Loading...
HomeMy WebLinkAboutRemoval of Waste Motor Oil _ Q�osuFFoc�-oo DENIS NONCARROW o~� G.f� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER O aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 �► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Removal of Waste Motor Oil Bid Opening 10/16/2025 2:00 PM Two (2) Bids Received AAAA Long Island Waste Oil, Inc. Price per GALLON OF OIL removed: $1.95 Thomas Krohn Price per service fee per visit: $250.00 3 Eagles Landing Price per Sludge removal as needed: $10 per gallon Mount Sinai,NY 11766 631-474-4300 Strebel's Waste Oil, Inc. Price per GALLON OF OIL removed: $ .95 Edward Mansfield Price per service fee per visit: $125.00 644B Montauk Highway Price per Sludge removal as needed: N/A Westhampton Beach,NY 11978 631-288-4944 1 BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,New York. The.Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2026,and for four additional (1)year extensions,through December 31,2030, by mutual agreement in writing by the Town and the bidder. 0 Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS)approved 500-gallon tank which accepts waste oil from residential(non-commercial)generators. Removal of oil must be accomplished by pumping the oil through a 4"diameter pour hole through which residents deposit their used oil. In addition, bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed(i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2026, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold,New York 11971,until 2:00 P.M.,Thursday, October 16,2025 which time they will be opened and read aloud in public. The bids must indicate costs as follows: DECEIVED • Price per GALLON OF OIL removed: 4b 1 • Price per service fee per visit(if applicable): ' • Price per Sludge removal as needed(if capable): fil� Southold Town Clerk . The Town Board of the Town of Southold reserves the right to reject any and all bids and waiv any a 11 info lity i n bid should it be deemed in the best interest of the Town of Sout ala, d f /� jj ?z5tU4ri j �� `J� �l ? t BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station,6155 Cox Lane,Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2026,and for four additional(1)year extensions,through December 31,2030,by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS)approved 500-gallon tank which accepts waste oil from residential(non-commercial)generators. Removal of oil must be accomplished by pumping the oil through a 4"diameter pour hole through which residents deposit their used oil. In addition,bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oi!with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town"as mentioned above means agreeing to come to the facility to remove oil within 24 hrs of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed(i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2026, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate,and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,PO Box 1179,53095 Main Road, Southold,New York 11971,until 2:00 P.M.,Thursday, October 16,2025 which time they will be ripened and read aloud in public.The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ °� • Price per service fee per visit(if applicable): • Price per Sludge removal as needed(if capable): goA to n The Town Board of the Town of Southold reserves the right to reject any and all bids RECEIVED and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. OCT 1 6 Z025 Southold Town Clerk ALL BIDS MUST BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED "BID ON REMOVAL OF WASTE MOTOR OIL",THE BID PRICE SHALL NOT INCLUDE ANY TAX, FEDERAL, STATE, OR LOCAL FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT. Dated: October 02,2025 DENIS NONCARROW SOUTHOLD TOWN CLERK Loin icloj L - Inc, y ' D ' NON-COLLUSIVE BIDDING CERTIFICATION Required by Section 139-D of the State Finance Law By submission of this bid, bidder and each person signing on behalf of bidder certifies, and in the case of joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his/her knowledge and belief: [1] The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; [2] Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the Bidder,prior to opening, directly or indirectly,to any other bidder or to any competitor;and [3] No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. A BID SHALL NOT BE CONSIDERED FOR AWARD NOR SHALL ANY AWARD BE MADE WHERE [1], [2], [3] ABOVE HAVE NOT BEEN COMPLIED WITH; PROVIDED HOWEVER, THAT IF IN ANY CASE THE BIDDER(S) CANNOT MAKE THE FORGOING CERTIFICATION, THE BIDDER SHALL SO STATE AND SHALL FURNISH BELOW A SIGNED STATEMENT WHICH SETS FORTH IN DETAIL THE REASONS THEREFORE: [AFFIX ADDENDUM TO THIS PAGE IF SPACE IS REQUIRED FOR STATEMENT.] Subscribed to under penalty of perjury under the laws of the State of New York, this �- day of 0 �,202,�as the act and deed of said corporation of partnership. IF BIDDER(S)(ARE)A PARTNERSHIP, COMPLETE THE FOLLOWING: NAMES OF PARTNERS OR PRINCIPALS LEGAL RESIDENCE IF BIDDER(S)(ARE)A CORPORATION, COMPLETE THE FOLLOWING: FALegal8\Contract InfoTonns and Related InfonnationNon Collusive Bidding Certification.FINAL.060525.doc Page 1 of 3 NAMES LEGAL RESIDENCE 3 LkA- CJLI- It r(o President Secretary Treasurer President Secretary Treasurer Identifying Data: Potential Contractor: VAZal ix-Ir_ Street Address City,Town,etc. __jAn-)jj Te1ephoneQ&--4;3 W Title: PE Aoa+ 7:hpmu�� Kdo If applicable,Responsible Corporate Officer Name RQ2-�-'r1wd-- Title &at(tie Joint or combined bids by companies or firms must be certified on behalf of each participant: FALegalWontract InfoTornu and Related Information\Non Collusive Bidding Certification.FINAL.060525.doe Page 2 of 3 BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station, 6155 Cox Lane,'Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2026,and for four additional (1)year extensions,.through December 31,2030,by mutual agreement in