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Home My WebLink AboutMattituck Chamber of Commerce RESOLUTION 2025-447 yw ADOPTED DOC ID: 21377 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-447 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 10,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Chamber of Commerce to hold its Annual Mattituck Street Fair and to close down Old Sound Avenue between Love Lane and Westphalia , Mattituck on Saturday July 12th,2025 from 6:00 AM to 6:00 PM provided they comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees, with the exception of the clean- up deposit, shall be waived. Applicant to meet with Captain Grattan at Police Department as soon as possible. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilperson SECONDER:Brian O. Mealy, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr DENIS NONCARROW o�0 G.j� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER 'j' RECORDS MANAGEMENT OFFICER ��,( .�� Telephone oldt 76 n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Mattituck Chamber of Commerce June, 12, 2025 Kelly J. Fogarty P.O.Box 311 Mattituck,New York 11952 Dear Kelly, The Southold Town Board at its regular meeting held April 15th, 2025 granted permission to The Mattituck Chamber of Commerce to hold its Old Fashioned Street Fair, Saturday, July 12th, 2025 as per resolution.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at(631)765- 1800. Best ck with you event. Si ly, enis No rro Town Clerk Enc. DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK i SQUp. Box 117.9 Southold,New.York 1.1971 Fax REGISTRAR OF VITAL ¢'° (631)765-6145 Telephone(631) " STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT ��,'' .., wwwsoutholdtownny.gov OFFICER'.FREEDOM OF �D " INFORMATION OFFICER C ��l�PtT'1 OFFICE OF THE TOWN:CLERK TOWN OF SOUTHOLD THIS IS TO;-CERTIFY THAT THE.FOLLOWING RESOLUTION:NO. 2025-591 WAS ADOPTED AT.THETISHERS ISLAND MEETING OF THE SOUTHOLD,TOWN BOARD ON AIIGUST 5;2025 WHEREAS;,the following.groups have supplied the Town of Southold with arefundable clean- up,deposit"fee,for their,event,and WHEREAS, the Southold Town Police Chief,,Steven Grattan,has informed the Town Clerk's. Office that this fee may be refunded.NeW therefore be it; RESOLVED that the Town Board of the Town of Southold hereby authorizes a:refund to be issued-in the<amount-of the deposit"made to the.folio'Wing: Name. ` Date Received Amount of Deposit Mattituck Chamber bf.Commerce:" 5/27/2025 $250.00 C/O Kelly J.Fogarty: PO Box,3`1I Mattituck,NY,11197;1 North--fork.Country Club 3/21/2025 $250.00 C/O"Raluca Pintea PO",-Box 7,25 Cutchogue,NY- -11935 1Vlattituck-L4u_rel Historical Society 4/29/2025 $25U.00 &,Museum C/O Charles Oueli PO Bok.766 Mattituck;NY 11952. Southold Yacht Club 5/16/2025 $500.00 C/O Sean Cleary, Commodore Page 19 of 43 PO Box 546 Southold,NY 11971 Denis Nonearrow Southold Town Clerk RESULT: Adopted MOVER: Councilman Doroski SECONDER: Councilman,Mealy AYES: Councilman Mealy, Councilwoman Smith, Justice Evans, Councilman Doroski, Supervisor Krupski, Jr. NAYES: None Page 20 of 43 Vendor No. Check No. Town of Southold, New-York - Payment Voucher Vendor Name Vendor Address Entered by" Mattituck Chamber of Commerce PO Box 311 Mattituck, NY 11952 Audit Date- Vendor Telephone Number ^ 631-298-5612 Town Clerk Kelly Fogarty Invoice Invoice Invoice I Net Purchase Order Number Date Total Discount jAmount Claimed" Number Description of Goods or Services General Ledger Fund"and Account Number 2025-591 8/5/25 $250.00„ $'250:00 du Deposit return T103O' I Total �" 250.00 Payee Certification. Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify,that the materials above specified have been received-by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,,the services properly. been.paid,except as therein stated,thatthe balance therein'stated is actually performed and that the quantities thereof have been verified with,the exceptions due and owing and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signat tle:DeDutv Town Clerk. Signature Company Name: Date:8/6/2015 Title:DenutvTown Clerk` Date: t Y TC Checklist for Parade/5K*/Bicyc1e*/Town Property/Road Closure Special Events Applications Name of Organization: �Qi�" �, la 'oC�f b Name of Event: 1 Qc�[t l one 'l Q `Date(s) of Event: - I Z-ZOZ, *No 5K and Bicycle events during the period of.June 1 to November 1* V Event fee check (or request to be waived) Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals to the following Depts.: / PD Hwy V Land Pres. ✓ TA V Records Mngmnt/TC Approval from Chief of Police V ApVfLw� fn ,OL �` �O � J Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: a5� Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: , Voucher and copy of TB clean-up Reso. to Accounting.Dept. J Whole application file to Records Management (include copy of voucher&reso.) DENIS NONCARROW # Town I3a11,53095: Iain Road ...... TOWN CLERK Po sox 1179 Southold,New York,11S71, REGTSTRtiR OF VI'PAL STA TSTICS ' Fat(631).765.,6,145 MARRIAGE OFFICER RECORDS'MANAGEMENT OFFICER ai* wnnY gov� ...... .. .... . Telephone(63T)76 FREEnoM::OF nvFC?RMATION o c>aR LC�1�/ www southolato :.. R � OFFICR OF THE TbWN CLERK TOWNOFSOUTHOLD MAY25 APPLICATION P.OR A:PE TTO HOL➢:A. outhold Town Cleric SPECIAL E Please: roi![3c ALL:of..tl�e Atforrriat�ari:re'u fecllie 6w.. z ed.. late.a licahons W LIrNOT`f reviewed. Date of Submission,:.:... .)2-j,l 2-5 .,.. Name:of Event: Old �s h%o n eJ S-Ire.er L � r .: C Name pf 0.. an.zation: m. ►: v.c, ......0 h:4 m b.u'.. ::.o .:... o:m m,.erc : :- . .. ... Is.thisa Not�For.Profrt.Event`� ! No€ Contact'sTarrie:: : .. L� ? . Nfailing:Address . P 0 So x 3 I l rY►C 4-i-,+Iv c,lt. , n y k 14:5 -z- Cantact s PtiotieNumber (0 3,.1...-.2 .. :.- S.to ?_ ... ...... Contaet's:EmW Address:: e.I I.l (� 3 CPA C m 0 ....... ........ ...... Event Locationand Site Diagram �d , w�,cl- Aun �.�o.�e. Ln /_W��z.ph a ..... . Use:addiiionat.paPer ii necessary) Even..W s.00 (Include set upp and shutdown times and dates) Iatureof Event: _C.r..� + ►-i. r...... . . . ..... Please attach;a detailed descrip, to this application) Time.Period.(Hours):.ofEvent From. ... ..8 Maximum Number of;Expegted Attendees.. . .. ...4.G 0. .. ... . ........ S ect :an s ;ec�alre urements. i:e. road:closure,police' res.ence). ('O a d CI os e. p II .1 . ._.. ..,5�?.S_ 51 .�,..... ........ i Ifa T 6 fi f or other..... nary structure wi11 be used:pl.ase.coiitact:the.Southold Town.Bi ilding.Department at 6314654 02 sm Mailing.:Address tiff:Send Event Pen nij l E�veuit Feesc Pie asQ tva�✓2 - no+ -foe- proF;t. $..250foreverits:withless:than 1QQQ:e�cpected:attendees .. SSOt)fqr eveitts:with:iO�U or more eiipected:attet�clees Clean-up'Fees(.An NQT'hcvaived)t .. $1,540.O:U Cleanup for Bicycle:and(or Running$pecial events(ONLY $250 ornrtorc:Glean np`depost:alll other events .. .. Gk; Tli `IT`EF.T+ITRN+rE:l ( CllitD Not less tltan$2,017Q;OOO naming.the Town of Southold as aii addztianal irisizred. ................ .... .... ....................................... .. .. :***NOTE: PLEASE SEE ATTTA.CHED REVISED,ADMTED:."TOWN. } .. ............. .. _,.,— ... ....... . POLICY***. :Additional uifoimaton:and:rec{uireinents.may berequired::as°deemed necessary by the Town Board :, �el J. P0 Printname ofAuti�ar:�z.d Person fillip out. Si afore offA orzzed 1?erson:fill�i aut a licattori g ... ....... . ... applicaTaon: :i *Upon the reguestby appl eaat,:the Town$oafd.niay waif.in whole:or:in:part:Any,of:the application -re quireirients: 2 .............................................................. ....,............................................... .....,.......,...............,........................................_..................................................................................... . F Vendor Pa P k z "x n DONO su i N h A h u" k r k in phis a - T � < Public Toilets .43 zgti Spades 67 - 41 --- Sp aces 40 - 1 — :. �v sp aces, 148 a .. i h a Senior Center z • i 5+y z' HOLD HARMLESS AGREEMENT The applicant JYlctHH- Jc,ku ChdA u c4 (om—erc-Cof this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments,losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death.of persons and damage to property which arise from or,are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity, the individual executing this Agreement hereby represents that this action has been authorized. Dated: rj�2,—I ,Is Signature: Name: ,Authorized Agent On behalf of- (Name of Business Entity) Dates of event(s): f Z 5 Sworn to ore me this 2T7 Day of , 20 . NO ��her�i p•Noncarro gry Poll, State of New, Od No•WN06224106 t� My Co mr-,ossio�rE*JreslJune2f.<2a�U Town of Southold P.0 Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/27/25 Receipt#: 340463 Quantity Transactions Reference Subtotal- 1 Clean-Up Deposit 07/12/25 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#10.11 $250.00 Mattituck, Chamber Of Commerce Southold Town Clerk's Office 53095_Main Road, PO Box 1179 Southold, NY 11971 Name:., Mattituck, Chamber Of Commerce PO Box 1056 Mattituck, NY 11952 Clerk ID: DIANAF Internal ID:07/12/25 e Franke, Diana From: Johnson, Benjamin Sent: Wednesday, May 28, 2025 9:12 AM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; McGivney,Julie; Noncarrow, Denis; Norklun, Stacey; Orieritale, Michael; Squicciarini, James; Stype,John Cc: Born, Sabrina; Mudd, Jennifer Subject: RE: Mattituck Chamber of Commerce: Old Fashioned Street Fair Insurance is good. From: Franke, Diana<dianaf@town,.southold.ny.us> Sent:Wednesday, May 28, 2025 8:21 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John<johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: Mattituck Chamber of Commerce: Old Fashioned Street Fair Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on 05/28/2025. Provide approval or disapproval and cost analysis. Thank you so much, 8av"Franke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 Franke, Diana From: Grattan, Steven Sent: Thursday, May 29, 2025 1:23 PM To: Franke, Diana Subject: RE: Mattituck Chamber of Commerce: Old Fashioned Street Fair Attachments: Old Fashioned Street Fair.xls No objections. Cost analysis attached. From: Franke, Diana <dianaf@town.southold.ny.us> Sent:Wednesday, May 28, 2025 8:21 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov>; Stype,John<johnst@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: Mattituck Chamber of Commerce: Old Fashioned Street Fair Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Chamber of'Commerce received on 05/28/2025. Provide approval or disapproval and cost analysis. Thank you so much, Maria pdranke Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Town of Southold Police Department Special Event Cost Analysis Event: Old Fashioned Street Fair Date(s): 7/12/2025 Location: Old Sound/Love Ln .Patrol Allocafion`'for Event M Reg Hours OT Hrs Hrly Wage Total Comments IPolice Officers Sergeant $0.00 Police Officer $0.00 I IN Reg Hours OT Hrs Hrly Wage Total Comments PO Chenche $0.00 PO Sanders $0.00 .ycle°Patrol- $0.00 $0.00 $0.00 "K-9 Unity $0.00 Fighway�Patol� PO Onufrak $0.00 PO Flatley $0.00 Marine lJnits 73 11raffic Gonfrot = _ , ,� a - s . Reg Hours OT Hrs Hrly Wage Total Comments TCO1 6 $19.47 $116.82 TCO 2 6 $19.47 $116.82 TCO 3 6 $19.47 $116.82 TCO 4 5 $19.47 $97.35 TCO 5 5 $19.47 $97.35 i.pmen =C:osts, ..; PD Vehicles #of vehicles m. Hours $/hr Total 3 11 $15.00 $495.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1-9040.16 Prepared by Chief S. Grattan 6/3/2025 Pagel