HomeMy WebLinkAboutPermits/Stickers 2026-2027 Rudder, Lynda
From: Rudder, Lynda
Sent: Tuesday,August 26, 2025 1:43 PM
To: art approval'
Subject: RE:Art proof for Town of Southold Public Works - 26-27 Permits
Approved and signed
From: art approval<artapproval@rydin.com>
Sent:Tuesday, August 26, 2025 11:19 AM
To: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Subject:Art proof for Town of Southold Public Works-26-27 Permits
ART APPROVAL AUTHORIZATION
Attached please find an art proof for your order in process. Please review and double check all of the details. Once you
have reviewed your proof, please check one of the three boxes shown below,type in your name,date and forward
this email back to your sales representative at lreeo@rydin.com.Your email reply serves as a signed approval.
Your order will not proceed until we have received this completed document. Please return the completed Art
Approval Authorization to us within 2 business days. Any delay in the process will cause a delay in the shipment of
your order.
There is no additional charge for CORRECTIONS, but there is an additional charge for CHANGES,ALTERATIONS or
ADDITIONAL EDITING. If applicable, please indicate corrections and/or changes in the corresponding area below.
THE ATTACHED ART PROOF IS:
[X] APPROVED AS IS
[j APPROVED WITH CORRECTIONS and/or CHANGES
Corrections/Changes to be made: (Type Here)
[] NOT APPROVED:CORRECT AND RESUBMIT FOR APPROVAL
Corrections/Changes to be made: (Type Here)
Actual printing will be exactly as your approved proof. By approving the proof,the client acknowledges that they have
reviewed the art proof and are responsible for all changes that are indicated above. Also,the client assumes full liability
for any errors on the final printed product that are not indicated on this document.
_Southold Town Clerk
Organization
1
1'ya�12,�udct'en _August 26, 2025
Signature Date
If you have any other questions, please feel free to contact me. Thank you for the opportunity to assist you with your
important print project.
Sincerely,
Jenkins Rego
Jenkins Rego I Account Representative I p.800.448.1991 x 433 ireso@rvdin.com
Rydin I Permits I Distribution I Software
700 Phoenix Lake Ave.,Streamwood, IL 60107 1 f.630.483.9281 H www.rvdin.com
ATTENTION:This email came from an external source. Do not open attachments or click on links from
unknown senders or unexpected emails.
2
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2 SOUTHOLD TOWN 2 SOUTHOLD TOWN SOUTHOLD TOWN 2
DISPOSAL 2 PARKING 2 PARKING
LESSEE
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1) L ATs No. L ATF, bra. 1) L ATS NO.
6 PERMIT # 7 6 PERMIT # 7 6 PERMIT #4
PMS 3965 A11 permits are 3" x 3"
#3 "LESSEE" PARKING PERMITS
#1 DISPOSAL PERMITS Quantity: 400
Quantity: 15,000 39f;S Ink: PMS 7667 and black
Material: Weather resistant,
Ink: PMS 9WT and black #2 PARKING PERMITS with white writable space (for plate#and
Material: Weather resistant, boxes under"from" and"to")
with white writable space (for plate #) Quantity: 25,000 (see Mock-ups attached)
(see Mock-ups attached) Ink: PMS 7667 and black Application: Vehicle
Application: Vehicle Material: Weather resistant,
with white writable space (for plate#)
(see Mock-ups attached)
Application: Vehicle
010252 404061 FO Lai 0I 02K-40406 t-F02ai Ut 025-2-40406 t-F{Y3ar-
SQU,THOLD TOWN SOITT O D ® U TT k l! =OWN°_
DISPOSAL
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Size: H=+3.000 inch X V=+3.00 inch Size- H=+3,000 i =+ ch Size:H=+3-000 inch X V=+3_000-inch
Cyan Cyan Cyan
®Magenta Magenta Magenta
Black Black III Black
Die Line PMS 3965 Q Die Line PMS 7667 0 Die Line.
