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Home My WebLink AboutSouthold Village Merchants fr�59FF0.k�.,, RESOLUTION 2025-272 ADOPTED DOC ID: 21201 �yf THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-272 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 1,2025: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants for their Annual 4th of July Parade in Southold, on Thursday, July 4,2025, beginning at 12:00 noon from Boisseau Avenue to Tuckers Lane along Route 25, provided they closely adhere to the Town's policy regarding Special Events. All fees associated with this event have been waived with the exception of the clean-up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Councilperson SECONDER:Greg Doroski, Councilperson AYES: Mealy, Smith, Doherty, Evans, Doroski, Krupski Jr Tu (c e-,�— 10 Fall DENIS NONCARR,OW —5� Town Hall,53095 Main Road TOWN CLERK ® _ P.O.Box 1179 C x Z9 Southold,New York 11971 pri REGISTRAR,OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �° RECORDS MANAGEMENT OFFICER ®� �® Telephone oldt nny. ov FREEDOM OF INFORMATION OFFICER www•southoldtownny.gov RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MUMi . APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL E'VINT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submissionv i Name of Event / Name of Organization:. >) I, d Is this a Not-For-Profit Event' Yes/l b z,-t � Contact's Name: Mailing Address: 'l..o d4N ff Contact's Phone Number: ��C) d Contact's Email Address: If — ( d Event Location and Site Diagram: Ao S'C'a (Use additional paper if necessary) a v Event Date(s): 7 jZ - d (Include set up ands tdown(times'and dates) Nature of Event: a (Please attach a detailed description to this application) Time Period (Hours) of Event: From I D hl o A0—e Maximum Number of Expected Attendees:J, &�—p / Specify any special requirements (i.e. road closure, police presence): tr � C CJ�a V ' 7 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: v \ -OA Co So ,) :rt,!,,aW JUo, i 9 � i Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) V'_ $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. e �-a ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Pe son filling out Signatu o Authorized Person fi ling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 THE HARTFORD BUSINESS SERVICE CENTER THE 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 March 21, 2025 Town of Southold PO BOX 1179 SOUTHOLD NY 11971-0959 Account Information: THE NORTH FORK CHAMBER OF � Contact Us Policy Holder Details : COMMERCE Need Help? Chat online or call us at (866)467-8730. We're here Monday-Friday. Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTRO05 HOLD HARMLESS AGREEMENT 4dC ��fi The applicant ,PC 0 !► /�' of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, liability,judgments, losses, and expenses, including but not limited to attorney's fees, including damages arising from injuries or death of persons and damage to property which arise from or are connected with the event or events authorized by resolution of the Town Board of the Town of Southold, or caused by the negligent misconduct, and/or omissions under'ihis Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: Signature: Name: ,Authorized Agent �14Cr .l s� s On behalf of. �� / �( (Name of Business Entity) Dates of event(s): �� J C `� --2 0 ---t7— Sworn to before thi Day of Richard D.Noncarrow Notary Public,State of New Ybtlt No.01 N06224108 Qualified in Suffolk County My Commission Expires June 21, l Noncarrow, Denis To: Special Events PD Subject: 4th of July Parade Attachments: 4th_20250325125052.pdf Please see attached. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn v.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Grattan, Steven Sent. Thursday, March 27, 2025 3:20 PM To: Noncarrow, Denis Subject: RE:4th of July Parade Attachments: Fourth of July Parade.xls No objections. Attached is my cost analysis From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Tuesday, March 25,2025 12:43 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>;Grattan,Steven<sgrattan@southoldtownny.gov>; Mudd,Jennifer <jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.south old.ny.us>;Orientale, Michael<michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born @town.southold.ny.us> Subject:4th of July Parade Please see attached. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownnvgov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 R Town of Southold Police Department Special Event Cost Analysis Event: Southold Merchants 4th of July Parade Date(s): July 4, 2025 Location: Southold Village Patrol AllocationforEverit: _ $ a. Reg Hours OT Hrs Hrly Wage Total Comments Sergeant 2.5 $91.93 $229.83 Police Officer 2.5 $47.77 $119.43 ,a SpeCi�al::;PatrQlY tf �4`,t'r' .tr j., e n wda ,•?�" �.,"��3'., *v�`s,yto�� z k q�Kd"`:r. `r,'-q.',.,-.� ...pxi *�':,y�"n ,ri, r Reg Hours OT Hrs Hrly Wage Total Comments CR- - PO Chenche 2.5 $78.17 $195.43 PO Sanders 2.5 $78.17 $195.43 Bicycle�Patrotl��°�„ $0.00 $0.00 $0.00 $0.00 Highw y Patrol PO Onufrak $0.00 PO Flatley 2.5 $79.82 $199.55 Marine'Umts, a TrAff Co_7!!nR ,fibeg Hours OT Hrs Hrly Wage Total Comments TCO 2.5 1 $19.46 11 $48.65 TCO 2.5 $19.46 $48.65 TCO 2.5 $19.46 $48.65 TCO 2.5 $19.46 $48.65 PD Vehicles #of vehicles Hours $/hr Total 9 2 1/2 $20.00 $450.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,684.25 Prepared by Chief S. Grattan 3/27/2025 Pagel _ Q�oSUFFoc,�oo DENIS NONCARROW o~� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O .F Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��.� �►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Southold Village Merchants April 02, 2025 Joan Tyrer Post Office Box 1356 Southold,New York 11971 Dear Joan, The Southold Town Board at its regular meeting held April 1st, 2025 granted permission to the Southold Village Merchants and the North Fork Chamber of Commerce to hold the 4t'of July Parade, on Friday, July 4th 2025 as applied for.A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible to set up traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at(631) 765- 1800. Best,oquckwith your event. ? erel , enisNoncarrow Town Clerk Enc. DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK OF SOVT Box 1179 Southold,New York 11971 Fax REGISTRAR OF VITAL (631) 765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT www.southoldtownny.gov OFFICER FREEDOM OF Off' INFORMATION OFFICER y�aUP1iY>�'� OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2025-536 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8, 2025: WHEREAS the following groups have supplied the Town of Southold with a refundable clean- up deposit fee for their events and WHEREAS the Southold Town Police Chief, Steven Grattan,has informed the Town Clerk's office that this fee may be refunded.Now therefore be it, RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund to be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Mattituck Lions Club 1/30/2025 $500.00 PO Box 595 Mattituck,NY 11952 Cutchogue-New Suffolk Library 1/17/2025 $250.00 PO Box 935 Cutchogue,NY 11935 New Suffolk Civil Association 5/12/2025 $250.00 PO Box 642 New Suffolk,NY 11956 Southold Village Merchants 3/25/2025 $250.00 c/o Joan Tyrer PO Box 1356 Southold,NY 11971 m � North Fork Country Club 4/16/2025 $250.00 PO Box 725 Cutchogue,NY 11935 Oysterponds Historical Society 4/2/2025 $250.00 PO Box 70 Orient,NY 11957 Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilwoman Doherty SECONDER: Councilman Doroski AYES: Supervisor Krupski, Jr., Councilwoman Doherty, Councilwoman Smith, Councilman Doroski, Councilman Mealy NAYES: None l Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Southold Village Merchants PO Box 1356 Southold, NY 11971 Audit Date Vendor Telephone Number 631-765-9500 Town Clerk Joan Tyrer Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2025-536 7/8/25 250.00 1 250.00 c/u deposit return A.1410.4.600.100 Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Z�&�Sig itle:De Town Clerk Signatur Company Name Date 7/10/2025 Title:Deputy Town Clerk Date 7/10/2025 i Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/25/25 Receipt#: 338436 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.04.2025 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#167 $250.00 Southold Village Merchants Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold Village Merchants Pob1356 Southold, NY 11971 Clerk ID: DENISN Internal ID:7.04.2025