 4.2 Term This Agreement shall remain in effect until one of the following events has occurred: (a) The Grantee and the Town substitute this Agreement with another written agreement; (b) All of the Grantee's obligations under this Agreement have been discharged, including, without limitation, any obligation to reimburse the Town for disbursements of the Grant(s); or (c) This Agreement has been terminated pursuant to the provisions of Section 4.1 hereof. ARTICLE V - MISCELLANEOUS 5.1 Notices All notices, requests and other communications provided for herein including, without limitation, any modifications of, or waivers, requests or consents under, this Agreement shall be given or made in writing and delivered, (i) in the case of the Town, to the Town Clerk, 53095 .Route 25A, Southold, New York 11971, and (ii) in the case of the Grantee, to the Fishers Island Fire District, P.O. Box 123, Fishers Island, New York, 06390; or, as to either party, at such other address as shall be designated by such party in a notice to each'other party. Unless otherwise provided herein, receipt of all such communications shall be deemed to have occurred when personally delivered or, in the case of a mailed notice, upon receipt, in each case given or addressed as provided for herein. 5.2 No Waiver No failure or forbearance on the part of the Town to exercise, and no delay in exercising, any right hereunder shall operate as a waiver thereof nor shall any single or partial exercise by the Town of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. Conditions, covenants, duties and obligations contained in this Agreement may be waived only by written agreement between the parties. 5.3 Governing Law This Agreement shall be construed under, and governed by, the laws of the State of New York. The Grantee agrees to bring any federal or state legal proceedings arising under this Agreement in which the Town is a party in a court of competent jurisdiction within the County of Suffolk. This section shall not be construed to limit any other legal rights of the parties. 5.4 Successors andAssigns This Agreement shall be binding upon and inure to the benefit of the Grantee and the Town and their respective successors and assigns, except that the Grantee may not assign or transfer its rights or obligations hereunder without the prior written consent of the Town. 5.5 Complete Agreement; Waivers and Amendments All conditions, covenants, duties and obligations contained in the Agreement may be amended only through a written amendment signed by the Grantee and the Town unless otherwise specified in this Agreement. 5.6 Headings The headings and sub-headings contained in the titling of this Agreement are i intended to be used for convenience only and do not constitute part of this Agreement. 5.7 Severability If any term, provision or condition, or any part thereof, of this Agreement shall for any reason be found or held invalid or unenforceable by any governmental agency or court of competent jurisdiction, such invalidity or unenforceability shall not affect the remainder of such terms, provisions or conditions nor any other term, provision or condition, and this Agreement shall survive and be construed as if such invalid or unenforceable term, provision or condition had not been contained therein. 5.8 Schedules, Exhibits and Attachments; Counterparts; Electronic Signature Each schedule, exhibit or other attachment hereto and referred to herein is an integral part of this Agreement. This Agreement may be executed in several counterparts, each of which shall be deemed to be an original. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000 and related state law) or other transmission method and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. 5.9 Further Assurances Grantee agrees that it will, from time to time, execute, acknowledge, and deliver, or cause to be executed, acknowledged, and delivered, such further instruments as may reasonably be required for carrying out the intention or facilitating the performance of this Agreement. 5.10 Third-Party Beneficiaries This Agreement is exclusively between the Town and the Grantee, and does not, nor is intended, to create any privity of contract with any other party not a party hereto other than the Indemnified Persons, norto imply a contract in law orfact.The Town is not obligated to disburse grant funds on any contract, or otherwise, between the Grantee and any other party, nor intends to assume, at any time, direct obligations for payment for work, goods, or other performance under such contracts . The obligation to pay any amounts,due under such contracts is solely the responsibility of the Grantee. Nothing herein, express or implied, is intended to, or shall confer upon, any other person any right, benefit,or remedy of any.nature whatsoever under or by reason of this Agreement between the Town, the Grantee and the Indemnified Person. IN WITNESS WHEREOF, the parties hereto have caused this Grant Agreement to ll be duly executed as of the d�s day of , 2025. TOWN OF SOUTHOLD Name: Albert J. Krupski, Jr., Title: Supervisor Date: FISHERS I D FERRY DISTRICT, GRANTEE Y- B ', U� Name: y Date: ck 70 1 L r SCHEDULE A Reporting Requirements Event Reporting The following events shall be reported promptly upon the occurrence thereof(and in any event with five business days of the occurrence thereof} to the Town: (a) The inclusion of the Grantee, or any contractor or sub-recipient related to any Grant or any Project, or any employee, officer or other official of any of the foregoing, on any state or federal listing of debarred or suspended persons, or if any of such persons are proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any state or Federal department or agency. (b)Any criminal or civil litigation, or credible threat of such litigation, or investigation by any governmental entity of any of the persons listed in (a) for violations of state or Federal law involving fraud, bribery, misappropriation of funds, breaches of fiduciary duty or other actions bearing on the trustworthiness, credibility or responsibility of such person. On Demand Reporting (a)A list of antidiscrimination complaints, reviews and proceedings, if any, as described in item 8 of Schedule B; and (b) Such other reporting relating to each Grant and each Project as the Town shall reasonably request from time to time. Scheduled Reporting (a) Quarterly Reporting. The Grantee shall provide quarterly reports as of the end of each fiscal quarter. Such reports shall be delivered to the Town not later than the fifteenth (15} day following the end of each fiscal quarter (i.e. January 15, April 15, July 15 and October 151 and shall contain: a.The status of prospective purchases and disbursement of funds (not started, in process, completed) b.The amount of each Grant expended during the quarter; c.The cumulative total amount of each Grant expended since inception; d.The amount, if any, of each Grant that has been obligated for spending but not yet disbursed; e. A certification that, as of such reporting date and at all times since the previous reporting date {or if none, since the date of the Grant Agreement), the Grantee is and has been in full compliance with all terms of the Grant Agreement, including, without limitation, the antidiscrimination requirements described on Schedule B{or has delivered to the Town in writing a full accounting of all instances on noncompliance); f.Such other items as the Town shall reasonably request related to the Grant{s) and/or the Project{s) g. Close Out Reporting. The Grantee shall provide a final close-out report after the final expenditure (or return to the Town) of each Grant. Such report shall be delivered to the Town not later than 60 days following the quarter in which such final expenditure {or return) occurred and shall contain all such items as are reasonably requested by the Town or its agents. SCHEDULE B Assurance of Compliance with Civil Rights Requirements As a condition of receipt of federal financial assistance including the Grant(s), the Grantee provides the assurances stated herein. The federal financial assistance includes the Grant(s) and may include other federal grants, loans and contracts to provide assistance to the recipient's beneficiaries, the use or rent of Federal land or property at below market value, Federal training, a loan of Federal personnel, subsidies, and other arrangements with the intention of providing assistance. Federal financial assistance does not encompass contracts of guarantee or insurance, regulated programs, licenses, procurement contracts by the Federal government at market value, or programs that provide direct benefits. This assurance applies to all federal financial assistance from or funds made available through the Department of the Treasury, including the Grant(s) and any assistance that the Grantee may request in the future. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to all of the Grantee's programs, services and activities, so long as any portion of the Grantee's program(s) is federally assisted in the manner proscribed above. 1 . Grantee ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d etseq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such.,as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents. 2. Grantee acknowledges that Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency," seeks to improve access to federally assisted programs and activities for.individuals who, because of national origin, have limited English proficiency ("LEP"). Grantee understands that denying a person access to its programs, services, and activities because of LEP is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964 and the Department of the Treasury's implementing regulations. Accordingly, Grantee shall initiate reasonable steps, or comply with the Department of the Treasury's directives, to ensure that LEP persons have meaningful access to its programs, services, and activities. Grantee understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary, to ensure effective communication in the Grantee's programs, services, and activities. 3. Grantee agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov. 4. Grantee acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance (including, without limitation, the Grant(s)), and is binding upon Grantee and Grantee's successors, transferees and assignees for the period in which such assistance is provided. 5.Grantee acknowledges and agrees that it must require any sub-grantees, contractors, subcontractors, successors, transferees, and assignees to comply with assurances 1-4 above, and agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the Grantee and the Grantee's sub-grantees, contractors, subcontractors, successors, transferees, and assignees: 6. The sub-grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. 7. Grantee understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury (including, without limitation, the Grant(s)), this assurance obligates the Grantee, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal i financial assistance is.extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the Grantee for the period during which it retains ownership or possession of the property. 8.Grantee shall cooperate in any enforcement or compliance review activities by the Town or the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. That is,the Grantee shall comply with information requests, on-site compliance reviews, and reporting requirements. 9.Grantee shall maintain a complaint log and promptly inform the Town of any complaints of discrimination on the grounds of race, color, or national origin, and LEP covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, (i) a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome or (ii) if such is the case, a statement that Grantee has received no complaints under Title VI. 10. Grantee must provide documentation of an administrative agency's, or court's findings of noncompliance of Title VI of the Civil Rights Act of 1964 and efforts to address the non-compliance, including any voluntary compliance or other agreements between the Grantee and the administrative agency that made the finding. If the Grantee settles a case or matter alleging such discrimination, the Grantee must provide documentation of the settlement. 11. If the Grantee makes sub-awards to other agencies or other entities, the Grantee is responsible for ensuring that-sub-recipients also comply with Title VI and other applicable authorities covered in this document. COVER SHEET FOR DOCUMENTS SENT T0: —Lou,�o Sent By: TOWN ATTORNEY, PAUL M. DECHANCE DEPUTY T/A, JACK SQUICCIARINI ASSISTANT T/A, JULIE M. MCGIVNEY ASSISTANT T/A, BENJAMIN JOHNSON CONFIDENTIAL SECRETARY, AMY SCHLACHTER Type of A reement g Nature of Contract/Agreement OCT 2 9 2025