Yellow purple
% RYDINwwwxydin.com
Aug.26 2025
Solutions Dri—Customer Foeused. Town of Southold Public Works
PLEASE NOTE:While every endeavor has been made to insure accuracy 26 27 Disposal Parking&Lessee-Bumper
please check that spelling,punctuation,color(s)and bleeds match your
specifications. White Vinyl-WP
Rydin will not be held responsible for any errors(either artwork or printing)
overlooked or changes made once this artwork has been dispatched. C:O 10252 SR: 405
The colors on this proof are for representational purposes only. 0.40406 I
Numbers are for visual reference only. ID:35208
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T;HI,S PURCHASE QRDER IS NO>T VALID�WI,THOUT'THE,,SIGNATURES.OF l`HE;'DEPT:HEADrAND,THE;SUPERVIS.OR'
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CERTIFY THAT THERE ARE
SUFFICIENT FUNDS AVAILABLE
IN THE APPR� .�RIATIOI�1>CHARGLLEp
77
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I'CERTIFY THIS-TO BE A.J.UST
ANDTRUE PURCHASE`ORDER.`% M y
Supervisor . t .
i/ENDOR
TOWN OF SOUTHOLD
PROPOSAL QUOTATION FORM
Description of Items) to be procured:
ao - o A
i r
3 PRICE QUOTES ARE NECESSARY
Vendor Name &Address Price for Each Item
e
Vendor Name &Address Price for Each Item
Sa rn $ 0. 110
C>, at
Vendor Name &Address Price for Each Item-
VENDOR SELECTED
Vendor Name/Reason Price for Each Item
Town of Southold Department: Department Head Sign re:
-T'6wy-) Uey- k ,
Date. - 11-
NRYDIN
Solutions Driven. Customer Focused.
QUOTE
Pricing Valid for 30 Days from Date of Quote
Date of Quote:7/31/2025 9:54:02 AM
Customer Number:010252
ws
To: Ms. Lynda Rudder :;
n.
Town of Southold
53095 Main Road-POB 1179
Southold NY 11971
Phone: (631)765-1800 °��
Fax: (631)765-6145
From: Jenkins Rego
Rydin
700 Phoenix Lake Avenue .
Streamwood, IL 60107 `.�
Phone: (800)448-1991 Extension:433
Fax: (630)483-9281
Email: jrego@rydin.com �rw
m
Rydin's Remittance Address: '
Rydin
PO Box 7233 �
Carol Stream,IL 60197�7233
Per our conversation, he e.are the details for your quote.
Job Specificati
PLEASE CONFIRM:We will invoice and ship to the exact addresses written
below.
If updates are needed,let us know so your order and invoice will arrive at
the right location. Charges may apply if the package needs to be rerouted
during transit.
Bill to Address: Town of Southold cs
Deputy Town Clerk
PO Box 1179
53095 Main Road
. 1
Southold, NY 11971
ATTN: Lynda Rudder
Your invoice will be: Mailed
Billing Email Address: N/A
Ship to Address: Town of Southold
53095 Main Road
Deputy Town Clerk
Southold, NY 11971
ATTN: Lynda Rudder
Address Type: Business
Art Approval: Email Proof
Art Approval Email: lynda.rudder@town.southold.ny.us .
Product(s) Specifications:
Product Title: 26 27 Disposal parking&Lessee
Quantity: 40400 � '
Design: Custom Decal Bum per'
Product Size: 3x3 (\*. NN
Material: Vinyl-White(0369),,\,,-,,
Colors: See below°color-Blackwlogo, print&lines ( no bleed lines)see mock ups-leaving white
�� i
year areas, plate.&rhfo areaas
Logo/Preflight:
Updates from Last Year; iVew items``4
#Sequence: Seeoelow;\,M3 &S digit
#Se uence;Dis la se uential ""' ber
q p ,y� q a
#Size:,,,•See mockup fit to s
Color of Sequential#: `Black
%
Bar Codo'Details: M A
Hologram`%Foil:- 'No
#of Distinct Hologram N/A
Images:
Hologram/Foil Details:
Notes on Order: Layout-
2
SOUTHOLD TOWN - SOUTifC}fxITTOW[V = i4SOUTEiOLDTO V�N"
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6 P L ATE P L ATF-' 7 P L ATF- 14A
PERMIT H PE92M17 6Eij j
15000 each DISPOSAL PMS 3965 Yellow #00001`-$115000
25000 each PARKING PMS 7667 Purple #00001-25000
400 each PARKING LESSEE PMS 7667 Purple #001=;400
A:
Finishing packs of 100 each ✓
Product Pricing: $4,201.60
Total Price: $4,201.60 Plus Freight*
ShippingMethod: UPS Ground
Special Shipping or Billing Instructions: X,
Pricing is in American Funds and does not include taxes,duties o,r any other applicable fees. If your organization is tax exempt or
the product is for resale, please provide appropriate'documentAion. Actual stripping charges are determined at the time of shipping
and will be added to the invoice.'
44
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If you have any other questions pleas ado notsitate toca(I`(800)448-1991 Ext.:433. At Rydin, our team is grateful
for the opportunity to do business with y ou.
0
.Ay
If all the quote details meets our•opprbVal, please forward this quote back to me letting me know that you accept this
quote. We will begin processing your order,immediately.
If a purchase order is needed,please'Zsencl back this quote with the purchase order or purchase order number to my
email:jrego@rydfn.co`m. �� `
3
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Specialists in the design, production and fulfillment of print media
QUOTATION
August 11, 2025
To: Lynda Rudder,Town of Southold
From: John La Force
Subject: Parking& Disposal Permits 2026/2027
Here are current prices for the subject item:
Size: 3"x3" all lots
Base Material: Extended Life white vinyl with permanent adhesive
Laminate: Yes, with matte finish
Ink: All lots 2-color (Black+ PMS)
Consecutive Numbering: Yes, for all lots
Finishing: Cut singles and shrink wrapped
Total Quantity: 40,400 (Lot A=15,000; Lot B=25,000; Lot C=400)
Price per thousand: $221.00 plus UPS for packs of 100s
Price per thousand: $196.00 plus UPS for packs of 250s
Total: $8,928.00 plus UPS for packs of 100s
r----> $7,918.00 plus UPS for packs of 250s
Thank you for your consideration.
2805 Veterans Memorial Highway,Ronkonkoma,NY 11779 • (631) 676-7335 • (212) 696-4494•Fax (631) 676-7340
1
Estimate
No: 9453
ACADEMY PRINTING
SERVICES,INC. Date: 8r7/25
PO BOX 848 . SOUTHOLD NY 11971 . PH 631.765.3346
Ship To: f
Lynda Rudder
Town of Southold
Box 1179
Southold NY 11971
Phone:765-1800
E-Mail:lynda.rudder@town.southold.ny.us
REMO
set up proofs for 3 permits $30.00
1 15,000 Disposal Permits,printed yellow and black on white vinyl plus clear ink to allow areas to be $3,083.44
pen receptive,numbered 00001 to 15000
25,000 Parking Permits,printed blue and black on white vinyl plus clear ink to allow areas to be pen $4,137.41
receptive,numbered 00001 to 25000
25,000 Parking Lessee Permits,printed blue and black on white vinyl plus clear ink to allow areas $643.10
to be pen receptive,numbered 001 to 400
Standard ink color chart attached with this estimate.Closest to your request for PMS inks $100.00
would be yellow#12 and ultra blue#22.(1 can show colors in print rather than on the
screen.)
If you wish exact yellow PMS 3965 and blue PMS 7667,there is an additional charge of 50 iso.0o
per ink mix x Z
5%over/under is considered a complete order(overs no charge,under gets credit)
shipping from our trade shop to us will be added at exact cost of shipping
30 . 00+
3 9 083 • 44-1,
49-137 • 41 +
643 - 1 0+
I
-1 6.0 0 01+
100 • 00++
I
89093 . 95*+
i
TOWN OF-SOUTHOLp
Purchas. Order.•°#: 39 7�7�6
Date l) Account;# 10.
- ton(o i
F-P
"Delive ,,
Department SOU�Y�a`( Pa( ' e:�M`+
Address. 5 30OLS �02%e) 6acc !� Oft ox
VENDOR` , . .._
**Return.-his-copy.and-Townyof'Southold.Voucher:itemize::d=and-signedforpayment**l _Y
ITEM: :QUANTITY • ;•. DESCRIPTION` : :UNIT COST,:;,,� ;TOTAL.'
ava �o�e l �`Nlo �¢:e rY k�>n er�r►�: 8"I .oa , i .00
I f� UR
Or :
7w
r
n 53 + & ,07
waq
VIE
a,Mko
THIS PURCHASE ORDER IS.NOT VALID WITHOUT THE SIGNATURES OF THE DEPT HEAD,AND.THE SUPERVISOR
CERTIFY THAT THERE ARE
SUFFICIENT FUNDS;AVAILABLE .
THE APPR HARGED'
e . Head
I CERTIFY THIS TO BE A JUST
AND TRUE PURCHASE ORDER
Supervisor
`JENDOR
i
Lr
I
Estimate
No: 9458
ACADEMY PRINTING
SERVICES,INC. Date: 8/25/25
PO BOX 848 . SOUTHOLD NY 11971 . r 1631,765.3346
Ship To:
Lynda Rudder
Town of Southold
Box 1179
Southold NY 11971
Phone:765-1800
E-Mail:lynda.rudder@ town.southold.ny.us
.`�F. �J.... ",eSCr�, ,l't• s , � y. ;•v� -^s t '� :,�iT.^.<-n .. :.,
= t -
change date to 2026 and prep 3 shellfish permit files to plate~ $2.00
49
2,500 Resident non-commercial shellfish permits,3.5 x 5.5 $107.00
100 Non-Resident shellfish permits,3.5 x 5.5 $107.00
150 Commercial shellfish permits,3.5 x 5.5 $107.83
perforate all top sheets 1/2"down $40.00
collate top and bottom sheets $40.00
pad in 2-part sets $20.00
2,750 crash numbered $87.50
55 books,50 permits per book,stitched,with chipboard back.and•wrap cover - $41.25
9
1 72 n.49
107 - 0 0
'107 . 05•-
40 - 0 0+ '
40 - 00
20 , 001-
07 50+
41 - 25--
i&o 9
625 • 07=
1
Estimate
No: 9459
ACADEMY PRINTING
SERVICES,INC. Date: 8/25/25
PO BOX 848 SOU'I"HOLD NY 11971 . mA 631.765.3346
Ship To:
Lynda fludder
Town of Southold
Box1179
Southold NY 11971
Phone:765-1800
E-Mail:lynda.rudder@town.southold.ny.us
�y 2 �Lii r1>� `u
Q. a t Wiz. �� $3.00
edit file for 2026
20 HHotel-Motel Beach Parking Vehicle Permit card, 1/1 on either 65#cover Astrobright blue or $78.00
Britehue blue,finish size 5x5, numbered
I
i
1
Rudder, Lynda
From: Rudder, Lynda
Sent: Tuesday,July 29, 2025 12:36 PM
To: 'Rita Hagerman'; baldwinjlf@aol.com; Laura Mowers (LMowers@rydin.com)
Subject: REQUEST FOR PROPOSAL
Attachments: permits_20250729123902.pdf
Importance: High
Please provide a quote for the attached
Delivery to be: December 1, 2025 to Town Clerks Office
Each permit is to be consecutively numbered starting with 00001 for Disposal and Parking, Lessee 001
No missing numbers
Must be packed in standard packs (100, 250 not sure)
Absolutely NO rolls of permits
Any questions please contact me. Information below.
Thank youth
Deputy Town Clerk
Deputy Registrar
Principal Account Clerk
Southold Town
53095 Main Road
PO Box 1179
Southold,NY 11971
631/765-1800 ext.1210
631/765-6145 Fax
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