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Home My WebLink AboutNorth Fork Country Club - Donald Ross 2-Day Invitational Q�oS1FFot,�oo DENIS NONCARROW o~� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS O � Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��! �►a www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD North Fork Country Club April 02, 2025 Raluca Pintea Post Office Box 725 Cutchogue,New York 11958 Dear Raluca, The Southold Town Board at its regular meeting held April 1st, 2025 granted permission to the North Fork Country Club to hold its Donald Ross 2-day Invitational on July 18'and 19' 2025 as applied for. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best;1y, with yo event. enis Noncarrow Town Clerk Enc. DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK � 4F SOUjy Box 1179 p� O� Southold,New York 119.71 Fax REGISTRAR OF VITAL (631)765-6145.Telephone(631) STATISTICS MARRIAGE'OFFICER. 765-1800 RECORDS MANAGEMENT www.southol,dt6wnny.gov OFFICER FREEDOM OF D '` INFORMATION OFFICER l��Q!lIi3Y, � OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO-CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-591 WAS ADOPTED AT-THE FISHERS ISLAND MEETING OF THEE-SOUTHOLD TOWN BOARD ON AUGUST 5,2625: WHEREAS, the following groups have supplied the Town of Southold with a.refundable clean- up'deposit fee for their event and WHEREAS,the Southold Town Police Chief, Steven'Grattan,has'informed the Town Clerk's Office;that1his fee may be refunded.New,therefore be it, RESOLVED that the.Town Board of the Town of Southold hereby authorizes a refund,to be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Mattituck Chamber of Commerce 5/27/2025 $250.00 C/O Ke11y.J. Fogarty PO Box 311 Mattituck,,NY 11971 --'-�-_-.ram-.,,�.1-�,.��;,- LNort11, ork Q 3/21/2025 $250.00 C�O�Raluca P;intea; "P"O Boxy 2� GutchQguo;vlY� L Mattituck-Laurel Historical Society 4/29/2025 $250.00 & Museum C/O Charles.Gueli PO Box 766 Mattituck,NY 11952 Southold Yacht Club 5/16/2025 $500.00 C/O Sean Cleary,,Commodore Page 19 of 43 PO Box 546 Southold;NY 1197.1 Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilman Doroski SECONDER: Councilman Mealy AYES: Councilman Mealy, Councilwoman Smith, Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES: None Page 20 of 43 Vendor No. Check No. Town_of Southold,,New York - Payment Voucher_ Vendor Name - Vendoi Address Entered by -- North Fork Country,Club PO Box.725 Cutchogue_, NY 11935 AuditDafe'` Vendor Telephone Number —� 631-734.7139' Town Clerk Raluca Pintea Invoice Invoice Invoice Net Purchase Order Nuiriber Date. Total Discount Amount daimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-591 8/5/25 ' $150.0,01 $250.00 du Deposit return, TL030 Total j ? 250.00 :. Payee Certification Department Certification The undersigned(Claimant)(Acting on_behalf of the above named claimant) I Hereby certify,that the materials above specified have been received by me does hereby certify that t the foregoing claim is true and correct,that no part has' in good condition without"substitution,the services properly been paid,,-.except as therein'stated,that the balance therein stated is actually ; performed and that the quantities thereof have been verified with the.ezceptions due and owing;and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signat Title:. eputy Town Clerk Signatu Company Name: Date:8/6/2025' Title:Deputy Town Clerk Date: d .l,B IV�Fc �f- 711 / l DENIS NONCARROW h+ Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER " RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER wwwsoutholdtownnygov OFFICE OF THE TOWN CLERK RECEVED TOWN OF SOUTHOLD VAR 2 1 20 APPLICATION FOR A PERMIT TO HOLD A ' SPECIAL EVF'`NT ' Please nroy de E1LL`of"Elie information reguesfe"d.lie[ow:Iucomple`te applications.WILL N6.71Ye reviewed. S Date of Submission_ Z Name of Event S o?— iAhLf-'�%RD&CL-) �( Name of Organization; /^ /�. l` � �V Is this a Not-For-Profit Event?Yes/No Contact's Name; _ (1 l 7 (LP QJ A-e-0 Mailin Address: M Mailing Address: ? �Z 1' \rgiA� Contact's Phone Number: . Contact's Email Address: Event Location and Site Diagram: ffA Qe)C-e— t S C-0'0 kph y (Use additional paper if necessary) Event Date(s): d5a J� Sly_ l (Include set up and shuRWwn times a d dates) Nature of Event' (A CQ— Q (Please attach a detailed description to this application) 00 Time Period (Hours)of Event: From to � Maximum Number of Expected Attendees:, 1 Specify any special requirements (i. road closure police presence): dQ/ _ 4AL60CPJ�(�' 0-14 ExileJ.J �Le 2 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 North.Fork Country Club Mailing Address to Send Event Permit to: PO BOX 725 CUTCHOGUE,NY 11935 Event Fees: $250 for events with less than 1000 expected attendees _ $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events,(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF IN§bRANCERE6UIRED;. Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED-TOWN, POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board.,, Print name of Authorized Person filling out Signature of Authorized Pers filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 R TOWN._OF SOUTHOLD Policy for Special-Events on.Town Prwi6r66.and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the"rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00)to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit,the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 HOLD HARMLESS AGREEMENT The applicant �/7�1 f'D/�,�' C OyiJ/�7 of his Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events;authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: n-m I^0 o c— ' V—, ,Authorized Agent On behalf-of. (Name of Business Entity) Dates of event(s): ILCL,, 26 L 3 Sworn to before rqe this / Day of , 20 15 PAULINE MARULLI NOTARY PUBLIC,STATE OF NEW YORK NO. 01 MA6379366 QUALIFIED IN ROCKLAND COUNTY �— MY COMMISSION EXPIRES OCT 17,2026 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. -Coiiply with Chapter 205 of the Southold-Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 Town of Southold P.O Box 1.179 Southold, NY 11971 * * * RECEIPT * * * "Date: . .03/21/25 Receipt#: 338366 Quantity Transactions Reference Subtotal 1 'Clean=Up'Deposit 7.18.-7.19. $250.00' 1 Event fee 7.:18=7.19 $250.00 Total Paid: $500:00 Notes: Payment Type Amount" Paid By CK#51847 $250.00 North Fork Country Club CK#51848' $250.00 North Fork Country Club Southold Town Clerk's Office 53095'Main Road, PO Box 1179 Southold, NY 11971 Name: North Fork Country Club 26342 Main Rd Cutchogue, NY 11935 Clerk ID: ." DENISN Internal ID:7.18-7.19 Noncarrow, Denis To: Special Events PD Subject: NFCC Don Ross 2 day 7/18 -7/19 Attachments: NF CC 20250321112313.pdf Please see attached and let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn y.gov denisn@southoldtownnv.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Noncarrow, Denis From: Grattan, Steven Sent: Monday, March 24, 2025 10:31 AM To: Noncarrow, Denis Subject: RE: NFCC Don Ross 2 day 7/18 - 7/19 Attachments: Don Ross Invitational 2025.x1s No objections. Cost analysis is attached. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, March 21, 2025 11:20 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; Mudd,Jennifer <jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us> Subject: NFCC Don Ross 2 day 7/18-7/19 Please see attached and let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.qov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Town of Southold Police Department Special Event Cost Analysis Event: NFCC Don Ross Invitational Date(s): July 18 + 19 2025 Location: Moores Ln Cutchogue PatrolAllocafon%foirF.E Reg Hours OT Hrs Hrly Wage Total Comments PolicetOfficers�� '� �� Sergeant $0.00 Police Officer $0.00 Special *,Patrol` Reg Hours OT Hrs Hrly Wage Total Comments iz PO Chenche $0.00 PO Sanders $0.00 Bicycle�;Pat�ol' 3 ` $0.00 $0.00 $0.00 K 9 Unit ,`. $0.00 High�ivay�Patrolr' PO Onufrak $0.00 PO Flatley $0.00 -m- - Manne"Unitsff t Ufa -- Traffi ntrol Re Hours OT Hrs Hrl Wage Total Comments TCO1 18 $19.49 $350.82 TCO 2 18 $19.49 $350.82 E(�U_I I71e t COst$ ''�`r � +.}"$''��f; �k'^� '', �3¢ f � ��'" gk,• wa i E`�� '".'y�` okX, ,* f � PD Vehicles #of vehicles Hours $/hr Total 1 18 $20.00 360.00 Command Van Marine Patrol Boats Total Department Cost for Event= $1,061.64 Prepared by Chief S. Grattan 3/24/2025 Pagel $o S11fF0 �Ih .RESOLUTION 2025-258 ADOPTED DOC ID: 21187 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-258 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 1, 2025: RESOLVED the Town Board of the Town of Southold hereby grants permission to the North Fork Country Club for their Annual Golf Tournament in Cutchogue for a limited closure of Moore's Lane, from the Main Road to the southerly line of the "Country Club Estates" subdivision, total closure from that southerly point south to the northern line of the William Tyree land parcel, and limited closure from that point south to the intersection of Moores Lane and New Suffolk Avenue (closures would permit access to residents of Moores Lane and "Country Club Estates"), on Friday, July 18, 2025 from 7:00 AM to 5:00 PM and Saturday, July 19, 2025 from 7:00 AM to 2:00 PM provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. They must notify Chief Grattan immediately upon the approval of this resolution to coordinate traffic control. Permit for one year only as the Town Board is reviewing all special events. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr