HomeMy WebLinkAboutGreat Pond Phragmites Removal DENIS NONCARROW a� G� Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
Paz Southold,New York 11971
REGISTRAR OF VITAL STATISTICS 5 ® Fax(631)765-6145
MARRIAGE OFFICER �'� ®� Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER ®� g 'p www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
July 15, 2025
Frank Piccininni
Spadefoot Design& Construction, LLC
637 Long Island Avenue
Medford,NY 11763
Dear Piccininni:
Congratulations. At the regular Town Board meeting held on July 8, 2025, the
Town Board accepted the bid of Spadefoot Design& Construction, LLC for part of the
Great Pond Habitat Restoration Project. A certified copy of the resolution is enclosed.
Thank you for your bid.
Very truly yours,
Lynda Mtm
der
Deputy Town Clerk.
Ens.
DENIS NONCARROW c� Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
ti Z Southold,New York 11971
REGISTRAR OF VITAL STATISTICS & Fax(631)765-6145
MARRIAGE OFFICER '!'
RECORDS MANAGEMENT OFFICER �oj •�`a� Telephone oldt 76 n .gov
FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-537 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JULY 8,2025
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Spadefoot
Design& Construction, LLC for the following items as part of the Great Pond Restoration
Proj ect:
Installation and maintenance of silt fencing around dewatering area$23 per foot
Hydroraking of invasive phragmites $66,667.00.
�L ��LI.-I I
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED
MOVER: Councilman Doroski
SECONDER:Councilman Mealy
AYES: Mealy, Smith, Doherty, Doroski, Krupski, Jr.
ABSENT: Evans
DENIS NONCARROW Town Hall, 53095 Main Road
TOWN CLERK P.O. Box 1179
REGISTRAR OF VITAL STATISTICS Southold,New York 11971
MARRIAGE OFFICER ' �j� Fax(631) 765-6145
RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
Great Pond Phragmites Removal
Bid Opening 6/12/2025 2:00 P.M.
One bid Received
Spadefoot Design and Construction, LLC $125.060.60
637 Long Island Avenue
Medford,NY 11763
(631) 759 -4343
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SPADEFOOT
DESIGN&CONSTRUCTION
DATE: June 12,2025
CONTACT/ORGANIZATION: Town of Southold c/o Town Clerk Denis Noncarrow
ADDRESS: 53095 Route 25, Southold,NY 11971
MATTER: Great Pond Phragmites Removal
To Whom it May Concern,
We are pleased to inform you that Spadefoot Design and Construction,LLC, is available to serve
as a contractor for the above-referenced proposed Matter.
Please consider the following with regard to our proposal:
1. Description of the Proposed Scope of Work:
a. The scope of work includes clearing and stockpiling invasive Phragmites
australis from the shoreline of Great Pond. Phragmites is known to proliferate
along the ecotone between surface waters and the terrestrial environment.
Phragmites typically gains a foothold due to human or natural disturbance and
then begins to crowd out beneficial native forest and wet meadow species.
Through litterfall each fall,Phragmites effectively builds land,making the
environment more suitable for the invading populations as time progresses.
Phragmites spreads primary through horizontally and vertically oriented rhizomes
and stolons (i.e.,underground and surface-level roots,respectively),but can also
spread via seed. Phragmites often exists within wetland environments,making
mechanical removal with land-based excavators difficult.
Mechanical removal of Phragmites requires a machine operator knowledgeable
about plant taxonomy and morphology. Careful removal of rhizomes and stolons
is necessary to prevent the rapid regeneration of the stand; the sediment must be
sifted with the bucket of the machine in order remove the roots while minimizing
the amount of sediment removed from the site, thereby minimizing the disposal
costs and logistical difficulties incurred by the Town. Removal must also avoid
the destruction of native plants to the maximum extent practicable.
Long-term management of Phragmites involves restoration of site-appropriate
native plant communities. One such community that would be appropriate for the
site is the"Red Maple Tupelo Swamp"as identified by the NYS Natural Heritage
Program. Many of the species characteristic of this ecological community type
SPADEFOOT
DESIGN&CONSTRUCTION
include those species listed on the plant list provided by Town of Southold
Environmental Professionals to the NYSDEC as part of the permitting process.
Successful establishment of these native plant communities result in Phragmites
being outcompeted by shade and the establishment of native mycorrhizal (fungal)
networks that help create conditions of nutrient limitation. See Figure 1 and
Figure 2 for an images of Phragmites being outcompeted by native plant
communities.
SPADEFOOT
DESIGN&CONSTRUCTION
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Figure 1. Image of a red maple shading out a stand of Phragmites in the Town of Brookhaven
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DESIGN&CONSTRUCTION
amount of soil that is excavated to the maximum extent practicable. The work
will take approximately 2-3 weeks from the date of commencement.
3. Capacity,experience, and qualifications:
a. Spadefoot Design and Construction is Long Island's leading ecological
restoration specialist, conducting thousands of restoration projects in invasive
species removal, stormwater management,and native plant community
restoration. Client's include industry specialists including Group for the East
End,the Peconic Land Trust,the North Shore Land Alliance,the South Shore
Audubon Society, the Science Museum of Long Island,the Sands Point Preserve
Conservancy, Garvies Point Museum and Preserve,ReWild Long Island,the
Town of Southold,the Village of Brightwaters,the Village of Valley Stream, and
both Nassau and Suffolk Counties. References available upon request.
4. Key Personnel:
a. Frank Piccininni is a biologist, environmental attorney, and passionate
environmentalist who is dedicated to restoring functional habitat to our human-
impacted landscape.Frank received his J.D. from Hofstra University School of
Law,his M.S. in Biological Sciences from Marshall University, and his B.S. in
Wildlife and Fisheries Conservation from the University of Massachusetts,
Amherst.
As a Partner and Co-Founder at SMPIL Consulting,Ltd.,Frank provides expert
testimony for community and advocacy groups. Frank also collaborates with real
estate developers to inform their land use decisions with sustainable design and
empirical data. Additionally,Frank Piccininni conducts research projects to
further the understanding of local environmental issues and the efficacy of
potential interventions.
Informed by his field research in ecology,Frank founded Spadefoot Design and
Construction,LLC. Through Spadefoot,habitat restoration services are offered to
private,public, and commercial clients.Although its menu of services is
continually expanding, Spadefoot specializes in invasive species identification
and removal, ecological restoration, construction of green stormwater
infrastructure (e.g.,bioswales and rain gardens), and adaptive management.
SPADEFOOT
DESIGN&CONSTRUCTION
As a fervent advocate of local environmental stewardship,Frank sits on the Board
of Directors and is the Chair of the Habitat Restoration Committee for the LI
Conservancy. Frank is Co-Chair of the Land Use Committee of the
Environmental Law Section of the New York State Bar Association. Furthermore,
as the Regional Co-Director of the American Chestnut Foundation he works to
establish mother orchards across Long Island to breed blight-resistant Chestnut
trees. Frank has several peer-
reviewed publications, and he is a member of the editorial advisory board of the
Environmental Claims Journal.
From an operational standpoint,Alfred Lalli has had over 30 years conducting all
phases of ecological restoration, including engineered soils work in NYC, large
scale ecological restoration projects,and is an expert mechanic.
Please see Appendix A for CVs of personnel that will be involved.
5. Project Timeframe-Project will be completed 3-4 weeks after commencement.
Appendix A--CV's
Frank Piccininni
Huntington, NY
11743
(516) 225-8545
Education:
Hofstra University School of Law, Hempstead, NY: J.D., Cum Laude, May 2014
Honors and Activities:
Citation of Excellence in Environmental and Natural Resources Law; William R.
Ginsberg Memorial Environmental Law Fellow; NYS Bar Association, 2013 Professor
William R. Ginsberg Memorial Essay Contest Finalist; Dean's Certificates of
Excellence (awarded for highest ranking in class section for both Torts and Civil
Procedure); Dean's List Fall 2011, Spring 2013
\Git
SPADEFOOT
DESIGN&CONSTRUCTION
Co-president of the Energy and Environmental Law Society;ABA Energy Infrastructure
and Siting
Committee, Vice Chair of Membership
Marshall University, Huntington, WV: M.S. in Biology, May 2008
University of Massachusetts, Amherst, MA: B.S. in Wildlife and Fisheries Conservation,
May 2005
Professional Experience:
President, Spadefoot Design and Construction, Huntington, NY Fall �018-Present
Design and implement invasive species removal and revegetation plans
Conduct ecological restoration and adaptive management regimes
Design and construction of biologically-informed stormwater management
infrastructure
Partner, SMPIL Consulting, Huntington, NY: Fall 2015-Present
Provide expert testimony for community and advocacy groups
Consulting to- and providing program development for- public and private
organizations
Securing and administering grants, providing data analysis, and drafting policy
advocacy solutions
Collaborating with real estate developers to inform their land use decisions with
sustainable design and empirical data
Analyze environmental data with a combination of multivariate and spatial analyses
SPADEFOOT
DESIGN&CONSTRUCTION
Analyze Stormwater Pollution Prevention Planning details reiative to site-specific
conditions
Publish recommendations for best management practices for long-term site
stabilization and habitat restoration in peer-reviewed environmental journals
Design field studies to determine best practices for ecological function and local land
stewardship
Co-Chair and Legislative Subcommittee Chair, Suffolk County Pollinator Taskforce, Suffolk
County, NY, Spring 2022-Present
Draft model laws to facilitate incentive-based restoration of pollinator habitat on
private land
Develop enforcement based laws, regulations, and policies to enhance pollinator
habitat conservation and adaptive management
Coordinate Efforts with Suffolk County Vector Control to reduce spraying of pesticides
Regional Co-Director, NY State Chapter of the American Chestnut Foundation, Long Island
NY: Spring 2019-Present
Coordinate hand-pollination of LI Ecotype American Chestnuts
Raise American Chestnut Seedlings from hand-pollinated nuts
Establish American Chestnut mother orchards across Long Island
SPADEFOOT
DESIGN&CONSTRUCTION
Chair of the Habitat Restoration Committee,Trustee, Save the Great South Bay, Long Island,
NY: Fall 2016-Spring 2023
Design and implement the "Bay Friendly Yards" program
Provide pro-bono consulting services to inform volunteer invasive species removal and
ecological restoration efforts.
