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Home My WebLink AboutCutchogue-New Suffolk Historical Council Rock & Roll Car Show DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK Box Box 1179 D� Southold,New York 11971 Fax REGISTRAR OF VITAL (631) 765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-18 00 s wwwoutholdtownn ov RECORDS MANAGEMENT . . www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER. OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-531 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue-New Suffolk Historical Council to hold its Rock&roll Car Show on the Cutchogue Village Green, Cutchogue,New York, on Saturday, September 13th 2025 from 9:00 AM to 4:00 pm. The set-up will be Friday, September 12th, 2025, and the rain date will be Sunday, September 14th, 2025, provided they comply with all the conditions of the Town's Policy for Special Events on Town'Properties. The fees,with the exception of the clean-up deposit, shall be waived. Captain Grattan to be contacted by the applicant as soon as possible. Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilwoman Smith SECONDER: Councilman Mealy AYES: Supervisor Krupski, Jr., Councilwoman Doherty, Councilwoman Smith, Councilman Doroski, Councilman Mealy NAYES: None TC Checklist for Parade/5K*/Bicycle*/Town Property/Road Closure Special Events Applications 1 hey l� HiSTIN,enlC_wylcdHjseu�ns r anization: c Name of O g ll Name of Event: SI OC r1l l� Date(s) of Event: *No SK and Bicycle events during the period of June I to November I* Event fee check (or request to be waived) Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.: PD ✓ Hwy Land Pres. ✓ TA ✓ Records Mngmnt/TC JApproval. from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: D Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: 202-5 — 7 Z Voucher and copy of TB clean-up Reso. to Accounting Dept. ✓ Whole application file to Records Management (include copy of voucher& reso.) Vendor No. Town of Southold, New York- Payment Voucher Vendor Name Vendor Address Entered liy ,.. Cutchogue-New Suffolk Historical Council&Museum PO Box 714 Audtt Date .....,.:. _.:.... ........: Vendor Telephone Number 631-379-7494 Cutchogue, NY 11935 Towm Clerk Vendor Contact Mark MacNish Invoice Invoice Invoice Net Purchase Order Number Date. Total Discount Amount Claimed Number Description of Goods or Services Gueial LedgerFUndand.AccounfHumber_ 2025-771 10/7/2025 $250.00 $250.00 Classic Rock&Roll Car Show T1 930 •. _........ ..... ........ Total: $250.00 : Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition.without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and.that taxes from which.the Town is exempt are excluded: or discrepancies noted,and payment is approved. Sign. �(&L p l Title DeputyTown Clerk Signature' Com yName' Southold Town Clerk Date 10/8/2025 Title be u wn Clerk Date 10/8/2025 DENIS NONCARROW Town Hall,53095 Main Road-P.O. TOWN CLERK Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631)765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER ' 765-180:0. RECORDS.MANAGEMENT www.soutlioldtownny.gov OFFICER FREEDOM OFQ INFORMATION OFFICER , . OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT`THE FOLLOWING RESOLUTION NO.'2025-771 WAS ADOPTED AT THE:REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 7,2025; WHEREAS, the fallowing groups have supplied the Town of Southold with a refundable clean- up deposit..fee for their event and WHEREAS,the Southold Town.Police Chief, Steven Grattan,has informed the Town Clerk's Office'that this,fee may be refunded.NeW therefore be it,. RESOLVED that the Town Board.of the Town of Southold hereby authorizes a refund to be issued irthe amount of the deposit made to the following: Name Date Received Amount of Deposit Southold Boy Scout Troop 6 4/25/2025' $250.00 PO Box 67 Peconic,NY 1195:$ Cutchogue-New'Suffolk Historical Council 6/17/2025 $250.00 &Museum PO Box'714 Cutchogue,NY 11935 Mattituck Chamber of Commerce 4/9/2025 $250.00 PO Box 1056. Mattituck,NY 11952 Old Town Arts & Crafts Guild., Inc. 5/7/2025 $250.00 PO Box 392, Cutchogue;,NY 1,1935 Denis Noncarrow Southold Town Clerk RESULT Adopted MOVER: Justice_Evans; SECONDER:_ Councilman Doroski. AYES: Councilman Mealy,:Councilwoman Smith,.Councilwoman Doherty; Justice Evans, Councilman Doroski, Supervisor Krupski,Jr. NAPES:: None DENIS NONCARROW �$ 2*: Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 W 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 0 • Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®,( .�,ff Telephone 76 . FREEDOM OF INFORMATION OFFICER www southoldtldtownnygoov RECEIVE® OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JUN 17 APPLICATION FOR A PERMIT TO HOLD A SOUthold Town Clerk SPECIAL EV#,NT Please provide ALL of the information requested below.Incomplete applications'WILL NOT be reviewed. Date of Submission 61 Name of Eventl Name of Organization: Is this a Not-For-Profit Event?Us/No�� Contact's Name: Mailing Address: Contact's Phone Number: Contact's Email Address: h�b V -,�- C wv► Event Location and Site Diagram: !, a C(Atc-� (Use additional paper if necessary) Event Date(s): -tiup�d ��cvx �r\ (Include se shutdown times and dates) Nature of Event: Ct�V� •(Nl� � VLt 1f�tY YMklN Q k -CAd(A; k -CA V (Please attach a detailed description to this application) Time Period(Hours) of Event: From 1(9 A366 to_ Maximum Number of Expected Attendees: u Specify any special requirements (i.e. road closure, police presence): 1� n •V` &am, i If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 1 Mailing Address to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) .