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Home My WebLink AboutSouthold Yacht Club DENIS NONCARROW �� o�.j, Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 CIO Southold,New York 11971 REGISTRAR OF VITAL STATISTICS t;�5 ® •L^ Fax(631)765-6145 MARRIAGE OFFICER ® ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 �► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Southold Yacht Club June 3, 2025 Attn: Sean Cleary PO Box 546 Southold,NY 11971 Dear Sean Cleary: The Southold Town Board, at its regular meeting held on May 28, 2025, granted permission to the Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach, on July 19, 2025 (rain date July 20, 2025) for their Annual World's Longest Sunfish Race; July 24-25, 2025 (rain date Aug 8, 2025) for their Annual Carol Smith Regatta. A certified copy of this resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Southold Yacht Club is required to provide Chief Grattan at the Police Department a copy of the placard for members that do not have a Southold Town parking permit prior to the event. If you have any questions,please contact the Town Clerk's office at 631-765-1800. Best of Luck with your event. Sincerely, Jennifer M. Mudd Deputy Town Clerk enc DENISNONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK o pF SOtjpya! Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (63'1)765-6145Telephone(631) STATISTICS-MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT �,� ¢ www.southoldtownny.gov OFFICER FREEDOM OF INFORMATION OFFICER U71,� ' OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS-IS TO CERTIFY THAT THE FOLLOWING•RESOLUTION N.O. 2025-591 WAS -ADOPTED AT THE FISHERS.ISLAND MEETING OF THE SOUTHOLD TOWN BOARD.ON AUGUST 5, 2025: WHEREAS, the following groups have supplied the Town of'Southold with a refundable clean- up deposit'-fee for their event and WHEREAS, the Southold Town Police Chief, Steven Grattan, has informed the Town C1erk's Office that this fee may be refunded.New therefore be it, RESOLVED.that'the Town Board of the'Town of Southold hereby authorizes a refund to be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Mattituck Chamber of Commerce 5/27/2025 $250.00 C/O Ke11y.J:'Fogarty PO Box 311 Mattituck, NY 11971 North Fork Country Club 3/21/2025 $250.00 C/O Raluca Pintea PO Box 725 Cutchogue,NY 11935 Mattituck-Laurel Historical Society 4/29/2025 $250.00 &Museum C/O Charles Gueli PO Box 766 Mattituck, NY 11952 Southold Yacht Club 5/16/2025 $500.00 C/O Sean,Cleary, Commodore 0 Page 19 of 43 PO-Box 546 Southold,NY 1197,1 . Denis Noncarrow Southold Town Clerk RESULT: Adopted. MOVER;. Councilman,Doroski SECONDER: Councilman Mealy AYES:. Councilman Mealy, Councilwoman Smith, Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES:. None Page 29 of 43 Vendor No. Check No. Town of.Southold, New York - Payment Voucher. Vendor Name Vendor Address- Entered'by --- Southold Yacht Club PO Box 546 - Southold, NY 11971 Audit Date Vendor Telephone Number 9176988461 Town Clerk Sean Cleary Invoice. Invoice Invoice Net Purchase Order Number Date Total Discount iAmountClaimedNumber Description of Goods or Services General Ledger Fund and Account Number 2025-591 8/5/25 $SOO:OO I $500.00 du Deposit return = T1:030 I Total 500.00 Payee Certification Department Certification"The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no art has P in good condition without.substitution,the services properly been paid,except as thereiri stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing and that taxes from which the Town is exempt are excluded. or discrepancies noted;and a- � P p yment is approved. Signa e u Town Clerk Signature- Comp y Name: 0 k171- Date:8/6/2025 Title:Deputy Town Clerk Date: 2� TC Checklist for Parade/5K*Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: �t,�}�,,.�kc,- Y.,1,* Name of Event: C D 0 C 5 o,,. � Date(s) of Event: `� /z 25120,E *No 5K and Bicycle events during the period of June 1 to November 1* JEvent fee check (or request to be waived) J Road clean-up check (CANNOT BE WAIVED) ✓ Current Insurance certificate Application sent for �approvals to the following Depts.: ` ✓ PD " Hwy / Land Pres. V TA V Records Mngmnt/TC Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. 