Senior Attorney and Account Executive, SterlingRisk Environmental Services, Woodbury NY:
Spring 2014-Summer 2022
Marketing, negotiating, and placing numerous lines of coverage including
environmental, professional, and general liability policies
Providing detailed analyses of Phase I and Phase II environmental site assessments as it
relates to environmental risk management and transfer
Providing comprehensive risk management solutions for industries such as
manufacturers, real estate owners and managers, and equity firms
Hudson City Charter Advisory Seminar, Hofstra University School of Law, Hempstead, NY:
Spring 2014.
Worked closely with the City's Aldermen to develop a municipal conservation plan
to reduce
stormwater runoff through the installation of green infrastructure.
Research Assistant, North Shore Land Alliance, Old Westbury, NY: Spring 2012-Spring 2014.
Developed and implemented a gap analysis of Long Island's freshwater wetland
ordinances;
Drafted and received a grant to purchase technology from the Norcross Wildlife
Foundation;
Coordinated the accreditation process through the Land Trust Alliance and
SPADEFOOT
DESIGN&CONSTRUCTION
Conducted extensive field vegetation surveys and drafted Conservation Easement
Baseline Reports.
Research Assistant, Hofstra University School of Law, Hempstead, NY: Spring 2012-Spring
2014.
Professors Katrina F. Kuh, Stefan Krieger, Ashira Ostrow, and James Sample:
Conducted data analysis for a quantitative research project on legal reasoning;
legal writing, research and drafting and
Provided research memorandum on Federal and State environmental laws,
focusing on the Clean Water Act.
Law Clerk, NYS Office of the Attorney.General, Environmental Protection Bureau, New York,
NY: Summer 2013.
Assisted in the defense of New York State regulatory policy and the
implementation of Federal and State environmental laws and
Drafted extensive memorandums regarding the enforcement of the NYS
Municipal Separate Storm Sewer (MS4) permits.
Legal Assistant, DiMascio and Associates, LLP, Garden City, NY: Fall 2010-Fall 2011.
Engaged in client contact and obtained extensive legal training through matrimonial
and family law casework.
Research Assistant, University of Florida, Fort Lauderdale, FL: Spring 2009-Fall 2009.
Developed and conducted field research on the Everglades Ecosystem; and
Analyzed the impact of stormwater runoff on the Everglades Ecosystem structure and
function.
SPADEFOOT
DESIGN&CONSTRUCTION
Research/Teaching Assistant, Marshall University, Huntington, WV: Fall 2006-Spring 2008.
Developed a detailed habitat survey including a multi-layered vegetation survey(i.e.,
herbaceous, shrub, and trees;voucher specimens available at the Marshall University
Herbarium), and the measurement of microhabitat features such as burrow density and
orientation,hydrological-properties, litter depth, and soil biogeochemistry;
Measured reptile and amphibian relative abundance through the installation and
monitoring of drift fences (silt fences);
Compared herpetological abundance measures to habitat features using several analyses
including stepwise linear regressions, association tests (e.g., Spearman Rank
Correlations), and a novel combination of Principle Components Analysis (an ordination-
based method)and spatial analysis (i.e., Inverse Distance Weighting);
Identified biogeochemical feedback mechanisms and informed site-specific Best
Management Practices;
Conducted field surveys for eastern hellbenders (Cryptobranchus a. alleganiensis),
smooth green snakes (Opheodrys vernalis)and rough green snakes (Opheodrys aestivus)
and for the federally threatened Cheat Mountain Salamander(Plethodon nettingi)in WV;
Spent over 1000 hours in the field and
Presented research results at numerous biological conferences.
Field Technician,University of Massachusetts Amherst,MA: Fall 2005
Field technician for a metapopulation analysis of marbled salamanders (Ambystoma
opacum).
Intern,Long Island National Wildlife Refuge Complex, Shirley,NY: Summer 2004
Conducted surveys and reported on the effectiveness of the application of larvicides on
the Wertheim and Seatuck National Wildlife Refuges;
Coordinated survey efforts with Suffolk County Vector Control;
Conducted plant,bird and fish sampling to ascertain the impacts of impoundment of
water on system structure and function;
Participated in public meetings regarding the possibility of a controlled hunt of white
tailed deer(Odocoileus virginianus) and
Regularly interacted with the public on behalf of the refuge staff.
SPADEFOOT
DESIGN&CONSTRUCTION
Publications
Frank Piccininni & Marshall Haimson, The Proliferation of Renewable Energy Energy
Systems will Continue Irrespective of Federal Support, forthcoming in the ENVTL.
Claims J.
Frank Piccininni & Kristin Perret, SMPIL Comments on the Long Island Nitrogen Action
Plan, 36 NY Environmental Lawyer (2016); reprinted in the ENVTL. Claims J. (2016).
Howard Tollin, Frank Piccininni &Chang Liu, Courts Uphold Denials of Coverage Even in
the Absence of Mold, Lead, or Asbestos Exclusions, 28 ENVTL. Claims J. (2016).
Frank Piccininni, Small Parcels, Island Biogeography, And The Conservation Easement
Tax Expenditure, 8 ABA SMART GROWTH AND GREEN BUILDINGS COMMITTEE NEWSLETTER 1
(2015).
Frank Piccininni, The Evolving "Nature"of Environmental Risk:A Responsible Approach
for Commercial and Residential Real Estate, 26 ENVTL. Claims J. 308 (2014).
Frank Piccininni and Adam Preller, An Energy Policy in Fits and Starts: Using Feed in
Tariffs to Encourage the Large Scale Deployment of Distributed Renewable Energy
Systems, 2 ABA ENERGY INFRASTRUCTURE AND SITING COMMITTEE NEWSLETTER (2014).
Frank Piccininni, Adaptation to Climate Change and the Everglades Ecosystem, 26
ENVTL. Claims J. 63 (2014).
APPENDIX B
NON-COLLUSIVE PROPOSAL SUBMISSION CERTIFICATION
By submission of this proposal, each proposed and each person signing on behalf of any proposal certifies, and
in the case of a joint proposal, each party thereto certifies as to its own organization,under penalty of perjury,
that to the best of his or her knowledge and belief:
1. The prices in this proposal have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices
with any other proposing Contractor(s)or with any competitor;
2.Unless otherwise required by law,the prices which have been quoted in this proposal have not been
knowingly disclosed by the proposed and will not knowingly be disclosed by the proposing Contractor(s)prior
to opening, directly or indirectly,to any other proposer or to any competitor; and
3. No attempt has been made or will be made by the proposing Contractor(s)to induce any other person,
partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.
I, the undersigned, attest under penalty of perjury that I am an authorized representative of the
proposing Contractor(s) and that the'foregoing statements are true and accurate.
Name of Proposing Contractor(s): Spadefoot Design and Construction, LLC
Signature of Authorized Representative: -Tr
Title Member
Date 6/12/2025
TOWN OF SOUTHOLD
GREAT POND PHRAGMITIES REMOVAL
Cost Proposal Form
This cost proposal will remain valid for a period of 90 days from the RFP due date
Itemized Proposal for: Great Pond Phragmites Removal
ITEM NO. ESTIMATED UNIT DESCRIPTION OF ITEM UNIT BID PRICEi EXTENDED AMOUNT BID
QUANTITY (Fill in Unit Price Written in Words)
DOLLARS CENTS DOLLARS CENTS
Installation and maintenance of silt fencing_around dewatering area
1 220 FEET for No Dollars and Twenty Three Cents ` '/Foot o 23 $5,060 0
Dollars Cents
Hydro-raking and stock piling of phragmites in_dewateriing area
Sixty Six Thousand Six Hundred and Sixty
2 1.8 ACRES for Seven Dollars and No Cents /Acre $66,667 0
$120,000 60
Dollars Cents
Todd All Items) for Hundred and Twenty Five Thousand and Sixty Dollar and 60 Cents
125 060.60
Dollars Cents Total All Items(Numerically)
WRITTEN IN WORDS
NOTE: The Town of Southold reserves the right to increase,decrease,or eliminate in its entirety any or all items prior to or after award of the bid.
Name of company: Spadefoot Design and Construction, LLC
Authorized Representitive(Print name): Frank PICCininni, Member
Signature of Authorized Representitive:
Date: 6/12/2025
The Town of Southold
Land Management Coordination
53095 Route 25
PO Box 1179
Southold,NY 11971
(631) 765-9540
CONTRACT DOCUMENTS
FOR
REQUEST FOR PROPOSAL:
Great Pond Phragmites Removal
May 2025
TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
Great Pond Phragmites Removal
May 2025
I. INTRODUCTION
Project Description
The Town of Southold ("Town") is seeking a contractor or team of contractors ("Contractor")to remove
invasive phragmites from Great Pond located in Southold using water-based hydro-raking equipment. The
approximate area of the phragmites to be removed is 1.8 acres. Phragmites removed will be stockpiled in a
dewatering area located on Lake Ct. Approximately 220 feet of silt fencing must be installed around the
dewatering area per specifications in the NYS DEC permit in place. Disposal of the stockpiled phragmites will
be the responsibility of the Town.
A NYS DEC permit is in place for this work and the Contractor will have to comply with this permit. See
Appendices D &E. USACE and Town of Southold Trustees permits were also applied for but both of these
agencies determined that permits were not required from them for this project.
The current anticipated completion date for the project is April 30,2026.
Standard Practices
Copies of all correspondence received and sent by the Contractor relative to this work shall be provided to the
Town.
The Contractor, on a monthly basis, shall report on its monthly activities, progress, and any unresolved
problems that are impeding the performance of the work.
If your firm is interested in responding to this Request for Proposal,your Proposal must be submitted by 2:00
P.M. Thursday, June 12,2025 to:
Town Clerk Denis Noncarrow
Town of Southold
53095 Route 25
PO Box 1179
Southold NY 11971
All Proposals must be received at the above address before the end of the submission period either by hand
delivery, courier, or by certified mail in a sealed envelope to the above office.
II. GENERAL INFORMATION
A. Submission Period
Contractors must submit their Proposals to the Town on or before 2:00 P.M. Thursday,June 12, 2025.
B. Preparation of Proposal
The Contractor shall demonstrate that it has relevant experience in performing projects of comparable value and
scope to the type set forth in this RFP. Each Proposal'shall be prepared concisely, avoiding the use of elaborate
promotional materials beyond those sufficient to provide a complete, accurate, and reliable presentation.
C.Number of Copies of Proposal
One (1) copy of the proposal in digital format (PDF preferred) and one (1) hard copy of the proposal are
required.
D. RFP Questions and Clarifications
A non-mandatory pre-bidder's conference will be held at 10:00 AM on June 2,2025 at the site located at the
end of Lake Ct in Southold NY.
All questions and requests for clarification about the RFP shall be directed in writing by email before 4:00 P.M.
Thursday,June 5,2025 to:
John Sepenoski
Land Management Coordination
E-MAIL: johnsep@town.southold.ny.us
(Subject line: Great Pond Phragmites Removal <name of Contractor>)
Responses will be distributed via email to all respondents by 4:00 P.M.Friday, June 6, 2025.
E. Longevity of Proposals
A proposal may be withdrawn at any time prior to the date specified as the Submission Deadline.However, no
Contractor(s) may withdraw or cancel a Proposal for a period of ninety (90) days following the Submission
Deadline, nor shall the successful Contractor(s)withdraw, cancel, or modify the Proposal after having been
notified that the Proposal has been accepted by the Town, except at the request of the Town or with the Town's
written consent.
F. Selection of Awardee and Compliance with Procurement Requirements
Each Proposal shall include a Cover Letter, Executive Summary, Approach, and a Qualifications Section. In
addition, the Cost Proposal form provided in Appendix F must be filled out and signed. The intent of the Town
is to select and contract with the most qualified Contractor(s) that respond to this RFP and provide the best
overall value of work. The Town reserves the right to invite qualified Contractor(s) to an interview after the
initial evaluation process is complete and the Town may alter the scoring of a qualified Contractor's proposal
based on the interview. Contractors are responsible for all costs or expenses incurred to attend such interview.
Notwithstanding the scoring outlined below, the Town reserves the right to select a submission that, on its sole
judgment, is consistent with and responsive to the policies, goals, and objectives of the Town irrespective of
whether it is the lowest-priced proposal, if it is determined to be in the best interest of the citizens of Southold.
All Contractor proposals are subject to an evaluation based on the qualifications, experience, services, costs,
and the consistency with the requirements of this RFP as well as "best value." Best value means the basis for
awarding contracts [for services] comes from proposals that"optimize quality, cost, and efficiency among
responsive and responsible offerors" (State Finance Law, Article 11, § 163). The Town reserves the right to
reject any or all proposals and amend/modify as needed.
Incomplete proposals that do not address all of the requested components should not be accepted for review and
consideration.
Cost Proposal
The Contractor shall submit a Cost Proposal,which provides costs for the hydro-raking and installation of silt
fencing. The cost proposal is required to be submitted in a sealed envelope.
The Cost Proposal shall also include a list of hourly rates, anticipated work-hours for field and office time by
task.
The Non-Collusive Proposal Submission Certification (provided in Appendix B) signed by a duly authorized
representative of the Contractor(s) must be included in the proposal to bind the Contractor(s) to the provision of
the RFP and the Contractor(s)response.
The signed Cost Proposal must include an attestation that the Contractor's Cost Proposal will remain valid for
90 days from the RFP due date.
The Cost Proposal of each Submission shall be evaluated using the criteria described below.
At a minimum, the proposal shall address the following:
1. Understanding of the Project's Proposed Scope of Work(20% of project evaluation)—The
Contractor's submission will be scored on the quality and completeness of the Contractor's approach
for accomplishing all tasks required in the Scope of Work and demonstrated that the approach will
deliver completed products within the project's timeframe. The proposal shall include a statement of
work that describes the Contractor's understanding of the Project. The Contractor is expected to
discuss its understanding of the proposed Scope of Work; the complexity, challenges, and problems
involved in performing that work; approaches and philosophy for dealing with problems; experience
dealing with key issues; and any additional issues or matters relating to the Scope of Work which the
Contractor believes should be addressed.
2. Proposed Approach (20% of project evaluation)—The Proposal shall include a description of the
proposing Contractor's management and organizational approach. This should include the proposed
effort for completing the work on schedule and the methods the Contractor would use to coordinate
its work with other consultants and contractors whose work must interface or connect with work
performed by the Contractor. The Proposing Firm may propose alternatives or enhancements to the
information requested. Submissions outlining a clear and straightforward approach and successfully
providing expert engineering consulting services directly or indirectly to the Town in the past may
score higher than those that do not.
3. Relevant Capacity to Perform Services, Experience, and Qualifications (20%of project evaluation)—
The Contractor must demonstrate that it and its sub-contractors have experience working with
projects similar in size and nature to this project. If the Contracting Firm is made up of more than
one (1) firm, the Firm shall list the major sub-contractors and describe the qualifications of each. At
a minimum,the Proposal must include a list of the Firm's projects of similar magnitude, scope, and
complexity. The submission shall include at least three (3) references for projects completed within
the last five (5)years that demonstrate how the Contractor's approach achieved success in specific
relevant projects. The submission shall include one or more writing samples that demonstrate the
ability to condense and concisely present large amounts of information.
4. Key Personnel and Staffing(20% of project evaluation)—The Proposal must include resumes of the
proposed staff to be assigned to this project along with a list of their relevant experience. The
Proposal shall include detailed resumes.for all key personnel, both from the Responding Finn and
the sub-consultants and shall include, by position, a description of the work to be performed and the
percentage of time that key personnel and other staff will be dedicated to the Project.
Key personnel identified in the Proposal will be expected to remain assigned to the Project for the
term of the Agreement. Requests for a change in key personnel assignments during the term of the
Agreement must be approved in advance, in writing, by the Town. The Submission must contain
enough information for the evaluators to determine the degree to which it is evidenced that there are
qualified staff in sufficient numbers that can be assigned and deployed immediately to the tasks
described in the Scope of Work.
5. Project Timeframe (10% of project evaluation) -The Proposal must include the Responding Finn's
proposed detailed schedule in anticipation of project commencement during August 2025 assuming
an end date of April 30, 2026.
6. Cost Proposal(10% of project evaluation) - The proposal must include a separately sealed total
project cost. The Non-Collusive Proposal Submission Certification (provided in Appendix B)
signed by a duly authorized representative of the Contractor(s)must be included in proposal to bind
the Contractor(s)to the provision of the RFP and the Contractor(s) response. The signed Cost
Proposal must include an attestation that the Contractor's Cost Proposal will remain valid for 90
days form the RFP due date.
G. Contract Negotiations
The Town intends to enter into contract negotiations with the firm or firms selected who shall be required to
enter into a written contract (hereinafter, the "Contract")with the Town in a form satisfactory to the Town
Board.
The Town reserves the right to negotiate the terms and conditions of the Contract(s)with the selected proposing
Contractor(s), if any. These negotiations could include all aspects of services and cost. Neither the selection of
a proposing Contractor(s) nor the negotiation of the Contract with such proposing Contractor(s) shall constitute
a binding commitment on behalf of the Town to enter into a Contract with such proposing(s) Contractor(s), as
any binding arrangement must be set forth in the Contract signed by both parties and is subject to all requisite
approvals. Please note that as part of the RFP submittal the firm must identify any objections that they may
have with respect to the terms and conditions of the draft agreement. A copy of a draft Agreement is attached to
this RFP as Appendix A.
H.Notice of Award
The Town shall inform the Awardee that they have been selected by means of a Notice of Award issued by the
Town. Neither the selection of a respondent as the Awardee nor the issuance of a Notice of Award shall
constitute a binding commitment on behalfofthe Town to enter into any contract with the Awardee, as any
binding arrangement must be set forth in definitive documentation negotiated between and signed by the
Awardee and the Town.
I. Schedule
The Contractor shall be prepared to sign contract within thirty (30) days of notice of award. A notice to proceed
is given once contract is signed.
Appendix A Draft At4reement -
AGREEMENT
THIS AGREEMENT, entered into this_day of June 2025, by and between the Town of Southold.,New York
("the Town"), a municipal corporation organized and existing under the laws of the State of New York with
offices at 53095 Main Road, Southold,New York, and CONTRACTOR (the "Contractor"),with an address of
WITNESSETH, that the Town and the Contractor, for the consideration hereinafter named, agree as follows:
ARTICLE 1. WORK TO BE DONE AND CONSIDERATION THEREFOR
Contractor will install silt fencing for a dewatering area site adjacent to Lake Ct, conduct hydro-raking of
invasive phragmites from Great Pond and stock pile the material in the dewatering site.
The Contractor will furnish all labor, materials,supplies, equipment and other similar items necessary or
proper for, or incidental to,the work contemplated by this Contract, as required by, and in strict
accordance with the above drawings, and in strict accordance with such changes as are ordered and
approved pursuant to this Contract.
ARTICLE 2. TIME OF COMPLETION
The services to be rendered under this.Contract shall perform the services from the date the contract is signed
by all parties with completion of the project on or before April 30, 2026. Time of performance is of the essence
of this Agreement.
ARTICLE 3. ACCEPTANCE AND FINAL PAYMENT
Upon receipt of written notice that the Contract has been fully performed and an inspection by the Town to
certify that the work has been completed to the satisfaction of the Town, the Contractor shall file with the Town
Comptroller an itemized voucher and the Town will pay the Contractor a total of$XXX. Payments will be
made on the basis of the actual work completed in accordance with the following Contract Schedule:
• Payment 1 $X upon receipt of work conducted documentation
0 Payment 2 $X upon receipt of work conducted documentation
Etc.
The Town shall pay the Contractor upon the submission of a voucher per the above schedule. Such voucher shall
be due and payable within 45 days after receipt of such voucher, but such sum shall not be due and payable by
the Town until the Town Board of the Town has received such a voucher and has audited and approved for
payment the voucher to be submitted by Contractor in connection therewith.
The Town Board shall process any voucher received from Contractor as expeditiously as possible. In the event
that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this
paragraph, the Town shall, within 30 days of the receipt of such voucher, notify Contractor in writing of such
dispute or objection. Contractor acknowledges that Contractor is familiar with the requirements ofsection 118
of the Town Law which, in effect, prohibit payment of any of Contractor's claims against the Town unless an
itemized voucher therefore.rshall have been presented to the Town Board or Town Comptroller and shall..have
been audited and allowed by the Town Board or Town Comptroller.
The acceptance by the Contractor of the final payment shall be, and shall operate as a release to the Town from
all claims and all liabilities to the Contractor for all the things done or furnished in connection with this work
and for every act and neglect of the Town and others relating to or arising out of, this Contract, except
Contractor's claims for interest upon the final payment, if this payment be improperly delayed. No payment,
however final or otherwise, shall operate to release the Contractor or its sureties from any obligations under this
Contract.
ARTICLE 4. CHANGES TO THE CONTRACT AND EXTRA WORK
(a) The Town may at times, without notice to the Contractor's surety and without invalidating the
Contract, order extra work or make changes by altering, adding to, or deducting from the work
contemplated herein and may adjust the Contract price accordingly, pursuant to Paragraph (b) below.
The Contractor shall not deviate from, add to, delete from, or make changes in the Work required to
be performed hereunder unless so directed by a written Change Order. If the Contractor is directed
by the Town to perform extra work prior to an agreement on costs or time,the Contractor shall
promptly comply with the Change Order of the Town. No claim for extra work or any change in the
work shall be allowed or made unless such extra work or change is ordered by a written Change
Order from the Town.
(b) The amount of compensation to be paid to the Contractor for any extra work, as so ordered, shall be
determined as follows:
1. By a lump sum mutually agreed upon by the Town and the Contractor; or
2. Using the applicable price or prices within the Contract and/or Bid and approved by the
Town and the Contractor:
(c) Regardless of the method used by the Town in determining the value of a Change Order, the
Contractor shall submit to the Town a detailed payment breakdown of the Contractor's estimate of
the value of the omitted or extra work.
(d) Unless otherwise specifically provided for in a Change Order, the agreed compensation specified
therein for extra work includes full payment for extra work covered thereby, and the Contractor
waives all rights to any other compensation for such extra work, damage or expense, including claims
for delay, damage or expense.
(e) The Contractor shall and hereby agrees to produce any and all data the Town may request, including
but not limited to, time sheets, certified payrolls, foreman's reports, daily reports, bills and vouchers
of Subcontractors, receiving documents, freight and trucking receipts, etc.
(f) All change orders shall be processed, executed and approved in the following manner:
(i) if the estimated cost of the extra work is less than $1,000 in the aggregate, a Change Order Form
(attached as Appendix C)must be processed and executed by the Supervising Department Head;
(ii) if the estimated cost of the extra work is greater than $1,000, then the Change Order Form
(Appendix C) must be executed by the Supervising Department Head and submitted to the Town
Board for consideration and approval by resolution. The Contractor must submit a detailed
explanation of why the Change Order is needed and must also be submitted to the Town Board
prior to its approval. The Change Order must also be approved by the Town Comptroller and the
Town Attorney. Once this procedure is completed, the Contractor may proceed with the extra
work.
The Town will not accept any alteration to this form and no payment for Extra Work shall be due
the Contractor unless it executes a Change Order on this Form.
(g) If the Contractor-claims that any work which the Contractor has been ordered to perform will be extra
work, that the Contractor for any reason cannot comply with the terms and provisions of the Contract,
or that any action or omission of.the Town is contrary to the terms and provisions of the Contract and.
will require the Contractor to perform extra work, the contractor shall:
1. Promptly comply with the Town's direction to perform the work which the contractor claims
will be extra work; and
2. Proceed diligently, pending and subsequent to the determination of the Town with respect to
any said disputed matter, with the performance of the work in accordance with all the instructions of
the Town.
(h) No claim for extra work shall be allowed unless it was performed pursuant to change order duly
approved by the Town Board. The Contractor's failure to comply with any part of this provision
shall be deemed to be:
1.A conclusive and binding determination on the part of the Contractor that said change order,
work, action or omission does not involve extra work and is not contrary to the terms and
provisions of the Contract, and
2. A waiver by the Contractor of all claims for additional compensation, time or damages as a
result of said change work, act or omission.
(i) The value of claims for extra work, if allowed shall be determined methods described in the Contract
including, but not limited to, section (b) immediately above.
ARTICLE 5: CONTRACTOR'S OBLIGATIONS
(a) The Contractor shall be responsible for the full and correct performance of the Work required by this
Contract within the time specified herein, including work of the Contractor's Subcontractors, and any
errors therein shall be corrected at the Contractor's own cost and expense. Approval of satisfactory
work is needed by the Town to make the work complete, including revisions to products until
approval. In addition,the Contractor shall indemnify the Town for any costs or expenses attributable
to errors in performance by the Contractor or the Contractor's Subcontractors.
(b) In case of discrepancy or difference between any figures, drawings, or•specifications;the matter shall
be immediately submitted in writing to the Town, whose decision shall be final, and without whose
decision said discrepancy or difference shall not be adjusted by the Contractor, save only at the
Contractor's own risk and expense.
(c) Unless otherwise specifically provided in the Contract, the Contractor, without limitation, shall
furnish and be responsible for all shop and field requirements, lines,grades, dimensions, layouts,
colors, qualities, quantities, tests, approvals, operating manuals, guarantees; cuttings, removals,
openings, channels, chases, flues, sleeves, insets,dowels,hangers,patching, clearing,temporary heat,
water and electricity, guards, rails, night lights, barricades, pumping hoists, elevators, scaffolds,
runways, protective paper, tarpaulins, polyethylene protections, and clean-up, and all things which
may be necessary in performance of the Work contracted hereunder.
(d) If the Town shall furnish any basic reference lines and bench marks to the Contractor, such basic
reference lines and bench marks must be used by the Contractor and the finished Work shall agree
therewith.
(e) The Contractor agrees that the Contractor shall protect and shall be solely responsible for all labor
and material provided for under this contract, whether or not the same may be erected in place, and
for all its plans, tools, equipment, materials, tools of the Contractor's employees and agents, etc. for
all adjoining private and public property, and all existing Work on the Project Site, which may be
damaged by the Contractor's Work. In no event shall the Town be liable to the Contractor for loss
of, pilferage, or damage to any of the same. In the event of said labor and materials, plant, tools or
equipment, etc., are damaged, lost or destroyed by reason of fire, theft(irrespective of the negligence
of the parties hereto or others), civil commotion, riot, insurrection, violence, war, acts of God, etc.,
the Contractor's responsibility therefore shall be absolute, and the Contractor shall replace, repair,
rebuild, and make good any and all said damage or loss of any and all kinds whatsoever.
(f) Contractor shall be responsible for securing all permits required to perform the Work and/or required
by the applicable laws, regulations, ordinances, etc., and maintain the validity of all such permits
throughout the contract duration.
ARTICLE 6. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this Contract until it has obtained all insurance required under
this paragraph and such insurance has been approved by the Town.
(a) Compensation Insurance: The Contractor shall take out and maintain during the life of this
Contract Workers' Compensation Insurance for its employees to be assigned to the work
hereunder.
(b) Insurance: The Contractor shall take out and maintain during the life of this Contract such general
liability, property damage, and commercial auto liability insurance as shall protect it from claims
for damages for personal injury, including accidental death, as well as from claims for property
damage which may arise from operations under this Contract. The amounts of such insurance shall
be as follows:
General liability insurance in an amount not less than $2,000,000 for injuries, including wrongful
death to any one person and subject to the same limit for each person, in an amount not less than
$2,000,000 on account of any one occurrence.
Property damage insurance in an amount not less than $300,000 for damage on account of all
occurrences.
Commercial auto liability insurance in an amount not less than $500,000 for damage on account
of all occurrences.
The Contractor shall furnish the above insurances to the Town and shall also name the Town as
an additional named insured in said policies.
(c) Any accident shall be reported to the office of the Town Clerk as soon as possible and not later
than twenty-four(24)hours from the time of such accident. A detailed written report must be
submitted to the Town as soon thereafter as possible and not later than three (3) days after the date
of such accident.
ARTICLE 7. REPRESENTATIONS OF CONTRACTOR
The Contractor represents and warrants:
(a) That it is financially solvent and that it is experienced in and competent to perform the type of
work or to furnish mechanical maintenance dredging to be furnished by it; and
(b) That it is familiar with all federal, state, municipal and department laws, ordinances and
regulations which may in any way affect the work or those employed therein.
ARTICLE 8. PERMITS AND REGULATIONS
The Contractor shall comply with all permits issued to the Town in connection with the services furnished
under this Agreement.
ARTICLE 9. NO DAMAGES FOR DELAY
The contractor agrees to make no claim foi• increased costs, charges, expenses or damages for delay in
the performance of this Contract, or for any delays or hindrances from any cause whatsoever, and agrees that
any such claim shall be fully compensated for by an extension in the time for substantial and/or final completion
of the work. Should the Contractor be or anticipate being delayed or disputed in performing the work hereunder
for any reason, it shall promptly, and in no even more than two (2) business days after the commencement of
any condition which is causing or threatening to cause such a delay or disruption, notify the Town in writing of
the effect of such condition stating why and in what respects the condition is causing or threatening to cause
such delay or disruption. Failure strictly to comply with this notice requirement shall be sufficient cause to
deny Contractor a change in Schedule and to require it to conform to the Schedule then in effect.
ARTICLE 10. TOWN'S RIGHT TO STOP WORK OR TERMINATE CONTRACT
The Town shall have the right to stop work or terminate the Contract if:
(a) The Contractor is adjudged bankrupt or makes an assignment for the benefit of creditors; or
(b) A receiver or liquidator is appointed for the Contractor or for any of its property and is not
dismissed within 20 days after such appointment or the proceedings in connection therewith are
not stayed on appeal within the said 20 days; or
(c) The Contractor refuses or fails to prosecute the work or any part thereof with due diligence; or
(d) The Contractor fails to make prompt payment to persons supplying labor for the work; or
(e) The Contractor fails or refuses to comply with all applicable laws or ordinances; or
(f) The Contractor is guilty of a substantial violation of any provision of this Contract;
(g) The Town's execution and participation in this contract is found to be in violation of an existing
collective bargaining agreement.
(h) In any event,the Town,without prejudice to any other rights or remedy it may have,may, with our
without cause, by seven (7) days' notice to the Contractor, terminate the employment of the
Contractor and its right to proceed as to the work. In such case, the Contractor shall not be entitled
to receive any further payment beyond what owed in quantum meruit.
ARTICLE 11. DAMAGES
It is hereby mutually covenanted and agreed that the relation of the Contractor to the work to be performed by it
under this Contract shall be that.of an independent contractor.As an independent contractor, it will be
responsible for all damage, loss or injury to persons or property that may arise in or be incurred during the
conduct and progress of said work, whether or not the Contractor, its agents, or employees have been negligent.
The Contractor shall hold and keep the Town free and discharged of and from any and all responsibility and
liability of any sort or kind. The Contractor shall assume all responsibility for risks or casualties of every
description, for loss or injury to persons or property arising out of the nature of the work, from the action of the
elements, or from any unforeseen or unusual difficulty. The Contractor shall make good any damages that may
occur in consequence of the work or any part of it. The Contractor shall assume all blame, loss and
responsibility of any nature by reason of neglect or violation of any federal, state, county or local laws,
regulations or ordinances.
ARTICLE 12. INDEMNITY AND SAVE HARMLESS AGREEMENT
The Contractor agrees to indemnify and save the Town, its officers, agents and employees harmless
frorn any liability imposed upon the Town, its officers, agents and/or employees arising from the negligence,
active or passive, of the Contractor and from and against any damages, claims, or expenses, including
reasonable attorney's fees, arising out of Contractor's breach of the Agreement or from Contractor's acts or
omissions outside the scope of the Agreement or arising out of claims or actions by third parties against
Contractor by virtue of his performance of this Agreement.
ARTICLE 13. NO ASSIGNMENT
In accordance with the provisions of section 109 of the General Municipal Law,the Contractor is hereby
prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this Agreement, or of its
right, title or interest in this Agreement, or its power to execute this Agreement, to any other person or
corporation without the previous consent in writing of the Town.
ARTICLE 14. REQUIRED PROVISIONS OF LAW
Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to
have been inserted herein. If any such provision is not inserted, through mistake or otherwise, then upon the
application of either party, this Contract shall be physically amended forthwith to make such insertion. In
particular, the Contractor shall, among other things, fully comply with:
(a)Labor Law section 220-e and Executive Law sections 291-299 and the Civil Rights Law relating to
prohibition against discrimination and providing equal opportunity.
(b)Affirmative action as required by the Labor Law.
(c)Prevention of dust hazard required by Labor Law section 222-a.
(d)Preference in employment of persons required by Labor Law section 222.
(e)Eight-hour workday as required by Labor Law section 220(2).
ARTICLE 15. PREVAILING WAGE RATES REQUIRED BY LAW
(a) The parties hereto, in accordance with the provisions of section 220(3) of the Labor Law, hereby
agree that there shall be paid each employee engaged in work under this Contract not less than the
wage rate and supplements set opposite the trade or occupation in which he/she is engaged, as
listed on Exhibit A attached hereto_and made a part of this Agreement, which are the wage rates
and supplements established as the prevailing rate of wages for the work covered by this Contract.
(b) Labor classifications not appearing on the schedule of wages can be used only with the consent of
the Owner and then the rate to be paid will be given by the Owner after being advised by the
Department of Labor.
(c) The Contractor shall post in a prominent and accessible place on the site of the work a legible
statement of all wage rates and supplements, as specified in the Contract, for the various classes of
mechanics,workingmen/women, or laborers employed on the work.
ARTICLE 16. AUTHORITY FOR EXECUTION ON BEHALF OF THE TOWN
The Supervisor has executed this Agreement pursuant to a Resolution adopted by the Town Board of the Town
of Southold, at a meeting thereof held on DATE. Albert Krupski, Supervisor, whose signature appears hereafter,
is duly authorized and empowered to execute this instrument and enter into such an Agreement on behalf of the
Town. This instrument shall be executed in duplicate. At least one copy shall be permanently filed, after
execution thereof, in the office of the Town Cleric, Denis Noncarrow.
ARTICLE 17. NOTICES ,
Any and all notices and payments required hereunder shall be addressed as follows, or to such other address as
may hereafter be designated in writing by either party hereto:
To Town: Denis Noncarrow
Southold Town Clerk
P.O. Box 1179
Southold,NY 11971-0959
To Contractor:
ARTICLE 18. WAIVER
No waiver of any breach of any condition of the Agreement shall be binding unless in writing and signed by the
party waiving said breach.No such waiver shall in any way affect any other term or condition of this
Agreement or constitute a cause or excuse for a repetition of such or any other breach unless the waiver shall
include the same.
ARTICLE 19. MODIFICATION
This Agreement constitutes the complete understanding of the parties.No modification of any provisions
thereof shall be valid unless in writing and signed by both parties.
ARTICLE 20. APPLICABLE LAW
This Agreement is governed by the laws of the State of New York.
IN WITNESS WHEREOF, the Town of Southold has caused these presents to be signed by Albert Krupski, its
Supervisor, duly authorized to do so, and the Contractor has caused these presents to be signed by its President,
the day and year first above written.
CONTRACTOR
By:
(Title)
Town of Southold
By:
Albert Krupski, Supervisor
STATE OF NEW YORK)
) ss.:
COUNTY OF SUFFOLK)
On this_day of August in the year 2025 before me, the undersigned, personally appeared ,
a principal, officer, or authorized agent of the CONTRACTOR, personally known to me or proved to me on the
basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity and that by his signature on the instrument, the
individual or the person upon whose behalf of which the individual acted, executed the instrument.
Notary Public
STATE OF NEW YORK)
) ss..
COUNTY OF SUFFOLK)
On this_day of August in the year 2025 before me, the undersigned, personally appeared ALBERT
KRUPSKI, personally known to me or proved to me on the basis of satisfactory evidence to be the individual
whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his
capacity and that by his signature on the instrument, the individual or the person upon whose behalf of which
the individual acted, executed the instrument.
Notary Public
APPENDIX B
NON-COLLUSIVE PROPOSAL SUBMISSION CERTIFICATION
By submission of this proposal, each proposed and each person signing on behalf of any proposal certifies, and
in the case of a joint proposal, each party thereto certifies as to its own organization, under penalty of pei jury,
that to the best of his or her knowledge and belief:
1. The prices in this proposal have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices
with any other proposing Contractor(s) or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this proposal have not been
knowingly disclosed by the proposed and will not knowingly be disclosed by the proposing Contractor(s) prior
to opening, directly or indirectly, to any other proposer or to any competitor; and
3.No attempt has been made or will be made by the proposing Contractor(s)to induce any other person,
partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.
I, the undersigned, attest under penalty of perjury that I am an authorized representative of the
proposing Contractor(s) and that the foregoing statements are true and accurate.
Name of Proposing Contractor(s):
Signature of Authorized Representative:
Title
Date
APPENDIX C
Change Order Form
TOWN OF SOUTHOLD
PUBLIC CONTRACT CHANGE ORDER APPROVAL FORM
This form must be completed when a Public Contract Change Order
increase is:
a) $1,000 or more
b) It is a minimum of 10%over the original contract award
FAX FORM TO TOWN ATTORNEY'S OFFICE*631/765-6639
DEPARTMENT: DATE:
TOWN BOARD RESOL.#/DATE: VENDOR NAME:
ORIGINAL CONTRACT AMOUNT: INCREASE AMOUNT:
REASON FOR INCREASE•
DEPARTMENT HEAD SIGNATURE:
Town Attorney Authorization
Notes:
❑ Approved Date
❑ Denied Date
Reason for Denial
Rebid: ❑Yes ❑ No
Town Attorney Authorization Date
Comptroller Approval
Comptroller Signature Date
Rec'd by Comptroller
Sent to Town Attorney
Rec'd Hack From TA
6/2/10
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Division of Environmental Permits,Region 1
SUNY 0 Stony Brook;50 Circle Road,Stony Brook;NY 11790
P:(631)444-03651 F:(631)444-0360
www dec.ny.gov
PERMIT MODIFICATION
March 5, 2025
John Sepenoski
Town of Southold
PO Box 1179
Southold, NY 11971,
Re: Application #1-4738-04582700001
Great Pond Phragmites Removal
Dear Permittee:
The Department of Environmental Conservation has reviewed your r.bquest:to
renew the above permit and finds the changes acceptable. Therefore, in`conformance
with the requirements of the.State Uniform Procedures Act (Article 70.,.EC.L) and its
implementing regulations:(6NYCRR, Part 621)we are enclosing your renewed,permit:
Please carefully read all permit:conditions and special permit conditions contained in the .
permit-to ensure compliance during the.term of the permit. If you are unable°to comply
with any conditions please contact.us at the above address..
This permit amendment must be available on site when permitted activities are:
being conducted.
Sincerely,
El sa Scott
Permit Administrator
cc: BEH
File
'rt�vvo7y Departmental
r.�. Environmental
Conservation
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Am
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION v -
Facility DEC ID 1-4738-04582
PERMIT
Under the Environmental Conservation Law ECL
F- Permittee and Facility Information
Permit Issued To: Facility:
TOWN OF SOUTHOLD GREAT POND PHRAG REMOVAL
PO BOX 1179 GREAT PONDIGREAT POND B/W LAKE CT&
SOUNDVIEW AVE.
SOUTHOLD, NY 11971-0959 Southold,NY 11971
(631)734-7685
Facility Location: in SOUTHOLD in SUFFOLK COUNTY
Facility Principal Reference Point: NYTM-E: 713.857 NYTM-N: 4549.232
Latitude: 41°03'58.5" Longitude: 72'27 17.0"
Authorized Activity: Removal of non-native vegetation. All work must be done according to the plans
prepared by Town of Southold GIS, dated 5/18/2022 and the accompanying narrative titled "Great Pond
Phragmites Removal and Restoration Project Narrative", both stamped NYSDEC approved 3/5/2025.
EES.
Permit Authorizations
Excavation & Fill in Navigable Waters - Under Article 15,Title 5
Permit ID 1-4738-04582/00003
New Pet-init Effective Date: 4/2/2019 Expiration Date: 4/l/2024
Modification# 1 Effective Date: 3/5/2025 Expiration Date: 4/l/2029
Water Quality Certification - Under Section 401 - Clean Water Act
Permit ID 1-4738-04582/00002
New Permit Effective Date: 4/2/2019 Expiration Date: 4/1/2024
Modification# 1 Effective Date: 3/5/2025 Expiration Date: 4/1/2029
Freshwater Wetlands - Under Article 24
Permit ID 1-4738-0.4582/00001
New Permif Effective Date: 4/2/2019 Expiration Date: 4/l/2024
Modification #.1 Effective Date: 3/5/2025 Expiration Date: 4/1/2029
Page 1 of 6
s�
Adh
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Facility DEC 1D 1-4738-04582
NYSDEC Approval
By acceptance of this Permit,the permittee agrees that the permit is contingent upon strict.
compliance with the ECL, all applicable regulations, and all conditions included as part of this
permit.
Permit Administrator:ELYSSA E:SCOTT Deputy Regional,Permit Administrator
Address: NYSDEC Region l Headquarters
SUNY @.Stony B ookJ50 Circle Rd
Stoiiy.Brook, NY i 1790 -3409
Authorized.Signature: Date , / 2 /2
Distribution List
Habitat
Elyssa.E Scott:
Permit Components
NATURAL RESOURCE PERMIT CONDITIONS;
WATER QUALITY CERTIFICATION SPECIFIC-CONDITION
GENERAL CONDITIONS APPLY TO ALL AUTHORIZED PERMITS
NOTIFICATION OF OTHER PERMITTEE OBLIGATIONS
NATURAL RESOURCE PERMIT CONDITIONS - Apply to the Following
Permits: EXCAVATION & FILL IN NAVIGABLE WATERS; WATER_
QUALITY CERTIFICATION• FRESHWATER WETLANDS
a.. Post Permit Sign The permit sign enclosed with this permit shall be posted in a conspicuous
location on the worksite:and adequately protected from the weather.
2. Notice of Commencement At least 48 hours prior to commencement of the project, the pennittee
and contractor shall sign and return the top portion of:the enclosed notification form certifying that they
are fully mk•are of and understand all terms and conditions of this permit. Within 30 days of completion
of project.the bottoniportion of the form:tnustalso he sighed and returned, along%,ith pl otooraphs of
the completed work-.
Page 2 of 6
Aft
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Facility DEC ID 1-4738-04582
3. Conformance With Plans All activities authorized by this permit must be in strict conformance
with the approved plans submitted by the applicant or applicant's agent as part of the permit application.
Such approved plans were prepared by Town of Southold GIS, dated 5/18/2022 and the accompanying
narrative titled "Great Pond Phragmites Removal and Restoration Project Narrative".
4. Work Requirements All work must follow the approved narrative and plans. The major activities
to be undertaken by the project listed within the narrative must be strictly followed.
5. Hydrorake Sediment Analysis Photos must be submitted from the first day of hydroraking in order
to see how much sediment is removed during this process. Photos should be submitted to:
NYSDEC Bureau of Ecosystem Health
50 Circle Rd.
Stony Brook,NY 11790
6. Silt Screen Prior to commencement of any constriction activities;a continuous line of silt screen
(maximum opening size of U.S. Sieve#20) shall be staked around any stockpiles of excavated and cut
material.
7. Silt Screen to Be Recessed Silt screen shall be recessed six inches into the ground.
8. Maintain Silt Screen The screen shall be maintained, repaired and replaced as often as necessary to
ensure proper function, until all disturbed areas are permanently vegetated. Sediments trapped by the
screen shall be removed to an approved upland location before the screen is removed.
9. Removal Restrictions Removal is restricted to phragmites. No other species-of vegetation may be
cut or removed, except for minor trimming, of branches for access. Trimming must not result in the
mortality of any woody vegetation. All native vegetation must be avoided and protected during the
invasive species removal.
10. Replanting Required All areas noted in the approved narrative must be planted as per the
approved narrative.
11. Materials Disposed at Upland Site Any demolition debris, excess construction materials, and/or
excess excavated materials shall be immediately and completely disposed of on an approved upland site
more than 100 feet from any regulated freshwater wetland. These materials shall be suitably stabilized
so as not to re-enter any water body, wetland, or wetland adjacent area.
12. Equipment Storage 100' from Wetland,Water Body All equipment and machinery shall'be
stored and safely contained greater than 100 feet landward of the regulated wetland or water body at the
end of each work day. This will serve to avoid the inadvertent leakage of deleterious substances.into the
regulated area.
13. Precautions Against Contamination of Waters All necessary precautions shall be taken to
preclude contamination of any wetland or waterway by suspended solids, sediments, fuels, solvents,
lubricants, epoxy coatings, paints, concrete, leachate or any other environmentally deleterious materials
associated with the project.
1:4. No Interference With Navigation There shall be no unreasonable interference with navigation by
the work herein authorized.
Page 3 of 6
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Facility DEC ID 1-4738-04582
15. State Not Liable for Damage The State of New York shall in no case be liable for any damage or
injury to the structure or work herein authorized which may be caused by or result fi-om future operations
undertaken by the State for the conservation or improvement of navigation, or for other purposes; and no
claim or right to compensation shall accrue from any such damage.
16. State May Order Removal or Alteration of Work If future operations by the State of New York
require an alteration in the position of the structure or work herein authorized, or if; in the opinion of the
Department of Environmental Conservation it shall cause unreasonable obstruction to the free navigation
of said waters or flood flows or endanger the health, safety or welfare of the people of the State, or cause
loss or destruction of the natural resources of the State, the owner may be ordered by the Department to
remove or alter the structural work, obstructions, or hazards caused thereby without expense to the State,
and if, upon the expiration or revocation of this permit, the structure, fill, excavation, or other
modification of the watercourse hereby authorized shall not be completed,the owners, shall, without
expense to the State, and to such extent and in such time and manner as the Department of
Environmental Conservation may require, remove all or any portion of the uncompleted structure or fill
and restore to its former condition the navigable and flood capacity of the watercourse. No claim shall
be made against the State of New York on account of any such removal or alteration.
17. State May Require Site Restoration If upon the expiration or revocation of this permit,the
project hereby authorized has not been completed, the applicant shall, without expense to the State, and
to such extent and in such time and manner as the Department of Environmental Conservation may
lawfully require; remove all or any portion of the uncompleted structure or fill and restore the site to its
former condition. No claim shall be made,against the State of New York on account of any such
removal or alteration.
WATER QUALITY CERTIFICATION SPECIFIC CONDITIONS
1. Water Quality Certification The authorized project, as conditioned pursuant to the Certificate;
complies with Section 301; 302, 303, 306, and 307 of the Federal Water Pollution Control Act, as
amended and as implemented by the limitations; standards, and criteria of state statutory and regulatory
requirements set forth in 6 NYCRR Section 608.9(a). The authorized project, as conditioned, will also
comply with applicable New York State water quality standards, including but not limited to effluent
limitations, best usages and thermal discharge criteria, as applicable, as set forth in 6 NYCRR Parts 701,
702, 703, and 704.
GENERAL CONDITIONS - Apply to ALL Authorized Permits:
t. Facility Inspection by The Department The permitted site or facility, including relevant records, is
subject to inspection at reasonable hours and intervals by an authorized representative of the Department
of Environmental Conservation(the Department) to determine whether the permittee is complying with
this permit and the ECL. Such representative may order the work suspended pursuant to ECL 71-0301
and SAPA 401(3).
Page 4 of 6
AM
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Facility DEC ID 1-4738-04582
The permittee shall provide a person to accompany the Department's representative during an inspection
to the permit area when requested by the Department.
A copy of this permit, including all referenced maps, drawings and special conditions, must be available
for inspection by the Department at all times at the project site or facility. Failure to produce a copy of
the permit upon request by a Department representative is a violation of this permit.
2. Relationship of this Permit to Other Department Orders and Determinations Unless expressly
provided for by the Department, issuance of this permit does not modify, supersede or rescind any order
or determination previously issued by the Department or any of the terms, conditions or requirements
contained in such order or determination.
3. Applications For Permit Renewals, Modifications or Transfers The permittee must submit a
separate written application to the Department for permit renewal,modification or transfer of this
permit. Such application must include any forms or supplemental information the Department requires.
Any renewal, modification or transfer granted by the Department must be in writing. Submission of
applications for permit renewal, modification or transfer are to be submitted to:
Regional Permit Administrator
NYSDEC Region 1 Headquarters
SUNY @ Stony BrookJ50 Circle Rd
Stony Brook, NY11790-3409
4. Submission of Renewal Application The permittee must submit a renewal application at least 30
days before permit expiration for the following permit authorizations: Excavation & Fill in Navigable
Waters, Freshwater Wetlands, Water Quality Certification.
5. Permit Modifications,Suspensions and Revocations by the Department The Department
reserves the right to exercise all available authority to modify, suspend or revoke this permit. The
zw
grounds for modification, suspension or revocation include:
a. materially false or inaccurate statements in the pert-nit application or supporting papers;
b. failure by the permittee to comply with any terms or conditions of the permit;
c. exceeding the scope of the project as described in the permit application;
d. newly discovered material information or a material change in environmental conditions, relevant
technology or applicable law or regulations since the issuance of the existing permit;
e. noncompliance with previously issued permit conditions, orders of the commissioner, any
provisions of the Environmental Conservation Law or regulations of the Department related to
the permitted activity.
6. Permit Transfer Permits are transferrable unless specifically prohibited by statute, regulation or
another permit condition. Applications for permit transfer should be submitted prior to actual transfer of
ownership.
Page 5 of 6
I
i
iAsk
NEW YORK STATE'DEPARTMENTOF ENVIRONMENTAL CONSERVATION
Facility DEC ID 1-4738-04582
NOTIFICATION OF OTHER PERMITTEE OBLIGATIONS
Item A: Permittee Accepts Legal Responsibility and Agrees to Indemnification
The permittee, excepting state or federal agencies, expressly agrees to indemnify and hold harmless the
Department of Environmental Conservation of the State of New York, its representatives, employees,
and agents ("DEC") for all claims, suits, actions, and damages, to the extent attributable to the
permittee's acts or omissions in connection with the permittee's undertaking of activities in connection
with; or operation and maintenance of, the facility or facilities authorized by the permit whether in
compliance or not in compliance with the terms and conditions of the permit. This indemnification does
not extend to any claims, suits, actions, or damages to the extent attributable to DEC's own negligent or
intentional acts or omissions, or to any claims,suits, or actions naming the DEC and arising under
Article 78 of the New York Civil Practice Laws and Rules or any citizen suit or civil rights provision
under federal or state laws.
Item B: Permittee`s Contractors to Comply with Permit
The permittee is responsible for informing its independent contractors; employees,agents and assigns of
their responsibility to comply with this permit, including all special conditions while acting as the
permittee's agent with respect to the permitted activities, and such persons shall be subject to the same
sanctions for violations of the Environmental Conservation Law as those prescribed for the permittee.
Item C: Permittee Responsible for Obtaining Other Required Permits
The permittee is responsible for obtaining any other permits, approvals, lands, easements and rights-of-
way that may be required to carry out the activities that are authorized by this permit.
Item D: No Right to Trespass or Interfere with Riparian Rights
This permit does not convey to the permittee any right to trespass upon the Iands or interfere with the
riparian rights of others in order to perform the permitted work nor does it authorize the impairment of
any rights, title,or interest in real or personal property held or vested in a person not a party to the
permit.
Page 6 of 6
YORK Department of
STATE Environmental
Conservation
NOTICE
The Department of Environmental Conservation (DEC) has issued permit(s) pursuant
to the Environmental Conservation Law for work being conducted at this site. For further
information regarding the nature and extent of work approved and any Departmental
conditions on it, contact the Regional Permit Administrator listed below. Please
refer to the permit number shown when contacting the DEC.
Regional Permit Administrator
SHERRI AICHER
Permit Number: 1-4738-04582/00001
NYSDEC Region 1 Environmental Permits
50 Circle Road
Stony Brook, NY 11790-3409
Expiration Date: 04/01/2029 Email: dep.r1@dec.ny.gov
Note:This notice is NOT a permit
NOTICE OF COMMENCEMENT OF CONSTRUCTION
RETURN THIS FORM TO:COMPLIANCE AM
Bureau of Ecosystem Health E-Mail: dec.sm.R1 BEH@dec.ny.gov -
NYSDEC
50 Circle Road SUNY@ Stony Brook
Stony Brook, NY 11790-3409
PERMIT NUMBER: EXPIRATION DATE:
PERMITTEE NAME&PROJECT ADDRESS:
CONTRACTOR NAME&ADDRESS:
TELEPHONE:
Dear Sir:
Pursuant to special conditions of the referenced permit, you are hereby notified that the authorized activity shall commence on
We certify that we have read the referenced permit and approved plans and fully understand the authorized
project and all permit conditions.We have inspected the project site and can complete the project as described in the permit and as depicted
on the approved plans. We can do so in full compliance with all plan notes and permit conditions.The permit; permit sign, and approved
plans will be available at the site for inspection in accordance with general Condition No.1. (Both signatures required)
PERMITEE: DATE
CONTRACTOR: DATE
THIS NOTICE MUST BE SENT TO THE ABOVE ADDRESS AT LEAST TWO DAYS PRIOR TO COMMENCEMENT OF THE PROJECT
AND/OR ANY ASSOCIATED REGULATED ACTIVITIES. FAILURE TO RETURN THIS NOTICE, POST THE PERMIT SIGN, OR HAVE
THE PERMIT AND APPROVED PLANS AVAILABLE AT THE WORK SITE FOR THE DURATION OF THE PROJECT MAY SUBJECT THE
PERMITTEE AND/OR CONTRACTOR TO APPLICABLE SANCTIONS AND PENALTIES FOR NON-COMPLIANCE WITH PERMIT
CONDITIONS.
Cut along this line X X X X X X , X
NOTICE OF COMPLETION OF CONSTRUCTION _
RETURN THIS FORM TO:COMPLIANCE or by
Bureau of Ecosystem Health E-Mail: dec.sm.R1BEH@dec.ny.gov _
NYSDEC -
50 Circle Road SUNY@ Stony Brook
Stony Brook, NY 11790-3409
PERMIT NUMBER: EXPIRATION DATE:
PERMITTEE NAME&PROJECT ADDRESS:
CONTRACTOR NAME&ADDRESS:
TELEPHONE:
Pursuant to special conditions of the referenced permit, you are hereby notified that the authorized activity was completed
on .We have fully complied with the terms and conditions of the permit and approved plans. (Both signatures required)
PERMITEE: DATE:
CONTRACTOR: DATE:
THIS NOTICE, WITH PHOTOGRAPHS OF THE COMPLETED WORK AND/OR A COMPLETED SURVEY,AS APPROPRIATE, MUST BE
SENT TO THE ABOVE ADDRESS WITHIN 30 DAYS OF COMPLETION OF THE PROJECT.
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Great Pond Phragmites Removal and Restoration Project Narrative
The project will remove invasive phragmites, aka common reed (Phragmites•australi.$), from Great Pond and
environs;to improve habitat quality and restore plant and wildlife habitat diversity. In addition, typical trash
that has been deposited within the phragmites areas and along the shoreline of Great Pond will be removed.
Mechanical methods will be used to remove phragmites via hand-cutting, hand digging, solarization and w-ater-
based hydro-raking from approximately 4-acres of shoreline throughout Great Pond. Re-vegetation with native
plantings will take place in areas after removal. Treated areas will be monitored for regrowth of phragmites and
if detected will be treated again. Trash will be removed from shoreline areas.
Work will be conducted in Great Pond, most of which is owned by the Town of Southold and part of which is
owned by Suffolk County Parks; adjacent Town and County Parks properties; and private properties. At this
time all but one of the land owners has agreed to participate in the project. Prior to project commencement
permission from the all owners will be re-verified and efforts will be made to secure permission from the one
owner that has not granted permission. No work will be conducted on private lands without permission from
the owners. The following is a list of tax map numbers of the land owners on Great Pond with current
permission status noted.
Permission Granted
1000-59.-5-1.1 1000-59.-5-20 1000-59.-6-21
1000-59.-5-3 1000-59.-5-2I 1000-59.-6-23
1000-59.-5-4 1000-59.-5-22 1000-59.-6-25.3
1000-59.-5-5 1000-59.-5-23 1000-59.-6-25.1
1000-59.-5-6 1000-59.-5-25 . 1000-59.-6-26
1000-59.-5-8.1 1000-59.-5-26 1000-59.-6-27.3
1000-59.-5-9 I 000-59.-5-31 1000-59.-6-17
1000-59.-5-10 1000-59.-6-1 1000-59.-6-19.4
1000-59.-5-11 1000-59.-6-2 1000-59.-6-27.2
1000-59.-5-12 1000-59.-6-5.1 1000-59.-6-19.3
1000-59.-5-14.1 I 000-59.-6-5.2 1000-59.-6-9
1000-59.-5-15 1000-59.-6-6 Lake Ct boat ram
1000-59.-5-16 1000-59.-6-7 1000-59.-6-22
1000-59.-5-17 1000-59.-6-8 1000-59.-6-3
1000-59.-5-18 1000-59.-6-15
1000-59.-5-19 1000-59.-6-16
Permission Not Granted
1000-59.-5-2.1 1000-59.-5-2.4
Water-based hydro-raking will be conducted with a small barge or amphibious vehicle mounted with an
excavator with several different rake attachments. The hydro-rake can operate in water as shallow as 1.0 -1.5
feet and can remove nuisance vegetation. including Phragmites roots, and bottom debris from depths ranging
from 18"-to 10'.
Hand digging,cutting and solarization Nvill be conducted by Group for the East End; the Kenneys/McCabes
Beach Civic Association and volunteers recruited through their efforts. N Y S D E G
APPROVED AS PER TERMS
AND CONDITIONS OF
PERMIT NO
DATE
7c:}Q3C'CJ
Major activities to be undertaken by the project:
I. Existing phragmites stands were mapped in 2022 and will be reassessed for extent and type of stand and
removal methods to be used upon project commencement. Field visits will be conducted by kayak and
upland access and maps marked up based on field conditions to produce updated maps. See attached map
for the extent of phragmites as of May 2022.
2. Contractor will hydro-rake all water-based stands of phragmites identified in I above and de-water them in a
designated area adjacent to Lake Ct.
3. Volunteers recruited and coordinated by Group for the East End, Kenney's/McCabe's Beach Civic
Association and the Town of Southold will conduct cutting and digging of land-based phragmites and
cleanup any typical residential trash found. Land based monocultures of phragmites will be manually cut
with hand held tools and equipment such as weed whackers, hedge trimmers, sickles, loppers, etc., chopped
into smaller pieces and left on,the ground. Any seed heads will be put in plastic bags and solarized.
Diu=gin�L,will be conducted with hand tools such as spades, trowels, hoes. etc. Native species will be a
combination of plants purchased at local nurseries and seeds gathered from Town open space holdings.
4. Land-based areas consisting of monocultures of phragmites where cutting was conducted will be solarized
with black plastic. After it has been cut it will be covered with black mil plastic to enhance the
decomposition process through solarization. The black plastic will remain in place until the following
summer/early fall. The plastic used on land-based stands will then be removed and the areas replanted with
native vegetation, see species list included below.
5. Land`based areas with phragmites mixed with native species will be dug with hand tools such as spades,
trowels, hoes, etc. to remove phragmites rhizomes and leave native species in place. Native species will be
identified prior to work being conducted. These areas will be planted with native species if necessary based
on growth/spread of existing native species present. Phragmites that cannot be dug without removing native
species will be cut as needed to prevent spreading and damage to the native species. Any phragmites seed
[leads encountered will be put in plastic bags and solarized.
6. All phragmites removed will be transported to an approved disposal site by Town Highway Department
personnel.
7. Phragmites stands will be reassessed as needed and the process outlined above repeated as necessary.
Town of Southold
Native Plant List for Great Pond Restoration
Southold, NY
Flowers
Blue Flag Iris Iris versicolor
Cardinal Flower Lobelia cardinalis
Joe-Pye Weed Eupatorium fistulosum
Seaside Goldenrod Solida o sem ervirens
Smooth Blue Aster C Aster laevis
Swamp Rose Mallow Hibiscus moscheutos
Swamp Milkweed Ascle ias incarnata
Sweet Flag Acorus americanus
I
Shrubs NYSDEC
Arrowwood Viburnum Viburnum dentatum AP-ROVED AS PER TERMS
Bayberry M rica pensylvanica AND CONDITIONS OF
PERMIT NO
DATE �,.
Buttonbush Ce hanthus occidentalis j
Flowering Raspberry Rubus odoratus
Groundsel Baccharis halimifolia
Highbush Blueberry Vaccinium corymbosum
-- -T-
Lowbush blueberry_ —_ Vaccinium angustifolium
Marsh Elder Iva frutescens
Summersweet Clethra ainifolia
Swamp Azalea Rhododendron viscosum
Winterberry Ilex verticillata
Grasses, Ferns and
Allies
Blue Sedge Carex flacca
Cinnamon Fern I Osmunda cinnamomea
Gray Sedge Carex grayi
Royal Fern Osmunda re alis
Saltmeadow cordgrass Spartina.patens
Soft Rush Juncus effusus
Sensitive Fern Onoclea sensibilis
Switch grass Panicum virgatum
Narrow leaf cattail Typha an ustifolia
Broad leaf cattail _ Typha latifolia _ ._.....
Trees
Black Tupelo N ssa s Ivatica _
Black Willow Salix ni ra
River Birch Betula ni ra
Serviceberry__ _ Amelanchier laevis
NYSDEC
APPROVED AS PER TERMS
AND CONDITIONS OF
PERMIT IVO
DATE _, ��
Greaf Pond Restoration
Great Pond Pro�eci`Area �. d
Gr" tloond 0Phragtriltes a ';
Removal'Meth0d
fiydrorakin 1 8 acres
Hand tool cutdngldiggmg 1 3 acies
r -
a.RY° pa
TOWN OF SOUTHOLD
GREAT POND PHRAGMITIES REMOVAL
Cost Proposal Form
This cost proposal will remain valid for a period of 90 days from the RFP due date
Itemized Proposal for: Great Pond Phragmites Removal
ITEM NO. ESTIMATED UNIT DESCRIPTION OF ITEM UNIT BID PRICE EXTENDED AMOUNT BID
QUANTITY (Fill in Unit Price Written in Words)
DOLLARS CENTS DOLLARS CENTS
»°liistallati4n atitl maintenance ofslltfenang around"iiewatetng area '" s ,I ,�
1 220 FEET
for /Foot
Dollars Cents
..._: `_ ]ydro raking and_,_stncCsap tmg of ph agmdes 3ri--dewat,,Aims area
2 1.8 ACRES
for /Acre
Dollars Cents
(Add All Items)
TOTAL for
Dollars Cents Total All Items(Numerically)
WRITTEN IN WORDS
NOTE: The Town of Southold reserves the right to increase,decrease,or eliminate in its entirety any or all items prior to or after award of the bid.
Name of company:
Authorized Representilive(Print name):
Signature of Authorized Representitive:
Date:
NOTICE IS HEREBY GIVEN in
accordance with the provisions of
Section 103 of the General
Municipal Law, that sealed
Requests for Proposals are sought
and requested for the following
project: Great Pond Phragmites
Removal.
Request for Proposals
specifications may be picked up at
the Town Clerk's office, 53095 Main
Road, Southold, New York 11971;
Monday through Friday from 8:00
a.m. to 4:00 p.m.
The sealed Request for Proposals
will be received by the Town Clerk
of the Town of Southold, at the
Southold Town Hall, 53095 Main
Road, Southold, NY 11971, u�il
2:00 PM, Thursday, June 12
2025, at which time they will be
opened and read aloud in public.
The Town Board of the Town of
Southold reserves the right to reject
any and all bids and waive any and
all informalities and reject any and
all bids and to retain bids for 45
days from the date of receipt of any
bid should it be deemed in the best
interest of the Town to do so. The
CONTRACTOR SHALL NOT
withdraw their bid during this
period.
This invitation to bid is not an offer
and shall in no way bind the'Town
of Southold to award a contract for
performance of the project. Should
the Town of Southold decide to
award a contract, it shall be
awarded to the lowest responsible
bidder.
All bids must be signed and sealed
in an envelope plainly marked
"Great Pond Phragmites .
Removal" and submitted to the
Office of the Town Clerk. The bid
price shall not include any tax,
federal, state, or local, from which
the Town of Southold is exempt.
Denis Noncarrow, Town Clerk
6da43737 lynda.rudder@town.southold.nyus
AFFIDAVIT OF PUBLICATION
The Suffolk Times
State of New York,
County of,Suffolk County,
The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, .
New York.I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this
newspaper on the following dates:
05/22/2025
This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county,
and as such,is eligible to publish such notices.
e11/LC�C�1lC �sL
Signature
Christina Henke Rea
Printed Name
Subscribed and sworn to before me,
This 24 day of May 2025
��rrrrrr�
Digitally signed DOUGLASWREA
by douglas w rea Notary Public-State of New York
Date: 2025.05.24 NO.OIRE6398443
14:53:08 +00:00 Qualified in Albany County
My Commission Expires Sep 30,2027
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General
Municipal Law, that sealed Requests for Proposals are sought and requested for the following
project: Great Pond Phragmites Removal.
Request for Proposals specifications may be picked up at the Town Clerk's office, 53095 Main
Road, Southold,New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m.
The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold,
at the Southold Town Hall, 53095 Main Road, Southold,NY 11971, until 2:00 PM, Thursday,
June 12th 2025, at which time they will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and waive
any and all informalities and reject any and all bids and to retain bids for 45 days from the date
of receipt of any bid should it be deemed in the best interest of the Town to do so. The
CONTRACTOR SHALL NOT withdraw their bid during this period.
This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a
contract for performance of the project. Should the Town of Southold decide to award a
contract, it shall be awarded to the lowest responsible bidder.
All bids must be signed and sealed in an envelope plainly marked"Great Pond Phragmites
Removal' and submitted to the Office of the Town Clerk. The bid price shall not include any
tax, federal, state, or local, from which the Town of Southold is exempt.
Denis Noncarrow, Town Clerk
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn,
says that on the 201h day of May , 2025, a notice of which the annexed printed
notice is a true copy was affixed, in a proper and substantial manner, in a most public
place in the Town of Southold, Suffolk County,New York,to wit: Town Clerk's
Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website,
www.southoldtownny.gov .
RFP Great Pond Phragmites Removal
Denis Noncarrow
Southold Town Clerk
Sworn before me this
2011 day of a
Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No. OI RU6020932
Qualified in Suffolk County
Commission Expires March 8,20-21
�yFfOlMp� 1
RESOLUTION 2025-264
ADOPTED DOC ID: 21193
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2025-264 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 1,2025:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the Great Pond restoration hydro-raking of phragmites at
Great Pond located on Lake Ct in Southold,NY, subject to the approval of the Town Attorney.
Denis Nonearrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilperson
SECONDER:Anne H. Smith, Councilperson
AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr