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Home My WebLink AboutAmerican Legion Post #803 Vendor No. CheekNa a> To wn no f Sout hold, New York - Payment me nt Vo ucher he r Vendor Name Vendor Address American Legion Post#803 PO Box 534 Auit:D :: :;:':>:::;:::: Vendor Telephone Number Southold, NY 11971 Clerk 631-765-1166/ 631-235-6998 Vendor Contact Joan Cochran Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger und:Fand Account Numbhs ' 2025-669 9/9/2025 $250.00 $250.00 Car Show ......:.:.......:............,.;,..:.,:.<..... Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true-and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signa tle Deputy Town Clerk Signature Co y Name uthold Town Clerk Date 9/15/2025 Title pu Tow Clerk *f9/15/2025 DENIS NONCARROW Town Hall,53095 Main Road P.O. Box 1179 TOWN CLERK pF SST "��6 Southold,New York 11971 Fax -' (631) 765-6145 Telephone(631) REGISTRAR OF VITAL " 765-1800 STATISTICS MARRIAGE OFFICER www.soutlioldtowiiny.gov RECORDS MANAGEMENT lip. �Q OFFICER FREEDOM OF INFORMATION OFFICER o� �U141"s. OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2625-669 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN.BOARD ON SEPTEMBER 9;2025: WHEREAS the following groups have supplied the Town of Southold with a refundable clean- up deposit fee for their events and WHEREAS the Southold,Town Police Chief, Steven Grattan,has.informed the Town Clerk's off-lee that"this fee may be refunded.Now therefore be it,. RESOLVED that the Town Board of the:Town of Southold hereby authorizes a refund to be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Cutchogue-New Suffolk Historical Council & 6/17/2025 $250.00 Museum PO Box 714 Cutchogue,NY 11935 North Fork Reform Synagogue 5/22/2025 $250.00 PO Box 105 East Marion,NY 11939 Cutchogue.Fire Department 7/16/2025 $250.00 260 New"Suffolk Rd. Cutchogue,NY 11935 American Legion Post#803 6/18/2025 $250.00 PO.Box 534 Southold,NY 11971 Denis Noncarrow Southold Town Clerk. RESULT: Adopted MOVER: Councilwoman Smith SECONDER: Councilman Mealy AYES: Counc huan Mealy, Councilwoman Smith, Councilwoman Doherty, Justice Evans,Councilman Doroski, Supervisor.Krapski,Jr. NAYES: None TC Checklist for Parade/5K*Bicyc1e*/Town Property/Road Closure Special Events Applications Name of Organization: Amwrm Ar)+ � �63 Name of Event: li G � Date(s) of Event: *No 5K and Bicycle events during the period of June 1 to November 1* 4—Event fee check(or request to be waived) J Road clean-up check(CANNOT BE WAIVED) JCurrent Insurance certificate Appl'cation sent for approvals to th following Depts.: JPD Hwy Land Pres. TA Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. JApproval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: 2,6 2S l� Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher&reso.) RECEIVE® JUN 18 2025 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete agalications WILL NOT be reviewed. Date of Submission —7 u ytr Name of Event/"jrijr—&`aj I-e q tmj �r�rvlj-Term- 4ove4' M f 8a3 e4 t-ShoW- Name of Organization:/ m p/tl CC(/YJ k6 6-&-n (s r)5 bLllU-T'e4"'046Yer PO 5f ?,0 3 Is this allot-For-Profit Event?�No Contact's Name: J oa✓1 6D4,441 'f Mailing Address: Po 4t-A 534, -ruWL4 N� 111-71 Contact's Phone Number: (g of- 7�ay/l(040 (v 3(-a 3S-(o4$8 Contact's Email Address: L Q 0.h t?t;P C'3e f" I t7 e. o eiJ Event Location and Site Diagram: ✓ l p0 S� �jO3 /' c�} —vv b (Use additional paper if necessary) 1 Event Date(s): SL&n&!m , ` ' ^A u 4) (Include set up and shut times and es) J ' Nature of Event:Oar Sbow- Jn h(f2 daf-S Pc` -d►1 P r m 5*, P&t b f i C r�I(f i T�L i/ vi cw. (Please attach a detailed description to this application) Time Period(Hours)of Event: From l a`0 U 1" to qW P/)) S S rare el" Maximum Number of Expected Attendees: :JW- J0 T Q Gl gel Or c-e Specify any special requirements(i.e. oad closure,police presence): P��ze-re s4-id acce;5 4o �li4ersjane dl�� -�Orc. Y h►� �� 5 s u� �j oVKj cvw.5 - . If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Soar, �e.�l✓ PO �1� 53�� 1-, �y � X / Event Fees: L f0'`$250 for events with less than 1000 expected attendees t l � evw_�) $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED,ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Soar Print name of Authorized Person filling out Signatur o Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. ❑TOWN OF SOJ OLD r Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned,leased or controlled by the Town of Southold and,in particular,special events on Town roads,and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: Alk Alk Ak wV'j.. 11 .�j a.l. ®:..-t.Slt �I•+r w`{f'7 F � S]( =t�vY ::t._ �,:��..,. 't :! ;is ::� vr'�a il, nru; ?� tl 1,.1;��((J.,{i�IK�t'�,'�,.4 !M1011 f Na "ZP .:Jg- �Af .,; !,®' ,'' .{.r1.o.'1;� iS'.1 h;v ?.M,6 v zq. Kv, bd 41; pi 4, N o • • Ilt N K — A S VgS v I WDT— -VIP, gjq All Eye 1-,4 • 1J, "REM. "AW Ono, -coin I ism Mill, R " 17,R -� j;r a X MU x Qi,� -31J 4fm W, �;V.f, Tizz J� 'rip Nis -11'..'VIC-1 MI. as.+//n. �ww.w.ITITt.YW+W...r...M..nrIM..YI .h�•M'Mw."FrMa.11Nw\YW.ra.•1'^t..nTM+."�IKMW Iw�WM..MPMa..4+wl.w•.a4�..4rw+In44n.lIK..T:N.M!/.•T..�.'1►WMN.Wwvl...\M•f.r.p./tWra.q.I.r'Mwww.•.I.n...►MII.ww•..MIY!/I I I � I.Iw.rn/.M+......u....w..aM��rr�1.+...r.•.1�.•Iw.w^T.1..I..IM...• i r V1l•/� Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/18/25 Receipt#: 341489 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8/24/25 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1081 $250.00 Southold, American Legion Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, American Legion Main Road Po Box 591 Southold, NY 11971 Clerk ID: SABRINA Internal ID:8/24/25 Born, Sabrina From: Born, Sabrina Sent: Wednesday, June 18, 2025 3:59 PM To: Blasko, Regina; Brock, Margie; DeChance, Paul; Goodwin, Dan; Grattan, Steven;Johnson, Benjamin; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Squicciarini,James; Stype,John Cc: Mudd,Jennifer; Franke, Diana Subject: Sp. Ev-American Legion Car Show Attachments: Sp. Ev-American Legion Car Show_20250618160633.pdf Good Afternoon,' Please see the attached special event application from the American Legion Post 803 for their annual car show on 8/24/25. Please provide approval/disapproval and a cost analyst. Thank you, .S4A&47&Saner Sabrina M. Born Deputy Town Clerk &Sub-Registrar Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp. Ev-American Legion Car Show_20250618160633.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Noncarrow, Denis From: Grattan, Steven Sent: Thursday,June 19, 2025 11:13 AM To: Born, Sabrina Cc: Noncarrow, Denis; Mudd,Jennifer Subject: RE: Sp. Ev-American Legion Car Show Attachments: American Legion Car Show.xls No objections.We will provide traffic control officers for the event. Cost analysis is attached. From: Born,Sabrina<sabrina.born@town.southold.ny.us> Sent:Wednesday,June 18, 2025 3:59 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Brock, Margie<margaretb@southoldtownny.gov>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>;Johnson, Benjamin<benjaminj@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Orientale, Michael<michaelo@southoldtownny.gov>;Squicciarini,James <jacks@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov> Cc: Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana <dianaf@town.southold.ny.us> Subject:Sp. Ev-American Legion Car Show Good Afternoon, Please see the attached special event application from the American Legion Post 803 for their annual car show on 8/24/25. Please provide approval/disapproval and a cost analyst. Thank you, 5464raVfflaw Sabrina M. Born Deputy Town Clerk&Sub-Registrar Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp. Ev-American Legion Car Show_20250618160633.pdf 1 , Town of Southold Police Department Special Event Cost Analysis Event: American Legion Car Show Date(s): August 24, 2025 Location: American Legion Post 803 Patrol<Allocati'o EVent`x _ Reg Hours OT Hrs Hrly Wage Total Comments °Pol ce Officers ` „ Sergeant $0.00 Police Officer $0.00 $peciaFi Patrol ,, � A x .K'1........:_.•. s dt'�nl : 9 +`i.. ..:'2?,A r>' .? it F:� Reg Hours OT Hrs HrlyWage Total Comments PO Chenche $0.00 PO Sanders $0.00 BicyclePatrol;- $0.00 $0.00 $0.00 K9Unit ` ° $0.00 Highway.fPatrol PO Onufrak $0.00 PO Flatley $0.00 Marine,Unts Reg Hours OT Hrs Hrly Wage Total Comments TCO1 8 $19.49 $155.92 TCO2 2 $19.49 $38.98 EquipmentCosts a , o� ` r V , 9,,, •• . �• _, `. ..r PD Vehicles #of vehicles Hours $/hr Total 2 10 $20.00 $200.00 Command Van Marine Patrol Boats Total Department Cost for Event = $394.90 Prepared by Chief S. Grattan 6/20/2025 Pagel 2025-503 Category: Special Events Department: Town Clerk American Legion Car Show RESOLVED that the Town Board of the Town of Southold hereby grants permission to the American Legion Griswold-Terry-Glover Post 803 to hold an Antique Car Show on August 24, 2025 from 9:00 AM to 4:00 PM at the American Legion, Main Road, Southold and a partial closure of Tuckers Lane and complies with all the provisions of the Town's Special Permit Policy. All fees associated with this approval shall be waived,with the exception of the clean-up deposit. Clean up deposit can be refunded after approval of Chief Grattan. -- oo - DENIS NONCARROW 5 Gy� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 ti = Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS O � � Fax(631)765-6145 MARRIAGE OFFICER 4 RECORDS MANAGEMENT OFFICER ��,( .�� Telephone oldt nny.gov FREEDOM OF INFORMATION OFFICER www southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD American Legion Griswold Terry Glover Post 803 June 26, 2025 Joan Cochran Post Office Box 534 Southold,New York 11971 Dear Joan, The Southold Town Board at its regular meeting held June 24th, 2025 granted permission to The American Legion Post 803 to hold its Car Show, Sunday,August 24th 2025 as per resolution.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best of 1 with your event. Sinc , enis Noncarro Town Clerk Enc.