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HomeMy WebLinkAboutKontokosta 2025-26 1, DENTS NONCARROW Town Ha11,:53095 Main Road P.O. TOWN CLERK. t�►� 0r Box`1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631)765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT„ - www.southoldtownny.gov OFFICER,FREEDOM OF INFORMATION OFFICER �'Qli14711 OFFICE OF THE TOWN CLERK. TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE YOLLOWING RESOLUTION NO. 2025-629 WAS ADOPTED.AT THE REGULARMEETING OF THE SOUTHOLD TOWN.BOARD ON AUGUST,19,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Kontokosta Winery to hold Special Events 2025-26 at the,Kontokosta Winery, 825 North RD, Greenport,New York as applied for,in Application KW la for'weddings on September.20th 2025 from 5PM to 1030PM, subject to the following conditions: 1. Music must end at 10:30PM sharp; 2. All parking of vehicles for this event must be as shown on the,plan submitted with the special event application. Provided they adhere to ALL conditions on the application,-permit and to the Town of Southold Policy for Special Events. This permit is subjectto,revocation if the-applicant fails to comply with any of the condition's of the approval.or is,unable,to properly control traffic flow into,and out of the.event. L Denis Noncarrow Southold Town Clerk; RESULT: Adopted MOVER: Councilwoman Smith SECONDER:. Councilman Mealy AYES: Councilman Mealy, Councilwoman Smith, Councilwoman Doherty, Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES: None Special Event Master Permit G� TC Checklist for Special Events (Farms/Wineries/Private Events) Applicant Name: K oh4 6 IC-os'-c" w l y^ Type of Event(i.e. Community Event,Wedding, etc.): ✓ Application(Master/1st Event) Date Received: �} / 11—/202.5 Addendum(s) No. of Addendums attached: Date Received: / /202_ Same type of event as Master? Y N Fees to be collected: r� .Master/111 Event fee($300.00) Date Received: T / I1' / Z s $300.00 Addendum(s) ($50/Addendum) Date Received: / / Total Due: $ Late Application fees: $500.00-30-59 days before event Total Due: $ $1,000.00 - 14-29 days before event Total Due: $ Total Paid: $ 3 t30'O Check As): b(� ,Current Certificate of Ins. ✓ Hold Harmless Agreement Application sent for approvals to the following people: ✓ Gwynn Schroeder ✓ Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. Mudd, Jennifer From: Mudd,Jennifer Sent: Thursday, July 17, 2025 2:13 PM To: Schroeder, Gwynn Cc: Noncarrow, Denis; Born, Sabrina; Franke, Diana Subject: Emailing: Special Event - KW 1a (Kontokosta Winery).pdf Attachments: Special Event- KW 1a (Kontokosta Winery).pdf Hi Gwynn, Please see attached special event application. Thank you, Jen Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Special Event- KW 1a (Kontokosta Winery).pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/17/25 Receipt#: 343065 Quantity Transactions Reference Subtotal 1 Event fee KW 1a $300.00 Total Paid: $300.00 Notes: Payment Type Amount Paid By CK#6621 $300.00 Kontokosta Winery Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Kontokosta, Winery 825 North Road PO Box 67 Greenoort, NY 11944 Clerk ID: JENNIFER Internal ID: KW 1a i RECEIVED �o�oSUF c,��o JUL 17 205 W � Southold To wn Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning;Zoning Board of Appeals,Police Department, Government Liaison Officer,and Suffolk County Planning. Application fees: Special Events of the same type: $300 for an initial,master application and the first event. Each subsequent event of the same type, up to(or unlimited or limited to)(x?)events, requires a fee of$50. All special events require a one-page addendum including the specifics of each individual event. Different types of events require a separate and complete initial,master application. All applications must be submitted at least 60 business days prior to the event.Applicants are encouraged to submit applications as early as possible.Any application submitted:between 59 and 30 days before the event will be charged an additional $500 late fee. Any application submitted between 29 and 14 days will be charged a$1000 late fee.Late fees will also apply to late event addenda. PLEASE NOTE: NO APPLICATIONS WILL BE ACCEPTED WITHIN 14 DAYS BEFORE THE SPECIAL EVENT DATE. IMCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. The Committee will obtain comments on all applications from relevant Town,County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as a venue for weddings or other events is prohibited. 1 This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. I A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event KYes [ ]No If Yes,Fee of$ has been submitted ❑ If No,Fee of$ has been submitted WThe applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A sip-ned and notarized Hold Harmless Agreement naming Southold Town An up-to-date Certificate of Compliance issued by the Southold Town Fire Marshall or the Town Building Department A valid Certificate of Occupancy in all buildings used during the special event. fA Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) NNEI Events for three hundred(300)or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of outhold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the info ation requ' above in connection with my application. s - x Dated Sig re Activities associated with outdoor public events are s ictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. 2 KVq lQ MASTER APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT PLEASE PROVIDE ALL OF THE INFORMATION REQUESTED BELOW INCOMPETE APPLICATIONS WILL NOT BE ACCEPTED FOR INTERNAL USE ONLY Special Event Master Permit#: -7 Date of Submission: l 171 Applicant's Name&Title: 46N N w Applicants Phone: �� J 6 I lV `� Email: K0 0 ( >JCMCD Windy SS�����51�+�• ��9ko 1 PropertyOwner if different from aboove :_ 1 0l � N Owner Phone: C VJ�{J `�1 1-7 � Email: I"1 iU►\ Contact Person(if different from above): Contact Phone: Email: Event Venue: 6�4oq pk Venue Address: 1"0 r �"� Hamlet SCTM#'s 1000-Section J Block_Lot(s) A Name of Event(s) �C` `W a'� �n� l,eW y, V e'W k Type of Event(s): VW n ((Please co/m(�letel�one addendum below for each individual event) Date(s)of Event(s): Is there an approved site plan for the event venue?Yes A No [ ] Maximum Number of Persons Attending at One Time(including staff): ISO ` Max#of Cars Expected at Any One Time: Is a tent or other temporary structure being used?Yes X[ No [ ] If yes,provide of tent provide size(s): Have any of the development rights been so d to.the Town of Southold[ ]YesX]No and/or Suffolk County Agricultural Program? [ ]Yes j No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. Is this event being held to benefit a charitable organization?Yes [ ]No [ ] If yes,you may be eligible to request a waiver of the special event fee, with the submission of verificatio^and a written request.. with this application. Mailing Address to Send Event Permit to- Kfj n4-V�Oc�-a I Ab 3 '�oX 1�IMq SPECIAL EVENT APPLICATION ADDENDUM \ Please complete one form for each event 4� Vv Applicant/Venue: KOA R V Date of Event: f A9 mMaster Permit#(if previously issued) Start Time: �o'", End Time: Is this special event consistent with the Master Application.submitted/approved for this type of event?For example, does this event comply with the initial parking plan,maximum number of attendees,and the size and placement of tent(s)applied for or approved? Yes ]No [ ].If no,what amendments to the permit are being requested? Will food be served? Yes [ ]No If yes,provide following: �,I ` FSP--N -©0a so47 Vendor Name: �`� O� �"�`f`��r Suffolk County permit#: Vendor Name: Suffolk County permit#: Will outside vendors be serving alcohol?�Yes [ ]No If yes,provide: Vendor Name: A� � ���I� Liquor License# �© Vendor Contact Name: C en � . A 1 Cell Phone - a 4 Will non-food/alcohol vendors be on the premises during the event? [ `Yes [] No If yes,provi - Describe type of va dor )A I�e�'� 1 l�1 0�(�� K(� ixmber of vendors: ntQ �, . Gc�3 Day of Event Contact Person: Phone: E-mail address(print clearly) ra�r n S ' "�1 A' i� Will any Southold Town services be requested [] Yes(Describe below) o. Police Highway Other /�X1N Will a security company be used for any of the events? X Yes [ ]No.If yes,provide the following: name, address and cell number of the security company which will work on the premises, and a description of the duties to be performed: Security Company: Contact Name: V°j 1�'�/ 1 1 Cell Phone: J{� Soo � Duties to be performed: s ec. r l ) Please use additional pages if more are needed. 4 YOU MUST ATTACH A PARKING/EVENT PLAN TO THE MASTER APPLICATION. IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth)of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11). A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my-knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2) Where they will be stationed on site,3)How they will direct the entrance, 5 circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions,and requirements of the Code of the Town of'Southold,including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any an ll inspections necessary in connection with this Special Event. Uj 11 �� � - 1 Print name of Owner gnat of Owner i L,RAtt Grolh\[ M- -.U. V //, ,r Print name of Au orized Person/Representative Signa re A 'zed Person/Representative 6 PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS (PLEASE READ CAREFULLY): 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of Wad. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. .One"on-premises"sign not larger than six(6)square feet in size.maybe displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims,:damages; expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date,place and use specified above,and for the designated event. Each additional day will require a separate permit application, fee; and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted,although food maybe catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to.parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk.County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12.Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work . areas and any additional.area where emergencies may occur. Two emergency-fire exits and exit path from the building(s) on the property, to a public way or remote safe area, shall remain open and . unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws,and possesses a valid . . Certificate of Occupancy for any building the public will occupy or used during the special event. 7 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the ,hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN.WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: 8 HOLD HARMLESS AGREEMENT &A/a f!-aq4TW&i L,4 The applicant Wl,� r �5��• �' of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents,servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Authorized Agent ss On behalf of: e,6co kSo C. T-, �C.. 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Y+IY t �': " `58N,�Ce;Jila�,�(�'- t. ;'�'�� 1r ri-•�� r _ ^s ' " {f OF SOUTyo{o. ..-_ f �* TOV9/N°OF'SOUTHOLD BUILDING_.DEP1'. cooNtv, 631-765-1802 IIVSPE T C LOIN, . [- ] FOUNDATION 1ST/REBAR [ : ] ROUGH PLBG. [" ] FOUNDATION 2ND [' :]_ INSULATION/CAULKING - [ ] :FRAMING/STRAPPING [ ] FINAL [' .].FIREPLACE-&CHIMNEY- [ -]FIRE SAFETY INSPECTION- [ ] FIR E:RESISTANTICONSTRUCTION' j ] fIRE,RESISTANT,PENETRATION' j ] ELECTRICAL (ROUGH) [ ]. ELECTRICAL (FINAL) [ ] CODE.VIOLATION_ .- [: ]. PRE C/O .-. [ ] :RENTAL ll REMARKS:. DATE � : i.a�a - r . . � -INSPECTOR ,�;'- - ,.�.�.: �� �-•. . : :f; - l Noncarrow, Denis From: Schroeder, Gwynn Sent: Wednesday,June 18, 2025 12:09 PM To: Noncarrow, Denis Subject: Special Events Denis, These are the special events that need to go on for Tuesday: 1. CAST 1-a—Steve and Mike Verity are both good with this application, and the parking was the only trigger for a special event permit 2. Salt Air Farm with the following condition from Suffolk County:Any vehicles associated with aspects of the event other than the U-pick portion, on the parcel identified as SCTM 1000-109-7-10.6,such as catering or venue set- up,shall not be parked on the subject parcel. 3. Peconic Bay Vineyard Fireworks Special Event—if Chief approved your application 4. Brick Cove BCM 1 a-h Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold g_wynns@southoldtownny.gov 631-765-5806 1 Noncarrow, Denis From: Schroeder, Gwynn Sent: Wednesday, May 7, 2025 8:25 PM To: Noncarrow, Denis Cc: Mudd,Jennifer, Born, Sabrina; Franke, Diana Subject: May 13 resolutions for Sp. Events Denis, Heads up, I don't know if the committee will approve, but these are the resolutions that must be approved on Tuesday: 1. Bedell Cellars BC1a-x—this looks like it will,go through t� 2. Hotel Moraine—Could wait until 5/28 3. Macari Mattituck MV3 a-f-still waiting for inspection, may not be able.to approve 15L event / 4. Pellegrini Vineyards—inspection scheduled for Friday(Ask me about this coding for APP) L/ 5. Pinda PV la-c- Ben needs an updated C01 6. S' a fan SSM1 a-d—this may not be approved, but will have many conditions if it is 7. parkling Point—Needs Sprinklerg-with condition not to park on PDR land We could also add other includingWngels, but need to hear back committee members.Will bring files on Friday to the meeting. Best, Gwynn Schroeder Government Liais6n Officer Office of the Supervisor Town of Southold gwynns(2southoldtownny.gov 631-765-5806 1 Noncarrow, Denis From: Schroeder, Gwynn Sent: Wednesday,August 13, 2025 4:05 PM To: Noncarrow, Denis Subject: Kontokosta Winery special event - KW 1 a Denis, This is ready for an approval resolution if you can get it on for August 19th.The application was circulated to the committee and was approved. Thanks! Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold Mnns@southoldtownny.gov 631-765-5806 1 Noncarrow, Denis To: michael@kontokostawinery.com; Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Cc: brad@kontokostawinery.com Subject: Emailing: Kontokasata Attachments: Kontokasata.pdf Please see attached resolution on your special event application. Any questions, please give us a call. Thank you Denis Noncarrow. Your message is ready to be sent with the following file or link attachments: Kontokasata Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1