writing.by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 1193 5 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS) approved 500-gallon tank which accepts waste oil from residential(non-commercial) generators. Removal of oil must be accomplished by pumping the oil through a 4"diameter pour hole through which residents deposit their used oil. In addition,bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed(i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave.with the Town.facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2026, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate,,and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold,New York'11971, until 2:00 P.M.,Thursday, October 16,2025 which time they will be opened and read aloud in public. The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ • Price per'service fee per visit(if applicable): $ • Price per Sludge removal as needed(if capable): ' $ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. t ALL BIDS MUST BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED 'BID ON REMOVAL OF WASTE MOTOR OIL", THE BID PRICE SHALL NOT INCLUDE ANY TAX, FEDERAL, STATE, OR LOCAL FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT. Dated: October 02, 2025 DENIS NONCARROW SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone 2026 Waste Motor Oil Removal Bid ��>e�UttOY� �LiIIi>e�. INTERIM This is the proof of your ad scheduled to run in The Suffolk Times on the dates indicated below. If changes are needed, please contact us prior to deadline at(518) 730-4551. Notice ID:arKP7zl70G6bWJi9byEM I Proof Updated:Sep.26,2025 at 03:16pm EDT Notice Name:Waste Motor Oil Bid See Proof on Next Page This is not an invoice.Below is an estimated price,and it is subject to change.You will receive an invoice with the final price upon invoice creation by the publisher. FILER FILING FOR Sabrina Born The Suffolk Times sabrina.born@town.southold.ny.us Columns Wide: 1 Ad Class: Legals 10/02/2025:Public Notice-With 37.56 Affidavit Affidavit Fee 25;00 Subtotal $62.56 Tax% 0 Processing Fee $0.00 Total $62.56 Waste Motor Oil Bid - Page 1 of 2 SUFFOLK COUNTY LEGAL NOTICE TOys/N OF SOU HOLD NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,'In accordance with the provisions of Section'103 of the General Municipal Law,thafsealed bids. are sought and requested for the REMOVAL OF WASTE MOTOR OIL from the Town of.Southold Transfer'Station,6155 Cox Lane, Cutchogue,NY.The Town seeks bids from a fully licensed and Insured vendor for one(1)year of waste oil removal for calendar ear 2026,and for four additional 1)year extensions,through December3l,2030,by mutual agreement in writing by the Town and the bidder.Specifications and bid proposal forms may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, PO Box 1179,53095 Main Road, Southold,New York 11971,. The sealed bid,together with a Non-collusive Bid Certificate,.and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk,at the Southold Town Hall,PO Box 1179, 53095 Main Road,Southold,New York,until 2:00 P.M.,Thursday, October f 6,2025,at which time they will be opened and read aloud _ in public.The.Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed In the best Interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plalnly.marked "BID ON REMOVAL OF WASTE MOTOR OIL"and submitted to the Office of the Town Clerk.The bid price shall not include any tax, federal,state,.or local,from which the Town of Southold is exempt. Dated:September 25,2025 By Order of the Southold Town Board Denis Ng9carrow,Town Clerk Waste Motor Oil Bid - Page 2 of 2 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Nonearrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 26th day of September, 2025, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York,to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town Website: www.southoldton=.gov 2026 Waste Motor Oil Removal Bid ems Noncarrow Southold Town Clerk Sworn to before me on the 26th day of September, 2025 Notary Public SABRINA M BORN Notary Public,State of New York No.01B06317038,Suffolk Coun Commission Expires Dec.22,20 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the REMOVAL OF WASTE MOTOR OIL from,the Town of Southold Transfer.Station, 6155.Cox Lane, Cutchogue,NY. The Town seeks bids from a fully licensed and-insured vendor for one(1) year of waste oil removal for calendar year 2026, and for four additional (1)year extensions, through December 31,2030, by mutual agreement in writing by the Town and the bidder. Specifications and bid proposal forms may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179,'53095 Main Road, Southold,New York 11971. The sealed bid,together with a Non-collusive Bid.Certificate, and bank draft or certified check in the amount of$100.00, will be received by the Town,Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New'York,until 2:00 P.M., Thursday, October 16,2025, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "BID ON REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 25, 2025 By Order of the Southold Town Board r Denis Noncarrow, Town Clerk • l DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK of Sotjr' Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631)765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT , r= wwwsoutholdtownny.gov OFFICER FREEDOM OF `"o �� INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-718 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 25, 2025: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for BIDS for the following items for the 2026.year: -Bulk Sand for the Highway Department -Milk for the Human Resource Center -Cleaning of Police Department Uniform Clothing -Scrap Tire Removal -Waste Oil Removal Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilman Mealy SECONDER: Councilwoman Smith AYES: Councilman Mealy, Councilwoman Smith, Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES: None Page 35 of 81