$250 or more Clean-up deposit all other events .CERTWICATE,.OF INSURANCE RE�M Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 1�4v - j la'(A Print name of Authorized Person filling out Si athre fAutlj&Yzeftrs&filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 HOLD HARMLESS AGREEMENT r�I, �S,Q,;,t�.l The applicant �Ue�gtU)S �fu�-- of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: (A,- Name: N Authorized Agent On behalf of: !sv tfow (Name of Business Entity) Dates of event(s): L� �5 V&Lvl kkt-� Sworn to befo e me this Day of re me , 20 257 DIANA FRANKE NOTARY PUSUC,STATE OF NEW YORK Registration No.05FR628M Qualified in Suffolk County My Commission Expires September m 2 J� �' it •`• ' v; �'F.EfA1JE SS �;* • ,gyp - _. ' . iv/ �'t4� SEr oFF 4b P act _aty6�6d_-SaFT �p 0 Z�AA n a 9 �� 'GU.t't,ifO�SUE FSE��r$kA2Y� �� !�E•��di�� '!'• D R � �� i J 5 Y D • N a.u• - n Q o IF �ti1a-t• t J m n � pr ^••i ✓F Village garage N C fil ,dr Jh�b 4 House ` ' 1b�i 5 gaiter � •Y 47.s9 MAP OF LAND" MADE INDEPENDENT G ONGP-.EGATfO.NAL f: CHURCH � SQCI E'T�'. .Q� `CUTCHo�;uF- 4-T IKEA,.B,AST. OF CA$B'S -LANE: 1.4.41. S CA L 2, 50'.1" ;.Iu•f 43lk. Gofaf•!f•f1 IZist f'4Y'GG�tS t.lOtTC r09 i l,.iv s ' ';/tutdl, dre5,att, Am�d$+ Z,tt PrcfptSes aNe• 1ri" Su!'Ic�ii1� 'tone :�:` s �'UYLis v Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/18/25 Receipt#: 341445 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 09/13/2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1162 $250.00 Cutchogue, New Suffolk Historical Counci Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, New Suffolk Historical Council Cutchogue Village Green Po Box 714 Cutchogue., NY 11935 Clerk ID: DIANAF Internal ID:09/13/2025 Franke, Diana From: Franke, Diana Sent: Wednesday,June 18, 2025 10:59 AM To: Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McCullough, Lillian; McGivney, Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Born, Sabrina; Mudd,Jennifer Subject: Special Events: Cutchogue New Suffolk Historical Council & Museum Attachments: 08-09-2025.pdf, 09-13-2025.pdf Importance: High Good Morning, Please see attached the Applications for a Special Event Permits from Cutchogue New Suffolk Historical Council & Museum received on 06/17/2025 for 08/09/2025 ("Battle of Oysterponds") &09/13/2025 ("Classic Rock& Roll Car Show"). Provide approval or disapproval and cost analysis. Thank you so much, c9prmfu Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: Grattan, Steven Sent: Wednesday,July 2, 2025 11:48 AM To: Franke, Diana Cc: Noncarrow, Denis Subject: RE: Special Events: Cutchogue New Suffolk Historical Council & Museum Attachments: Battle of Oysterponds 2025.xls; Rock and Roll Car Show 2025.xls Sorry for the delay. I have no objections. Attached is my cost analysis. From: Franke, Diana <dianaf@town.southold.ny.us> Sent:Wednesday,July 2, 2025 8:17 AM To: Grattan,Steven<sgrattan@southoldtownny.gov> Cc: Noncarrow, Denis<denisn@southoldtownny.gov> Subject: RE: Special Events: Cutchogue New Suffolk Historical Council & Museum Importance: High Good Morning Chief, I'm reaching out to check on the status of this application. Thank you so much, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 From: Franke, Diana Sent:Wednesday,June 18, 2025 10:59 AM To: Blasko, Regina <rblasko@town.southold.nv.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <beniamini@southoldtownny.gov>; McCullough, Lillian<Iillianm@southoldtownny.gov>; McGivney,Julie <iuliem southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <iacks southoldtownny.gov>; Stype,John <iohnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born town.southold.nv.us>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us> Subject: Special Events: Cutchogue New Suffolk Historical Council & Museum Importance: High Good Morning, 1 Town of Southold Police Department Special Event Cost Analysis Event: Classic Rock & Roll Car Show I Date(s): September 13, 2026 Location: Cutchogue Village Green ,!42 a t0 jr AMMatig 1 Reg Hours OT Hrs Hrly Wage Total Comments Sergeant $0.00 Police Officer $0.00 Reg Hours OT Hrs Hrly Wage Total Comments -F U PO Chenche $0.00 PO Sanders $0.00 Ey�- -ygffi MAStro $0.00 $0.00 $0.00 $0.00 Highway Patrol PO Onufrak $0.00 PO Flatley $0.00 Marine Units` Fm I Ogg! Reg Hours OT Hrs Hrly Wage Total Comments Traffic Control Officer 6 $19.49 $116.94 PD Vehicles #of vehicles Hours $/hr Total 1 6 $20.00 $120.00 Command Van .Marine Patrol Boats Total Department Cost for Event = $236.94 1 1 Prepared by Chief S. Grattan 7/2/2025 Pagel Cutchogue-New Suffolk Historical Council July 9,2025 Mark MacNish P.O.Box 714 Cutchogue,New York 11935 Dear Mark, The Southold Town Board at its regular meeting held July 8th, 2025 granted permission to The Cutchogue New Suffolk Historical council to hold its"Battle of Oysterponds"and"Classic Rock and Roll Car Show" as per resolution.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631)765- 1800. Best of luck with your event. Sincerely, Denis Noncarrow Town Clerk Enc.