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Home My WebLink AboutOld Town Arts & Crafts Guild Arts & Crafts Show RESOLUTION 2025-420 8» Y' ADOPTED DOC ID: 21350 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-420 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 28,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Old Town Arts & Crafts Guild to hold its annual Arts & Crafts Show on the Village Green in Cutchogue on Saturday: July 5, 2025 (r/d July 6), August 2, 2025 (r/d August 3) and October 4, 2025 (r/d October 5) from 9:00 AM to 5:00 PM,provided applicant has met all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilperson SECONDER:Louisa P. Evans, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr TC Checklist for Parade/5KY/Bicycle*/Town Property/Road Closure Special Events Applications Name of Org anization: t: --I V1WY1 S 62 0, 1-`Name of Event: `� Slj� 16 Date(s) of Event: 7 � $ 2 - 10141ZJ� *No SK and Bicycle events during the period of June 1 to November 1* ✓ Event fee check(or request to be waived) J Road clean-up check (CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.: / PD d Hwy Land Pres. V TA V Records Mngmnt/TC. Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: 2025 — 42-0 Approval letter to Organization's contact person w/copy of TB resolution After Event: / Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: 7 Z f Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher& reso.) LM q6d Vendor No. Check No ;a ><: Town of Southold, New York- Payment Voucher Vendor Name Vendor Address EI1teIed by Old Town Arts & Crafts Guild, Inc. PO Box 392 Rucit...U.... ... Vendor Telephone Number " 631-734-2592 Cutchogue, NY 11935 1 overt Glexk Vendor Contact Bob Kuhne Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services GeneralLedger;Fund and.Account Number `.: 2025-771 10/7/2025 $250.00 $250.00 Art&Crafts Fair T1 030 Total: 1$250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Deputy Town Clerk SignA40V Com yName outhold Town Clerknate 10/8/2025 Titlen Clerk Date 10/8/2025 DENTS NONCARROW ' '�!" Town HaII,'53095 Main Road P.O. TOWN CLERK Box 1179 Southold,New York 11971 Fax (631)765-6145 Telephone.(631) REGISTRAR OF VITAL 765-1800 STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT wwwsoutlroldtowimy.gov OFFICER FREEDOM OF M. INFORMATION OFFICER row, -OFFICE OF THE TOWN CLERK, TOWN OF.SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTIONNO...`2025-771 WAS ADOPTED AT THE REGULAR MEETING.OF THE SOUTHOLD TOWN BOARD ON OCTOBER 7,:202.5: WHEREAS, the following groups have supplied the Town of Southold with a refundable clean- up deposit fee-for their event and WHEREAS,the,Southold-Town Police Chief, Steven Grattan,,has informed the Town Clerk's Office,that this.,fee may be refunded.New.therefore be it, RESQLVED that.the Town Board of the:Town of Southold hereby authorizes a refund to be issuedjn°the,ari ount'of the deposit mad"e'to the following: Name Date.Reedved , Amount of Deposit Southold Boy Scout Troop 6 4/25/2025' $250.00 PO Box 67 Peconic,NY 1195.8: Cutchogue-New Suffolk Historical Council 6/17/2025 $250.00 &Musemn PO Box 714 Cutchoguej NY 11935 Mattituck,Chamber of Commerce 4/9/2025 $250.00 PO Box 1056 Mattituck,NY 11952 Old Town Arts & Crafts Guild, Inc. 5%7/2025 $250.00 PO Box 392 Cutchogue,NY 1 t935 i l Denis Nonearrow Southold Town Clerk. RESULT: Adopted MOVER: Justice.Evans. SECONDER; Councilman Doroski AYES Councilman,Mealy,Councilwoman Smith,Councilwoman Doherty, Justice Evans,Councilman Doroski, Supervisor.Krupsld,Jr. NAYES: None DENIS NONCARROW '$ . Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �' '4t" 4 � � - �a Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 10 T APPLICATION FOR A PERMIT TO HOLD A Southold'Town Clerk SPECIAL EVI NT Please provide ALL of the-information r6ouesfed below.Incomplete applications WILL NOT.he revieNved. Date of Submission . S Name of Event A-2 4- Q/ A(- s Name of Organization: U' LlJ o u/� Z'S - C�-3 �C- Is this a Not-For-Profit Event Ye /No Contact's Name: Ky Lf rjr Mailing Address: c: Contact's Phone Number: A/- 6 31 - 73Y ,ZS92 Contact's Email Address: Event Location and Site Diagram: Gy rC,40C70,r V 1 L.(L _ (Use additional paper if necessary) Event Date(s); (Include set up and shut own times and dates) v�/C1ejy��?/b MAA Nature of Event:. /+,zrS (` To Sv �Zi— iclooJ L T (Please attach a detailed description to this application) Time Period (Hours)of Event: From` to Maximum Number of Expected Attendees:. Specify any special requirements (i.e. road closure, police presence): co,, -/ZO L If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-7654802 Mailing Address to Send Event Permit to: OLD -I-Za1�_( A?47-5 a= CA7=13 &u ?o SoK ,Ml . Event Fees: /ZF.I�%✓�3) x $250 for events with less than 1000 expected attendees j o Gr�A/�� AS A J $500 for events with 1000 or more expected attendees �o� ��/ o� ✓Z� o•� Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events •CERTIFICATE.OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** 1 Additional information and requirements may be required as deemed necessary by the Town Board. 3,b K�,) Print name of Authorized Person filling out Signa Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 , . Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/08/25 Receipt#: 339626 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/5, 8/2 & 10/4/21 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1635 $250.00 Old, Town Arts Crafts Guild Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Old, Town Arts Crafts Guild PO Box 392 Cutchogue, NY 11935 Clerk ID: DIANAF Internal ID:7/5,8/2&10/4/2025 Franke, Diana From: McCullough, Lillian Sent: Thursday, May 8, 2025 3:28 PM To: Franke, Diana Subject: RE: Special Event:Art&Crat Fair-7/5, 8/2 & 10/4/25 Thanks, Diana! No comments from me, as this isn't taking place on preserved land. Cheers, Lilly From: Franke, Diana <dianaf@town.southold.ny.us> Sent:Thursday, May 8, 2025 9:57 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.south old.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>;Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject:Special Event: Art&Crat Fair-7/5, 8/2 & 10/4/25 Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Old Town Arts&Craft Guild, Inc(Art&Craft Fair) received on 05/07/2025 . Provide approval or disapproval and cost analysis. Please note that we are waiting for a revised Certificate of Liability Insurance, which will follow when received. Thank you so much, oa!4w Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: Franke, Diana Sent: Thursday, May 8, 2025 9:57 AM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Special Event:Art&Crat Fair- 7/5, 8/2 & 10/4/25 Attachments: 7-5, 8-2 & 10-4-25.pdf Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Old Town Arts &Craft Guild, Inc(Art&Craft Fair) received on 05/07/2025 . Provide approval or disapproval and cost analysis. Please note that we are waiting for a revised Certificate of Liability Insurance, which will follow when received. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: Grattan, Steven Sent: Monday, May 12, 2025 3:08 PM To: Franke, Diana Cc: Noncarrow, Denis Subject: RE: Special Event:Art&Crat Fair- 7/5, 8/2 & 10/4/25 Attachments: Old Town Arts and Crafts Guild.xls V I don't have any objection to these events. , Attached is the cost analysis. One analysis for the three events. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Monday, May 12, 2025 2:37 PM To: Grattan,Steven <sgrattan@southoldtownny.gov> Cc: Noncarrow, Denis<denisn@southoldtownny.gov> Subject: RE: Special Event:Art&Crat Fair-7/5, 8/2 & 10/4/25 Importance: High Hi Chief, I'm following up on the special event for the Old Town Art&craft, Could you kindly provide approval or disapproval along with cost analysis? Thank you so much, drama p�i-aftke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 From: Franke, Diana Sent:Thursday, May 8, 2025 9:57 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <beniamini@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <iuliem southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <iacl<s@southoldtownny.gov>; Stype,John <iohnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born @town.southold.ny.us>; Mudd,Jennifer<iennifer.mudd@town.southold.ny.us> 1 Subject:Special Event:Art&Crat Fair-7/5, 8/2 & 10/4/25 Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Old Town Arts & Craft Guild, Inc (Art& Craft Fair) received on 05/07/2025 . Provide approval or disapproval and cost analysis. Please note that we are waiting for a revised Certificate of Liability Insurance, which will follow when received. Thank you so much, c;(Qw CgFr"'ib5!. Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 z Town of Southold Police Department Special Event Cost Analysis Event: Old Town Arts & Craft Guild Date(s): 7/5, 8/2, 10/4 2025 Location: Cutch Village Green Patrol Allocation.for Bueht'. � q Reg Hours OT Hrs Hrly Wage Total Comments office t?ffice Sergeant $0.00 Police Officer $0.00 Special Patrol .. ';, _ . Reg Hours OT Hrs Hrly Wage Total Comments PO Chenche $0.00 PO Sanders $0.00 'Bicycle Patrol r $0.00 $0.00 $0.00 .K 9-Un 0 $0.00 H giw Pat of PO Onufrak $0.00 PO Flatley $0.00 Marl Ms Traffic Control Reg Hours OT Hrs Hrly Wage Total Comments TCO 8 $19.49 $155.92 7/5/2025 TCO 8 $19.49 $155.92 8/2/2025 TCO 8 $19.49 $155.92 10/4/2025 Equipment Costs=i'` PD Vehicles #of vehicles Hours $/hr Total $20.00 Command Van Marine Patrol Boats Total Department Cost for Event = $467.76 Prepared by Chief S. Grattan 5/12/2025 Page 1 DENIS NONCARROW S Gy Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 N Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �gp Fax(631)765-6145 MARRIAGE OFFICER ® ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER •�' www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Old Town Arts & Crafts Guild, Inc. June 3, 2025 Attn: Bob Kuhne PO Box 392 Cutchogue,NY 11935 Dear Bob Kuhne: The Southold Town Board, at its regular meeting held on May 28, 2025, granted permission to the Old Town Arts & Crafts Guild to hold its annual Arts & Crafts Show on the Village Green in Cutchogue on Saturday: July 5, 2025 (r/d July 6), August 2, 2025 (r/d August 3) and October 4, 2025 (r/d October 5). A certified copy of this resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Chief Grattan at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions,please contact the Town Clerk's office at 631-765-1800. Best of Luck with your event. Sincerely, /4+ la. Jennifer M. Mudd Deputy Town Clerk enc