4 TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: 2 °z.5 - q? ✓ Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: ��J' J l Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher& reso.) 9. SOUTHOLD YACHT CLUB P.O.Box 546 -North Parish Drive - Southold,New York 11971 631-765-5629 www.southoldyachtclub.com FUE C E il JE I DI May 19,2025 Mr.Denis Noncarrow Southold Town Clerk MAY 16 2025 53095 Main Road PO Box 1179 Southold,NY 11971 CN(ark Re:Application for A Permit to Hold a,Specjal Event,, Dear Mr.Noncarrow: We enclose a completed Application for a Permit to Hold a Special Event and request that this Application be considered at the next Town Board meeting. We enclose one(1)application for two(2)events of the same type occurring over a period of less than three months. The events are sailing regattas as follows: The 541h Annual World's Lo ngest Su nfish Race Around Shelter Island,NY—July 19,2025(rain date July 20,2025), The 491h Annual Carol Smith Regatta—July 24-25,2025.(rain date August 8,2025). Specific event details of each event are included with this application. Event descriptions are included on Attachment#1. We enclose: (1) Completed Application for a Permit to Hold a Special Event, (2) Application fee of$250, (3) Clean-up deposits of$250 for each event, (4) Southold Yacht Club's current Certificate of Liability Insurance,and (5) Parking/Event.plan(Attachment#2). Please notify me in writing(at the above PO address)or via e-mail to sean@seancleary.tom at your earliest convenience to confirm that the permit has been granted. Please e-mail or call me at(917)698-8461 if you have any questions regarding this application or if you require additional onal information. Thank you for your kind attention to this matter.' Sincerely, Sean Cleary Commodore Southold Yacht Club DELAYS NONCARROW - ._ Town Hall,63095 Main Road TOWN CLERK P.O.Box 1179 ° Southold;New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www snutholdtownny gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ° s APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT' Ple s i rovi t ALL°of th >iuforriliigiori rerlaesterl bete Ixiciiritr tetry 40' 1iehtf6ii"s"WILL NOT lie reviewed. Date of Submission,,._MA I.1q.2b25 Name of Event � � AON)Olk— WW UO'S up0t e�T`�0 ck4 _ ZkCE •11.1C_ �0.��'. A-pou A-t. Name of Organization: A'J l p 1�� _ 11A<,E4T G-U Is'this a.Not-For-Profit Event?Yes/No y 5 .. . Contact's Name: Mailing Address: P O a0 cbcA Lo ;-)O011A 0 L-D s\1 I Iq 1 I Contact's Phone Number: . (OI► i1 (o5.22 - 84(0 Contact's Email Address: tM G Gd' IfY1 Event Location and Site Diagram: SCE_.ATTAC.kW/S—0-11 OLD yg_ k! C„A,-1,13 Gol4pLD 0-i (Use additional paper if necessary) � Event Date(s): _HULA A .,2025 ....:�lrs DATE. JAAJ Zo 7A, ZqI .160�24-2G i 2025 (Include set up and shutdown times and dates) Nature of Event:. ,ATTpro �aEG (Please attach a detailed description to this application), Time Period(Hours)of Event: From :1 P,M to 1, pM Maximum Number of Expected Attendees::: lt)D_ P5 Specify any special requirements(i.e, road closure, police presence): 01A- If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: �p p�i, �P AT pA_t.13 �D X GJt-�(o� unA ou; !LI >1g11 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERT1,FICATE.OF INSLTRANG��RLtjU;IRE17 . Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEK-ATTACHED REVVISED, ADOPTED TOWN .POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board: Print name of Authorized Person filling out Signatureco-f Andiarized Person filling t app cation application *Upon the request by applicant,the Town Board may waive in whole or in part Any of the application requirements. 2 Southold Yacht Club Attachment#1 to Application for a Permit to hold a Special Event 54th Annual World's Longest Sunfish Race Around Shelter Island, NY Southold Yacht Club proposes to host the 54th Annual World's Longest Sunfish Race Around Shelter Island, NY on Saturday,July 19,2025. (Rain date July 20, 2025.) This unique nautical marathon is open to single and doubles Sunfish sailors. As the crow flies,the nautical distance around Shelter Island,starting and finishing at Southold Yacht Club, is 21.3 miles.Since crows don't tack, however, it is estimated that the distance for the average race sailed over the years is the equivalent of a nautical marathon (approximately 26 miles). The World's Longest Sunfish Race has become one of the most exciting,enduring and popular competitions on the Sunfish Class calendar. Sunfish sailors from across the country have enjoyed spirited competition in sometimes challenging conditions that vary wildly from year to year. 491h Annual Carol Smith Regatta The Carol Smith Regatta is SYC's signature junior regatta for Optimist,sunfish, laser and c420 sailors ages 7-18. The regatta originated in 1976 as the Peconic Gardiners Junior& Midget Sunfish Championships and was expanded to include additional fleets in the early 2000's. Junior sailors return to SYC year after year for competitive racing and outstanding hospitality. Dates:July 24 and 25, 2025. (Rain date August 8,2025.) The regatta is part of the Peconic Gardiners Junior Sailing Association (PGJSA) Championship Series. Southold Yacht Club Attachment#2 to Application for a Permit to hold a Special Event Parking Plan/Survey 1/2 We respectfully request to use the Town of Southold property adjacent to the Southold Yacht Club for temporary event only parking. Please see attached survey with details. As in prior years, event participants would use both the asphalt parking lot(blue) and the open grass area (green) south of the parking lot/restrooms. Southold Yacht Club organizers will encourage participants to use the open grass area so Town residents retain access to the parking lot. Town of Southold P.O Box 1179 Southold, NY 1.1971 * * * RECEIPT * * * Date: 05/17/25 Receipt#: 340017 Quantity Transactions Reference Subtotal 2 Clean=lJp Deposit � � 7.19,.7.24,7.25 1 Event Fee $500.00 7.1.9,.7.24,7.25 $250.00 Total Paid: $750.00 Notes: Payment Type Amount Paid By CK#629 $250.00 Southold Yacht Club CK#630 $250.00 Southold Yacht Club CK#631 $250.00 Southold Yacht Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold Yacht Club P.o.b 546 Southold, NY 11971 Clerk ID: DENISN Internal ID:7.19.7.24.7.25 Noncarrow, Denis From: Grattan, Steven Sent: Monday, May 19, 2025 2:19 PM To: Noncarrow, Denis Subject: RE: Southold Yacht club special events No Objections From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Saturday, May 17, 202510:22 AM To: Blasko, Regina<rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Franke, Diana <dianaf@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina<sabrina.born @town.southold.ny.us> Cc:Johnson, Benjamin<benjaminj@southoldtownny.gov> Subject:Southold Yacht club special events Please see attached and let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 a j`;j;FFO(k �<t RESOLUTION 2025-421 a ; f ,M DOC ID: 21331 ADOPTED THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-421 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 28, 2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach, on July 19, 2025 (rain date July 20, 2025) for their Annual World's Longest Sunfish Race; July 24-25, 2025 (rain date Aug 8, 2025) for their Annual Carol Smith Regatta. provided the applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with all provisions and conditions will result in the revocation of the permit. Placards will be supplied by the Yacht Club for members that do not have a Southold Town parking permit which should be placed on the vehicle's dashboard for those participants who do not have parking permits. Southold Yacht Club is required to provide Capt. Grattan a copy of the placard prior to the event. Failure to comply with policy procedures will result in forfeiture of the clean-up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr