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Home My WebLink AboutMattituck Chamber of Commerce First Fridays RESOLUTION 2025-303 ADOPTED DOC ID: 21226 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-303 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 15, 2025: RESOLVED that the Town Board of the Town of Southold hereby grants.permission to the Mattituck Chamber of Commerce to hold its Annual First Fridays and to close down Love Lane between Pike St. and Route 25, Mattituck on the following Fridays: May 2nd, June 6th, August 1st, Sept. 5th, and Oct. 3rd,2025 from 4:30 PM to 09:00 PM . They filed a Certificate of Liability Insurance naming the Town of Southold as an additional insured for two million dollars. They need to comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees, with the exception of the clean-up deposit, shall be waived. Applicant to meet with Captain Grattan at the Police Department as soon as possible. All events are evaluated by the Town Board and approvals are for the dates listed only. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr Y TC Checklist for Parade/5KY/Bicyclel/Town Property/Road Closure Special Events Applications Name of Organization: ah �_bam Comme Name of Event: if T`I l Cl 5 �T� flV� P_ Date(s) of Event: *No SK and Bicycle events d the eriod of June 1 to November 1X qf5; fOl3 JEvent fee check(or request t be waived) 1n s Road clean-up check (CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.: 4k T`M J PD 4 Hwy V Land Pres. ✓ TA Records Mngmnt/TC V/ Approval from Chief of Police —7 Cost Analysis from Chief of Police ° Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: a�+ Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee Of+tf _10PL3., TB Resolution to refund clean-up fee �' ��'a'�' � TB Clean-up Reso. #: 202-°S 77 Voucher and copy of TB clean-up Reso. to Accounting Dept. _/-Whole application file to Records Management (include copy of voucher& reso.) Vendor No. CheckNa Town of Southold, New.York - Payment Voucher Vendor Name Vendor Address Entered:by Mattituck Chamber of Commerce PO Box 1056 Audtt.Date Vendor Telephone Number 631-745-3927/516-607=6070 Mattituck, NY 11952 T.ownClerk Vendor Contact Kelly J. Fogarty/Terry McShane Invoice Invoice Invoice Net Purchase Order :- Number Date -Total. Discount Amount Claimed Number Description of Goods or Services General Ledger Fund.and AccountNumber.'' 2025-771 10/7/2025 $250.00 $250.00 First Fridays on Love Lane T1 030 .-- ........ Total , $250.00 Payee Certification Department Certification, The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded or discrepancies noted,and payment is approved. Signs Title Deputy Town Clerk signature , Corn yName Southold Town Clerk Dace 10/8/2025 Titie De u &wn Clerk Date 10/8/2025 DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK qr Sid Box 1179 Southold,New York 11971 Fax REGISTRAR OF'VITAL (631)765-6145 Telephone(631) STA_TISTICSMARRIAGE OFFICER 765-1800. RECORDS.MANAGEMENT - wwwsoutlioldtownny:gov OFFICER FREEDOM OF INFORMATION OFFICER .Pt C��t OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.'2025-771 WAS ADOPTED.AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON 'O.CTOBER 7,.2025: WHEREAS;.the following groups have supplied the Town of Southold with a refundable.clean- up deposit fee for their event and WHEREAS,`tile Southold Town Police Chief, Steven Grattan,has infornied'the Town Clerk's Office that this;fee may be refunded.New therefore be it,. RESOLVED that the Town Board,of the.Town of Southold hereby authorizes a refund to be. issued in the amount bf the deposit made to the following; Name Date Received Amount of Deposit Southold Boy Scout'Troop 6 4/25/2025" $250.00 11 , PO Box 67 Peconic,NY 1195,& Cutchogue-New Suffolk Historical Council 6/17/2025 $250.00 &Museum PO Box 714 Cutchogue;NY 11935 Mattituck Chamber of Commerce 4/9/2025 $250.00 PO Box 1056 Mattituck,NY 11952 Old Town Arts &Crafts Guild, Inc. 5/7/2025 $250.00 PO Box 392. Cutchogue,NY.1,1935 Denis Noncarrow Southold Town Clerk. RESULT: Adopted MOVER: Justice Evans, SECONDER; Councilman Doroski AYES-W. Councilman Mealy,Councilwoman Smith,.Councilwoman Doherty, Justice Evans,,Councilman Doroski, Supervisor.Km ki, Jr. NAYES : None . ;. DENIS NONCARROW :��,+•`� �, Town Hall,53095 Main Road TOWN CLERK ;® ' P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ., � Telephone(631)765 180U RECORDS MANAGEMENT OFFICER ►. ' wwwsoutholdtownnygov FREEDOM OF INFORMATION OFFICER -T RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APR 20 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL E'V#,NT Please proviiie,ALL df fhe infari mahon requested below IncoiriUlete atiiilicatiors:'WILL Nf).T be reviewed. Date of Submission,_04/08./-25 Name of Event First Fridays on Love Lane Name of'Organization The,Mattituck.Chamber of Commerce Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Kelly.J. Fogarty/Terry-McShane. Mailing Address: RO Box 1056 Mattituck NY 11952 Contact's Phone Number: .Kelly: (631) 745-3927 /. Terry: (516) 607-6070 Contact's Email Address: info 9m ituck hamb r org 4 Event Location and Site Diagram: ,Love-Lane from Pike Street(south side)to Main Road (north side) (Use additional paper if,necessary) Event Date(s): May.2nd _June,6th. August 1 st Seotember,5th, October 3rd - (1nclude_set up and shutdown times and dates) Nature of Event: A local community event feat:food, ,beverages, wares, and live music, all member businesses (Please attach a detailed description to this application) Time Period(Hours)of Event: From.. . 6:00 pm to, 9:00 pm Maximum Number of Expected Attendees 500 per event Specify any special requirements(i,e,road closure, police'presence): Road Closing 9 4:30 pM to.set.up,then reopening by 11:00 pm to clean up If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1'802 Mailing Address to Send Event Permit to P.O. Box 1056, Mattituck, NY 11952 Event Fees $250 for events with less than 1000 expected attendees $500 for events vwith,1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) X $250 or more Clean-up deposit all other events CEI2TIFLGATE:0F TN5bAANCE-AEb0": Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED,-ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Terry McShane Print name of Authorized Person filling out Signature of `utlio ed Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT The applicant Mattituck Chamber of Commerce of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: Terr k4hane ,Authorized Agent On behalf of: The Mattituck Chamber of Commerce (Name of Business Entity) Dates of event(s): , C�I f l 613 Sworn to before me this q Day of j ( , 20-2 . JENNIFER M MUDD NOTARY PUBLIC,STATE OF NEW YORK Registration No.Ot MUS429M Qualified in Suffolk County AawmyComm!sWonE,(plmsFeWuarYO7,24—L(� Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/09/25 Receipt#: 338782 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 1st Fridays $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2426 $250.00 Mattituck, Chamber Of Commerce Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Chamber Of Commerce PO Box 1056 Mattituck, NY 11952 Clerk ID: DIANAF Internal ID: 1st Fridays Franke, Diana From: Franke, Diana Sent: Wednesday,April 9, 2025 3:18 PM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Attachments: 1st Fridays.pdf Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on April 09, 2025 . Provide approval or disapproval and cost analysis. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Franke, Diana From-' Mattituck Chamber of Commerce <info@mattituckchamber.org> Sent: Wednesday,April 9, 2025 4:12 PM To: Franke, Diana Subject: Revised Insurance for Mattituck Chamber's First Fridays events Attachments: 3DS5476-M3438540 Certificate of Insurance.pdf Hello Diana, Attached is the revised insurance as requested. Thankyou, Terry Terry McShane President Mattituck Chamber of Commerce m: 516 607-6070 ATTENTION:This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 1 . Franke, Diana From: Franke, Diana Sent: Thursday, April 10,2025 8:12 AM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: FW: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Attachments: 1st Fridays.pdf, 3DS5476-M3438540 Certificate of Insurance.pdf Importance: High Good Morning, Please see attached the updated Certificate of Insurance. Thank you so much, dav" anke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 From: Franke, Diana Sent:Wednesday, April 9, 2025 3:18 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Born, Sabrina<sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on April 09, 2025 . Provide approval or disapproval and cost analysis. Thank you so much, 1 Noncarrow, Denis From: Johnson, Benjamin Sent: Thursday,April 10, 2025 12:23 PM To: 'Mattituck Chamber of Commerce'; Noncarrow, Denis Cc: Schlachter,Amy Subject: RE: Mattituck Chamber of Commerce: 1 st Fridays on Love Lane Hi Terry, Thank you for providing the updated Certificate of Insurance (COL). The revised version indicates that the additional insured and policyholder is "Mattituck Chamber of Commerce, Town of Southold 53095,NY-25 Southold."However,this is misleading, as the Town of Southold,not the Mattituck Chamber of Commerce, should be identified as the policyholder and additional insured. This correction needs to be reflected in the underlying contract with your provider. Thank you for your time. Ben From: Mattituck Chamber of Commerce<info@mattituckchamber.org> Sent:Thursday,April 10, 2025 12:13 PM To:Johnson, Benjamin<benjaminj@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Fw: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Hi Ben, I understand we need revisions to the policy. There are two spots where Southold is listed, can you tell me exactly where they need to be and where they don't, as well as whatever additional changes are needed? I'd like to get it all in there in one shot. Thank you for your help, Terry McShane President Mattituck Chamber of Commerce M: 516 607-6079 Get Outlook for iOS From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday,April 10,2025 11:20:09 AM To: Mattituck Chamber of Commerce<info@mattituckchamber.orp,> Cc: Franke, Diana <dianaf@town.southold.ny.us>; Mudd,Jennifer<iennifer.mudd@town.southold.ny.us>; Born,Sabrina 1 <sabrina.born @town.southo Id.ny.us> Subject: FW: Mattituck Chamber of,Commerce: 1st Fridays on Love Lane 1 Hi Terry This is from the town attorney. The want the COL to be for the Town of Southold only Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn @southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From:Johnson, Benjamin Sent:Thursday,April 10, 2025 10:21 AM To: Franke, Diana<dianaf@town.southold.nv.us>; Noncarrow, Denis<denisn@southoldtownny.eov> Cc: DeChance, Paul<pauld@southoldtownny.eov>;Schlachter,Amy<amvs@southoldtownny.gov> Subject: RE: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Hello, We still have an issue with the language on the COL. The Town of Southold must be named as an additional insured and a holder of the policy. If you would like I will reach out to the applicant directly if you provide their contact information. Thank you, Ben From: Franke, Diana<dianaf@town.southold.nv.us> Sent:Thursday,April 10, 2025 8:12 AM To: Blasko, Regina <rblasko@town.southold.nv.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dane@southoldtownny.gov>; Grattan,Steven<serattan@southoldtownny.gov>;Johnson, Benjamin <benia min i@southoldtownnv.Qov>; McCullough, Lillian<lillianm@southoldtownnv.eov>; McGivney,Julie <iuliem@southoldtownnv.eov>; Noncarrow, Denis<denisn@southoldtownny.sov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Orientale, Michael<michaelo@southoldtownny.eov>; Squicciarini,James <iacks@southoldtownny.eov>; Stype,John<iohnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born @town.southo Id.nv.us>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us> Subject: FW: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Importance: High Good Morning, Please see attached the updated Certificate of Insurance. 2 Thank you so much, cranes Franke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 From: Franke, Diana Sent:Wednesday,April 9, 2025 3:18 PM To: Blasko, Regina<rblasko@town.southold.nv.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dane@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <beniamini@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <iuliem@southoldtownny.eov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <iacks@southoldtownny.gov>;Stype,John<iohnst@southoldtownny.gov> Cc: Born,Sabrina<sabrina.born@town.southold.nv.us>; Mudd,Jennifer<Jennifer.mudd@town.southold.nv.us> Subject: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Importance: High Good Afternoon, Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on April 09, 2025 . Provide approval or disapproval and cost analysis. Thank you so much, cranes Franke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 3 Franke, Diana From: Grattan, Steven Sent: Thursday,April 10, 2025 3:36 PM To: Franke, Diana Cc: Noncarrow, Denis Subject: RE: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Attachments: First Fridays.xls No objections. Cost Analysis is attached.The total is per date. From: Franke, Diana <dianaf@town.southold.ny.us> Sent:Wednesday, April 9, 2025 3:18 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>;Stype,John<johnst@southoldtownny.gov> Cc: Born, Sabrina<sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: Mattituck Chamber of Commerce: 1st Fridays on Love Lane Importance: High Good Afternoon', Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on April 09, 2025 . Provide,approval or disapproval and cost analysis. Thank you so much, 8a&"p�ratrke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Town of Southold Police Department Special Event Cost Analysis Event: First Fridays on Love Lane I I I Date(s): 5/2/25 Y 6/6/25, 811125, 9/5/25, 10/3/25 Location: Love Lane Reg Hours OT Hrs_ Hrly Wage Total Comments Police Officers " Sergeant $0.00 Police Officer 4 $76.08 $304.32 Special Patrol Reg Hours OT Hrs Hrly Wage Total Comments -PO Chenche $0.00 PO Sanders $0.00 $0.00 $0.00 $0.00 $0.00 PO Onufralk $0.00 PO Flatley $0.00 Traffic Mcldntlr= Reg Hours OT Hrs HrIly Wage Total Comments TCO 4 -- $19.49- $77.96 �$77 TCO 4 $19.49 7.96 C-�q sts fig u i�p prif PD Vehicles #of vehicles Hour $/hr Total" 1 3 12 $20.00 $240.00 Command Van Marine Patrol Boats ,Total Department Cost for Event = $700.24 Prepared by Chief S. Grattan 4/10/2025 Page 1 FFOL4r DENIS NONCARROW �� G.f, Town Hall,53095 Main Road TOWN CLERK C2 P.O.Box 1179 y = Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER 'f' RECORDS MANAGEMENT OFFICER ��,( �a0 Telephone oldt 765-1gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD The Mattituck Chamber of Commerce April 16, 2025 Terry McShane P.O.Box 1056 Mattituck,New York 11952 Dear Terry, The Southold Town Board at its regular meeting held April 15th, 2025 granted permission to The Mattituck Chamber of Commerce to hold their First Fridays on May 2°d, June 6th,August 1st, September 51 and October 3rd 2025 as applied for.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best of luck with your event. Sincerely, D nis N carrow o C rk En